25R-0013_PWS DRAFT_Protection Prog Suppt_20250728.docx

PERFORMANCE WORK STATEMENT (PWS)

PROTECTION PROGRAM SUPPORT

1. BACKGROUND

Headquarters Marine Corps (HQMC), Plans, Policies and Operations (PP&O) Operations Division Protection Branch, is responsible for supporting the protection of personnel, property, and resources across all phases of operations. This includes coordinating the execution of United States Marine Corps (USMC) Protection Programs such as Antiterrorism, Critical Infrastructure Protection, Mission Assurance, Physical Security, Emergency Management, Law Enforcement, Cybersecurity, and Chemical Biological Radiological and Nuclear Defense.

HQMC Protection Programs are designed to deter, detect, delay, deny, and defend against asymmetric threats, destructive or potentially destructive events. They also aim to prepare for protection operations against peer adversaries during crisis and conflict, enhance protection and awareness, and assign Protection responsibilities for Marine Corps elements and personnel.

Diverse and changing threats require the development of a multi-faceted and comprehensive Protection programs. These programs require close coordination and synchronization of efforts across multiple disciplines to ensure effectiveness. Marine Corps Protection Programs must ensure that Service personnel, facilities, equipment and capabilities are protected and ready to answer our nation’s call during all phases on conflict and available to execute across the entire range of military operations.

2. OBJECTIVE

The objective of this requirement is to enhance the Marine Corps' ability to plan, execute, and sustain effective Antiterrorism and other Protection Program activities. This effort supports the broader integration of Protection as a warfighting function across Marine Corps operations to ensure the safety and readiness of personnel, facilities, and critical resources in an environment of constant and evolving threats.

3. SCOPE

The Contractor shall provide qualified key personnel to support the implementation and sustainment of Protection Program efforts at HQMC. Specifically, the Contractor shall assist the Government with:

· Planning and coordination of Protection Program activities;

· Development and delivery of Protection-related training;

· Analysis of threats, vulnerabilities, and mission risks;

· Knowledge management and documentation of program efforts and best practices;

· Support for Protection strategies and emergency preparedness;

· Ensuring Protection planning and execution are integrated throughout appropriate commands and mission areas.

The Contractor’s efforts shall reflect a comprehensive, multi-disciplinary approach using all-hazard and mission assurance principles. All activities shall be aligned with applicable Marine Corps policies, orders, and directives.

The Contractor shall also provide other related support tasks, as needed, in response to evolving requirements and consistent with the objectives of Marine Corps Protection Programs and the broader Protection mission.

4. TASKS

The Contractor shall provide services in support of Protection Program activities. This includes supporting multi-faceted, comprehensive Protection programs that employ an all-threats and all-hazards approach and align with Mission Assurance Related Protection Programs (MARPAs). The Contractor’s support shall be proactive in nature and shall synchronize Protection activities across all appropriate command levels. The Contractor shall perform the tasks outlined below.

4.1 Provide Protection Programs Support

The Contractor services are required to facilitate Marine Corps Protection program efforts across the total force, as well as amongst other DoD stakeholders, federal, state and local partners. The Contractor shall provide technical and programmatic services to support the following MARPAs: Antiterrorism(AT), Critical Infrastructure Protection (CIP), Mission Assurance (MA), Physical Security (PS), Emergency Management (EM), Law Enforcement (LE), Cybersecurity (Cyber) and Chemical Biological Radiological and Nuclear Defense (CBRND).

The Contractor shall perform the following tasks:

· Protection Program Support - Support HQMC Protection Branch by providing protection program support, policy analysis and development, information management/knowledge management (IMKM) support and development, security specialist support for classified material storage and business analytics.

· Program Support Lead - Serve as the primary liaison between the contractor and Government Contracting Officer’s Representative (COR). Responsible for ensuring the effective completion and timely delivery of all assigned tasks. The contractor shall schedule monthly synchronization meetings with Government and Contractor teams and provide meeting minutes upon completion. The work under this task is at the SECRET (with a Single Scope Background Investigation) clearance level.

