INVITATION FOR QUOTES (“IFQ”) – PART I

IFQ Part I Revised 10/6/25 Page 1 of 4

IFQ #: 252796RM

IFQ TITLE: TEMPORARY TRAFFIC CONTROL

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive quotes on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal, for the purpose of selecting a contractor to provide temporary traffic control services. Offerors are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

Do not submit a quote of more than $150,000.00 per project or per contract year. In the event no responsive and responsible quotes are received under the quote threshold, the County may elect to cancel this IFQ and re-solicit using another procurement method.

2.0 OFFEROR

2.1 For the purpose of this IFQ, the term “Offeror” is defined as the legal entity submitting the offer and/or identified on the electronic bid submittal.

2.2 Offerors intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Offeror.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Offeror must provide two (2) governmental, industrial or commercial references demonstrating their experience providing temporary traffic control services within the past five (5) years preceding the submission deadline in OpenGov.

3.1.2. Only references submitted at the time of submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Responsibility

Offeror shall be required to meet all requirements of Part II, Section 3 prior to award and throughout the term of any resulting Contract.

Following verification of Qualifications, the County may require the apparent low responsive and responsible Offeror(s) to provide evidence demonstrating it satisfies all requirements of Part II, Section 3. Failure of the Offeror to provide evidence of requirements that demonstrate the Offeror’s ability to perform the Scope of Services to the County’s https://procurement.opengov.com/portal/scgov

IFQ Part I Revised 10/6/25 Page 2 of 4 satisfaction may result in a determination by the County that the Offeror is non-responsible.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFQ, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If an offeror wishes to make a substitution in the specifications, the offeror shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A quote containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

In the event a meeting and/or site visit is scheduled it will take place at the time, date, and location specified in the Solicitation Timeline in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to Submittal Instructions section in OpenGov for instructions on how to submit an offer. Offerors are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All offerors must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with offeror’s response in OpenGov. Offerors who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All offerors must complete the Pricing Table in OpenGov. Offerors who fail to fully complete the pricing table may be found non-responsive.

IFQ Part I Revised 10/6/25 Page 3 of 4

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible offeror submitting the lowest total bid price. Unless otherwise noted, offerors must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFQ tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied offerors will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Offerors wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local and American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this IFQ, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this IFQ, due to Grant funding requirements.

8.4 In the event that no responsive and responsible quotes are received within the quote threshold, the County may elect to cancel the solicitation and re-solicit using the competitive sealed bid process.

8.5 Contract

A draft of the contract that the successful Offeror(s) will be expected to sign (a Term Contract) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed on the bid form.

This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the https://www.scgov.net/government/procurement/contract-templates

IFQ Part I Revised 10/6/25 Page 4 of 4 term of the contract. In either occurrence, the Offeror will perform the work at the unit price as quoted. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the offeror

10.0 COUNTY WORKPLACE REQUIREMENTS

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The offeror’s representatives shall abide by all parking restrictions. The offeror’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The offeror must adhere to all Sarasota County security procedures. The offeror’s work force shall be made up of persons legally authorized to perform work in the United States. The offeror shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The offeror shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The offeror shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the offeror’s responsibilities herein.

PART II

SCOPE OF SERVICES

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1. OVERVIEW

Contractor shall provide all resources and be responsible for design, personnel, furnishing, installing, maintaining, and removing traffic control devices used to temporarily detour, block, or facilitate lane closures within the work area.

2. SCOPE OF WORK

A. All work performed shall be per Sarasota County Mobility Standards, American Traffic Safety Services Association (ATSSA) Specifications, Occupational Safety and Health Administration (OSHA) Standards, and the Florida Department of Transportation (FDOT) Design Standards - current edition. The work shall be completed with professional methods and standards of the trade.

B. In designing the Temporary Traffic Control (TTC) Plan, some work area locations may require nothing more than the Contractor using the direct application of FDOT Design Standards, General Construction Operations-Roadway Index 102. Other locations may need a detailed project specific TTC Plan designed.

i. If a direct application of FDOT Design Standards, General Construction Operations-Roadway Index 102 is proposed by the Contractor, the Contractor shall submit in writing to the County indicating the standard index no more than five

(5) business days from issuance of the work order (WO).

a. Measurement and Payment: Measurement will be the actual number of hours expended to perform the direct work. Payment shall be made using the Temporary Traffic Control Design Fee with FDOT’s Design Standards, Index 102 hourly rate on the Contract Fee Schedule.

C. When a direct application of FDOT Design Standards, General Construction Operations-Roadway Index 102, is not applicable, the TTC Plan design shall be submitted on (11" x 17", 18" x 24”, or 24" x 36") paper with a title block containing project name, company, designer name, dates, and sheet numbers. The plan shall indicate traffic control with all barricades, construction signage, work zone signs, advance warning arrow panels, flaggers, etc., shown clearly on the plan. The TTC shall be signed and sealed by a licensed Florida Professional Engineer with an Advanced Maintenance of Traffic or TTC Certificate by FDOT and submitted for approval by the County

Prepared by Public Utilities Department Part II - Page 2 of 5 no later than fifteen (15) business days after the issuance of a WO.

Written approval by a County Engineer is required prior to the issuance of the notice to proceed.

i. Measurement and Payment: Measurement will be the actual number of hours expended to perform the direct work. Payment shall be made using the Temporary Traffic Control Design other than FDOT’s Design Standards, Index 102 hourly rate on the Contract Fee Schedule.

