252662MN_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) – PART I

IFB #: 242662MN

IFB TITLE: TRANSIT/BUS SHELTERS, ACCESSORIES AND PRODUCTS

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a vendor to provide transit/bus shelters, associated amenities, and products.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror” is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide a minimum of two (2) references

demonstrating their experience providing transit/bus shelters, associated amenities and products within the past seven (7) years preceding the submission deadline in OpenGov.

3.1.2. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

3.2.1. N/A

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a Bidder wishes to make a substitution in the specifications, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in the Vendor Questionnaire section of OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible Bidder submitting the lowest total bid price. Unless otherwise noted, Bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements.

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

8.5 Grant Terms

Grant terms shall be as outlined in Attachment A – Grant Funded Procurement Terms and Conditions and shall control over any contract terms in the draft contract attached to this solicitation.

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICES/WORK SPECIFICATIONS

Revised 10/07/20 Part II - Page 1 of 6

1. SCOPE OF WORK

Vendor shall supply transit/bus shelters, related amenities, and products to Sarasota County Transit (SCT). The Scope of Work consists of fabricating and delivering shelters to SCT located in Sarasota County, Florida. All products and work shall be in accordance with the requirements set forth in these documents.

2. PRODUCT STANDARDS

A. Transit/bus shelters (shelters) and amenities must be designed to withstand temperature fluctuations, humidity, and salt air consistent with Florida’s climate, and must not corrode.

B. All shelter components, amenities, and products shall conform to the latest editions of the Florida Building Code, American Society of Civil Engineers Standards, American Association of State Highway & Transportation Officials standards, and Sarasota County Building Codes, as well as any other applicable publications that may be required by local, state, and/or federal codes.

C. Vendor shall carefully package each component prior to delivery or shipment and shall ensure that all products are delivered to SCT in complete and undamaged condition. Vendor shall promptly replace any item delivered damaged or lost in transit, at no cost to the County.

D. All components shall utilize new materials and be assembled to meet or exceed manufacturer’s specifications.

E. Finish on all aluminum surfaces shall be premium polyester powder coat with a minimum 4-stage pretreatment, and a finish coat of 4 -5 mil thickness.

The color for all aluminum surfaces shall be Blue/Green RAL 6004. Finish shall be certified to comply with the latest version of the Department of Defense (DoD) standard MIL-DTL-5541 specifications, found at:

https://quicksearch.dla.mil/qsDocDetails.aspx?ident_number=5499

F. All fasteners connecting to concrete pad shall be stainless steel and sized to meet load requirements for the Sarasota County Building Code Wind Map, found at:

https://data-sarco.opendata.arcgis.com/datasets/sarco::wind-load-category-7th-edition/explore

G. Any exposed fasteners on the shelter or amenities shall be colored to match the finish of the framework components.

H. All fasteners at key connection points shall be stainless steel.

I. Self-tapping fasteners or bolts fastened into threads cut into the aluminum framework at connection points shall not be acceptable.

J. All joints and adjoining edges shall be neat and free of burrs.

https://quicksearch.dla.mil/qsDocDetails.aspx?ident_number=5499 https://data-sarco.opendata.arcgis.com/datasets/sarco::wind-load-category-7th-edition/explore https://data-sarco.opendata.arcgis.com/datasets/sarco::wind-load-category-7th-edition/explore

Revised 10/07/20 Part II - Page 2 of 6

3. SHELTERS

A. General Requirements

i. Shelters shall have a cantilevered barrel roof design and available in the following sizes:

a. Three (3) feet by nine (9) feet

b. Four (4) feet by twelve (12) feet

ii. Shelters shall be designed and constructed of materials and finishes that are designed to minimize maintenance and provide maximum vandal resistance. All surfaces must be able to be cleaned, pressure washed and have graffiti markings removed without damaging the surface or finish.

iii. Shelters shall be factory prefabricated with an aluminum framework, suitable for supporting wall panels and roof panels, with one rear wall section and two end sections all made from .15 inch thick aluminum panel. Perforation design must not exceed a maximum of fifty percent (50%) amount of material removal.

iv. Shelters shall be designed to be surface mounted to reinforced concrete pads or integrated footers within a concrete pad. Pad thickness or footer depths range from 12-inches to 14-inches depending upon shelter specifications. Shelters must be able to be bolted 6-inches from edge of the concrete pad.

v. Shelters shall comply with the Americans with Disabilities Act (ADA) requirements.

vi. Each drawing, calculation, and specification shall describe and indicate accessory components, mounting/installation instructions, and hardware.

vii. Each shelter, amenity, and product provided shall be supplied with all mounting instructions and hardware required for its installation.

viii. Vendor shall provide an installation, cleaning and care manual for all products. Manual shall include a breakout diagram showing each part by number and location. The manual shall be provided in hard copy and electronic PDF format.