· Business analytics - Provide Protection Program fiscal analysis and management support for the Protection Program, including direct support to the HQMC PP&O Comptroller Division to ensure funding requirements are met. Perform critical budget analysis to support the Service’s missions, assist Protection Program Managers with developing required management and funding documentation, including but not limited to phasing plans, travel Lines of Accounting, travel plans, Services Requirements Review Board buildout, and Program Objective Memorandum briefs. The work under this task is at the SECRET clearance level.

· Security specialist support - Assist the Government with access control and other security operations within a Sensitive Compartmented Information Facility (SCIF). The work under this task is at the TOP SECRET with SCI eligibility clearance level.

· Monthly status reports - The Program Support Lead shall provide the COR with a monthly report from all task personnel detailing their monthly work efforts and status of tasks. The monthly status report is due no later than five (5) working days after each month.

· Meeting minutes - Provide minutes for all Protection Program meetings and submit them to the COR no later than five (5) working days after each meeting.

4.2 Provide Liaison Personnel, Threat Information Management, Fusion, Analysis and Sharing, and Crisis Support The work under the following tasks is at the TOP SECRET with SCI eligibility clearance level. The Contractor shall perform the following tasks:

· Liaison and threat coordination support - Serve as liaison in the HQMC Threat Fusion Cell (TFC), coordinating information analysis and sharing among HQMC, PP&O, the Marine Corps Operations Center (MCOC), MCICOM Watch Officer, Marine Corps Component Commands, Marine Corps Intelligence Activity, and the Naval Criminal Investigative Service (NCIS) Multiple Threat Alert Center (MTAC). This task shall include sharing threat information across the USMC total force’s protection enterprise and attending applicable working groups, including but not limited to the quarterly HQMC Antiterrorism Working Group and Threat Working Group, supporting events at multiple levels of command and providing input into other Protection Board forums.

· Suspicious Activity Reporting (SAR) analysis and integration - Utilize the Marine Corps Suspicious Activity Reporting Analysis and Information Portal (MCSAIP) to analyze all SARs. Provide all Marine Corps SARs to the appropriate NCIS Field Office and/or NCIS HQ Office. Integrate information from federal, state, and local law enforcement agencies; other service criminal investigative organizations, and Marine Corps SARs to form a comprehensive suspicious incident/threat picture for Marine Corps protection personnel.

Present analysis and statistics in various internal and external forums, and brief PS leadership and installation protection personnel including LE and AT- on pertinent threat intelligence. Analyze statistical data resources to assist in proactive investigations, preventative enforcement and education, identification of patterns and trends, and identification of known and repeat offenders.

Research, compile, analyze, and interpret statistical data from an internal SAR database to identify strategic SAR patterns and trends. The Contractor must analyze long-term SAR trends using probability studies and complex statistical analyses such as random samplings, correlation, and regression analysis.

Analyze classified and unclassified intelligence and law enforcement databases, message traffic, and finished intelligence products for indications and warnings of threats to Marine Corps equities. Produce weekly, quarterly and annual Suspicious Activity Reports and other threat pattern trend analysis reports, as directed and identified in the deliverables table.

Research includes Non-classified Internet Protocol (IP) Router Network (NIPRNet), Secret Internet Protocol Router Network (SIPRNet), and Joint Worldwide Intelligence Communications System (JWICS) message traffic, as well as finished intelligence products from national-level intelligence agencies and federal, state, local, and military law enforcement agencies. SAR Products will be produced on a weekly, quarterly and annual basis. In accordance with the Deliverables Table: 005: Suspicious Activity Reports

· Incursion Reports – As a part of the SAR process, the Contractor shall prepare a monthly summary report of all unauthorized installation access incidents, with emphasis on those involving foreign nationals. This monthly report shall be distributed to Marine Corps, DoN and DoD senior leadership, as well as other federal law enforcement partners. In accordance with the Deliverables Table: 006 Incursion Reports

· Threat Assessments - Research, compile, analyze, and interpret threat indications and warnings from the Marine Corps and outside agency reports, suspicious activity reporting, crime statistics to develop threat assessments as requested by Marine Corps units, organizations, and activities in support of special events and other operational activities. In accordance with the Deliverables Table: 007 Threat Assessments (Annual TA production averages 100).

