25ITBC1410259C_JH.pdf

INVITATION TO BID – COMMODITIES 25ITBC1410259C-JH

Ballasts, Lamps, Light Fixtures and Related Supplies

For

Department of Real Estate and Asset Management BID ISSUANCE DATE: Tuesday July 1, 2025 BID DUE DATE AND TIME: Monday July 28, 2025 11:00 A.M.

PURCHASING CONTACT: Joanna Heranandez (404) 612-6127 E-MAIL: joanna.hernandez@fultoncountyga.gov

FULTON COUNTY GOVERNMENT

DEPARTMENT OF PURCHASING & CONTRACT COMPLIANCE

130 PEACHTREE STREET, S.W., SUITE 1168

ATLANTA, GA 30303

INVITATION TO BID

Section 1 - INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS

1. Bid Preparation

2. Receipt and Opening of Bids

3. Certification of Independent Price Determination

4. Term of Contract

5. Examination of Contract Documents

6. Addenda and Interpretations

7. Non-Collusion

8. Certificate of Acceptance for Bid Requirements

9. Conflict of Interest

10. Bid Evaluation

11. Award Criteria

12. Disqualification of Bidders

13. Basis of Award

14. Samples

15. New

16. Brand Name Specifications and Approved Equivalents

17. Insurance and Risk Management Provisions

18. Indemnification

19. Taxes

20. Delivery

21. Placement of Orders

22. Rights and Remedies of County for Default

23. Invoices and Payment Terms

24. Legal Requirements

25. Assignment

26. Rejection of Bid

27. Termination

28. Debarment

29. Right to Protest

30. Binding Authority

31. Intergovernmental Cooperative Procurement Statement

32. Submittals

Section 2 – BID FORM Section 3 – BIDDER REFERENCE FORM Section 4 – SCOPE OF WORK AND TECHNICAL SPECIFICATIONS Section 5 – CONTRACT COMPLIANCE REQUIREMENTS Section 6 – DRAFT CONTRACT AGREEMENT

INVITATION TO BID - COMMODITY

Fulton County Government “County” is soliciting Bids for the procurement of Ballasts, Lamps, Light Fixtures and Related Supplies for the Department of Real Estate and Asset Management.

Bid responses, with required attachments, must be submitted electronically on-line no later than 11:00 a.m., local time, on Monday July 28, 2025.

PURPOSE AND SCOPE

The purpose of this Invitation to Bid – Commodity (“ITBC”) is to establish an indefinite quantity, firm fixed price contract to be used as the primary source for the commodities/goods listed in the attached specifications. Commodities will be ordered from time to time in such quantity as may be needed to fill any requirements of the County. As it is impossible to determine the precise quantities that may be needed during the contract period, the Vendor is obligated to deliver in minimum/maximum quantities contracted for in accordance with the specific conditions of this bid.

METHOD OF SOURCE SELECTION

This procurement is being conducted in accordance with all applicable provisions of the Fulton County Code of Ordinances and the specific method of source selection for the services required in this bid is Code Section 102-373, Competitive Sealed Bid.

BID DOCUMENTS

In order to obtain complete information about this solicitation, please click the link below where this document and supporting documents can be downloaded, https://www.bidnetdirect.com/georgia/fultoncounty.

PURCHASING CONTACT

Information regarding the bid or bid requirements, either procedural or technical, may be obtained by submitting questions to:

Purchasing Contact Name: Joanna Hernandez Email: joanna.hernandez@fultoncountyga.gov Phone: 404-612-6127

PRE-BID CONFERENCE

No Pre-Bid Conference will be held. Inquiries regarding the solicitation either technical or otherwise must be submitted in BidNet Direct prior to the Due Date. All responses to questions will be distributed as an Addendum to this ITBC and posted on the BidNet Direct website.

VENDOR REGISTRATION

Bid responses must be submitted electronically on-line through BidNet Direct. The Bidder’s firm must be a registered vendor with BidNet Direct at https://www.bidnetdirect.com/georgia/fultoncounty in order to submit a response to this ITBC.

https://www.bidnetdirect.com/georgia/fultoncounty https://www.bidnetdirect.com/georgia/fultoncounty

25ITBC1410259C-JH Ballasts, Lamps, Light Fixtures and Related Supplies

There is no charge to register, simply follow the registration path and select the "Limited Access" option.

If you need any assistance registering or using the E-Procurement platform, please call BidNet's Support Team at 800-835-4603 ext. 2 for assistance.

END OF SECTION

SECTION 1

INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS

The following provisions are hereby made a part of this Invitation to Bid - Commodities (ITBC).

Any Contract or Purchase Order awarded as the result of this request shall be governed by these General Terms and Conditions.

1. BID PREPARATION

a. Bid responses must be submitted electronically on-line via BidNet Direct (https://www.bidnetdirect.com/georgia/fultoncounty).

b. Unit prices must be entered in the appropriate spaces provided. The unit price for each unit shall include packing, unless otherwise specified.

c. The County may, in its sole discretion, reject any bid determined as irregular, a conditional bid or any bid on which there is an alteration of, or departure from the Bid Schedule attached.

d. The County reserves the right to award multiple contracts for the procurement of annual contracts for goods and commodities.

2. RECIEPT AND OPENING OF BIDS

Sealed bids will be received by the Department of Purchasing & Contract Compliance electronically via BidNet Direct as described above. All submitted bid responses will be time and date stamped at the time all documents are uploaded and received.

