256076_Addendum_1.pdf

RFP NO. 256076 DATE OF ADDENDUM: November 7, 2025

CLOSING DATE: November 21, 2025 at 4:00 PM

CITY OF SALEM, OREGON

FINANCE DEPARTMENT

CONTRACTS & PROCUREMENT DIVISION

ADDENDUM NO. 1

PRE-FABRICATED STAINLESS STEEL ADA COMPLIANT RESTROOMS

Addendum No. 1 to the specifications covering the above named project for the City of Salem, Oregon, is a part of the contract document, and as such, supersedes anything within the specifications with which it may conflict.

Replace the following Sections of the RFP with the ones attached to this Addendum:

Section 2: Scope of Requested Services

Section 3: Proposal Submittal Requirements

Section 4: Proposal Evaluation Criteria and Selection Process

Shawna Self, CPPB

Purchasing Manager

All proposers are required to provide evidence of the receipt and acceptance of the Addendum with their proposal. Signing in the space provided below and submitting the signed Addendum with the proposal satisfies this requirement.

Completed proposals and addendum must arrive electronically via Equity Hub’s Bid

Locker at https://bidlocker.us/a/salem_or/BidLocker. The City will not accept proposals or addenda submitted in any other manner.

RECEIPT ACKNOWLEDGMENT AND CONDITIONS AGREED TO THIS

DAY OF 20 .

NAME OF FIRM:

BY:

Signature https://bidlocker.us/a/salem_or/BidLocker

REVISED

SECTION 2: SCOPE OF REQUESTED SERVICES

1) The work shall include furnishing two (2) stainless steel self-contained pre-manufactured single ADA compliant restroom buildings (Restroom). The supplier will be required to meet the following minimum requirements:

a. The successful Proposer will be required to submit complete, code compliant stamped engineer or architect building plans (including plans, elevations, sections, electrical, sewer, water call outs and other installation information) after a final contract is awarded and the specific product details are confirmed.

b. Be a single source design, engineering and fabricator.

c. Fully construct the restroom in their fabrication shop. No onsite fabrication is acceptable. The restroom shall be tested at fabricator shop prior to shipping.

d. Provide a restroom that is the latest standard product of a supplier regularly engaged and having at least five (5) years of experience in this stainless steel single use ADA type restroom.

e. Provide the complete restroom design including its concrete footings, foundation / slab to meet site specific conditions; these conditions shall include wind and snow loading, local frost depth, and ground conditions for Salem, Oregon.

f. Comply with the latest industry building codes and regulations for the State of

Oregon for all work and materials shall.

g. Follow Americans with Disabilities Act Accessibility Guidelines (ADAAG) for design, manufacture, and construction.

h. Be available to visit site to help answer questions or problem solve during installation procedures.

i. Provide metal template for anchor bolt layout, base plate column mounts and alignment with sanitary and water connections.

2. The first restroom under this RFP will be installed in 2026 at McKay Park. The City will request any manufacture-supplied products that will be encased in concrete, i.e. drain inlets and templates, be delivered as soon as possible after order is placed, in advance of the restroom itself, so that they can be set by the General Contractor during the concrete installation on site.

General Restroom Description:

a. Size. The restroom shall be no larger than twelve (12) feet long and seven (7) feet wide at its longest dimensions, and no taller than nine (9) feet.

b. Wall panels, doors and roof shall be 3/16” thick, heavy duty 304-grade stainless steel and powder-coated to resist vandalism and graffiti and any other vandal-resistant upgrades.

c. Mechanical chase shall be incorporated into building design to house electrical and plumbing systems.

d. Louvered panels shall be provided at top and bottom of structure to provide an open air design that allows for ventilations and visibility.

e. Building to be designed with a 110-volt AC hard wired electrical system.

f. Control circuits shall be housed in a National Electrical Manufacturers

Association (NEMA)-approved enclosure.

g. Building shall include electric-powered recessed interior and exterior LED lights, with automatic lighting system utilizing photo-eye and motion-sensor.

h. Skylight to be incorporated into ceiling panel for added daytime lighting source.

i. Weight shall not exceed 7,000 pounds.

j. The building shall include a commercial-grade stainless steel toilet fixture.

k. Heavy-duty Schlage commercial grade door hardware for the building to be keyed to City of Salem standards.

l. Handwashing unit shall be mounted on the exterior of the restroom.

m. Drainage catch basin shall be installed under handwashing unit as provided by

Supplier.

n. Baby changing table shall be incorporated into interior wall.

o. A sharps container shall be provided and located behind the restroom wall in the plumbing/electrical chase.

p. Hand sanitizer dispenser shall be included, and the tank shall be mounted behind the wall in the plumbing/electrical chase, while the pump and spout shall be located on the inside of the restroom.

q. In the plumbing chase, provisions shall be provided for coupling a hose and included method(s) to store a hose.

r. A stainless steel toilet paper holder shall be included and able to accommodate two (2) 10-inch rolls.

s. A stainless steel litter receptacle shall be included and attached to interior of restroom.

t. Heat trace or other City-approved system for toilet and plumbing freeze protection shall be incorporated into the facility design.

u. The door swing can be either left or right-directional swing; this will be site dependent and approved by City of Salem Parks staff based on location of installation prior to placing order

3. Warranty

The building and all its associated components shall be warranted against defects in materials and workmanship for a period of not less than one (1) year from date of delivery.

