25LS0022_-_Quote_Rate_Sheet.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- 25LS0022 - SB Only - Back-up Non-Emergency Wheelchair Assessable Transportation Services
- Solicitation number
- 0000037772
About this file
This is a Quote Rate Sheet for solicitation 25LS0022 issued by the California Department of Veterans Affairs for non-emergency back-up wheelchair-accessible transportation services at the Veterans Home of Lancaster. The solicitation is restricted to California Certified Small Business (SB) firms only. The services encompass local transport within a 25-mile radius for specialty appointments outside the Antelope Valley area, wheelchair lift and securement fees, escort or attendant seat reservations, and wait time charges exceeding 15 minutes. Services are categorized into regular hours (Monday through Friday, 7:00 a.m. to 5:00 p.m.) and non-regular hours (after hours, weekends, and holidays). The rate sheet also includes provisions for no-show and late cancellation fees applied when cancellations occur within one hour of scheduled pickup, as well as holiday surcharges applicable to state holidays. Estimated service volumes for the contract term include 24 local transport trips during regular hours, 75 wheelchair lift uses, 60 escort seat trips, 30 wait time increments, and corresponding lower volumes for non-regular hours and miscellaneous charges.
Bidders must submit completed rates in the designated yellow-highlighted sections of the rate sheet, with failure to provide dollar amounts for any line item potentially resulting in bid rejection. A zero dollar amount indicates the bidder will provide that service at no cost to the State. All quoted rates are binding for the entire contract term, including any extensions through formal amendment. The State does not guarantee specific service volumes and reserves the right to adjust requirements based on the Home's operational needs. Rates must be submitted on a per-trip or per-location basis regardless of the number of persons or items transported, with the exception that separate trips within a two-mile radius incur separate charges. Subcontractors may be utilized to meet service requirements, with subcontractor information required on the Bidders Certification form.
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Sheet1
Submission of this attachment is MANDATORY. Upon award, the bid below will become part of the Agreement in Exhibit B-1, Rate Sheet. The Bidder shall enter the rates in the yellow-highlighted sections below. Failure to indicate a dollar amount in any item may be grounds to reject the entire bid. A zero dollar ($0.00) amount listed for any items will be understood by the State that the bidder will perform such services at no cost to the State. The Contractor must be able to provide service; subcontractors may be used to comply with this requirement. If subcontractors are used, subcontractor information must be submitted on the Bidders Certification.
All rates reflect the services per trip/location regardless of the number of items or persons transported. Example, if two persons are transported to or from the same location, the rate is the same as if one person is transported. However, if two separate locations are within the two mile radius, then two trip charges would be billed.
The Basis of Award and any SB/DVBE preferences shall be used to determine the lowest responsible bid. The State makes no guarantee, expressed or implied, on the actual amount of services that shall be required for this Agreement and is subject to change based on needs of the Home. However, the rates quoted by Bidder shall be binding for the term of the Agreement.
If awarded an Agreement, the rates submitted below shall remain in effect for the term of the Agreement, including any extension of the term through a formal amendment.
Description of Services:
Regular Hours
| (Monday - Friday 7:00 am - 5:00 pm) | Estimated NUMBER OF SERVICES | ||||||
| for the Term of Contract | Rates for Services | Total Amount | |||||
| A. | Local Transport (<10 miles one way) Lancaster/AV area (e.g., AV Hospital, Kaiser Lancaster) | 180 | x | Per Trip | $ - 0 | ||
| B. | Extended Transport (10-25 miles) | ||||||
| (e.g., Palmdale Regional or VA CBOC | 75 | x | Per Trip | $ - 0 | |||
| C. | Long-Distance Transport (>25 miles) Specialty appointments outside AV area | 24 | x | Per Mile | $ - 0 | ||
| D. | Wheelchair Lift/Securement Fee (Only if mechanical lift required) | 75 | x | Per Use | $ - 0 | ||
| E. | Escort/Attendant Seat (optional) | ||||||
| Reserved for staff escort or caregiver | 60 | x | Per Trip | ||||
| F. | Wait Time (> 15 Minutes) | 30 | x | Per 15 Minute Increment | $ - 0 | ||
| Description of Services: |
Non-Regular Hours
| (After Hours/Weekends/Holidays) | Estimated NUMBER OF SERVICES | ||||||
| for the Term of Contract | Rates for Services | Total Amount | |||||
| G. | Local Transport (<10 miles one way) Lancaster/AV area (e.g., AV Hospital, Kaiser Lancaster) | 20 | x | Per Trip | $ - 0 | ||
| H. | Extended Transport (10-25 miles) | ||||||
| (e.g., Palmdale Regional or VA CBOC | 20 | x | Per Trip | $ - 0 | |||
| I. | Long-Distance Transport (>25 miles) Specialty appointments outside AV area | 20 | x | Per Mile | $ - 0 | ||
| J. | Wheelchair Lift/Securement Fee (Only if mechanical lift required) | 20 | x | Per Use | $ - 0 | ||
| K. | Escort/Attendant Seat (optional) | ||||||
| Reserved for staff escort or caregiver | 20 | x | Per Trip | ||||
| L. | Wait Time (> 15 Minutes) | 20 | x | Per 15 Minute Increment | $ - 0 | ||
| Miscellaneous Items | Estimated NUMBER OF SERVICES | ||||||
| for the Term of Contract | Rates for Services | Total Amount | |||||
| M. | No-Show/Late Cancellation Fee | ||||||
| If cancelled within 1 hour of pickup | 18 | x | Per Occurance | $ - 0 | |||
| N. | Holiday Surcharge | ||||||
| Applied to State holidays only | 12 | x | Per Trip | $ - 0 |
&"Arial,Regular"&10California Department of Venterans Affairs Quote Rate Sheet
&"Arial,Bold"&10Non-Emergency Back-Up Wheelchair-Accessible Transportation Services &"Arial,Regular"&10Solicitation Number: 25LS0022
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