25Q1088 Chaplain Musician Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

ST. FRANCIS XAVIER CATHOLIC CHAPEL SUNDAY MUSICIAN

1. BACKGROUND:

Marine CORPS Base Camp Lejeune was established in September 1941 and is the home of the "Expeditionary Forces in Readiness". As a component of the base the Command Chaplain's Office has the mission to develop personnel and families of operating forces and the Camp Lejeune community for spiritual and personal readiness, through ministries, pastoral care, and the provision for and facilitation of the free exercise of religion.

2. QUALIFICATIONS:

2.1. Must be able to sight read music and play a piano or keyboard.

2.2. Familiar with liturgical or contemporary worship service formats.

2.3. Individual shall have at least a minimum of two years of experience playing in a church congregation.

2.4. Ability to play liturgical or contemporary Christian music.

2.5. Ability to lead Catholic faith group music services.

2.6. An audition is required as part of the interview and hiring process.

2.7. Applicants must register and obtain an account in System for Award Management prior to applying for the position http://www.sam.gov .

3. DESCRIPTION OF SERVICE:

The contractor shall perform organist, pianist, or keyboard musician services in support of the St. Francis Xavier Catholic Chapel Mass services and other religious events as determined by the Marine Corps Base Chaplain's Office and is required to support the missions and responsibilities of the Command Religious Program. The services shall include, but are not limited to:

3.1. The musician shall coordinate the musical arrangements with the Chapel Priest or Officiating Chaplain prior to conducting any rehearsals or services.

3.2. The musician shall perform 2 Mass musician services per week not to exceed 104 services per year for active duty personnel and all others authorized as defined in OPNAVNST 1730. ID (Religious Ministries in the Navy). The Chaplain shall inform the musician of the service dates and start times. Worship services should last for approximately 1 hour.

3.3. The musician is authorized to provide support for up to 20 special services which may be scheduled during the church calendar year or during civic holidays and will be coordinated by the Chapel Priest. The special services include such events as Holy Days of Obligation, funerals, memorials, and special religious observances. Services for weddings are not authorized.

3.4. The musician, in support of regularly scheduled services and special events, shall arrive at the appointed place of performance 15 minutes before the scheduled event.

3.5. The contractor shall apprise the Chaplain of any malfunctions of the instruments and any required services needed to maintain the instruments musical integrity. Funding requests for necessary repairs, supplies, and musical literature are submitted by the Chaplain or their designated representative.

3.6. The musician shall notify the Officiating Chaplain by telephone or email when they are unable to perform services due to illness, inclement weather, or an emergency. Notification for any of the above examples should be given with as much advance notice as possible. Scheduled vacations require 2 weeks advance notice. When the musician is unable to perform for any reason, subparagraph 3.7 will be performed in commensurate.

3.7. The contractor shall provide and compensate a pre-approved substitute when unable to perform services required as depicted in the Performance Work Statement.

3.7.1 Absences: Temporary Substitutions – The contractor shall, after consultation with the Command Chaplain (or his or her designated representative), and with his or her concurrence, provide a qualified substitute to render the services specified in this contract whenever it is necessary for the contractor to be absent. The contractor shall compensate the substitute. Absence without an adequate substitute may be considered breach of contract and reason for termination for cause."

3.7.2 Permanent Substitutions – Should it become necessary for the contractor or the contractor’s employee to leave the position covered by this contract, a permanent substitution must be made. Official notice of pending departure must be given at least 14 days in advance of leaving. The Contractor must find and provide a qualified person to take over the duties required by this contract. The new person to perform the work must meet all the qualifications in the contract and be approved by both the Command Chaplain and the Contracting Officer at least 30 days prior to the end of performance by the original contractor or contractor’s employee. The new contractor or contractor’s employee must also be capable of being qualified to work on a government contract.

Failure to adhere to this requirement will result in a default termination and negative performance reporting.

Emergency situations (e.g. death or serious illness) will be handled on a case-by-case basis."

3.7.3 Termination – This contract can be terminated upon thirty-days written notice by the government if the terms of this contract are not fulfilled in one or more of the following ways:

• The Contractor (serving as the Chapel Musician) not providing written notice of a planned absence to the Command Chaplain, receiving concurrence for the absence and receiving concurrence in the individual assigned as a qualified and approved substitute.

• Repeated display of documented behavior contrary to good order and discipline.

• Inability to work in a pluralistic environment. This includes respect for denominational/faith group differences, and tolerance for diversity in a military setting.

4. PERFORMANCE REQUIREMENTS SUMMARY (PRS):

4.1 The government will periodically evaluate the contractor's performance by appointing a representative to monitor the quality of service and to ensure services are received. The Contracting Officer Representative (COR) will evaluate the contractor's performance based on periodic inspections and feedback from the Chaplain and congregation. The COR will inspect all billing documents to ensure taxes are not charged and charges do not exceed contract limits.

