2526-013 Continuing Contract.pdf

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

REQUEST FOR QUALIFICATIONS

NO. 25/26-013

CONTINUING CONSTRUCTION SERVICES

Table of Contents

Section Title Page 1 Introduction 2 2 Proposed Schedule 2 3 Instructions to Bidders 2-3 4 Key Points 3-5 5 Scope of Work 5-6 6 Bid Response Form 7

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060 386-362-1001

386-362-1056 (Fax) 800-226-1066 (Florida only) www.mysuwanneeriver.com

SECTION 1 – INTRODUCTION

The Suwannee River Water Management District (District) is issuing this Request for Qualifications (RFQ) to solicit responses from qualified General Contractors and/or Building Contractors to provide general construction services for smaller-scale projects. These projects will be awarded in accordance with the provisions and limits established under Florida Statutes Section 255.103(4).

The District seeks to establish a pool of experienced, licensed, and responsible contractors capable of delivering high-quality construction services in a timely and cost-effective manner.

Selected contractors will be expected to demonstrate a strong commitment to safety, regulatory compliance, and environmental stewardship, consistent with the District’s mission and operational standards.

Through this RFQ process, the District intends to identify and prequalify contractors with the technical expertise, organizational capacity, and proven performance necessary to successfully complete a variety of construction-related tasks. Qualified contractors may be invited to participate in future project-specific solicitations as needs arise.

The District encourages all interested and qualified contractors to submit their statements of qualifications in accordance with the requirements outlined herein.

SECTION 2 - PROPOSED SCHEDULE

April 20, 2026 Release of Request for Qualifications April 30, 2026 Mandatory Pre-Proposal Meeting 10:00 A.M.** May 8, 2026 Questions DUE BY 5:00 P.M.

May 13, 2026 District will post all questions that were asked during the question period and answers to those questions on or before 5:00 PM.

May 20, 2026 Proposals are DUE PRIOR TO 2:00 p.m. Electronic Opening will occur at this time. * June 3, 2026 Selection of qualified contractors July 14, 2026 Presented at Governing Board Meeting for consideration and approval of recommended qualified contractors

* Denotes an optional public meeting. The District is located at the corner of U.S. 90 and C.R.

49 in Live Oak, Florida. All times are Eastern Daylight Time (EDT).

**Denotes a mandatory public meeting. In order to qualify for submission of Proposal you must attend the mandatory pre-Proposal meeting.

SECTION 3 - INSTRUCTIONS TO PROPOSERS

Proposal Qualifications: Bidders shall be bonded, licensed, and insured.

Questions: To provide equal opportunity and ensure the same information is provided to all proposers, any questions should be submitted by email to Kelly Landis at Kelly.Landis@srwmd.org on or before May 8, 2026. The questions with answers will be posted on the District website www.mysuwanneeriver.com, and DemandStar on May 13, 2026. District staff are not authorized to orally interpret the meaning of the specification or other agreement documents, or correct any apparent ambiguity, inconsistency, or error therein.

mailto:Ashley.Spivey@srwmd.org http://www.mysuwanneeriver.com/

Delivery of Proposal: The Proposal package must be submitted electronically through Demand Star. https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement

Proposal packages are due to be submitted through DemandStar by 2 p.m. May 20, 2026.

Proposals received after this time, for any reason, will be rejected.

Additional Information: Additional Request for Proposal packages may be obtained from the District website www.mysuwanneeriver.com

ADA Compliance: Vendor must ensure that the electronic version of the Response and all documents submitted electronically are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This requirement applies to editable formats, such as Microsoft Word, as well as portable document formats (PDF). All proposals submitted in electronic/digital format must include a certification by the Vendor that the electronic submission and all supporting documents are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents.

It is the obligation of the proposer to ensure that it has reviewed all amendments and all questions and answers to this RFP as posted on the District website to ensure that the Proposal responds to the most current information available for the RFP.

SECTION 4 – KEY POINTS

Challenge of Solicitation Process: If a potential proposer protests any provisions of this proposal request, a notice of intent to protest shall be filed with the District, in writing, within 72 hours after the posting of the Request For Proposal on the District’s website and the proposer shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any proposer who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: If a proposer intends to protest District’s intent to award contract, the notice of intent to protest must be filed with the District, in writing, within 72 hours after posting of a notice of intent to award contract and the proposer shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any proposer who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement http://www.mysuwanneeriver.com/

Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans with Disabilities Act: The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact the District at (386) 362-1001 or (800) 226-1066 (Florida only).

The District’s fax number is (386) 362-1056.

Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public procurement. Bidders doing business with the District are prohibited from discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The District encourages participation by minority business enterprises. Whenever two or more service providers are ranked equally, a minority business enterprise shall be given preference in the award process.

Veteran’s Preference: In the absence of minority business enterprise, whenever two or more service providers are ranked equally by the District, a veteran-owned business enterprise shall be given preference in the award process.

Drug Free Workplace Act: The selected proposer shall represent that it has established a drug free workplace.

Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473; or

2. Is engaged in business operations in Cuba or Syria.”

Insurance Requirements: If awarded, proposer shall represent and guarantee that all employees, agents, servants or representatives of the bidder, and all employees, agents, http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.4725.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.473.html servants, or representatives of subcontractors are covered by workers' compensation insurance as required by Florida Statute. Prior to entering into contract with the District, proposer shall furnish District with certificates of insurance, naming District as named or additional insured without waiving any defense of sovereign immunity or increasing the limits of District’s liability in excess of the Florida Statutory Cap under Florida Statute 768.28(5) for items 2 and 3 below, providing evidence that proposer has in full force and effect the following minimum insurance with insurers authorized to do business in the State of Florida:

1) Workers' compensation insurance as required above;

2) Motor vehicular liability insurance with limits of not less than $300,000 combined single limit which insurance shall be applicable to any and all vehicles utilized by bidder to provide the services requested by District;

3) General liability insurance for all services rendered by bidder for the requested services with a minimum of $300,000 personal and advertising injury and $300,000 general aggregate.