· Analyze and evaluate threat information daily for source credibility, placement and access, threat intent, and capability. The Contractor must integrate the information with previous threat reports to determine the likelihood of impact to Marine Corps personnel or facilities and advise the Government when recommended to publish a protection bulletin to the total force. In accordance with the Deliverables Table: 008 Protection Bulletins (Annual PB averages 12).

· Attend and provide pertinent updates during daily NCIS Multiple Threat Alert Center (MTAC) Synchronization Meetings to ensure all members and agencies within the MTAC are aware of USMC interests and to obtain threat information with the potential to impact Marine Corps interests from other agencies.

· Review and analyze requests for information (RFI's) from the Marine Corps protection community including law enforcement, antiterrorism, and intelligence personnel as well as from federal, state, and local intelligence and law enforcement agencies. Utilize the appropriate Government information system(s), to manage and track RFI responses (Annual RFIs exceed 200).

· Attend regional meetings, conferences, training sessions and threat working groups of law enforcement and intelligence personnel to share and receive information on criminal, terrorist, and foreign intelligence threats, patterns, new methodologies, and developing tools.

· Crisis Support - The Contractor shall assist the NCIS MTAC and the HQMC Threat Fusion Cell Lead during crisis and increased threat situations. Contractor personnel will be required to obtain and provide NCIS with USMC personnel information during emergency situations outside of a normal investigative process. In the event that the NCIS MTAC becomes non-operational, the Contractor will be required to maintain TFC support functions at the contractor facility up to the TS/SCI level.

4.3 Provide Protection Training, Course Content Management and Development The work under these tasks is at the SECRET clearance level. The Contractor shall provide technical support to facilitate course scheduling and student enrollment for all courses identified below. The Contractor shall ensure that course schedules, registration pages, and updates are published to the HQMC Protection SharePoint Portal(s).

The Contractor shall provide instructions for Protection Personnel to access the following:

· Information relevant to their respective unit protection programs such as announcements/messages, training videos, community contact information, and discussion areas

· C4I Suite

· MCSAIP

· MS Teams Groups/Channels

4.3.1 Protection Officer Course/AT Level II Course

The Contractor shall provide instructors to deliver protection training that meets the requirements outlined in Marine Corps Order (MCO) 3302.1F and complies with the training standards listed in DoDI 2000.16 for AT Level II.

The current AT Level II course is a 5-day, 40-hour evolution delivered by the HQMC AT Program Mobile Training Team instructors. The intent of AT Level II is to provide a knowledge of Antiterrorism Officer (ATO) and other Protection-related responsibilities whether assigned to an installation, reserve center, recruiting office, or a Fleet Marine Forces unit.

Attendees must:

· Possess a Secret/Interim Secret Clearance

· Be designated or awaiting designation in writing as an ATO.

· Have a minimum of one year military service remaining.

Target Audience: All members of the protection community including, including but not limited to Military Police, Criminal Investigators, ATOs, Threat Information Managers, Critical Infrastructure Protection personnel.

Location(s) of training: On site at Marine Corps or other service installations, bases, reserve centers or when required, at a commercial procured location.

Periodicity: 18 courses per year.

Class size: 30 max / Average class size is 18-25.

Contractor support shall include uploading course materials to Government-owned/approved external hard drives to ensure student access. Contractor instructors must teach the ATO Level II Course in accordance with the approved ATO Course Material. In accordance with the Deliverables Table: 009 Quarterly Protection Officer/AT Level II Course Evaluation Summary and Instructor Responses.

4.3.2 MCSAIP Operator Course (MOC)

The Contractor shall train protection, law enforcement and intelligence community members in how to use the MCSAIP. Emphasis shall be placed on recording, analyzing, and sharing suspicious activity reports.

Prerequisite: Personnel must have a valid need to know and a .MIL e-mail address.

Target Audience: Members of the installation protection, law enforcement, and intelligence community serving in billets with responsibilities for reporting, tracking, and analyzing suspicious incidents.