B. Shelter Framework and Roof

i. Shelters shall be structurally stable and capable of withstanding all applicable loading specifications with or without wall panels. Framing members shall be anodized extruded aluminum construction.

ii. Shelters shall have horizontal 1-inch square tube support bars across the back wall to support the perforated screen from damage. The bars shall run from column to column and mount on the exterior of the shelter against the perforated screen two (2) feet above the ground.

iii. Rain runoff must be diverted from open sides of shelters. There shall be no gutter, downspouts or other drain component that can be blocked by

Revised 10/07/20 Part II - Page 3 of 6 leaves or other debris or entrap standing water. The roof shall be completely leak proof.

iv. Roof perimeter extrusion must have an integral gasketed channel in the underside; no external glazing channels or frames that extend below the roof perimeter will be acceptable.

v. Roof shall be constructed of aluminum as a single piece or multiple pieces factory assembled to form a single unit prior to delivery. Roof shall be removable without removing fascia, rear or side panels.

C. Wall Panels

i. Shelters shall enable the installation of perforated wall panels. Wall panels shall be installed into an integral gasketed channel in the underside of the roof perimeter. External glazing channels extending beyond the bottom surface of the roof perimeter will not be accepted.

Side and rear perforated panels shall be removable without removing the roof structure.

ii. On the approaching side of the shelter, the perforated panel of the shelter shall be narrower than the opposing side to increase passenger visibility by the bus operator when approaching the bus shelter.

ii. Vertical wall panels shall consist of a pressure fit system with a main body extrusion, fastened on the posts and positioned by an alignment lip on the post extrusion, and panel shall be retained by a pressure fit gasketed extrusion. Exposed fasteners, rivets, or external panel frames with alignment lips designed for square or rectangular tubing framework are not acceptable.

4. BENCHES

A. Bench frame shall be constructed of aluminum with polyester powder coat per specification as listed in Section 2.E above.

B. Benches shall be compliant with ADA requirements.

C. Benches shall match color and style of shelter.

D. Benches shall be four (4) and six (6) feet in length.

E. Bench seats shall have a height of 17-inches to 19-inches above the finished floor or ground.

F. Benches shall measure 20-inches deep minimum and 24-inches deep maximum.

G. Bench frames, arm rests, and back supports shall be perforated powder coated aluminum.

H. Benches shall be concrete surface mounted.

I. Benches shall have armrests at each end in addition to armrests spaced

Revised 10/07/20 Part II - Page 4 of 6 along the bench at intervals adequate to prevent a person’s ability to lie down on the bench.

J. Benches shall be independent from the shelter frame.

K. Benches shall withstand vertical or horizontal force of 250 pounds applied at any point on the seat, fastener, mounting device, or supporting structure.

L. Benches: back support

i. Back support length shall match length of bench.

v. Back support shall extend from a maximum point 2-inches above the seat surface.

vi. Back support shall be 2 ½-inches maximum from the rear edge of the seat measured horizontally.

vii. Back support shall be minimum of 18-inches tall.

5. MAP FRAMES

A. Map frames shall have an external dimension of 32-inches wide by 27-inches tall and have a maximum frame width of 1-inch per side.

B. Map frames shall fit between the columns of a 3’ x 9’ shelter and use extensions to adapt to the column width in a 4’ x 12’ shelter.

C. Map frames shall have an aluminum extrusion frame with minimum 1/8-inch thick backing, color matched to the shelter framework, finished to MIL-DTL- 5541 standards. The clear UV protected polycarbonate within the frame shall be moisture proof. Frames shall be top hinged and secured with minimum of two (2) Torx screws.