The certificate of insurance shall also provide that District shall be notified in writing by the carrier at least 30 days prior to any cancellation of said insurance.

Rejection of Responses: The District reserves the right to reject any and all bids or other proposals submitted in response to District invitation. District also reserves the right to waive any minor deviations in an otherwise valid proposal. The District reserves the right to waive technical, non-substantive deficiencies in responses.

Proposers to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-business hour period following the agency posting the notice of intended award, any employee or officer of the District concerning any aspect of this solicitation, except in writing as indicated above. Violation of this provision may be grounds for rejecting a response.

Selection Committee

SECTION 5 – SCOPE OF WORK

The Suwannee River Water Management District (District) is seeking qualifications from licensed General Contractors to provide general construction services for small-scale projects at District Headquarters, in accordance with Florida Statutes Section 255.103(4).

The District intends to establish a pool of qualified contractors to perform work on an as-needed basis. Following the selection of firms and execution of continuing services contracts, individual projects will be assigned through Task Work Assignments (TWAs). TWAs will be issued at the District’s discretion based on project needs, contractor qualifications, responsiveness, and available budget. The District may request quotes or cost estimates prior to issuing a TWA, and timeliness, responsiveness, and cost-effectiveness will be key factors in contractor selection.

Work may include, but is not limited to:

• General building construction, repairs, and renovations

• Site work, including grading, drainage improvements, and erosion control

• Concrete work, including slabs, sidewalks, and small structures

• Plumbing services

• Electrical work

• HVAC maintenance and upgrades

• Carpentry work

• Asphalt repair and installation

• Installation or repair of fencing, gates, and related infrastructure

• Roofing repair and replacement

• Demolition and removal of existing structures or materials

• Other related construction and maintenance services as required

Contractors shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete assigned work.

Selected contractor(s) will be responsible for obtaining all required permits, coordinating and passing inspections, and ensuring full compliance with all applicable federal, State of Florida, and local laws, codes, and regulations.

A performance bond may be required for individual projects, or waived, in accordance with applicable Florida law. The District does not guarantee a minimum or maximum volume of work under this solicitation.

PERFORMANCE CRITERIA

Deficiency Identification Time Allowed/Criteria Deduction

a. Work not completed within allowed timeframe.

Work must be completed within timeframe established in the contract.

One percent (1%) of Contract amount per day late not to exceed $1,000/day.

b. Work not completed correctly or according to requirements.

Re-perform the work until correct. Work must be completed according to requirements established in the Contract, procedures, specification, and other Contract documents.

One percent (1%) of Contract amount per day late due to exceeding allowed timeframe in re-performing the work not to exceed $1,000/day.

All deductions withheld from the contractor will occur through adjustments to the final invoice amount.

SECTION 6 - PROPOSAL RESPONSE FORM

Proposers are required to complete and submit this Proposal Response Form. Each proposal shall include a letter of transmittal summarizing the contractor’s qualifications and demonstrating the firm’s ability to perform the scope of work outlined in Section 5.

Proposers shall also provide a list of three (3) projects completed within the past five (5) years that are similar in scope and level of complexity to the services requested under this RFQ. A copy of the proposer’s current contractor license must be included.

Proposers are encouraged to identify any previous experience working with the District, as such experience will be considered in the evaluation of all proposals.

The proposer shall provide the following information:

Proposer’s Name: _______________________________________________

Address: ______________________________________________________

Company Phone Number: __________________________________________

Company Fax Number: __________________________________________

Primary Contact Person: __________________________________________

Primary Contact Email: __________________________________________

Primary Contact Phone: __________________________________________

Primary Contact Cellular: __________________________________________

FEID: __________________________________________

Any material submitted in response to this RFQ (except trade secrets as defined in s. 812.081, FS) will become a public document pursuant to Section 119.07, F.S. This includes material which the responding proposer might consider to be confidential. Any claim of confidentiality is waived upon submission, effective after opening pursuant to Section 119.07. It is the responsibility of the proposer to specifically identify any trade secret information contained in the proposal by clearly marking each page and section which contains trade secrets as defined by Florida Statute 812.081. Contractor’s refusal to comply with this provision shall constitute sufficient cause for termination of the contract resulting from this RFQ

This procurement is conducted under the rules, policies, and procedures of the Suwannee River Water Management District and the District’s Governing Board. This procurement is not conducted pursuant to Ch. 287, Florida Statutes, except where explicitly provided by law. The District’s rules, policies, and procedures are available by contacting the procurement officer.

Section 6

RFQ 25/26-013

Facilities Construction Projects

Previous Work History: only include work completed in the last five (5) years.

Work Description

Date of Services Project/Site Manager

Contact Information

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Please provide three (3) references below that can attest to the quality of work your company is able to provide.

References: Name Telephone and/or email

1. _______________________________________________________________

2. _______________________________________________________________

3. _______________________________________________________________

Please provide the names of the sub-contractors most likely to be used for District projects.

Sub-contractor’s Company Name and trade: Telephone and/or email

1. _______________________________________________________________

2. _______________________________________________________________

3. _______________________________________________________________