Course length: Approximately 4 hours.

Location: Virtual (primary) and in-person (when available).

Periodicity: 10 to 12 virtual courses annually.

Estimated Class Size: 30 persons.

In accordance with the Deliverables Table: 010 Quarterly MOC evaluation summary and instructor responses.

4.3.3 Protection Advanced Professional Military Education (PME) Development

Contractor shall support the Government in developing and maintaining protection-related professional military education, such as case studies on terrorist attacks, active shooter events, and other protection-related periods of instruction. These PME(s), or portions thereof, may be included into AT Level I - III or used as standalone training.

4.3.4 Course Content Management

The Contractor shall maintain and manage all Protection Training course material approved by the Government. After the delivery of each protection-related course (AT Level II, MOC, Protection PMEs), the Contractor shall review the course evaluations for recommended changes (both administrative and substantive) and provide recommendations to the Government for changes to course material. Administrative changes shall be made as soon as possible: substantive changes shall be made upon agreement between the COR and the Contractor. Annually, the Contractor shall support an in-person course content review board (CCRB), hosted at the Contractor’s facility. In accordance with the Deliverables Table: 011 CCRB Updates

5. GENERAL REQUIREMENTS

This is a non-personal services contract to provide Protection Program Support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Protection Program Support as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The Contractor shall perform in accordance with the standards outlined in this PWS.

5.1 Non-Disclosure Agreement (NDA)

The Contractor shall ensure that all personnel assigned to perform work under this contract execute an NDA prior to beginning work or being granted access to Government information, facilities, or systems. The Contractor shall provide signed copies of all NDAs to the Contracting Officer or COR for review and acceptance prior to the employee’s start of work or access. The NDA form will be provided by the Government.

6. DELIVERABLES AND PERFORMANCE

6.1 Deliverables.

Quarterly. Due 10 working days after quarter end.

Annual. Due 15 working days after CY end.

6.2 Deliverables Format

The Contractor shall deliver all electronic versions of deliverables by email and removable electronic media, unless otherwise specified. The following are the required electronic formats, whose versions must be compatible with the latest, commonly available version on the market: Microsoft Word (*.docx); Excel (*.xlsx); and PowerPoint (*.ppt).

The Contractor shall ensure the Marine Corps has unrestricted access to and use of all deliverables upon delivery. All deliverables shall be provided in a version, format, and media that are used, useable, and modifiable by the Marine Corps. The Contractor shall notify the COR in writing and communicate any issues with deliverable due dates.

6.3 Inspection and Acceptance

All Deliverables under this contract shall be provided to the COR, unless otherwise specified. The COR will be responsible for inspecting and accepting all reports and deliverables. All deliverables shall be reviewed for content, completeness, accuracy, and conformance with contract requirements.

If the COR determines a draft or final deliverable contains spelling errors, grammatical errors, or improper formatting, or otherwise does not conform to the requirements stated within this contract, the document may be immediately rejected without further review and returned to the Contractor for correction and resubmission. The Contractor shall correct all deficiencies within ten (10) workdays of the rejection notice. If the deficiencies cannot be corrected within ten (10) workdays, the Contractor shall promptly notify the COR of the reason for the delay and provide a proposed corrective action plan within the same ten (10) workday period.

Deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the COR have been corrected. If the draft deliverable is deemed adequate, the COR may accept the draft and provide comments for incorporation into the final version. All of the COR's comments must either be incorporated into the subsequent version of the deliverable, or addressed to the COR’s satisfaction, with an explanation as to why such comments should not be incorporated.

The COR will provide written notification of acceptance or rejection of all final deliverables. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

6.4 Performance Requirements Summary (PRS)

100% Inspection

6.5 Quality Control /Quality Assurance

6.5.1 Quality Control

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered with the proposal and a copy of a comprehensive written QCP shall be submitted to the Contracting Officer and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to this QC system.

