25Q0047 UC Redacted.pdf

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Date: 08/22/2025

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): _______________________________________________

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

EATON

b) the required delivery date/period of performance and Immediately Upon Award

c) its intended use.

POWER SUPPLY TO MAIN OPERATIONAL EQUIPMENT

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

EATON AUTHORIZED DISTRIBUTORS .

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. _____ Only one responsible source (select all that apply):

1. _____ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as “owning” the drawings.

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2. ____ EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributors / authorized technical representatives for the item or service.

Provide evidence of the licensing or OEM certification agreement as an attachment to this document.

3. ___x__ OTHER REASON:

a. ___x__ CRITICAL EQUIPMENT: The required item is critical equipment, the failure of which poses a hazard to the operational system, the crew, or the environment.

i. Explanation on how requirement and intended purpose is critical: __Primary Base Generator supported by the breaker provides redundant power to the site. Without this breaker the generator is in operable._________________________

b. _____ STANDARDIZATION / BRAND NAME: only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): ___________________

ii. Identify other systems with this Make / Model:

c. _x__ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

Eaton Cutler-Hammer Magnum DS, MDSC253WEA Low Voltage Power CB, CAT# MDSC253WEA25MTCNAA6Y HNNAX

ii. Describe how the equipment must be compatible with the existing configuration.

Replacement must be an exact match. Breaker unit is modified from original build to form fit and function of current base system. Use of make or models not modified for replacement will be inadequate to sustain required support. Eaton has already established specification designs and drawings to conform basic unit for compatibility.

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d. _____ OTHER:

4. ___x__ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: _____04 AUG 2025________________

b. Required delivery date / Period of Performance: ____Immediately Upon Award_______

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

_Site personnel initially tried to repair within their capabilities but were unable to successfully repair and return the system to full operation. Immediate assistance from an expert with onboard system is required in order to return the system to full operational capability_

d. Estimated production lead time: ___N/A___________________________

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

Loss of redundant generator power. If commercial power and generator power is loss, site will be done hard and missions supported by the command will be in operable.

f. CASREP Number: ___25001___________________________

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: _$ .

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V. CERTIFICATIONS AND APPROVALS:

Technical / Requirement Certification: I certify that the facts and representation under my cognizance which are my knowledge and belief.