25008 RFP ABHS Commissioning Services Mental .pdf

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THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY(ACCGov)

DATE: May 30, 2024

TO: Commissioning Agencies for Commercial Commissioning Building Services

SUBJECT: Request for Qualifications/Proposals (RFQ/P) #25008 Commissioning Services for Mental Health Recovery Facility, SPLOST 2020 Project 28

You are invited to offer a Proposal to the Unified Government of Athens-Clarke County (ACCGov), Owner, to provide Commissioning Services during this project’s pre-construction phase, design phase, and construction phase as described herein for the Mental Health Recovery Facility Project. The project will provide design, construction, and equipping of a mental health recovery facility project so as to provide a residential style facility for individuals with mental health and potentially co-occurring addictive disease(s) located at 240 Mitchell Bridge Road. This capital construction project is to be funded through the Special Purpose Local Option Sales Tax Program, SPLOST 2020, Project 28.

The project will include the development of construction documents, bidding assistance, construction phase administration services and obtaining EarthCraft certification.

A list of services requested for this project is provided in Section III of this document.

STEP 1 - The Unified Government of Athens-Clarke County is issuing this REQUEST FOR QUALIFICATIONS (RFQ) to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined by the Evaluation Committee to be especially qualified, may be deemed eligible and may be invited to interview and offer price proposals for these services. All respondents to this RFQ are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ and follow the instructions carefully.

STEP 2 - Shortlisted Firms will be asked to submit comprehensive Commissioning Price Proposal Schedule and attend interviews as instructed in the Request for Proposals (RFP). Shortlisted Firms will be those firms determined by the Evaluation Committee to be especially qualified to perform as the Commissioning Agent for this portion of the Project in accordance with the qualification criteria herein. The successful Commissioning Agent will be determined from the qualifications, interviews and price proposals received.

Inquiries regarding proposals should be made to Toro Holt, Senior Buyer (706) 340-1742, or accbids@accgov.com. Technical questions may be directed to Michael Kajder, ACCGov SPLOST Program Administrator at 762-400-6256 or email: mike.kajder@accgov.com.

There will not be a pre-proposal conference.

The estimated construction cost of this project is $6.6 million, but ACCGov acknowledges that the total funds available for construction may increase prior to Step 2 of this selection process. If the construction total changes, the revised amount will be shared with any short listed firms prior to submittal of price proposals.

mailto:accbids@accgov.com

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Attached hereto is the Request for Qualifications/Proposal (RFQ/P) instruction document. The written requirements contained in this (RFQ/P) shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-Clarke County.

Two (2) USB Flash drives with a copy of the Proposal WITHOUT Pricing AND the MS Project Schedule

One (1) USB Flash Drive with separately sealed copy of Section V-D Price Proposal Schedule (Must be submitted separately in a sealed envelope)

Proposals are to be sealed, marked with the Offeror's name and address and labeled, “RFP #25008 Commissioning Services for Mental Health Recovery Facility, SPLOST 2020 Project 28” and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue

Athens, Georgia 30601

Not later than 3:00 P.M. ET, Thursday, June 27, 2024

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the Americans with Disabilities Act (ADA).

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified Government of Athens-Clarke County.

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TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III SCOPE OF SERVICES

A. INTRODUCTION AND PURPOSE

B. GENERAL PROJECT SCOPE DESCRIPTION

C. BASIC REQUIRED SERVICES

D. ANTICIPATED SCHEDULE MILESTONES

E. STANDARD FORM OF AGREEMENT – PROFESSIONAL SERVICES

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

D: SCHEDULE OF SERVICES AND PRICE PROPOSAL

(Must be submitted in a separately sealed envelope)

VI OPTIONAL FORMS

A: BID LIST APPLICATION – should be submitted prior to the bid submission. If you have never registered to do business with ACCGov

VII DOCUMENTS CHECKLIST Please follow link for attachments https://www.dropbox.com/scl/fo/h35io19r7ofputqg4482o/AA7kANEfIXJvmiNNqGH7MMw?rlkey=e07fc ddgaolzxayxepzknoqi0&dl=0

ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY

REQUIREMENTS

ATTACHMENT B: N/A

ATTACHMENT C: STANDARD AGREEMENT FOR COMMISSIONING SERVICES utilized by

ACCGov The Offeror is directed to the following ARTICLES and EXHIBIT A, within the Standard Agreement, providing specific requirements related to the Scope of Services and associated Terms and Conditions:

ARTICLE 4 – OPINIONS OF COST

ARTICLE 5, SECTION 5.05 - INSURANCE

EXHIBIT A TO STANDARD AGREEMENT SCOPE OF SERVICES

https://www.dropbox.com/scl/fo/h35io19r7ofputqg4482o/AA7kANEfIXJvmiNNqGH7MMw?rlkey=e07fcddgaolzxayxepzknoqi0&dl=0 https://www.dropbox.com/scl/fo/h35io19r7ofputqg4482o/AA7kANEfIXJvmiNNqGH7MMw?rlkey=e07fcddgaolzxayxepzknoqi0&dl=0

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ATTACHMENT D: MENTAL HEALTH RECOVERY FACILITY DESIGN DEVELOPMENT

DRAWINGS 100%

ATTACHMENT E: PRELIMINARY EARTHCRAFT BASIS FOR DESIGN WORKSHEET

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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the Offeror’s risk. Each Offeror shall furnish the information required by the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the Offeror.

All proposals received will become a part of the official contract file and may be subject to disclosure.

All proposals are to be provided electronically on USB flash drives.

All proposals are to be in pdf format and bookmarked to the first page of each the sections listed below. All pdf files are to be titled with the 5 digit RFP number followed by the first 8 letters of the Company name and the words either “Proposal” or “Pricing” (e.g. 01018 ABC Desi Proposal or 01018 ABC Desi Pricing) .

All references to a page(s), shall mean a single sided 8.5”x11” page, if printed. Font style or size is not specified. However, no font styles or sizes should be used that when printed at 8.5”x11” that are smaller than Times New Roman 12 pt. No margins shall be smaller than 0.5” in any direction.

The file for the required MS Project (2016) project schedule is to be titled with the RFP number followed by the first 8 letters of the Company name and the word Schedule. (e.g. 01018 ABC Desi Schedule)

WRITTEN PROPOSAL CONTENT: All proposals should include the information outlined below and in the following order, as presented below:

1. Cover Letter: A brief cover letter of introduction and interest (One Page limit for this section).

2. Table of Contents (One Page limit for this section): Including all sections and subsections with hyperlinks to the first page of each section.

3. Mandatory Documents (Pages as required, no page count limit): This section should include the Section V - Mandatory Proposal Forms A-C noted in the Table of Contents; DO NOT include Form D the Price / Cost Proposal Form or any pricing information in any other section of the Proposal. Form D

- Schedule of Services and Price Proposal shall be included on a separate USB Flash Drive.

4. Business Information (Two page limit for this section): State the full name and address of your organization and the branch office or subordinate element that will perform the services described in this proposal. Include a telephone number, the point of contact and official signature of an authorized company representative. Indicate whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are incorporated and/or licensed to operate.

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a. Information pertaining to any significant changes in size of organizational staff (increase or decrease greater than 20%) or restructuring during the past eighteen months;

b. Identification of all Offeror’s Sub-Consultants proposed to provide services identified in this RFP including location of Sub-Consultant’s principal location of business and a description of the proposed services;

c. Identification of any contracts involving the Offeror (or any general partner or joint venture firm of the Offeror) providing services similar to those identified in this RFP within the last ten years that involved contract penalties, liquidated damages to the Contractor, that the firm did not complete the work, or any damages were assessed.