6.5.2 Quality Assurance

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

6.6 Period of Performance

The period of performance consists of one (1) 12-month Base Period, and four (4) 12-month Option Periods. The Period of Performance is as follows:

6.7 Place of Performance

Work under this contract shall be performed at multiple locations as specified below by task area:

- Contractor’s Facility Alternate remote worksite (subject to COR and Contractor approval post-award)

- Contractor’s Facility Alternate remote worksite (subject to COR and Contractor approval post-award)

Travel to/from the Contractors facility and the Pentagon and/or facilities within the National Capital Region is not reimbursable.

6.8 Hours of Operation

The Contractor is responsible for conducting business, between the hours of 0700 and 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

6.9 Recognized Holidays

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

6.10 Security Requirements

This contract will require the Contractor to have a TOP SECRET Facility Clearance at time of proposal submission. All Contractor personnel performing work in support of this contract shall possess the appropriate active security clearance at the level required to perform their assigned duties, as specified in the personnel qualifications and security requirements of this PWS at time of the proposal submission and must maintain the level of security required for the life of the contract.

The Contractor shall have the capability to access, process, and store TS/SCI information at a contractor facility located within 20 miles of Quantico, VA within 60 days of contract award. Contractor personnel shall perform all security-related work in accordance with the security requirements outlined in the PWS tasks and the contract DD254.

The Contractor shall obtain Government Common Access Cards (CAC) and NIPR e-mail accounts. Coordination for obtaining these items will be conducted through the COR or the Government-designated Activity Points of Contacts.

6.10.1 Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured in accordance with the applicable Government facility’s policies.

6.11 Post Award Conference (Kick-Off Meeting)

The Contractor shall schedule and conduct a Kick-Off Meeting with the Government within five (5) business days of contract award, or as otherwise agreed upon by the Government and the Contractor. During the Kick-Off Meeting, the Contractor shall present an executive overview outlining its approach to managing the contract’s scope, schedule, and resources. The Contractor shall also introduce key personnel and outline plans for sustaining and transitioning any applicable services.

The Contractor shall present Kick-Off Meeting briefing materials and be prepared to discuss their content, including the staffing plan, project schedule, and proposed performance metrics.

The Contractor shall deliver the Kick-Off Meeting briefing materials to the Government no later than two (2) business days prior to the scheduled Kick-Off meeting. The Contractor shall prepare and distribute Kick-Off Meeting minutes to the Government within two (2) business days following the meeting. The minutes shall document all discussion points, agreements, and action items.

6.12 Semiannually Contract Status Meetings

The Contractor shall plan and conduct semiannual contract status meetings. The primary purpose of these meetings is to review contract performance and address any contract-related issues.

Meetings are expected to last no longer than 30 minutes. At a minimum, attendees shall include appropriate Contractor representative(s), the Contracting Officer, the COR, and relevant Government technical personnel. The Contracting Officer may invite additional Government attendees as necessary.

These meetings will generally be conducted via Microsoft Teams or telephone conference. In-person meetings may be held if needed. The Contractor is responsible for arranging the virtual meeting or conference call. Appropriate action shall be taken to resolve any outstanding issues. These meetings shall be conducted at no additional cost to the Government.

6.13 Contracting Officer Representative (COR)

The COR will be designated in writing by the Contracting Officer via a formal letter of appointment. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; ensure the Contractor performs the technical requirements of the contract; conduct inspections necessary for contract performance; maintain written and oral communications with the Contractor regarding technical matters; issue written interpretations of technical requirements; monitor the Contractor's performance and notify both the Contracting Officer and the Contractor of any deficiencies; coordinate the availability of Government furnished property, and provide site entry of Contractor personnel.

The letter of designation issued to the COR states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

6.14 Key Personnel Requirements

The Government designates the Protection Program Support All Tasks Lead (Contract Program Manager) as key personnel under this contract. This individual serves as the primary technical representative for all protection program task areas.

The Contractor shall ensure that the key personnel position is staffed for the entire period of performance of the contract. The Contractor shall designate a minimum of one (1) individual to serve in this position, and the individual assigned must meet the minimum qualifications as defined below. Security clearances must be active at the time of award and sustained throughout the life of the contract.

