25Q0031_CoverLetter-HotelVenue_FCS.pdf
PDF 279 KB Posted
- Solicitation number
- 19PM0725Q0031
- Issued by
-
Department of State
About this file
This document is a Request for Quotation (RFQ) from the United States Department of State for Hotel Venue Services in Panama. The solicitation (RFQ Number 19PM0725Q0031) seeks a hotel venue for an event hosted by the FCS Office from October 19 to October 22, 2025. Prospective offerors must submit electronic quotations by 10:00 a.m. local time on Thursday, September 11, 2025, to pnmprocreq@state.gov and reyesma@state.gov, with specific submission requirements including file format (MS-Word, MS-Excel, or PDF) and a maximum file size of 30MB.
To be considered, offerors must complete and submit: Standard Form 1449, Section 1 Pricing, additional information from Section 3, Section 5 Representations and Certifications, and proof of SAM Registration. All contractors must be registered in the System for Award Management (SAM) database prior to proposal submission. Questions about the solicitation must be submitted in writing by 10:00 a.m. on Friday, August 29, 2025, to the Contracting Officer, Gabriel Del Bosque, using the provided email addresses.
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Other files
| File | Type | Posted |
|---|---|---|
| 25Q0031_SolicitationCancellation-Notice.pdf | ||
| SF30_CoverPage.pdf | ||
| SF1449_Cover_Page.pdf | ||
| RFQ-25Q0031_HotelServices_FCS.pdf |
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Text version
United States Department of State
Washington, DC 20521
Panama, Republic of Panama August 25, 2025
Dear Prospective Offeror:
SUBJECT: Request for Quotation Number 19PM0725Q0031 Hotel Venue Services for Event - FCS
The Embassy of the United States of America invites you to submit a quotation for Hotel Venue Services for an Event, from October 19 to October 22, 2025, hosted by FCS Office.
Prospective offerors are encouraged to submit questions in writing concerning the solicitation documents no later than 10:00 a.m., Friday, August 29, 2025. Please direct any questions regarding this solicitation to Gabriel Del Bosque, Contracting Officer, by email to pnmprocreq@state.gov and reyesma@state.gov.
Your proposal may be submitted electronically to pnmprocreq@state.gov / reyesma@state.gov.
The deadline for receipt of electronic quotations is 10:00 a.m. local time on Thursday, September 11, 2025. No quotations will be accepted after this time. It is important to make sure the submission is made in specific size and format: MS-Word, MS-Excel, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. Completed Standard Form 1449.
2. Completed Section 1, Pricing.
3. Additional information as required in Section 3.
4. Completed Section 5 Representations and Certifications.
5. Proof of SAM Registration.
All contractors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Gabriel Del Bosque Contracting Officer mailto:PNMPROCREQ@state.gov mailto:reyesma@state.gov mailto:PNMPROCREQ@state.gov mailto:reyesma@state.gov https://www.sam.gov/
| 2025-08-25T17:10:14-0500 | |
| gabriel del bosque |
File details come from the government source that posted it. Updated .