5. Understanding the Project (Four page limit for this section but Offerors are encouraged to be concise with responses to the specific information requested):

Provide an electronic copy on the USB drive, with the proposal and no pricing, of a Project Specific Schedule for the 10-20 key tasks, for the project, based on the firm’s understanding of the Project Requirement from provided scope or similar projects. Schedule shall be readable by MS Project 2016 and as a pdf to print at size of 11x17;

Provide a separate listing of each task with any assumptions made toward those tasks and the key staff (*Key staff are to be considered critical to the successful performance of the services identified in this RFP and subject to interview by ACCGov) assigned to each task, including sub consultants;

Provide concise description of special or specific practices or approach to the delivery of the services identified in this RFP (i.e. documentation review, planning, design review, construction inspection and documentation) that may be considered to best achieve the objectives of ACCGov (no more than two pages total);

Provide concise description the firm’s approach to project documentation, documentation review, commissioning, inspections and project controls;

Provide concise description of the firm’s approach to completing the required scope of work during the ongoing pandemic.

6. Commissioning Agent Team Qualifications of Individual Members (Two page limit for this section):

Organizational chart of the proposed Commissioning Agent Team to identify those personnel designated by the Offeror as Key Staff, including sub consultants, as listed in the above Project Schedule, including any Sub-Consultants;

Provide brief summary resumes of the personnel identified on the listing of each task and the key staff assigned to each task from the above required schedule;

Provide brief summary resume for any member on the Commissioning Agent Team other than key staff and their proposed responsibility related to the services identified in this RFP;

Resume Requirements - Only provide information for personnel that are actually proposed to specifically work on this specific project. Provide their intended role on this project on their resume. No more than

Page | 7 one single sided page resume for any one person. Any corporate staff or executives that will not be specifically working on the project shall be limited to one paragraph resumes.

7. Commissioning Agent Team Experience (Six page limit for this section):

Provide description (no more than two pages per project, including pictures) of proposed Commissioning Agent Team history to include most recent specific projects where the proposed team or a significant portion of the team has performed services identified in this RFP (i.e. Commissioning services for new building construction). Description of three (3) most recent projects including the planning, document review, and commissioning of facilities comparable in size and complexity to the Mental Health Recovery Facility as described in this RFP, where the proposed Commissioning Agent’s Team as part of the Offeror’s organization has performed services identified in this RFP;

a. Project Name

b. Owner / Owner Contact name, address, email, and telephone number

c. Description of Project Scope

d. Construction Delivery Method

e. Design Start Date, Project Completion Date

f. Contractor - Contact name, address, email, and telephone number

g. Original Construction Bid / or Contract Amount

h. Final Construction Contract Amount – briefly explain differences

i. Commissioning Services Original Contract Amount and Final Contract Amount Cost

j. Specify the responsibility of proposed Commissioning Agent Team key staff on the referenced project.

8. References (Two Page limit for this section):

Provide a minimum of four (4) references for contracts/work of recent work, less than three years ago, for projects a similar type construction value, and/or complexity as described in the RFP; preference is for public sector references and/or similar new construction project references, if possible. Include the name, address, and telephone number of the point of contact. From the four references at least one each should be facility owner, Contractor, and if possible facility tenant. Provide a brief description of the specific work and/or responsibility the Offeror provided for each referenced project and when such work was completed. If references are the same as the Projects referenced in Section 7, above, simply note “See Project ___ under Section/tab 7 for reference information”. Do provide the information twice.

SUBMITTAL FORMAT: ALL proposal USBs must be submitted in a sealed envelope or container with the OUTERMOST container stating the company name, address, telephone number, the RFP number, and TITLE (RFP #25008 Mental Health Recovery Facility, SPLOST 2020 Project 28).

If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not know your vendor number, please call 706-613-3088 or email: purchasing@accgov.com If you do not have a vendor number, please fill out a bid list application found at Bid List Application (https://www.athensclarkecounty.com/DocumentCenter/View/45180) so one may be issued to your company The ACCGov Vendor Number is not required to submit a Bid but we encourage companies to apply.

Two (2) USB Flash drives with a copy of the Proposal WITHOUT Pricing AND the MS Project Schedule

One (1) USB Flash Drive with separately sealed copy of Section V-D Price Proposal Schedule mailto:purchasing@accgov.com https://www.athensclarkecounty.com/DocumentCenter/View/45180 https://www.athensclarkecounty.com/DocumentCenter/View/45180

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(Must be submitted separately in a sealed envelope) Proposals are to be sealed, marked with the Offeror's name and address and labeled, “RFP #25008 Commissioning Services for Mental Health Recovery Facility, SPLOST 2020 Project 28”.