The Contractor shall provide a Contract Manager who shall be responsible for the overall performance of work under this contract. The name of the Contract Manager, along with an alternate who shall act in the Contract Manager’s absence, shall be provided in writing to the Contracting Officer.

The Contract Manager or designated alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 7:00 a.m. and 5:00 p.m., Monday through Friday, except on Federal holidays or when the Government facility is closed for administrative reasons.

While only the Contract Program Manager is formally designated as Key personnel, the Contractor shall ensure that all personnel assigned to perform work under this contract possess the required security clearances, education, skills, and experience necessary to successfully execute their assigned tasks.

Key Personnel Required Qualifications

Protection Program Support All Tasks Lead (Contract Program Manager)

· Required Clearance: Active SECRET with a Single Scope Background Investigation

· Minimum of 10 years’ experience managing or supporting a Marine Protection Program (Antiterrorism or Mission Assurance) at the MEF or Installation level or above (Marine Corps experience preferred)

Other Assigned Personnel Desired Qualifications

Business Analytics (Task 4.1)

· Minimum 10 years’ experience conducting business analysis and supporting fiscal management at a Military Service or Federal Agency Headquarters’ level

Threat Intel Analysis (Task 4.2)

· Minimum 3 years’ experience supporting intelligence analysis at a Military Service or Federal Agency Headquarters’ level

Protection Training (Task 4.3)

· Minimum 7 years’ experience managing and conducting Antiterrorism or other Protection related training courses at a Military Service or Federal Agency Headquarters’ level

6.15 Identification of Contractor Employees

The Contractor shall ensure that all Contractor personnel attending meetings, answering Government telephones, or performing work in situations where their contractor status may not be readily apparent to third parties clearly identify themselves as contractor employees. This requirement is intended to avoid any perception that Contractor personnel are Government officials.

The Contractor shall ensure that all documents, reports, or deliverables prepared by Contractor personnel are properly marked to indicate contractor authorship or participation, as applicable.

Contractor personnel performing work at a Government facility shall display their CAC, Contractor Employee Badge, or other Government-furnished identification badge at all times, in accordance with the facility's policies and procedures.

6.16 Contractor Travel

The Contractor shall be required to travel within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) to attend meetings, conferences, conduct training, and support the requirements of this PWS. The Contractor may also be required to ship training aids to off-site locations in support of these activities.

Local travel (50 miles radius from assigned place of performance) will not be covered under this contract as a travel cost transaction.

The Contractor shall submit all travel requests to the COR for pre-approval at least ten (10) business days in advance of the proposed travel date. Each travel request shall include, at a minimum:

· Contract number;

· Date, time, and location of proposed travel;

· Purpose of travel and its relationship to contract performance;

· Contractor’s estimated cost of travel, with a breakdown of transportation, lodging, meals, and incidentals; and

· Name(s) of individual(s) traveling.

Travel Reimbursement: Travel will be paid on a cost reimbursable basis. The Contractor shall adhere to the following travel regulations (see FAR 31.205-46):

· Federal Travel Regulations (FTR) – Prescribed by the General Services Administration, for travel in the contiguous United States.

· Joint Travel Regulations (JTR), Volume 2, DoD Civilian Personnel, Appendix A. Prescribed by the Department of Defense for travel in Alaska, Hawaii, and outlying areas of the United States.

· Department of State Standardized Regulations (DSSR) (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State for travel in areas not covered in the FTR or JTR.

The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the JTR located at http://www.defensetravel.dod.mil/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

Labor costs/wages of personnel on travel will not be covered under the reimbursable travel CLIN.

The contract includes a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the travel CLIN, the Contractor shall notify the Contracting Officer and the COR, and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the reimbursable travel CLIN. The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN.

The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

Change orders shall not be considered an authorization to exceed the funded amount stated under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

Travel will be reimbursed on a cost-reimbursement basis for actual, reasonable, and allowable costs, not to exceed applicable per diem and transportation limits. Airfare reimbursement shall not exceed the lowest customary standard, coach, or equivalent fare available during normal business hours.

The Contractor shall maintain auditable records, including original receipts, to substantiate actual travel expenses.

