FlexSim_SOW_Draft 2026-31.docx

FEDERAL AVIATION ADMINISTRATION

AVIATION SAFETY

OFFICE OF AEROSPACE MEDICINE

CIVIL AEROSPACE MEDICAL INSTITUTE

AEROSPACE MEDICAL RESEARCH & SAFETY MANAGEMENT

AIRCRAFT CABIN RESEARCH FACILITY

(ACRF) FLEXIBLE AIRCRAFT CABIN SIMULATOR (FLEXSIM) REPAIRS

STATEMENT OF WORK

March 11, 2025 i

TABLE OF CONTENTS

Introduction The Federal Aviation Administration (FAA) Cabin Safety Research Team performs research vital to providing a scientific basis for FAA regulations and guidance on the design and operation of transport category aircraft. The Aircraft Cabin Research Facility (ACRF) has modernized and upgraded the research equipment capability, allowing for expansion of the research program through designed flexibility. This flexibility has governed the direction of facility function, as well as its ultimate form.

The ACRF is an outdoor facility located on the west side of the Civil Aerospace Medical Institute (CAMI) at the FAA Mike Monroney Aeronautical Center (MMAC) in Oklahoma City, OK. The systems, sub-systems, and components of the ACRF are durable, functionally flexible, modifiable, easily maintained, and readily reconfigurable.

The ACRF is a multi-system/component facility, integrated to support a range of research activities related to narrow-body transport aircraft cabin operations. The wide range of functions provided by the ACRF, combined with advancements in the state-of-the-art in simulator technology and associated equipment, provides the research test bed for evaluation of aircraft equipment and procedures in emergency scenarios. The ACRF is comprised of a Flexible Aircraft Cabin Simulator (FLEXSIM), having a reconfigurable interior with material handling access to facilitate reconfiguration of the cabin interior and exits, an integral Research Operating Station (ROS) housing the Data Acquisition System (DAS) with viewing monitors, a Computer Control System, electronics cabinets, and system controls.

Scope The contractor must provide quality technical, engineering, analytical, planning, and administrative support to repair the FLEXSIM facility. The contractor must furnish and make available all personnel, supplies, equipment, materials, data, facilities, and services necessary to repair the FLEXSIM facility in accordance with Original Equipment Manufacturer (OEM) technical specifications. As directed by the FAA, the contractor may also be required to interface with equipment manufacturers and various FAA and U.S. Government organizations.

Requirements The contractor must provide quality technical, engineering, analytical, planning, organizing, managing, coordinating, and tracking (e.g., report management, cost/schedule/performance measurement, risk management, component procurement management, system engineering management, resource management, data management) to repair the motor controllers on FLEXSIM facility and any other repairs that may discovered in accordance with OEM specifications. The contractor must furnish and make available all personnel, supplies, equipment, materials, data, facilities, and services necessary to repair the FLEXSIM facility. As directed by the FAA, the contractor may also be required to interface with equipment manufacturers and various FAA and U.S. Government organizations.

Program Management

The Contractor must:

A. Efficiently and effectively manage the performance under this contract to ensure all the necessary technical, business, and administrative planning; organizing; managing; coordinating; and tracking (e.g., cost, schedule, deliverables), performance management, risk management, component procurement management, system engineering management, resource management, data management, and subcontract management required to perform all the activities successfully as required in the statement of work (SOW). The project manager is the primary point of contact for work to be performed under the resultant contract. The program manager must keep the COR informed of any potential problems and make recommendations for solutions.

B. Provide sufficient oversight and supervision of the contract to ensure all employees are functioning within their designated labor categories and at acceptable levels of performance and are performing their designated assignments in a timely manner and that all reporting requirements are honored. The Contractor must provide a quality assurance system to ensure the Government receives quality services as specified in the contract.

C. Participate in a Contract kick-off meeting no later than five (5) days after Contract award. The Contracting Officer (CO) will schedule and lead this Kickoff Meeting. The FAA will capture minutes and forward to all parties no later than 5 days after meeting.

D. Prepare written documentation of accomplishments for inclusion in the Monthly Status Report (MSR) (see Section 3.2).

Deliverables

The Contractor will provide the following reports to the COR and CO in Contractor format:

· Monthly Invoices within 7 days from the end of the previous month for hours incurred by contract employees itemized by position/employee.

· Document monthly reports by employee and task within 7 days from the end of previous month itemized by team.

· The Contractor must provide MSRs, and any other required reports, based on the deliverables identified in this SOW. The Contractor must provide an MSR that documents the activities of the previous month and identifies planned activities for the following month. The Contractor must deliver the reports for COR approval and must include:

· Written synopsis of work completed, work in progress, and work planned.

· Hours expended by labor category, and personnel.

· Status of individual deliverables.

· Identification of risk areas with recommended remedial actions.

· Status of all outstanding risks identified in previous MSRs.

· Any additional information pertinent to the Government in administering the performance of this effort or as requested by the COR.

· Projected date when 75% of funds are spent.

· Projected date when funds are exhausted.

· Other direct costs (ODCs) estimated, used, and remaining by month.

· Summary of expenditures by resource and labor category for the monthly reporting period, as well as cumulative year-to-date totals for the performance period.

· Updated Master Program Schedule; and

· Updated Activity Calendar

All days are business days unless otherwise specified.

FAA General Requirements

3.3.1 Work Sites and Hours of Work

The Place of Performance is at the ACRF located on the west side of CAMI, MMAC, and Oklahoma City, OK as well as the Contractor’s facilities.

Primary hours of operations for the FLEXSIM are 6:00am to 6:00 pm. Support facility hours of operations must be maintained and be consistent with Government personnel working Monday through Friday (excluding holidays) unless otherwise specified.

3.3.2 Contractor Furnished Property and Services

Contractor must provide all workspace, equipment, software, office supplies, and related services necessary to perform assigned tasks for work performed at the contractor's designated facility(ies).

1.1.1

1. Electronic Communications The Contractor must assure an electronic means for communicating with FAA personnel. The Contractor must ensure that the communications are compatible with the FAA's electronic mail system that is currently Microsoft Office 365 Outlook. The Contractor must also ensure that the Contractor's electronic mail has the capability to receive and retrieve attachments.

3.3.4 Status Update Meeting

The program manager or project lead must be required to meet, at the discretion of the CO or COR, with the CO or COR at any time during the term of any identified task.

Acronyms and Definitions

4.1 Acronyms

4.2 Definitions

Business/Workdays - Every official workday of the week which are days between and including Monday to Friday. This does not include public holidays and weekends.

Calendar Day - Any day of the week.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (CO) - A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: the only individual who can legally bind the Government.

Deliverable - Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Work Week - Monday through Friday, unless specified otherwise.

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