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals via facsimile will NOT be considered.

ALL PROPOSAL DOCUMENTS SUBMITTED ON USB

FLASH DRIVES MUST BE IN A SINGLE PDF FILE

AND THE SINGLE MS PROJECT FILE

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR PROPOSAL (RFP)

COMMISSIONING SERVICES FOR MENTAL HEALTH RECOVERY FACILITY, SPLOST 2020

PROJECT 28

ATHENS, GEORGIA

SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

A. INTRODUCTION

PURPOSE

The Unified Government of Athens-Clarke County desires to solicit competitive proposals from responsible vendors to provide Commissioning Services for the SPLOST Department, Athens, Georgia.

This capital construction project is to be funded through the Special Purpose Local Option Sales Tax Program, SPLOST 2020, Project 28.

The contractor will provide services per the scope of services as indicated in Section III of this request for proposal (RFP).

B. STEP 1 - REQUEST FOR QUALIFICATIONS (RFQ) ESTIMATED TIMELINE

Proposal documents available……………………………..Thursday, May 30, 2024

Deadline for submission of questions……………………...Thursday, June 14, 2024

Deadline for receipt of Qualifications/Proposals……..........Thursday, June 27, 2024 [3:00 PM EST]

Evaluation Process…………………………………………30-60 days after receipt

STEP 2 - REQUEST FOR PROPOSALS (RFP) ESTIMATED TIMELINE

Deadline for Price Proposals……………………………….Thursday, August 8, 2024 [3:00 PM EST]

Interview Process………………………………………......Week of August 19, 2024 (Interview date/details to be provided for Shortlisted Firms)

Final Notification…………………………………………..30-60 days after interview process

C. CONTACT PERSON

The contact person for this RFP is Toro Holt, Senior Buyer (706) 340-1742, or accbids@accgov.com.

Explanation(s) desired by the Offeror(s) regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing to accbids@accgov.com. Technical questions may be directed to Mike Kajder, SPLOST Program Administrator at 762-400-6356, or email:

mike.kajder@accgov.com .

Offerors are encouraged to contact only the contact persons stated above to clarify any part of this RFP.

Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the rejection of the Offeror's submittal.

mailto:mike.kajder@accgov.com

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D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of sixty (60) days from the date specified for receipt of proposals.

E. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date.

Offerors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Request for additional information or clarifications must be made in writing, to accbids@accgov.com and copied to mike.kajder@accgov.com , no later than the date specified in the RFP Timetable. The request must contain the Offeror's name, address, phone number, and fax number, and email address.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements.

Offerors who obtain this Request for Proposal from Georgia Procurement Registry or Athens Clarke County/Purchasing (https://www.athensclarkecounty.com/Bids.aspx) or from sites other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the Offeror for a period of sixty (60) days following the time and date designated for the receipt of proposals, and each Offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing.

Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered.

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry or Athens Clarke County Bids or via email request to E-Mail: accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the Offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the Offeror has not in any manner sought by collusion to secure to that Offeror any advantage over any other Offeror.

mailto:mike.kajder@accgov.com http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://www.athensclarkecounty.com/index.aspx?NID=375 http://www.athensclarkecounty.com/index.aspx?NID=375 https://www.athensclarkecounty.com/Bids.aspx http://ssl.doas.state.ga.us/PRSapp/PR_public_routing.jsp?route_code=nigp_list http://ga-athensclarkecounty.civicplus.com/Bids.aspx mailto:accbids@athensclarkecounty.com

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By submitting a proposal, the Offeror represents and warrants that no official or employee of the Unified Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the Offeror verifies its compliance with O.C.G.A. §13-10-91. The Offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to the Unified Government of Athens-Clarke County, or any work performed in connection therewith shall be borne by the Offeror(s).

No payment will be made for any responses received or for any other effort required of or made by the Offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of the Unified Government of Athens-Clarke County.

K. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT:

Offerors are urged to inspect the building site where services are to be performed, the attached building plans, and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

N. AWARD OF CONTRACT

This is a past performance/technical/price trade-off source selection in which competing Offeror’s past and present performance history and technical ability will be evaluated on a basis approximately equal to price. Award will be made to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens- Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

O. QUALIFICATION OF OFFERORS

The Unified Government of Athens-Clarke County may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform the work and the Offeror shall

Page | 12 furnish to the Unified Government all such information and data for this purpose as may be requested.

The Unified Government reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Offeror fails to satisfy the Unified Government that such Offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

The Unified Government of Athens-Clarke County contractors/vendors must have a current Athens-

Clarke County business license if they are physically located in Athens-Clarke County or if they perform a service in Athens-Clarke County.

Proposals from any Offeror that is in default on the payment of any taxes, license fees, or other monies due to the Unified Government will not be accepted.

P. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

Q. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

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SECTION III - SCOPE OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the design of the Mental Health Recovery Facility as per the scope of services outlined below:

A. INTRODUCTION AND PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke County. ACCGov serves an area population of approximately 120,000 with annual growth projected at 1% per year. ACCGov provides a multitude of local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services. ACCGov employs approximately 2,200 people.

On November 5, 2019 the citizens of Athens-Clarke County approved a Referendum to continue a Special Purpose Local Option Sales Tax (SPLOST) to provide funding for specific capital improvements Mental Health Recovery Facility located at 240 Mitchell Bridge Road, Athens Georgia.

ACCGov proposes the Mental Health Recovery Facility to be a 2-story wood framed residential facility consisting of approximately 11,341 SF on the Main / Upper Level and 8,121 SF on the Lower Level. Total Phase I conditioned square footage is approximately 19,462 SF. Parking for 30 cars and a connection and reworking of a portion of the existing adjacent facility’s access drive will be required. There will be at-grade egress on each level of the building. Exterior cladding materials are cement board siding and some brick. Phase I will provide a total of 10 2-bedroom apartments for a potential occupancy of 28 beds. Office support spaces, a resident Computer Room, Community Room, Group Laundry Facility, and Group Meeting Rooms are included as part of this transitional housing project. The project will be EarthCraft Certified. Proposed construction type is V-B. Proposed Occupancy Classification is R-2. A future Phase II will expand the building to a total of 60 parking spaces and 60 beds.

Project Budget:

The preliminary stated (construction) cost limitation for is estimated to be $6,595,000.

Project Schedule:

ACCGov has awarded for the services of a Design Professional that will provide design documents to the selected DBB Contractor. ACCGov will begin the process of selecting a DBB Contractor that will execute the Preconstruction and Construction Services for this project. Preconstruction services are expected to begin immediately upon execution of the contract with the DBB Firm.

Construction of the project is anticipated to be a total of 12 months and begin late Fall 2024.

COMMISSIONING AUTHORITY TASK

General Duties

A. The commissioning process will be executed in order to obtain the EarthCraft “Certified” prerequisite for building systems commissioning. In addition to the activities mentioned in this RFQ, all EarthCraft commissioning requirements shall be met. The CxA is responsible for

Page | 14 communicating and providing the necessary reports to the Project EarthCraft Coordinator to achieve the necessary credits for commissioning.

B. The Owner desires to utilize the commissioning process for the project to ensure that the Owner’s Project Requirements (OPR) and met and that the design, construction, and initial operations of the project conform to the Owner’s objectives and criteria documented in the OPR. The Commissioning Authority (CxA) shall develop the OPR in collaboration with the project stakeholders.

1. The OPR is a living document that shall be updated by the CxA as directed by the Owner to incorporate desired modifications necessitated by changes to design, construction, and operational accepted by the Owner.

2. The OPR shall be reviewed by the CxA and approved by the Owner during Pre-design. Updates to the OPR made during subsequent project activities shall also be formally accepted by the Owner.

C. Specific requirements of the Commissioning process and responsibilities, duties, and obligations of the Commissioning Authority (CxA) team are described in Section “Commissioning Tasks”.