Potential travel locations include, but are not limited to, the following (subject to change based on mission requirements):

· Camp Pendleton (California)

· MCRD San Diego (California)

· Camp Lejeune (North Carolina)

· Camp Foster (Okinawa, Japan)

· MCAS Beaufort (South Carolina)

· MCRD Parris Island (South Carolina)

· MCB Hawaii (Hawaii)

· MCB Quantico (Virginia)

· MCFS New Orleans (Louisiana)

· RTC Baton Rouge (Louisiana)

· RTC Belton (Missouri)

· Camp Blaz (Guam)

The Contractor should expect to make several trips to Marine Corps installations every year (approximately 1-2 Contractor employees on each trip). Each trip is estimated to last between six (6) to nine (9) days to the locations listed below. These trips are estimations and are subject to change based on mission requirements.

6.17 Other Direct Costs (ODCs)

ODCs include expenses directly related to contract performance that are not otherwise categorized as labor or travel costs. ODCs may include:

· Reproduction and printing costs associated with training activities;

· Freight charges for shipping training materials and equipment (not associated with Contractor travel);

· Procurement of contractor-furnished, government-enabled IT equipment;

· Training aids, instructional materials, support equipment, and supplies;

· Rental of training or meeting facilities and associated costs necessary to support government-approved training or meetings.

Reimbursement for ODCs shall be limited to actual, reasonable, and allowable costs, excluding any handling charges, overhead, general and administrative costs, profit, or any other indirect costs. Freight charges refer to actual carrier shipping costs invoiced by commercial providers. Handling charges, defined as contractor-applied processing, packing, internal management, or administrative fees related to the procurement or shipping of items, are not reimbursable.

All ODCs must be pre-approved in writing by the Contracting Officer or the COR prior to incurring any costs.

The Contractor shall maintain detailed and auditable records of all reimbursable ODC expenditures, including original receipts and supporting documentation. Copies of such auditable records shall be provided to the COR, to support invoice review and payment processing.

Each order that requires ODCs will include a not-to-exceed funding limitation. The Contractor shall notify the Contracting Officer and COR when ODC expenditures reach 85% of the funded amount.

The total funding available for ODCs is limited to the amount obligated under this contract. The Contractor shall notify the Contracting Officer and COR when ODC expenditures reach 85% of obligating funding.

6.18 Organizational Conflict of Interest (OCI)

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services that may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately upon becoming aware that such access or participation may result in any actual or potential OCI and shall promptly submit a mitigation plan to the Contracting Officer to avoid or mitigate the OCI. The Contractor’s mitigation plan shall be subject to the approval of the Contracting Officer, who retains sole discretion to determine its acceptability. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may implement other remedies as deemed necessary, including prohibiting the Contractor from participating in subsequent contract requirements that may be affected by the OCI.

6.19 Phase in Phase out Period

To minimize any decreases in productivity and to prevent possible negative impacts on services, the Contractor shall have personnel on board during the thirty (30) day phase-in and phase-out periods. During the phase-in period, the Contractor shall become familiar with the performance requirements to ensure full performance of services begins on the contract start date.

7. GOVERNMENT FURNISHED ITEMS AND SERVICES

7.1 General

The Government will provide Contractor personnel working at Government facilities with adequate workspace necessary to perform contract requirements. The number of workstations provided represents the maximum number available for Contractor use.

Workspace is defined as a desk or flat work surface, chair, government telephone, and electrical power outlet. Some workstations may include a government-furnished computer, as available. Government-furnished telephone service will include local, commercial long-distance, and Defense Switched Network (DSN) access, and shall be used for official Government business only.

7.2 Utilities

The Government will provide all utilities necessary to support the office facilities authorized for Contractor use at Government locations, as outlined in Section 6.8 of this PWS. The Contractor shall ensure that its personnel practice reasonable utility conservation measures in accordance with Government policies and instructions.

