256076 Intent to Award.pdf

This is a Notification of Intent to Award issued by the City of Salem, Oregon's Contracts and Procurement Division regarding RFP No. 256076 for Prefabricated Stainless Steel ADA Compliant Restrooms. The City intends to award the contract to Madden Fabrication, Inc., with the formal award recommendation scheduled for February 5, 2026. The procurement seeks the fabrication of two single-use stainless steel restroom buildings for the City's Parks System, with initial installation planned at McKay Park in 2026. The RFP was issued with a response deadline of November 21, 2025, at 4:00 PM local time. The contract term extends until June 30, 2027, with options to renew for four additional one-year periods. The RFP specified comprehensive technical requirements including 3/16" thick 304-grade stainless steel panels, powder coating, electrical systems, appropriate lighting, and full ADA compliance, with proposals evaluated on a 100-point scale based on organization structure, staff qualifications, product specifications, technical compliance, and references.

The City reserved the right to reject any or all proposals and may purchase up to five additional restrooms over the subsequent five years. Proposers were required to submit detailed fee proposals including unit pricing, site plans, delivery costs, and payment milestones. While specific budget ranges were not explicitly stated in the RFP, the potential procurement of up to seven total restroom units suggests significant overall value. The RFP did not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. Evaluation prioritized suppliers demonstrating competitive pricing, high-quality product design, substantial industry experience, and capability to meet comprehensive technical requirements, with preference given to vendors with documented municipal or parks system installation experience.