25MASFSJL1 - Scorecard - final.docx

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25MASFSJL1 | Approved Preschool Language and Literacy Assessments Departmental MA
Solicitation number
BD-24-1026-DOE02-DOE01-98286
Issued by
Middlesex County, Massachusetts

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This document is an Evaluation Criteria Scorecard for a Request for Bids (RFB) issued by the Massachusetts Department of Elementary and Secondary Education (DESE) for the Departmental Master Agreement to support the Massachusetts mixed delivery system in selecting valid and reliable preschool language and literacy assessments. DESE intends to approve one or more assessments that meet the specified criteria and will publish the approved assessments on a public list. The RFB outlines the required qualifications, including that the assessment must be appropriate for screening, formative, or summative assessment, measure early language and literacy skills predictive of later reading success, and be developed and validated for preschool children. The evaluation criteria include reliability and validity evidence, fit for the target population, professional development and customer service, different result interpretations, affordability, and overall usability.

The evaluation also considers the bidder's attention to cultural and linguistic diversity, as well as the submission of a Prompt Payment Discount form and a Supplier Diversity Program Plan. The total possible score is 100 points, and the contract will be awarded to the bidder(s) whose assessment(s) best meet the criteria outlined in the RFB.

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135 Santilli Highway, Everett, MA 02149 Main Telephone: (781) 338-3000 TTY: N.E.T. Relay 1-800-439-2370

EVALUATION CRITERIA SCORECARD

Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation) Updated 9-26-22

Name of Bidder:
Name of Reviewer(s):
Date Reviewed:

Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)

1
Bidder demonstrates that the assessment is appropriate for at least one of the following purposes: screening, formative assessment, summative assessment
Yes |_|
No |_|
2
The assessment measures at least one of the following early language and literacy skills predictive of later reading success:

1. alphabet knowledge

2. phonological awareness

3. rapid automatic naming of letters or digits and/or objects or colors

4. print awareness

5. oral language (i.e., vocabulary)

Yes |_|
No |_|
3
The measure was developed and validated for preschool children
Yes |_|
No |_|

Scoring rubric:

Non-Responsive
Qualifications is not applicable to request; elements missing / non-responsive to request
Unsatisfactory:
Little evidence of qualification. Many required elements are missing.
Below Average:
Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing.
Average:
Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise.
Above Average:
Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise.
Outstanding:
Application materials is complete, suggest exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise.

Alternate ID: 25MASFSJL1 COMMBUYS Document #: BD-24-1026-DOE02-DOE01-98286 Non-Responsive 0 pts.

Unsatisfactory 1 pt.

Below Average 2 pts.

Average 3 pts.

Above Average 4 pts.

Outstanding 5 pts.

Multiplier
Maximum

Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)

Additional Evaluation Criteria:

1
REQUIRED: Reliability and Validity: Submitted materials provide evidence of at least two types of reliability and two types of validity evidence specific to language and literacy subtests and/or concepts and constructs, inclusive of internal consistency data (reliability) and internal structural validity (validity), reported and appropriate for the purpose of the tool that meets the standard outlined in Attachment A.
(x2)
10
2
REQUIRED: Bidder provides evidence that the measure is intended for a targeted population OR includes a detailed description of the developmental, cultural, and linguistic population used to develop and validate the measure; the demographics of the standardization sample reflects the diversity of Massachusetts preschool students.
(x2)
10
3
REQUIRED: Bidder provides accessible, timely, tailored professional development, technical support, and customer service, and provides examples of end-user reports (“canned” pre-constructed and/or customizable reports) to meet the varying needs of the users.
(x2)
10
4
Preferred; Measure provides at least 2 different interpretations of measure results (composite score, standard score, percentile ranks, and/or age equivalency scores) that are specific to preschool language and literacy.
(x1)
5
5
REQUIRED: Submitted assessment package is affordable and cost effective.
(x2)
10
6
SUBMISSION REQUIREMENTS: Bidder provides all items outlined under Submission Requirements, including contact information, narrative, the full and complete technical/administration manual for the submitted assessment (and/or validation studies), information detailing the total cost of the submitted assessment, completed Evidence Form, and Equity statement.
(x1)
5
7
PREFERRED: Bidder provides evidence of description and results of analyses of bias such as differential item functioning, and detailed evidence of how measure developers resolved identified biases.
(x1)
5
8
Required: Bidder submits evidence of the measure's overall usability including:

1. Educators responsible for instructional planning and implementation (e.g., classroom educators) can administer and score the assessment

2. Suggested starting points for administration

3. Baseline and ceiling guidance

4. Time to complete is 30 minutes or less

5. Supplemental materials are user friendly and relevant and include scoring and interpretation support and recommendations to inform teaching and evaluation.

(x2)
10
9
PREFERRED: Bidder provides evidence of attention to cultural and linguistic diversity and demonstrates evidence that they have examined and are working to improve their practices and supports (internal and/or external) from a racial equity lens, including providing (for the submitted assessment):

1. Guidance on administering and interpreting the measure with multi-lingual children and/or English language learners, AND children with dialects other than general American English (i.e., African American English);

2. Evidence that the developers included input from diverse developmental, cultural, and linguistic members in the process of developing the measure; and

3. For measures developed in English and validated in other languages, in addition to all manuals required for administration, scoring, and interpretation, Bidder includes studies detailing the process for translation, measure development, and measure psychometrics. For validated language translations to be considered, translations must be submitted separately (for example, a measure validated in English, Spanish, and German must submit a proposal for the English version, a proposal for the Spanish version, and a proposal for the German version).

(x1)
5
10
Bidder has completed and submitted the Prompt Payment Discount (PPD) form with a 1% or higher discount.
(x1)
5
11
Supplier Diversity Program Plan (Any Bidder responding to an RFR Bid, valued over $250,000 annually, must submit the SDP Form uploaded to COMMBUYS with this Bid, at the time of submission with a percentage 1% or greater. This form will be part of the evaluation on this scorecard and points will be calculated as follows: 1 % - 1.9% = 5 points, 2% - 2.9% = 10 points, 3% - 3.9% = 15 points, 4% - 4.9% = 20 points, 5% or higher = 25 point
(x5)
25
Total:
100

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