4. Delivery

The products must be delivered to Salem, Oregon. The City will hire a general contractor for unloading and installation.

SECTION 3: PROPOSAL SUBMITTAL REQUIREMENTS

Organization of the Proposal

Proposers must organize and present their proposal materials in the same order as presented below and include page numbers. Proposals received without following this format or received after the deadline and stated place of delivery, may be rejected as non-responsive.

A. Cover Letter:

A cover letter indicating the proposer’s understanding and compliance with the project specifications for the restroom purchase. Signatory of this letter shall be authorized to contractually bind the proposer to a contract with the City. Include company name, address, phone number, contact person, and email address.

B. Organization Structure and Product Experience:

• General Information about the company. Information should include the number of years in business and other relevant information about the company.

• Samples of past work showing specific expertise with projects of this type and of similar characteristics and complexity.

• Lead Time for delivery in number of months or days based on a signed purchase order.

C. Qualifications of Company’s Staff:

Provide resume(s) with qualifications and experience of the individual(s) who will be managing the sale, and fabrication, found in Section 2, Scope of Requested Services.

Describe the number of years of experience they have in providing prefabricated restroom facilities substantially the same as those requested by the City and summarize their qualifications.

D. Product Specifications and Technical Compliance

Provide complete plans for the proposed product showing, at a minimum, exterior and interior elevation, foundation, electrical, plumbing complete with dimensions, and details (including material specifications, warranty and overall compliance with the requirements in Section 2). These plans do not require an engineer or architect stamp at the time of submittal. Proposers must provide the most current product specifications, including all recent vandal-resistant upgrades.

Specifically address your company’s ability to deliver the specified restroom unit(s) to the designated site(s) within the required timeline. Describe alternative, innovative, and cost-effective solutions for challenging site locations or design requirements.

E. Fee Proposal: Provide a detailed cost breakdown for the restroom unit(s) based on the specifications in Section 2. Your pricing proposal must be detailed and clearly delineate:

1. The Unit Price for the prefabricated restroom unit.

2. The Cost of all required site plans.

3. The total Delivery/Freight Cost to the designated site in Salem, OR.

4. Final Total Purchase Price.

5. Proposed payment milestones.

F. References:

Proposer must list at least three (3) references. References will be evaluated based on the similarity of work completed to the work required based on this RFP as well as the reference’s evaluation of the quality of the work performed. An outstanding recommendation for less relevant work products may not score as well as a positive recommendation on directly related work. Include the following information:

1. Name of Government Agency

2. Contact name, phone and email

3. Address or specific location within 1.5 hours of Salem, Oregon

4. Original price and final contract price. Provide information that explains any large cost increases.

SECTION 4 PROPOSAL EVALUATION CRITERIA AND SELECTION PROCESS

4.1 Evaluation Criteria

The City reserves the right to award a contract based on initial proposal submittals or, at the sole discretion of the City, to conduct interviews with any or all proposers. Any interviews shall be held for the purpose of clarity of proposals and will not be scored.

However, the Proposal Selection Committee members may use the interview process as an opportunity to adjust their original proposal scores to reflect any additional understanding of proposals that they derived from the interviews. In addition to submitted proposal information, the City reserves the right to use any information that it is aware of, independent of the submitted proposals, in determining consideration of contract award.

The City will not pay for any costs incurred by proposer in responding to this RFP, which shall include those costs to the proposer to conduct interviews and presentations.

The evaluation criteria to be used for this RFP are summarized below:

Proposals will be evaluated and scored out of a total of 100 points based on the criteria listed below. Only proposals deemed "Pass" on the Cover Letter requirement (Section 4.1.A) will be considered for further scoring.

A. Cover Letter (Pass/Fail)

Failure to provide all the information requested will result in a Fail; subject proposal would then be considered non-responsive and would not be considered for further evaluation.

B. Organization Structure and Product Experience (15 points)

Proposers will be evaluated on the company's experience manufacturing and delivering similar products for municipal clients. The City will review and evaluate the capacity and size of the organization to handle a project of this scale, including available internal expertise.

C. Qualifications of Company’s Staff. (15 points)

Proposers will be evaluated based on the relevant experience of the key individuals assigned to manage the sale, and fabrication of the restroom unit(s). The City seeks proposals from companies whose key staff have demonstrated experience in providing prefabricated public restroom facilities for local governments or similar large entities.

D. Product Specifications and Technical Compliance (30 Points)

Proposers will be evaluated on the quality, durability, and functionality of the proposed restroom unit. Evaluation will include a thorough review of the provided architectural and design plans (unstamped, for proposal review purposes only), material specifications, warranty, and overall compliance with the requirements outlined in Section 2.

E. Fee Proposal (25 points)

F. References (15 Points)

Note: Additional references may be sought out by the evaluation committee to include, but not limited to, City staff and other governmental agencies.

Evaluation Criteria Maximum Points

Cover letter Pass/Fail

Organization Structure and Product Quality 15

Qualifications of Company’s Staff 15

Product Specifications and Technical Compliance 30

Fee Proposal 25

References 15

Total Maximum Points Possible 100

4.2 Selection Process

An RFP Selection Committee will be appointed by the City to evaluate and rank all qualifying proposals received by the closing date. If no acceptable arrangements can be made, negotiations with the next highest ranked proposer will occur.

The successful proposer will be required to complete an Agreement in the form of a

Goods Agreement (sample included in Appendix A), which will incorporate this RFP and proposer’s response as a part of the Agreement.