REQUIRED SUBMITTALS: The bidder must complete and execute the following documents and upload as required:

1. Acknowledgement of each Addendum

2. Contract Compliance Forms

i. Exhibit A: Promise of Non-Discrimination

Any bid responses received after the stated time and date will not be considered. It shall be the sole responsibility of the bidder to have his/her bid submitted in BidNet Direct to the County for receipt on or before the stated time and date.

Bids shall be publicly opened via web conferencing, with only the names and total bid price of the bidders disclosed at the opening.

Date:Monday July 28, 2025 Time:11:15 A.M.

Web Conference Link: https://zoom.us/j/98558984617

3. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

By submission of this Bid, the Bidder certifies, and in the case of joint bid each party thereto certifies as to its own organization, that in connection with this procurement:

(1) The prices in this Bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this Bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to the opening, directly or indirectly to any other Bidder or to any competitor; and

(3) No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

4. MULTI-YEAR CONTRACT TERM

The period of this Agreement shall consist of a series of Terms as defined below. The County is obligated only to pay such compensation under this Agreement as may lawfully be made from funds budgeted and appropriated for that purpose during the County’s then current fiscal year.

a. Commencement Term The “Commencement Term” of this Agreement shall begin on the date of execution of the Agreement in the year 2026, the starting date, and shall end absolutely and without further obligation on the part of the County on the 31st day of December 2026. The Commencement Term shall be subject to events of termination and the County’s termination rights that are described elsewhere in this Agreement. Notwithstanding anything contained in this Agreement, the County’s obligation to make payments provided under this Agreement shall be subject to the County’s annual appropriations of funds for the goods, services, materials, property and/or supplies procured under this Agreement by the County’s governing body and such obligation shall not constitute a pledge of the County’s full faith and credit within the meaning of any constitutional debt limitation.

b. Renewal Terms Unless the terms of this Agreement are fulfilled with no further obligation of the part of either party on or before the final date of the Commencement Term as stated above, or unless an event of termination as defined within this Agreement occurs during the Commencement Term, this Agreement may be renewed at the written option of the County upon the approval of the County Board of Commissioners for two, (2), one-year (“Renewal Terms”). However, no Renewal Term of this Agreement shall be authorized, nor shall any Renewal Term of this Agreement commence unless and until each Renewal Term has first been approved in writing by the County Board of Commissioners for the calendar year of such Renewal Term.

If approved by the County Board of Commissioners, each Renewal Term below shall begin on the 1st day of January for the calendar year of such Renewal Term and shall end no later than the 31st day of December of the calendar year of such Renewal Term: If approved by the County Board of Commissioners, the First

Renewal Term shall begin on the 1st day of January, 2027 and shall end no later than the 31st day of December, 2027. If approved by the County Board of Commissioners, the Second Renewal Term shall begin on the 1st day of January, 2028 and shall end no later than the 31st day of December, 2028. If the County chooses not to exercise any Renewal Term as provided in this Section, then the Term of this Agreement then in effect shall also be deemed the “Ending Term” with no further obligation on the party of either party.

c. Term Subject to Events of Termination All “Terms” as defined within this Section are subject to the section of this Agreement which pertain to events of termination and the County’s rights upon termination.

d. Same Terms

Unless mutually agreed upon in writing by the parties, or otherwise indicated herein, all provisions and conditions of any Renewal Term shall be exactly the same as those contained within in this Agreement.

e. Statutory Compliance Regarding Purchase Contracts.

The parties intend that this Agreement shall, and this Agreement shall operate in conformity with and not in contravention of the requirements of O.C.G.A. § 36-60- 13, as applicable, and in the event that this Agreement would conflict therewith, then this Agreement shall be interpreted and implemented in a manner consistent with such statute.

5. EXAMINATION OF CONTRACT DOCUMENTS

Prospective bidders shall examine the contract documents and before submitting a bid, shall make a written request to the County for an interpretation or correction of any ambiguity, in consistency or error therein which could be discovered by a bidder. At the bid opening each bidder shall be presumed to have read and be familiar with the contract documents.

6. ADDENDA AND INTERPRETATIONS

Bidders may submit requests for clarification or questions regarding this ITBC to the Purchasing Contact Person via WWW.BidNetDirect.com . All responses to written request(s) will be distributed as an Addendum to this ITBC and posted on the County’s website at www.bidnetdirect.com .

The County will not respond to requests received after Monday July 21, 2025 at 2:00 P.M.

7. NON-COLLUSION

By submitting a Bid, the Bidder certifies that this bid is made without prior understanding, agreement or connection with any other corporation, firm or person submitting a bid for the same work, labor or service to be done or the supplies, materials or equipment to be http://www.bidnetdirect.com/ http://www.bidnetdirect.com/ furnished and is in all respects fair and without collusion or fraud. Bidder further understands collusive bidding is a violation of state and federal law and can result in fines, prison sentences and civil damage awards. Bidder agrees to abide by all conditions of this bid and certifies that person signing is authorized to sign this bid or proposal for the bidder.

8. CERTIFICATE OF ACCEPTANCE

By responding to this Bid, the Bidder acknowledges that he/she has read this solicitation document, including any addenda, exhibits, attachments, and/or appendices in its entirety, and agrees that no pages or parts of the document have been omitted, that he/she understands, accepts and agrees to fully comply with the requirements therein.

9. CONFLICT OF INTEREST

Bidder states that no County officer or employee, nor any business entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be employed in the performance of such contract without immediate disclosure of such fact to the County.

