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135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370
EVALUATION CRITERIA SCORECARD
Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)
| Name of Bidder: |
| Name of Reviewer(s): |
| Date Reviewed: |
Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)
| 1 |
| The bidder has sufficient space to warehouse and/or vehicles to protect all frozen, refrigerated, and dry products in accordance with requirements outlined in Massachusetts Department of Public Health Regulations 105 CMR 500.00 and 21 CFR Part 110.00? |
| Yes |_| |
| No |_| |
| 2 |
| The bidder can provide exceptional customer service and sufficient warehouse and transportation staff to transport the product or arrange for product to be picked up and delivered to MA State Contracted warehouse(s) per delivery frequency? |
| Yes |_| |
| No |_| |
| 3 |
| The bidder can attest to carrying "all risk" insurance escalating insurance equal to the value of the estimated donated foods in its possession prior to the contract approval? |
| Yes |_| |
| No |_| |
| 4 |
| The bidder has a current license to operate in accordance with Massachusetts General Laws, Chapter 94, Section 305 C |
| Yes |_| |
| No |_| |
| 5 |
| The bidder has a Continuity of Operations Plan, Food Defense Plan and Food Recall Procedures |
| Yes |_| |
| No |_| |
| 6 |
| The bidder submitted product specification sheets, formulation sheets, and SEPDS of all requested products |
| Yes |_| |
| No |_| |
Scoring rubric:
| Non-Responsive |
| Qualifications is not applicable to request; elements missing / non-responsive to request |
| Unsatisfactory: |
| Little evidence of qualification. Many required elements are missing. |
| Below Average: |
| Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing. |
| Average: |
| Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise. |
| Above Average: |
| Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise. |
| Outstanding: |
| Application materials is complete, suggesting exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise. |
Alternate ID: 27NUTRL5 COMMBUYS Document #: BD-27-1026-DOE02-DOE01-130645 Non-Responsive 0 pts.
Unsatisfactory 1 pt.
Below Average 2 pts.
Average 3 pts.
Above Average 4 pts.
Outstanding 5 pts.
Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)
Additional Evaluation Criteria:
| 1 |
| Vendor has sufficient financial resources to purchase MA state procured food products and sustain operations. |
| (x4) |
| 20 |
| 2 |
| Unit costs charged are reasonable for the products provided. |
| (x4) |
| 20 |
| 3 |
| Contract is reasonable for the Department to manage (i.e. Location: distance to travel; Delivery schedule and paperwork clarity for products received, finished products delivered, assistance and technical support. |
| (x4) |
| 20 |
| 4 |
| Vendor has computer capabilities including internet access to provide the Department monitoring of inventory including, but not limited to, stock status, product utilization, expiration/best if used by dates, and sales. All Department required reports must be prompt, precise and sent in an electronic manner, provide the necessary product tracking systems, and provide daily and monthly activity reports as required. |
| (x3) |
| 15 |
| 5 |
| Contractor's previous relevant experience, performance, and is in good standing with the Department. |
| (x3) |
| 15 |
| 6 |
| Contractor is located within the state of Massachusetts. |
| (x2) |
| 10 |
Comments:
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