SF30_CoverPage.pdf

PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

1 4

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

09/02/2025

4. REQUISITION/PURCHASE REQ. NO.

PR15528825-0001

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE PM070 7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY PANAMA CITY

APARTADO 0816-02561, ATTN: GSO

PANAMA

PANAMA

AMERICAN EMBASSY PANAMA CITY

APARTADO 0816-02561, ATTN: GSO

PANAMA

PANAMA

(X) 9A. AMENDMENT OF SOLICITATION

NO.

19PM0725Q0031

x

9B. DATED (SEE ITEM 11)

08/25/2025

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to extend the closing date to Friday, September 12, 2025, at 10:00 a.m. (local time); to update the question submission deadline to Thursday, September 4, 2025, at 2:00 p.m. (local time); and to revise the event and lodging dates under Section 1, accordingly. Please refer to Block 11 for receipt acknowledgment.

See next page.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

09/02/2025

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

I. The purpose of this amendment is to extend the solicitation closing date to Friday, September 12, 2025, at 10:00 a.m. (local time); update the question submission deadline to Thursday, September 4, 2025, at 2:00 p.m. (local time); and revise the event and lodging dates under Section 1.

II. Section 1 – Paragraph 2. PRICING table has been updated CLIN 1 and CLIN 4; therefore, REPLACED with the following:

Standard Services

CLIN 001 - Lodging Services (Self-paid by the occupant)

Description

QTY

of Rooms

QTY of Nights

Price per Night

Sub-Total

Eighty (80) deluxe rooms, single occupancy, with internet, breakfast included and a king-size bed.

• Check-in: Saturday, October 25, 2025

• Check-out: Tuesday, October 28, 2025

80 3 $

Five (5) deluxe rooms, single occupancy, internet, breakfast included and a king-size bed.

• Check-in: Wednesday, October 22, 2025

• Check-out: Tuesday, October 30, 2025

5 8 $

CLIN 002 – Conference Room – Venue Set up

Description

QTY

of days QTY of

Participants Unit Price Sub-Total

• Main Conference Room in school-room style set up with two coffee breaks per day (AM-PM)

• Lunch Buffet

3 150 $ $

3 150 $ $

• One-on-one Meeting Conference Room 3 60 $ $

• Control Room 9 25 $ $

• Workshop Room 4 60 $ $

Sub-Total for Conference Rooms $

CLIN 003 - Audiovisual Equipment:

Description

QTY

of days Unit Unit Price Sub-Total

• Audiovisual equipment for Main Conference Room (Refer to SOW)

3 all $ $

• Audiovisual equipment for Workshop Conference Room (Refer to SOW)

4 all $ $

Sub-Total for A/V equipment $

III. Section 1 – The Schedule – Performance Work Statement – paragraph B (location and time, page 2) has been updated; therefore, REPLACED with the following:

• Place: Panama City, Panama.

• Date for lodging services: October 25 – October 28, 2025. (3 nights | Self-paid)

• Date for lodging services: October 22 – October 30, 2025. (8 nights | Self-paid)

• Date and time for event: October 26 – October 29, 2025, from 7:00 a.m. to 9:00 p.m. (4-days event)

IV. Section 1 – Statement of Work (pages 5-8) – has been updated to revise the dates; therefore, REPLACED with the following:

1. Main Conference Room Setup:

This room shall be available from October 26, 2025 to October 28, 2025 (3-days), the room space must have a minimum of 3603 square feet (101.7 x 52.5 x 13 or higher) with enough space to accommodate up to 150 participants (including our staff, instructors, and interpreters booth) in school room style set up (two to three participants per table), all facing the screens, a podium with microphones, one presenters/administrators’ two tables at a side of the room (close to the podium) with two chairs, two areas with tables and chairs for the audiovisual equipment technicians and for the interpreters’ in the rear section of the conference room, all tables in the conference room must be dressed in dark colors.

2. Workshop Conference Room:

This room shall be available from October 26, 2025 to October 29, 2025 (4-days), the room space must have a minimum of 1441 square feet (72.2x32.8x13.1 or higher) with enough space to accommodate up to 60 participants, including our staff, speakers, and an interpreters booth, in school room style set up (two to three participants per table), all facing the screens, a podium with microphone, one presenters/administrators’ two tables at a side of the room (close to the podium) with two chairs, two areas with tables and chairs for the audiovisual equipment technicians and for the interpreters’ in the rear section of the conference room, all tables in the conference room must be dressed in dark colors.

CLIN 004 - Additional Requirement:

Description QTY QTY of

Days Unit Price Sub-Total

• Parking Validation (Oct.26- Oct.29,2025) 50 4 $ $

Sub-Total for Conference Rooms $

Sub-Total for A/V Equipment $

Sub-Total for Additional Requirement $

Grand Total (for all hotel conference rooms, A/V equipment including service fee) $

3. Control room:

This room shall be available from October 22, 2025, to October 30, 2025. This room space shall include a large desk/table with ten (10) chairs for staff work. Power strip to connect ten laptops. Internet access according to the a/v conference equipment section, and one 24” or higher full HD monitor.

Coffee, water, and glasses shall also be provided.

4. Meals:

Lunch on October 26, 2025, will be from 11:45 a.m. to 1:30p.m. with buffet menu;

Lunch on October 27, 2025, will be from 12:30 p.m. to 1:30p.m. with a buffet menu;

Lunch on October 29, 2025, will be from 12:30 p.m. to 1:30p.m. (only for 25 people). It can be in another room or in the hotel’s restaurant with a buffet menu, for up to 150 participants. The hotel team must be in communication with the office, in case there’s a variation of the lunch time.

On Sunday, October 26, 2025, there will be a cocktail reception from 7:30pm to 8:30pm for 150 participants. Menu to be determined. Room outside the main conference room or special room at the hotel.

5. Coffee Break:

Hotel must provide a morning and an afternoon coffee breaks, including sweet and savory options to eat, coffee, tea, water, and cold beverages. The coffee break must be outside of the conference room in an area set up for networking between participants, with standing tables.

Two coffee breaks per day:

October 26, 2025: 10:00a.m. and 3:20p.m.

October 27, 2025:10:20a.m. and 3:20p.m.

October 28, 2025 (only permanent coffee, tea and water stations) October 29, 2025: 10:20 a.m.

The conference room must have a permanent coffee, tea, and water station in the back of the room.