25PSX0293 RFP Attachment A Cost Proposal.xlsx

A. Solution Implementation

Table 1 - Complete table 1 with the (1) total duration in Business Days to complete each Project phase in column C and (2) total not to exceed ("NTE") cost for each project phase in column D.

Table 2 - Complete table 2 with proposed Deliverables for each project phase as follows: insert the (1) number of the project phase in column A, (2) Deliverable description in column B, and (3) total duration in Business Days to complete the Deliverable in column C. The total duration in Business Days for all proposed Deliverables for each project phase must equal the proposed Duration in Business Days for the applicable project phase in table 1. Additional rows may be added as needed.

&"-,Bold"&12RFP #: 23PSX0155 Attachment A - Cost Proposal VWS Construction Project Price Sheet

B. Subscription and Support Fee

Requirements: The annual subscription and support fee (the “Fee”) is a firm, NTE, all-inclusive charge for the subscription Services for the Client Agency selected module, add-on, pack, or edition (the "SIS Package"). The Fee includes all Associated Services. Hosting and operations are excluded from the Fee and will be billed by the Contractor as a distinct line item (the “Hosting & Operations Fee”). The student volume discount applies only to the Fee and does not apply to the Hosting & Operations Fee unless the Contract expressly states otherwise. All preventive and corrective maintenance, patches and Updates, backups, restorations, disaster recovery testing and execution, incident response and root cause analysis, data re-processing, and environment rebuilds are included in the Fee and Performed at no additional cost to the State or any Client Agency.

The Fee and the Hosting & Operations Fee may be invoiced in (a) twelve (12) equal monthly installments or (b) annually, as determined by the Client Agency and Contractor. The Contractor shall submit the first invoice thirty (30) days after the Go-Live Date for the initial month or year of Service. Thereafter, the Contractor shall submit invoices monthly or annually on a schedule determined by the Client Agency and Contractor. Any credits due pursuant to the Contract Exhibit C, Service Level and Maintenance and Support Agreement, shall be reflected as deductions on the next invoice. No minimum Fee applies to Client Agency.

The Contractor shall apply the student volume discount to the Fee portion of each invoice based on the number of Active Students as of the Census Date. The per-student tier and discount percentage determined on the Census Date governs pricing for the applicable Contract Year. If invoiced monthly, the discounted annual Fee shall be billed in twelve (12) equal installments; if invoiced annually, the discounted annual Fee shall be billed in a single invoice. Any change in Active Student count at the next Census Date will be applied prospectively for the next Contract Year, or next pricing period, as applicable, and will not result in retroactive adjustments for prior invoiced periods. The Contractor shall provide an auditable student-count report to Client Agency supporting each annual adjustment.

Instructions:

Table 1: Complete table 1 with the SIS Package: (1) name in column B, (2) description in column C, and (3) NTE Fee by year in columns D, E, and F.

Table 2: Complete table 2 with the student volume discount percentage in column I for each student range in column H.

Table 3: Complete table 3 with the annual fixed fee for Contractor hosting and operation Services in column I for each year in column H.

&"-,Bold"&12RFP #: 23PSX0155 Attachment A - Cost Proposal VWS Annual Subscription & Support Fee and Volume Discounts

C. Professional Service Fees

Requirements: All Contractor personnel who interface with the Client Agency regarding the SIS shall be available between 8 a.m. and 5 p.m. Eastern Time ("ET") on Business Days for meetings, working sessions, and issue resolution. Maximum hourly rates listed on this rate card are firm, NTE, and fully loaded (i.e., inclusive of all costs and fees). No separate charges are permitted, including but not limited to, travel time, mileage, per diem, lodging, meals, administrative fees, or overtime or after-hours premiums, unless expressly approved in advance in writing by the Client Agency. These hourly rates may be used only for Client Agency–requested services that are outside of the Fee, the Hosting & Operations Fee, or Contract Exhibit C, Service Level and Maintenance and Support Agreement, and only when authorized in advance in writing by the Client Agency. Routine subscription Services, Maintenance Services, and technical support required by the Contract shall not be billed under this rate card.

If requested and authorized in writing by the Client Agency, examples of when rate-card hours may be appropriate include: Additional or expanded training beyond what is included in the Fee; additional change management or adoption support that does not exceed the scope of the Contract; development of custom reports, dashboards, or data extracts not included in the standard SIS package; new or modified integrations, data conversions, or interface changes that fall within the defined scope and stated assumptions of the Contract; and other Client Agency–directed enhancements or professional services not otherwise included in the Fee, the Hosting & Operations Fee, or Contract Exhibit C, Service Level and Maintenance and Support Agreement.

Instructions: Complete the table below with the maximum hourly rates for positions that will support time and materials work relating to SIS software application support, including, without limitation, data quality and reconciliation, training and adoption, and maintenance and technical support. For the position titles identified as numbers 1 through 14, add proposed: (1) qualifications in column C(2), (2) roles and responsibilities in column D(2), and (3) maximum hourly rate in column E. Propose additional position titles starting at number 15 with the inclusion of all requested information above. The State may remove positions submitted that are not relevant to the SIS scope of the RFP. Additional rows may be added as needed.

&"-,Bold"&12RFP #: 23PSX0155 Attachment A: Cost Proposal Contractor Staff Information

D. Optional Support Packages

E. Proposed Assumptions

Instructions: Complete the table below with proposed assumptions in column C by worksheet category in column (B) for the State's consideration. Additional rows may be added as needed.