256022 Supplemental Information Letter No. 3.pdf

This is Supplemental Information Letter No. 3 issued by the City of Salem Department of Finance Services Contracts & Procurement in response to bidder questions regarding Bid No. 256022 for Window Washing and Pressure Washing Contractor of Record. The bid closing date is April 23, 2025, at 11:00 a.m. local time. The solicitation addresses cleaning services for multiple city facilities, including the Bush House, Deepwood House, Discovery Village, and the Chemeketa Parkade with associated skybridges. Key clarifications include that lift rental costs will be invoiced separately following service completion with a markup applied, washing materials costs must be included in the bid price by location, and storm window cleaning costs are incorporated into exterior window cleaning prices. For the Chemeketa Parkade, the city owns and maintains three skybridges: one extending from the parkade to the former JC Penney Building, one crossing Electric Alley to the south of Chemeketa Street, and one running parallel to the parkade on the east side. All interior, exterior, and roof panels of these structures require cleaning.

The supplemental information clarifies the scope of work and cost allocation methodology to ensure bidders submit comprehensive proposals. The city specified that materials costs must be itemized by location within the base bid to provide transparency in pricing. The lift rental markup provision allows the city flexibility to adjust costs based on actual equipment needs determined after services are completed. Additional skybridges in the Chemeketa area that are not owned or maintained by the city are excluded from the contract scope. No pricing information, budget allocation, set-aside designations, or incumbent contractor details are disclosed in this supplemental letter, which serves primarily to answer technical questions and clarify project boundaries for prospective bidders.