10. BID EVALUATION

a. Each Bid timely received and in the County's hands at the time set forth for the Bid opening shall constitute an offer to perform the Agreement on the terms and conditions thereof, in strict accordance with the Agreement documents, and all other requirements, all for the Bid total. For good cause and valuable consideration, the sufficiency of which is acknowledged by submittal of a Bid, each Bidder promises and agrees that its Bid shall be irrevocable for a period of sixty calendar days after the Bid opening and will not be withdrawn or modified during that time. The County may accept any Bid by giving the Bidder Written Notice of acceptance during that time. If necessary, the period of time specified may be extended by written agreement between the County and the Bidder or Bidders concerned.

b. After the Bids have been opened and before any award is made, the County will evaluate the Bid process, the Bid total, the supplements to the Bid form, Bidder's experience, proposed Subcontractors and equipment manufacturers and other data relating to Bidders' responsibility and qualifications to perform the Agreement satisfactorily.

c. All extension of the unit prices shown, and the subsequent addition of extended amounts may be verified by the County. In the event of a discrepancy between the unit price bid and the extension, the unit price will be deemed intended by the Bidder and the extension shall be adjusted. In the event of a discrepancy between the sum of the extended amounts and the bid total, the sum of the extended amounts shall govern.

d. Bidder may be required to submit, in writing, the addresses of any proposed Subcontractors or Equipment manufacturers listed on the Bid, and to submit other material information relative to proposed Subcontractors or Equipment manufacturers. The County reserves the right to disapprove any proposed Subcontractor or Equipment manufacturers whose technical or financial ability or resources or whose experience are deemed inadequate.

e. The County reserves the right to reject any Bid the prices of which appear to be unbalanced, and to reject any or all Bids, or parts thereof, if it determines, in its sole discretion, that such rejection is in the best interest of the County. Where only a single responsible and responsive Bid is received, the County may in its sole discretion, elect to conduct a price or cost analysis of the Bid. Such Bidder shall cooperate with such analysis and provide such supplemental information as may be required. The determination whether to enter into an Agreement with such sole Bidder shall be solely within the County’s discretion and not dependent upon performance of a price or cost analysis.

f. Bids will be evaluated on the basis of determining the lowest Bid total of a Bidder, not including alternates, whose Bid is responsive to the Invitation to Bid and who is determined to be technically, financially and otherwise responsible to perform the Agreement satisfactorily, and to meet all other requirements of the Bidding Documents relating thereto.

Any Bid may be rejected if it is determined by the County to be non-responsive, provided, however, that the County reserves the right to waive any irregularities or technicalities which it determines, within its sole discretion, to be minor in nature and in the interest of the public. Furthermore, any Bid may be rejected if it is determined by the County, in its sole discretion, that the Bidder is not capable of performing the Agreement satisfactorily based upon review of its experience and technical and financial capabilities, or the failure of such bidder to provide information requested relating to such determination. Additionally, the County reserves the right to disqualify Bids, before and after the bid opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of any Bidder(s).

g. The County intends to award the Agreement at the earliest practicable date to the lowest responsive, responsible Bidder(s), provided that the Bid is within the funds available for the project. In addition, the Commission reserves the right to reject all Bids if it determines, in its sole discretion, that the public interest will be best served by doing so.

h. A Pre-Award Conference may be conducted with the apparent low Bidder(s) to review general requirements of the Bidding Documents.

11. AWARD CRITERIA

Award will be made after evaluating the prices, responsiveness and responsibility of each Bidder.

A. Responsiveness: The determination of responsiveness will be determined by the following:

a. The completeness of all material, documents and/or information required by the County.

b. Whether the bidder has submitted a complete Bid form without irregularities, excisions, special conditions, or alternative bids for any item unless specifically requested in the Bid form.

B. Responsibility: The determination of the bidder’s responsibility will be determined by the following

a. The ability, capacity and skill of the Bidder to perform and/or provide the Work required.

b. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the County that he/she is properly qualified to carry out the obligations of the Contract.

c. The character, integrity, reputation, judgment, experience and efficiency of the Bidder.

d. The quality of performance of work on previous contracts or work; Maintains a permanent place of business individually or in conjunction with the prime contractor.

e. Has the appropriate and adequate technical experience necessary to perform the Work.

f. Has adequate personnel and equipment to do the Work expeditiously.

g. Has suitable financial means to meet obligations incidental to the work.

12. DISQUALIFICATION OF BIDDERS

Any of the following may be considered as sufficient for disqualification of a Bidder and the rejection of the Bid:

a. Submission of more than one Bid for the same work by an individual, firm, partnership or Corporation under the same of different name(s).

b. Evidence of collusion among Bidders.

c. Previous participation in collusive bidding on Work for the County.

d. Submission of an unbalanced Bid, in which the prices quoted for same items are out of proportion to the prices for other items.

e. Lack of competency of Bidder. The Agreement will be awarded only to a Bidder(s) rated as capable of performing the Work.

13. BASIS OF AWARD

The County shall award to the lowest responsive and responsible bidder(s) per line item(s) complying with the provisions of the ITB-Commodities. The recommendation for awards will be based on the lowest responsive and responsible bidder(s) that submit the most overall lowest total line items complying with the provisions of the ITB-Commodities. There are a total of 52 representative line items.

The following criteria may be considered by the County in selecting the most advantageous quote: a) Ability to perform the service required within the specified time; b) Conformance to specification; c) The quality of performance in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) Bidder references. The County reserves the right to cancel the solicitation and to reject any or all bids in whole or in part and is not bound to accept any bid if rejection of that bid is determined to be contrary to the best interest of the County.

14. SAMPLES

Samples of items when required, must be furnished free of expense to the County and upon request, be returned to the Bidder at the Bidder’s expense. Samples of selected items may be retained for comparison purposes.