6. ADDITIONAL AMENITIES

A. Additional items shall match shelter colors and finishes unless otherwise specified.

i. Solar lighting kit: Interior solar lighting, including wiring, fixtures, mounting hardware and associated accessories. Lighting shall be Light Emitting Diode (LED) style, of brightness and style to illuminates 10-20 lumens per square foot of interior space of each shelter size, with a battery life of at least ten (10) hours on one day’s charge.

a. Lighting shall be designed to activate automatically at dusk using a photocell sensor. The light shall illuminate a minimum of six (6) hours before depleting the battery.

b. Lighting shall include a self-test feature for on-site verification of system functionality by the County.

Revised 10/07/20 Part II - Page 5 of 6

ii. Inmnverted aluminum U-shaped tubular type / hoop style bike racks three (3) feet tall by two (2) feet wide to accommodate two bicycles.

iii. Trash receptacles – twenty (20) gallon open top, constructed of perforated aluminum at a minimum of .125” thick (perforations of .325 - .485 inches in diameter) with drain holes, designed either for mounting to a post or to a shelter.

iv. Leaning bar in lengths of four (4) feet and eight (8) feet with and without support stands.

7. PRODUCT LIST

A. Vendor shall provide their product catalog to the County within ten (10) business days of request by the County. The catalog shall be provided in electronic format and must contain, at a minimum, the following:

i. Replacement parts, hardware and fasteners for all shelter and amenity types on the Fee Schedule, broken out by part or item number with a photo or drawing of each part (exploded diagram acceptable).

ii. Additional bench types as offered by Vendor, including but not limited to benches without backs, ADA compliant benches in lengths of four (4) feet and six (6) feet, and benches with horizontal slat style synthetic wood composite seats.

iii. Custom sized map frames and free standing map frames.

iv. Other items related to shelters and amenities offered by Vendor.

B. The catalog shall indicate the list price for each item.

C. Vendor shall sell items from the catalog that are not specified in the Fee Schedule to the County at a price no greater than the list price in the Vendor’s catalog minus the percentage discount listed on the Fee Schedule.

8. DELIVERY TIMELINE

A. Maximum delivery timeline for each item shall be the time from the date the purchase order (PO) is issued to the Vendor to the date an item is received by the County.

i. Shelter delivery shall not exceed six (6) weeks.

ii. Amenity (bench, bike rack, map case, trash can, and any other amenity) delivery shall not exceed four (4) weeks.

iii. Replacement parts and solar lighting delivery shall not exceed two (2) weeks.

B. All products shall be delivered or shipped at Vendor’s cost.

Revised 10/07/20 Part II - Page 6 of 6

9. WARRANTY

A. All products and workmanship provided by the Vendor shall be fully warrantied from the date of County’s acceptance of the product(s) for a period of five (5) years or for the standard warranty period provided by the Vendor or the manufacturer, whichever is greater, except as specified below:

i. The finish and corrosion shall be warranted for a period of two (2) years from the date of County’s acceptance.

ii. Photovoltaic panels shall be warranted for a period of ten (10) years from date of County’s acceptance.

iii. Battery warranty shall be 100% replacement for the first two (2) years and pro-rated for years 3, 4 and 5 of the five (5) year warranty at 50%.

iv. Defects within the warranty period shall be rectified or replaced to meet specifications, within two (2) weeks of County’s notification to Vendor, at the expense of the Vendor, including all freight, parts and labor.

10.PERMITS

The Vendor shall provide all drawings, specifications, and documentation required to obtain a permit at no additional cost to the County. If the County requests additional documentation or structural engineering support for permitting purposes, Vendor shall provide the requested documents within 10 business days and at no additional cost to the County.

11.ASSIGNMENT OF WORK

Service requests will be dispatched by the County by means of a telephone call or email, and a PO number will be issued. This PO number must be referenced on all correspondence, including invoicing.

12.HOURS FOR DELIVERY

A. Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 5:00 p.m., except County observed Holidays.

B. Vendor shall arrange with the County a date and time during Normal Business Hours for delivery.

13.INVOICING

Vendor’s invoices for any part not specifically listed on Fee Schedule shall include documentation clearly showing standard price indicated on the Vendor’s product list minus the percentage discount listed on the Fee Schedule.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $100,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $500,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the Contractor shall be responsible for any loss or damage sustained in delivery/transit.

PART III Insurance.pdf