7.3 Materials

The Government will provide consumable and general-purpose office supplies necessary to support contract performance within Government provided office space. In addition, the Government will furnish information, materials, and forms that are unique to Government processes and required for the Contractor to perform assigned tasks. All Government-unique information necessary for Contractor performance will be made available to the Contractor. The COR shall serve as the point of contact for identifying and coordinating any Government-furnished information or materials required to support contract performance.

7.4 Equipment

The Contractor shall procure and furnish laptops/computers (and all supporting equipment) for all Contractor personnel assigned to support this contract. All NIPR laptops/computers procured for use under this contract, shall be used exclusively by Contractor personnel performing work under this contract.

At the COR’s discretion, the Government may provide temporary access to Government -owned NIPR laptops/computers; however, these Government devices must not leave the Government site. While Contractor-provided laptops/computers are being imaged, Contractor personnel may perform required work onsite using Government provided laptops.

All Contractor-furnished laptops/computers must be compliant with current Marine Corps security and imaging standards, including compliance with Windows 11 or newer version as required. The Marine Corps will image Contractor-provided compliant laptops/computers for connection to the Marine Corps Enterprise Network (MCEN). No more than one laptop/computer will be imaged per Contractor employee.

The Contractor shall contact the COR or their designee to obtain the current list of approved/supported MCEN laptop models and shall obtain COR approval prior to any laptop purchases throughout the performance of the contract.

Upon delivery, Contractor-owned laptops/computers shall be transferred to HQMC ARI for MCEN imaging prior to use on the Marine Corps network. This transfer shall be coordinated through the COR or a COR-designated point of contact.

The Contractor will transfer the Contractor-owned laptops/computers to the HQMC ARI department to have the MCEN image placed on each laptop before it can be connected to the MCEN. Upon completion of the contract, or at such time as the Contractor reclaims the asset from the USMC effort, non-Government-owned internal/external hard drives and data associated with the laptops/computers shall become the property of the U.S. Government and turned over to the COR upon request.

The laptops/computers purchased will not be considered Government property and will not transfer to the Government at the end of the task order (except hard drives and data as listed above). For additional questions regarding current system specifications, contact the COR.

8. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

8.1 General

The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 7 of this PWS.

8.2 Materials

The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS, not listed in Section 7.3.

8.3 Equipment

The Government will reimburse the Contractor only for the actual price paid for equipment that is expressly identified as a reimbursable item by this contract. The "Actual Price" paid by the Contractor includes any tax paid, if applicable, and is reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies provided. "Actual Price" does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect costs associated with the Contractor’s purchase or provision of additional or specialized equipment.

NOTE: Due to the ever-updating list of MCEN approved laptops/computers from the COR, prior to purchasing any equipment intended to be attached to the MCEN, the Contractor shall confirm with the COR and/or Contracting Officer that the model(s) remain on the approved list.

Contractor personnel shall ensure laptops are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not transfer any information to a Government computer that is not authorized, nor use the computer for unauthorized purposes. The Contractor shall report any occurrence of a lost laptop or unauthorized use of a Government-imaged computer to the COR within two hours of the occurrence.

In the event a laptop is lost, or the security of a computer is compromised, the Contractor may be held financially liable, upon written direction of the Contracting Officer, to replace or repair the affected computer at no additional cost to the Government. The Government may deduct the cost of replacing the affected computer from the monthly payment due to the Contractor.

The Contractor shall furnish any additional equipment they deem necessary to meet the requirements under this PWS, not listed in section 7.0.

9. APPLICABLE DOCUMENTS

The following documents and criteria are applicable to this contract. The contractor shall use the most current version of each document. Documents are publicly available or will be provided to the contractor upon request for use during the performance of this contract.

· DoDI 2000.12, DoD Antiterrorism Program Support to Force Protection dated 11 June 2025

· DoDI 2000.16 Volume 1, DoD Antiterrorism Program Implementation: DoD Antiterrorism Program Standards, dated 11 June 2025

· DoDI 2000.16 Volume 2, DoD Antiterrorism Program Implementation: DoD Force Protection Condition System, dated 11 June 2025

· MCO 3302.1F, Marine Corps Antiterrorism Program, dated 15 April 2019

· MCO 3058.1,…