15. NEW

All items bid must be new. Used, rebuilt and refurbished items will not be considered unless specifically authorized by Fulton County in the written specifications.

16. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS

Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the specifications are intended only to identify the quality and characteristics desired. They are not intended to limit competition. The Bidder may offer any equivalent product which meets or exceeds the specifications. If bids are based on equivalent products, the bid must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete descriptive literature and/or specifications; c) Include proof that the proposed equivalent will meet the specifications. The County reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects.

If Bidder fails to name a substitute, goods identical to the published standard must be furnished.

17. INSURANCE AND RISK MANAGEMENT PROVISIONS

The successful Bidder(s) shall, during all terms of the Contract maintain in full force and effect

(i) commercial general liability insurance in the amounts of $1,000,000.00 (each occurrence), with a $2,000,000.00 (general aggregate), (ii) automobile liability insurance with a combined single limit for bodily injury and property damage of not less than $500,000 with respect to any owned, hired and/or non-owned vehicles utilized in the performance of its’ services. At the time of award, a copy of the successful Bidder’s Certificate of Insurance must be provided.

18. INDEMNIFICATION

Bidder hereby agrees to release, indemnify, defend and hold harmless the County, its Commissioners, officers, employees, subcontractors, successors, assigns and agents from and against any and all losses (including death), claims, damages, liabilities, costs and expenses (including but not limited to all actions, proceedings, or investigations in respect thereof and any outcome of any such action, proceeding, or investigation), caused by, relating to, based upon or arising out of any act or omission by contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or otherwise in connection with its acceptance, of the performance, or nonperformance, of its obligations under this agreements.

Bidder’s obligation to protect, defend, indemnity and hold harmless, as set forth hereinabove, shall also include, but is not limited to, any matter arising out of any actual or alleged infringement of any patent, trademark, copyright, or service mark, or other actual or alleged unfair competition disparagement of product or service, or other tort or any type whatsoever, or any actual or alleged violation of trade regulations.

Bidder further agrees to protect, defend, indemnify and hold harmless Fulton County, its Commissioners, officers, employees, subcontractors, successors, assigns and agents from and against any and all claims or liability for compensation under the Worker’s Compensation Act, Disability Benefits Act, or any other employee benefits act arising out of injuries sustained by any employees of Bidder. These indemnities shall not be limited by reason of the listing of any insurance coverage.

19. TAXES

Fulton County is exempt from the State of Georgia sales tax and exemption certificate will be furnished upon request.

20. DELIVERY

All prices must be FOB Destination, unloaded inside and assembled unless otherwise indicated.

21. PLACEMENT OF ORDERS

Orders will be placed using one of the following methods:

a) A Purchase Order (PO) will be issued as required for departments having a known requirement, fixed quantities, and one-time delivery, during the entire life of the contract.

b) A Delivery Order (DO) will be issued as required for departments having a known requirement, fixed quantities, and one-time delivery, during the entire life of the contract.

22. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT

If any item furnished by the Bidder fails to conform to specifications, or to the sample submitted by the Bidder, the County may reject it. Upon rejection, the Bidder must promptly reclaim and remove such item without expense to the County and shall immediately replace all such rejected items with others conforming to such specification and samples. If the Bidder fails to do so, the County has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the Bidder the difference between the prices named in the purchase order and the actual cost to the County. If the Bidder fails to make prompt delivery of any item, the County has the right to purchase such item in the open market and to deduct from any monies due the Bidder the difference between the prices named in the purchase order and the actual replacement cost to the County. The rights and remedies of the County identified above are in addition to any other rights and remedies provided by law or under the purchase order.

23. INVOICES AND PAYMENT TERMS

The awarded Vendor must be registered as a Vendor in the Vendor Self Service System at https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService in order for the Department of Purchasing & Contract Compliance to issue a purchase order or master agreement and for the Vendor to receive payment.

All invoices must include the purchase order number or master agreement number. Failure to comply may result in delayed payments. The County payment terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty (20) days. The https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService payment term shall begin on the date the merchandise is inspected, delivered and accepted by the County.

Submittal of Invoices: Invoices shall be submitted as follows:

Via Mail:

Fulton County Government 141 Pryor Street, SW Suite 7001 Atlanta, Georgia 30303 Attn: Finance Department – Accounts Payable

OR

Via Email:

Email: Accounts.Payable@fultoncountyga.gov

At minimum, original invoices must reference all of the following information:

1) Vendor Information

a. Vendor Name

b. Vendor Address

c. Vendor Code

d. Vendor Contact Information

e. Remittance Address

2) Invoice Details

a. Invoice Date

b. Invoice Number (uniquely numbered, no duplicates)

c. Purchase Order Reference Number

d. Date(s) of Services Performed

e. Itemization of Services Provided/Commodity Units

3) Fulton County Department Information (needed for invoice approval)

a. Department Name

b. Department Representative Name

24. LEGAL REQUIREMENTS

Federal, State, County and local ordinances, rules and regulations, and policies shall govern development, submittal and evaluation of quote and disputes about quotes. Lack of knowledge by any Bidder about applicable law is not a defense.

25. ASSIGNMENT

Any purchase order awarded shall not be assignable by the Bidder without the express written approval of the County, and shall not become an asset in any bankruptcy, receivership or guardianship proceedings.

mailto:Accounts.Payable@fultoncountyga.gov

26. REJECTION OF BID

Bids may be considered irregular and may be rejected if they show omissions, alternations of form, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any kind. The County reserves the right to waive minor technicalities or irregularities of bid.