D. The Traffic Set-up fee consists of mobilization and establishing the work zones, establishing health and safety procedures, and performing site maintenance. The Traffic Take down fee consists of cleanup, and demobilization of the work site.

i. Measurement and Payment: Measurement will be the actual number of hours expended to perform the direct work. Payment for this item shall be based on the applicable hourly rate on the Contract Fee Schedule.

E. Traffic Control Devices - All devices shall adhere to the Manual on Uniform Traffic Control Devices (MUTCD), and Minimum Specifications for Traffic Control Signals and Devices (MSTCSD). Any device found to be damaged or inoperable shall be replaced at no additional cost to the County.

i. Measurement and Payment: Measurement will be the actual number of devices expended to perform the direct work. Payment for this item shall be based on the applicable hourly, daily, or weekly rate on the Contract Fee Schedule.

3. CONTRACTOR RESPONSIBILITIES

A. Every Contractor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the general public.

B. Contractor will coordinate work so that there is minimal to no interruption to daily work at any location.

C. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. The Contractor shall be responsible for all trash and debris disposal from the work site.

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D. Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction.

E. Contractor is required to participate in performance and project report meetings as deemed necessary by the County.

F. The Contractor shall provide vehicles and personal protective equipment to their workforce as deemed necessary for each job.

G. Contractor’s traffic control supervisor shall perform or oversee and inspect all work and have appropriate authority to direct Contractor’s employees on site for work activities.

H. Contractor personnel assigned to this project who have the responsibility or authority to determine, develop, approve or implement specific Maintenance of Traffic (MOT) requirements and traffic control plans shall possess a valid Advanced Maintenance of Traffic (MOT) Certification. Evidence of certification must be provided within five (5) business days after request from County.

I. Contractor shall provide all personnel and equipment necessary to perform the services described herein.

4. ASSIGNMENT OF WORK

A. Service requests will be dispatched by the County by means of a telephone call or email, and a WO number will be issued. This WO number must be referenced in all correspondence, including invoicing.

B. Upon receipt of the WO, the Contractor shall submit to the County a cost estimate in accordance with the Contract Fee Schedule, including TTC plan and work schedule. The cost of all work shall be in accordance with the Contract Fee Schedule.

C. Once the cost estimate, TTC plan, and work schedule are approved by the County, the County will issue the Contractor a Purchase Order (PO) which will serve as notice to proceed with the project, unless otherwise communicated by the County.

D. The Contractor shall immediately notify the County of any deviations to the WO. Each individual work WO shall be considered complete upon final acceptance by the County.

5. RESPONSE TIME

A. Standard Services:

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i. Contractor shall verbally respond to each request for standard service within one (1) business day of initial notification and provide a written cost estimate for approval within two (2) calendar days from the WO being received.

ii. Work shall commence no later than two (2) business days, excluding County observed holidays, after the Contractor has received the notice to proceed.

B. After Hours /Emergency Services:

i. Contractor shall be available to provide emergency services twenty-four (24) hours per day, seven (7) days per week, and 365 days per year.

ii. Contractor shall provide a verbal or written estimate for emergency services upon request of the County.

iii. Contractor shall verbally respond to each request for emergency service within one (1) hour of notification and shall have devices on-site and set up at the specified location within four (4) hours of the initial notification.

6. HOURS OF WORK

A. Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 5:00 p.m., except County observed Holidays.

7. INVOICING

A. Standard Services provided during Normal Business Hours shall be invoiced at the Standard Services hourly rate listed on the Contract Fee Schedule.

B. Standard Services provided after Normal Business Hours shall be invoiced at the After-Hours/Emergency hourly rate listed on the Contract Fee Schedule. Except for emergencies, after-hours work may only be performed with written approval of the County.

C. Emergency Services provided during Normal Business Hours shall be invoiced at the After-Hours/Emergency hourly rate listed on the Contract Fee Schedule. Emergency services provided after Normal Business Hours shall be invoiced at the After-Hours/Emergency rate listed on the Contract Fee Schedule.

D. Contractor shall only invoice for time spent on the job at the rate listed on the Contract Fee Schedule. Hourly charges are to begin when the appropriate technician arrives at the jobsite. All trip

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E. All invoices must list the proper PO number, WO number and location description. Invoices shall include the item number and description of items used for services for each location according to the Contract Fee Schedule.

F. Contractor shall submit invoice(s) for delivery of goods after acceptance by the County or upon completion of services unless otherwise stated herein.

G. Contractor may, at their sole discretion, offer lower pricing on all fee schedule items throughout the duration of the Contract.

H. Percent Markup shall not apply to taxes, fees, or delivery charges.

8. PERMITS

Contractor is responsible for determining if a permit is required for any WO and shall obtain all necessary permits. Contractor shall be reimbursed for the cost of the permit fee only. No percent markup shall be paid to the Contractor for permit fees.

9. SUBCONTRACTING

A. Any use of subcontractors shall be approved in writing, in advance by the County.

B. The Contractor shall be reimbursed at the line-item price listed on the Contract Fee Schedule for the work of the subcontractor. In the event there is no line item for such work, the Contractor will be reimbursed for the actual cost of the subcontractor’s work plus the percent markup listed on the Contract Fee schedule.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.