4.2 If services do not conform to the contract requirements the government may require the contractor to perform the service again in conformity with contract requirements, at no increase in the contract amount. When the defect(s) in services cannot be corrected by re-performance, the government will:

4.2.1 Require the contractor to take necessary action to ensure that future performance conforms to contract requirements;

4.2.2 And may reduce the contract price to reflect the reduced value of the services performed.

5. BILLING AND PAYMENT INFORMATION:

5.1. The contractor is required to register and create an account on the Wide Area Work Flow (WAWF) so they can receive electronic payments for their services. https://wawf.eb.mil/

5.2. The contractor shall provide monthly verified time sheets to the COR no later than the fifth day of the following month. WAWF invoices cannot be certified without the verified time sheets. The government is not responsible for paying any late fees arising from the contractor's failure to deliver a verified time sheet on time.

5.3. The contractor is required to file a WAWF invoice no later than the fifth day of the following month. The government is not responsible for paying late fees arising from the contractor's failure to submit the WAWF invoice on time.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

6.1. This position requires a Base Access Letter from the Contracting Department in order for the Contractor to gain access to the chapel and fulfill their contract.

6.2. The Base Chaplain's Office has adequate musical instruments on hand and will provide the musician access to those instruments so they can perform the required services.

6.3. The Base Chaplain's Office will provide hymnals and other musical materials necessary to perform the duties required of the musician. All materials purchased will remain the property of the Base Chaplain's Office.

8. PERIOD AND PLACE OF PERFORMANCE:

8.1. The Base year period of performance is from 01 Sept 2025 through 31 August 2026 plus 4 option years and shall not exceed 124 services per year.

POP Begins POP Ends Services Per Year

Option year 1 01 Sept 2026 31 August 2027 Not to exceed 124

Option Year 2 01 Sept 2026 31 August 2028 Not to exceed 124

Option Year 3 01 Sept 2026 31 August 2029 Not to exceed 124

Option Year 4 01 Sept 2026 31 August 2030 Not to exceed 124

8.2. The musician shall perform their services on site at the St. Francis Xavier Catholic Chapel, Bldg. 17, Camp Lejeune, North Carolina or other sites as coordinated by the Chapel Priest.

8.3. Thirty-days written notice is required prior to termination of this contract by either party.

https://wawf.eb.mil/

9. POINT OF CONTRACT:

Technical POC:

RP1 (FMF/SCW/EXW) Nickolas J. Falk Base Chaplin’s Office

MCB PSC 20004

Camp Lejeune, North Carolina 28542-0004 Office 910-451-5342/3210 Fax 910-451-5633 Email: nickolas.falk@usmc.mil

Unauthorized Work Performance. The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

Base Access. DBIDS Program.

Marine Corps Installations East - Marine Corps Base Camp Lejeune and Marine Corps Air Station New River have implemented new DBIDS (Defense Biometric Identification System) Program intended to enhance Installation access control. In order to gain access to Marine Corps Base (MCB), Camp Lejeune and/or Marine Corps Air Station (MCAS), New River, non-Federal Government and non-DOD issued ID cardholders require identity proofing and vetting to determine eligibility for access. Specifically, a check of records through National Crime Information Center (NCIC) Interstate Identification Index (III) is Installation's minimum background check for access to MCB, Camp Lejeune and/or MCAS, New River for non-Common Access Card holders, to include access of visitors.

MCB, Camp Lejeune and MCAS, New River applies following non-Federal Government cardholder criteria to determine authorized type of access control credentials: a. Contractors: DBIDS or up to a 120-Day Pass b. Sub- Contractors: DBIDS or up to a 120-Day Pass c. Vendors: DBIDS or up to a 120-Day Pass d. Suppliers: DBIDS or up to a 120-Day Pass e. Service Providers: DBIDS or up to a 120-Day Pass f. Delivery Personnel: DBIDS or up to a 120-Day Pass

More information on DBIDS can be accessed by current CAC holders at https://dbids.dmdc.mil/#!/resources.

If you are a new contractor seeking enrollment into DBIDS, please contact the Contractor Vetting Office at 910- 451-0283/0284/0285.

The contractor will register and submit a monthly electronic invoice of services rendered thorough Wide Area Work Flow-Receipt and Acceptance (WAWF-RA) within (10) calendar days after award of this contract or modification at https://wawf.eb.mil to electronically process vendor requests for payment. The period covered and contract number must be on each invoice. The contractor shall ensure a business Point of Contact is designated in Systems for Award Management (SAM) at https://www.sam.gov .

mailto:nickolas.falk@usmc.mil https://www.sam.gov/