27. TERMINATION

In the event any of the provisions of the purchase order are violated, the County may serve written notice of its intention to terminate the purchase order. Such notice will state the reason(s) for such intention, and unless within ten (10) days after serving notice upon the contractor, such violation has ceased and satisfactory arrangements for correction made, the purchase order shall, upon expiration of ten (10) days, be terminated. Further, the County reserves the right to terminate for its convenience any purchase order in whole or in part upon giving thirty (30) days prior written notice to the other party.

28. DEBARMENT

If a Bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency which prohibits your firm from participating in any procurement, the Bidder must provide the County with that information as part of its response to this solicitation. Failure to fully and truthfully provide the information required, may result in the disqualification of your bid from consideration or termination of the purchase order, once awarded.

29. RIGHT TO PROTEST

Any actual bidder or offeror that has submitted a bid/proposal for a particular procurement and is aggrieved in connection with the solicitation or award of the contract shall protest in writing to the purchasing agent after the date that the specific bid or proposal is submitted.

No protest will be accepted or considered prior to the date the specific bid or proposal is submitted; it will be considered untimely. All protests shall set forth in full detail the factual and legal basis for the protest and specific relief sought by the protestor. Protests arising from factual or legal basis that the protestor knew or should have known prior to the submission of the bid/proposal must be submitted within three business days of the submission of the bid/proposal. Protests arising from factual or legal basis that the protestor knew or should have known subsequent to the date the bid/proposal was submitted must be submitted within ten business days after the protestor knew or should have known of such basis, but in no event shall any protest be submitted more than ten business days after the award of the contract. Untimely protests will not be considered by the purchasing agent and will be simply denied as untimely. Decisions on timeliness by the purchasing agent are not appealable. An oral protest or a protest to an official, employee, User Department, or other person apart from the Director of Purchasing & Contract Compliance does not comply.

30. BINDING AUTHORITY

The individual submitting this bid must have binding authority to submit contracts on behalf of the responding company. By submitting a response, Bidder agrees that their bid is an offer to sell. All bidders shall comply with all Fulton County purchasing laws, policies, and procedures, as well as relevant state and federal laws, including compliance with EEOC hiring guidelines and requirements under the Americans with Disabilities Act.

31. INTERGOVERNMENTAL COOPERATIVE PROCUREMENT STATEMENT

The County through the Department of Purchasing & Contract Compliance grants to any public serving governmental agency, authorization to purchase equivalent services or products described herein/with this solicitation at the same submitted unit bid price, terms and conditions, but only with the consent of the Contractor/Consultant/ Service Provider.

Public agencies shall have the ability to purchase the awarded goods and services from the awarded Contractor(s)/Consultant(s)/Service Provider(s) under the terms and conditions of the resultant contract. Any purchases shall be between the Contractor/Consultant/Service Provider and the participating public agency and shall not impact the Contractor’s/Consultant’s/Service Provider’s obligation to the County. Any estimated purchase volumes listed herein do not include other public agencies and the County makes no guarantee as to their participation.

BID FORM INSTRUCTIONS

Submitted To: Fulton County Government

For: 25ITBC1410259C-JH Ballasts, Lamps, Light Fixtures and Related Supplies

Submitted By: ______________________

Bid Due Date: Monday July 28, 2025, Instructions: This Bid Form must be submitted in its entirety as an attachment with the Bid response submitted electronically using the County’s on-line Vendor Self Service System.

The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid as principal or principals is or are named herein and that no other person than herein mentioned has any interest in this Bid or in the Contract to be entered into; that this Bid is made without connection with any other person, company or parties making a Bid; and that it is in all respects fair and in good faith without collusion or fraud.

The Bidder further declares that it examined the scope of work and is informed fully in regard to all conditions pertaining to the work to be provided and has examined the contractual documents relative thereto and has read all instructions to Bidders and General Conditions furnished prior to the openings of bids; and is satisfied relative to the work to be performed.

The Bidder proposes and agrees, if this Bid is accepted, to contract with the Board of Commissioners of Fulton County, Atlanta, Georgia, in the form of contact specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary in the itemized cost and to complete the work in full and complete accordance with the scope of work shown, noted, and reasonably intended requirements of the scope of work to the full and entire satisfaction of the Board of Commissioners of Fulton County, Atlanta, Georgia, with a definite understanding that no money will be allowed for extra work except as set forth in the attached General Conditions and Contract Documents for the following prices.

THE TOTAL COST IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY

EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIVE

AND RESPONSIBLE BIDDER.

TOTAL COST AMOUNT (Total amount for all items #1 Thru #52)

(Dollar Amount in Numbers)

(Dollar Amount in Words)

The Bidder agrees hereby to commence work under this Contract, with adequate personnel and equipment, on a date to be specified in a written “Notice to Proceed” from the County.

The Bidder declares that he understands that the quantities shown for the unit prices items are the estimated annual use and are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the Bidder proposes to provide the item(s) at the unit prices stated herein; and should the quantities be decreased, the Bidder also understands that the item(s) will be provided at the unit price bid and will make no claim for anticipated profits for any decrease in quantities; and that actual quantities will be determined upon order, at which time adjustments will be made to the contract amount by direct increase or decrease.

