25139 Kinross PA System - Project Statement.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

472/25139.ABG

PROPOSAL DUE DATE

Thursday, April 10, 2025

CLIENT AGENCY

Michigan Department of Corrections

PROJECT NAME AND LOCATION

Kinross Correctional Facility – Public Address (PA) Upgrades PROJECT ADDRESS (if applicable) 4533 W Industrial Park Dr, Kincheloe, MI 49788

CLIENT AGENCY CONTACT

Corey Daly, dalyc@michigan.gov

TELEPHONE NUMBER

517-927-3326

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, goschkaa@michigan.gov

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Monday, March 31, 2025 at 1:30pm at the Kinross Correctional Facility, 4533 W Industrial Park Dr, Kincheloe, MI 49788. Meeting at the main entrance at the Administration Building.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

The Kinross Correctional Facility is replacing the existing Public Address (PA) system throughout the entire facility. Exterior speakers will be replaced and new ones added as required for proper coverage. New speakers will be added to the Pavilion. Interior speakers and wiring throughout the facility are to remain – but replaced, if deemed nonfunctioning, as necessary). New IP based head end units installed at existing locations or in new data racks, TBD. Existing direct buried lines to be properly terminated and abandoned in place. Existing PA racks/enclosures to be demoed if new equipment is installed in alternate location.

The Professional Services Contractor (PSC) is to provide a proposal for Phase 500 Final Design and Phase 600/700 Construction Administration services to field investigate and document the existing system in its entirety (there is limited documentation of the existing system), including existing head end unit locations, all speaker locations, existing generator power availability conditions, rack space availability and to test the connectivity of the existing speaker wire from each speaker all the way back the head end unit in each unit.

mailto:dalyc@michigan.gov mailto:goschkaa@michigan.gov mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov

Develop plans/specifications to replace the PA system, submission for plan review, pre-bid walkthrough and evaluation recommendation along with construction administration services.

The PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services shall be in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. A proposed schedule for design, bidding and construction must be included.

THE PSC PROPOSAL SHALL INCLUDE:

1. All required LARA plan review, permit application preparation, permitting fees, reimbursements, and approvals.

2. Contract Documents utilizing the current State of Michigan, DTMB, Facilities and Business Services Administration, Design and Construction Division and the Master Spec format.

3. Clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

4. Providing 50% and Final (100%) estimates of construction costs for development plans.

5. Design and construction scheduling. Provide a proposed PSC design schedule. The Agency desires to have the design completed as soon as possible.

6. Submittal of 50% and 90% contract documents for owner review, posting on SIGMA-VSS, Best

Value Bid Evaluation, PSC recommendation of Contract Award, and Contract Administration.

7. Under the Cost Proposal, Section III-2-B Fee with Anticipated Hours and Billing Rate – PSC to breakdown and provide a table for each design phase – Phase 500, Phase 600 and Phase 700.

The PSC shall provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

Reference Documents

Attachment A – PA System Component List

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 30mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90678, 91065

DESIRED SCHEDULE OF WORK

Investigation services and design completed Summer 2025, bidding Fall 2025, with construction Winter 2025/2026

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka at goschkaa@michigan.gov address no later than 2:00 p.m., Eastern on Friday, April 4, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:goschkaa@michigan.gov

2/28/2025

MDOC Public Address (PA) System Component List

GoschkaA Text Box Attachment A

472/25139.ABG

Kinross Correctional Facility - PA System