Unit Pricing (The County shall award to the lowest responsive and responsible bidder(s) per line item complying with the provisions of this ITBC)

Item No. Item Description EST

QTY

Manufacturer/Brand

Part Number U/P ($) Total Cost ($)

1. Ballasts 13W2/1

13/10 UNV-C

120/277V

Each

PHILIPS ADVANCE

ICF-2S13-H1-LD or

Equal

2. Ballasts 18W 2/1

18W-UNV-C

120/277V

Each

Universal

C218UNVME

or Equal

3. Ballasts 26W 2/1 26W

2/1 26W--UNV-C

120/277V

Each

PHILIPS ADVANCE

ICF-2S26-H1-LD or

4. Ballasts CFL 42W

120/277V ICF--2S42-

M2-LD

Each

PHILIPS ADVANCE

ICF--2S42-M2-LD or

5. Electronic Ballast for 4 ft, 2 x T8, 32 watts, 120/277V Fluorescent lamps

Each

PHILIPS ADVANCE

ICN2P32N35I

6. Electronic Ballast for 4 ft, 3 x T8, 32 watts, 120/277V Fluorescent lamps

Each

PHILIPS ADVANCE

ICN3P32N35I or

7. Electronic Ballast for 4 ft, 4 x T8, 32 watts, 120/277V Fluorescent lamps

Each

PHILIPS ADVANCE

ICN4P32N or Equal

8. Ballast Emergency Fluorescent T-8, T-10 or T-12 120/277V 1 lamp

Each

Bodine - B100

9. Ballast 250W MH, 120/277V core & Coil, Multi Tap

Each

PHILIPS ADVANCE

71A5750-001D

10. Ballast 400W MH, 120/277 V core & Coil, Multi Tap

Each

PHILIPS ADVANCE

71A6051-001D

11. Ballast 175W MH, 120/277 V core & Coil, Multi Tap

Each

PHILIPS ADVANCE

71A5570-001D

12. Ballast 100W MH, 25 PHILIPS ADVANCE

120/277 V core & Coil, Multi Tap

Each 71A5390-001D or Equal

13. PHILIPS LED

Flood Lamp, 7 WATT DIMMABLE

Each

7PAR20/LED/F40/840

/E26/GL/DIM 120V

471151 or Equal

14. PHILIPS LED Flood Lamp, 10 WATT LED 125

Each

10PAR30L/LED/840/F

25/DIM/ULW/120V

529727 or Equal

15. PHILIPS LED Flood Lamp, 14 WATT LED 250

Each

PHILIPS

14PAR38/LED/F40/

DIM/ULW/120V

529552 or Equal

16. PHILIPS LED Flood Lamp 9.5 WATT

DIMMABLE

Each

8.5PAR20/PER/927/F

25/DIM/EC/120V

6/1FB 535260 or

17. PHILIPS Compact FL. Lamp, 26 watt - PL-C - 2-Pin (G24d-3) Base - 4,100K

Each

PHILIPS 26 watt - PL- C - 2-Pin (G24d-3)

Base - 4,100K 383240

18. GE 97613 Compact FL. Lamp, F26DBX/841/ECO4P

Each

GE

F26DBX/841/ECO4P

97613 or Equal

19. GE 97610 Compact FL. Lamp, F26DBX1 827/4

Pin or Equal

Each

GE PLC26/E/27-39

97610

20. GE F18DBX 835/ECO

Pin Compact FL. Lamp, Each

GE F18DBX 835/ECO

Pin 97600 or

21. SYLVANIA

CF13DS/835/ECO 300

Each

SYLVANIA

CF13DS/835/ECO

21137 or Equal

22. PHILIPS Fluorescent Lamp F17T8/TL841

ALTO T8

Each

PHILIPS

F17T8/TL841 ALTO

T8 or Equal

23. PHILIPS Fluorescent Lamp F25T8/TL841

ALTO T8

Each

PHILIPS

or Equal

F25T8/TL841 ALTO

T8

24. PHILLIPS

Fluorescent Lamp U- Bent FBO 32/841/U6

Each

PHILIPS FBO

32/841/U6 ALTO or

25. PHILIPS Fluorescent Lamp, 4 Ft, F32T8/841/ECO

10,000 Each

PHILIPS

F32T8/841/ECO or

26. GE Fluorescent Lamp, F31T8/SPX35/U - 31

Each

GE F31T8/SPX35/U -

31 Watt - T8 - U-Bend

1-5/8 in. Spacing

Watt - T8 - U-Bend 1- 5/8 in. Spacing or Equal

27. SYLVANIA

Fluorescent Lamp, FBO31/841 U-Bend

Each

SYLVANIA

FBO31/841 U-Bend 1-

5/8 in. Spacing or

28. SYLVANIA Tungsten Quartz lamp 250W

DC 130 V

Each

SYLVANIA 250W DC

130 V or Equal

29. SYLVANIA Tungsten Quartz lamp 250W

MC 130V

Each

SYLVANIA 250W MC

130V RODUCT

CODE 460614 or

30. SYLANVIA Tungsten Quartz lamp 150W

MC 130V

Each

SYLVANIA

150Q/CL/MC 130V or

31. SYLANVIA Tungsten Quartz lamp 150W

DC 130V

Each

SYLVANIA

Q150CL/DC 130V

32. LED Lamp 9.5 WATT A-19 2200-2700K

Each

PHILIPS

9.5A19/PER/827-

22/P/E26/WG 120V or

33. LED Lamp 12 -

WATT A-21

2200-2700K

Each

PHILIPS

12A21/PER/827/P/E2

6/DIM 120V or Equal

34. LED Lamp 16-WATT A-21 2200-2700K

Each

PHILIPS

16A21/PER/827/P/E2

6/DIM 120V or Equal

35. LAMP LED CORN

COBB 120-277V

Each

Light Efficient Design

LEFLED 8027M42K

MOG

36. LAMP LED CORN

COBB 120-277V 30

Each

Light Efficient Design

LED 8024M57A MOG

BASE

37. LAMP LED CORN

COBB 120-277V 30

Each

Light Efficient Design

LED 8024E57A MED

BASE

38. LAMP LED CORN

COBB 120-277V 25

Each

Light Efficient Design

LED 8033M57A

MOG BASE

39. MH Lamp, 100 watts, Medium Base, E-17, Average life 10000+ hrs. Open/Close Fixture Syl#64417

Each

PHILIPS

250MHC100/U/MP/3K

42367-3 or Equal

40. MH Lamp, 175 watts, Mogul Base, E-28, Average life 10000+ hrs.

Each

PHILIPS

250MH/U

27484-5 or Equal

41. MH Lamp, 250 watts, 75 PHILIPS

Mogul Base, E-28, Average life 10000+ hrs.

Each MH250/U 27484-5 or Equal

42. MH Lamp, 400 watts, Mogul Base, ED-28, Average life 10000+ hrs.

Each

PHILIPS

MH400/U/ED28

426023 or Equal

43. Lamp, MH 400 watts, BT-37

Each

PHILIPS

MH400/U/ED28

274498 or Equal

44. MH Lamp, 175 watts, Medium Base, ED17, Average life 10000+ hrs.

Each

PHILIPS

MH250/U/M

31358-5 or Equal

45. Lay-In type, 2 FtX4

2GTL4 SWL MVOLT

LP840 LED 120V-

277V 82 CRI 4000K

Each

Lithonia

2GTL4 SWL MVOLT

LP840

46. Lay-In type, 2 FtX2 2GTL2 A12

120 LP840 LED

120V

Each

Lithonia

2GTL2 A12 120

LP840

47. Lay-In type, 2 FtX2 Ft, U Bent Lamp Electronic ballast 120V

Each

Cooper 2G-U6A-

120V-LE3-U

48. Light Fixture, Exit/Emergency Light Combo, Cat. No.

LHQM S W 3R

120/277

Each

LHQM S W 3R

120/277

49. WALL PACK LED 13

WATT

120/277V

Each

LITHONIA

OLWX1 LED 13W

50K DDB or Equal

50. WALL PACK LED 20

120/277V

Each

LITHONIA

OLWX1 LED 20W

50K DDB M4 or Equal

51. WALL PACK LED 32

120/277V

Each

HUBBELL

LIGHTING PVL3-

180L-5K-035-U-DB

52. WALL PACK LED 153

120/277V

Each

HUBBELL

LIGHTING LNC4-

44L-4K-105-4-U-DB-

7PR or Equal

53.

TOTAL COST (lines Items #1- #52)

The undersigned acknowledges receipt of the following addenda (list by the number and date appearing on each addendum) and thereby affirms that its Bid considers and incorporates any modifications to the originally issued Bidding Documents included therein:

ADDENDUM # __________________________ DATED _____________

ADDENDUM # __________________________ DATED _____________

SUBMITTED BY:

BIDDER NAME:

ADDRESS: ____________

CITY/STATE/ZIPCODE: ___________________________________________________

CONTACT NAME: _______________________________________________________

EMAIL ADDRESS:

BUSINESS PHONE: ______________________________________________________

Indicate whether your firm is certified by any governmental agency (i.e. City of Atlanta, MARTA, etc.,) or professional organization (i.e. GSMDC, WBENC, SBA, etc.,) as:

Minority Business Enterprise (MBE)

Female Business Enterprise (FBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Small Disabled Veteran Business Enterprise (SDVBE)

BUSINESS TYPE: Corporation ____Partnership ____ Sole Proprietor ____ Other ____

Note: If the Bidder is a corporation, the Bid shall be signed by an officer of the corporation; if a partnership, it shall be signed by a partner. If signed by others, authority for signature shall be attached.

The full name and addresses of persons or parties interested in the foregoing Bid, as principals, are as follows:

Name Address

BIDDER REFERENCE FORM

Bidders are required to demonstrate their experience to perform the scope of work described in this solicitation. List a minimum of three (3) references of current and previous contract(s) that will demonstrate the Bidder’s experience. Experience must be in contracts that are similar to the proposed scope of work described herein. References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response.

Reference 1:

Organization/Company Name

Project Description

Contract Period

Contact Name

Contact Email Address

Reference 2:

Organization/Company Name

Project Description

Contract Period

Contact Name

Contact Email Address

Reference 3:

Organization/Company Name

Project Description

Contract Period

Contact Name

Contact Email Address

Reference 4:

Organization/Company Name

Project Description

Contract Period

Contact Name

Contact Email Address

Reference 5:

Organization/Company Name

Project Description

Contract Period

Contact Name

Contact Email Address

SECTION 4

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

Fulton County is soliciting qualified Bidders to provide Ballasts, Lamps, Light Fixtures and Related Supplies on an “as needed” basis for Fulton County facilities and parking lots for the Department of Real Estate and Asset Management.

PRODUCT AND INVENTORY

All materials/supplies requested by Fulton County must be of the highest quality and must conform to any related State, Municipal or Federal Standard and be consistent with Standard Commercial Practices.

The recommended contractor(s) shall supply manufacturer brands such as, but not limited to:

GE, Sylvania, or Phillips for Lamps Advance, Howard, Sylvania, Universal, Magnetek for Ballasts Lithonia, Cooper, and Hubbell for Light Fixtures, Lens and Related Supplies

Note: See Section 2, Bid Form for representative of lighting items.

DELIVERY AND ADDRESS

Delivery requirements will be as required by the Department’s Material Management Manager. The Bidder is required to respond to this request in accordance with the following criteria:

Emergency Requests: Will be delivered within eight (8) hours.

High Priority Requests: Will be delivered within seventy-two (72) hours.

Routine Requests: Will be delivered within five (5) days.

All deliveries will be made to:

Department of Real Estate and Asset Management Material Management Group 5600 Campbellton Fairburn Road Fairburn, GA 30213

Deliveries will only be accepted between the hours of 7:30 a.m. and 3:30 p.m. Monday through Friday, excluding holidays. Fulton County reserves the right to visit bidder(s) location without prior notice for inspection and evaluation of stock.

SECTION 5

CONTRACT COMPLIANCE REQUIREMENTS

NON-DISCRIMINATION IN PURCHASING AND CONTRACTING

It is the policy of Fulton County Government that discrimination against businesses by reason of the race, color, gender or national origin of the ownership of any such business is prohibited.

Furthermore, it is the policy of the Board of Commissioners (“Board”) that Fulton County and all vendors and contractors doing business with Fulton County shall provide to all businesses the opportunity to participate in contracting and procurement paid, in whole or in part, with monetary appropriations of the Board without regard to the race, color, gender or national origin of the ownership of any such business. Similarly, it is the policy of the Board that the contracting and procurement practices of Fulton County should not implicate Fulton County as either an active or passive participant in the discriminatory practices engaged in by private contractors or vendors seeking to obtain contracts with Fulton County.

Title VI Non-Discrimination Policy

The Fulton County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 as amended and all related regulations and directives. In this regard, Fulton County assures that no person shall on the basis of race, color or national origin, as provided by Title VI of the Civil Rights Act of 1964, as amended and the Civil Rights Restoration Act of 1987 (P.L. 100.259) be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity. Fulton County further assures every effort will be made to ensure nondiscrimination in all of its programs and activities, whether or not those programs and activities are federally funded. In addition, Fulton County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency at no additional cost.

UTILIZATION Plan

A Utilization Plan must be submitted if your firm fails to meet the work category availability listed for this project category.

The Utilization Plan is designed to enhance the utilization of a particular racial, gender or ethnic group by a bidder/proposer, contractor, or vendor. The bidder/proposer must outline a plan of action to encourage and achieve diversity and equality in the available procurement and contracting opportunities with this solicitation.

Determination of GOOD FAITH/UTILIZATION Efforts

In accordance with Fulton County Code Section §102-426, the Prime Contractor must demonstrate that they have made all efforts reasonably possible to ensure that certified firms have had a full and fair opportunity to compete and win subcontracts on this project. The Prime Contractor is required to include all outreach attempts that would demonstrate a “Good Faith Effort” in the solicitation of sub-consultants/subcontractors.

Documentation of efforts made by the Prime Contractor with regard to this the project should be documented using Exhibit C, Subcontractor Contact Form.

Prime contractors must provide documentation of efforts to include, but not limited to:

1. A list of firms contacted during the solicitation phase but are not included as a subcontractor or supplier participant.

2. Written documentation demonstrating the Prime Contractor’s outreach efforts to identify, contact, contract with or utilize certified firms shall include:

Pre-bid/proposal conferences, Meet and Greet the Prime, Pre-qualification meetings Other efforts to solicit participation.

3. A list of publications where the advertisement was placed as well as a copy of the advertisement that must include at a minimum:

Project scope of work, Project location Location(s) of where plans and specifications may be viewed or obtained and Subcontracting/trade opportunities

PROMPT PAYMENT

The prime contractor must certify in writing and must document that all subcontractors, sub-consultants and suppliers have been promptly paid for work and materials, (less any retainage by the prime contractor prior to receipt of any further progress payments). In the event the prime contractor is unable to pay subcontractors, sub-consultants or suppliers until it has received a progress payment from Fulton County, the prime contractor shall pay all subcontractors, sub-consultants or suppliers funds due from said progress payment within ten days (10) of receipt of payment from Fulton County. In no event shall a subcontractor, sub-consultant or supplier be paid later than ten (10) days as provided for by state regulation.

REQUIRED FORMS

In order to be compliant with the intent and provisions of the County’s Non-Discrimination in Purchasing and Contracting Policy, bidders/proposers must complete and upload Exhibits A through C and the Utilization Plan, if applicable, as described in Section 3.2, Format & Proposal Submission Instructions.

Exhibit A – Promise of Non-Discrimination Exhibit B1 – Schedule of Intended Subcontractor Utilization Exhibit B2 – Subcontractors & Suppliers Form Exhibit C – Subcontractor Contact Form Utilization Plan (If applicable)

UTILIZATION REPORTING (Post Award)

The awardee(s) will be required to report all payments from the County to the prime contractor, and prime contractor payments to subcontractors, sub-consultants and suppliers (if applicable) during the project using the B2GNow software program. This requirement will be further explained by the Office of Contract Compliance upon determination of all awarded contracts.

NON-DISCRIMINATION IN PURCHASING & CONTRACTING

PROJECT REQUIREMENTS

25ITBC1410259C-JH

Ballasts, Lamps, Light Fixtures and Related Supplies

For

Department of Real Estate and Asset Management

WORK CATEGORY: OTHER SERVICS

Based on the above-referenced work category, the availability of MBE and FBE firms available for subcontracting participation/opportunities is:

WORK CATEGORY AVAILABILITY:

11.49% MBE and 2.62% FBE

Any firm designated as certified by the County and is engaged by the successful Prime Contractor who performs a commercially useful function in…