To accomplish these tasks, the CxA shall be required to coordinate his or her activities with other entities. The Commissioning process does not take away from or reduce the responsibility of the Design Professional to provide a finished and fully functioning product. It is noted that the services of the Design Professional or Construction Professional and various subcontractors are NOT provided for under this Scope of Work and the CxA is not responsible for providing their services.

D. The CxA shall be charged with developing and enforcing the Owner’s Project Requirements.

While every effort will be made by the entire team to resolve functional issues in a timely manner, it is understood that due to the complexity of the building systems that this may be an iterative process. The CxA shall serve as a key member of the team working in concert with the engineer of record, CM and sub-contractors in tracking, trouble shooting, and resolving such issues.

E. The commissioning team shall be led by a CxA with a minimum of five years’ of Commissioning specific experience in similar size and scope projects who shall serve as the point of contact and be actively involved in review & oversight of all aspects of the commissioning process. This person shall be responsible to execute and manage the evaluation by the commissioning team of the design, construction, and operation of the commissioned systems compliance with the OPR.

Commissioning Tasks

F. The CxA shall provide services in accordance with ASHRAE Standard 62.1 2010 “The Commissioning Process for Buildings and Systems.”

G. The following tasks will be accomplished by the CxA to provide Commissioning during the following phases of the project:

1. Design Phase

(a) Conduct commissioning design reviews (drawings & specifications) at the following design submission stages: 100% Design (DD documents), Construction Documents, and Final Back check. Work in a collaborative manor to bring identified design issues to resolution prior to releasing contract documents for construction.

(i) Review OPR and designers Basis of Design documentation and evaluate design documents against the OPR.

(ii) Create a Commissioning design review report containing review comments, prioritization of concerns that are categorized by design discipline.

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(iii)Conduct a review meeting following the 100% CD commissioning design review with Owner and designers to promote understanding about concerns identified during the review.

(iv) Work collaborative with the project team to resolve design review comments prior to issue of Construction Document for Bid.

(v) The Owner shall approve the CxA document review report and the design team's response before the start of construction.

(b) Develop project specific commissioning specifications, draft construction phase commissioning plan, sample commissioning checklists and test procedures for Owner and Design Team review and incorporation into the Project Manual.

(c) Update Commissioning Specifications at 90% construction document stage for inclusion in the 100% construction document submission.

(d) Commissioning Specifications shall include:

(i) SECTION 013301 - Commissioning Submittal Procedures

(ii) SECTION 017801 - Commissioning Closeout Procedures (iii)SECTION 017900 – Demonstration and Training

(iv) SECTION 019100 – Commissioning Requirements

(v) SECTION 070800 – Commissioning of Thermal and Moisture Protection

(vi) SECTION 080800 – Commissioning of Openings and Fenestration Systems

(vii) SECTION 220800 – Commissioning of Plumbing Systems

(viii) SECTION 230800 – Commissioning of HVAC Systems

(ix) SECTION 260800 – Commissioning of Electrical Systems

(e) Create and ensure that the Measurement and Verification plan can be achieved

(f) Create a Construction Phase Commissioning Plan

(i) The Cx Plan shall be a written document and provide organization, documentation requirements, and tools to evaluate and document that the design, construction and operation of the project or facility, systems and assemblies meet the OPR.

(ii) The Cx Plan shall include:

1. Overview of the Cx Process developed specifically for the project.

2. Roles and responsibilities for the Cx Team throughout the project.

3. Documentation of general communication channels including the distribution of the Cx

Plan during the design and construction process.

4. Detailed description of Cx Process activities and a schedule of activities.

5. Project design documentation evaluation procedures.

6. General description of Cx Process activities that will occur during Construction, and

Occupancy and Operations.

7. Guidelines and format that will be used to develop the Cx Process documentation, including Systems Manual and Training Plans.

8. Listing and format for Cx Process evaluation checklists and testing forms, issues and resolution log, and Cx Progress Reports that will be used during the project to communicate and track critical Cx Process information.

9. List of project commissioned systems and assemblies and description of evaluation procedures.

10. The framework for procedures to follow whenever Cx Process evaluation does not meet the OPR

(iii)The Cx Plan shall be approved by the owner and include a process for approval of the subsequent revisions.

2. Construction Phase

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(a) Schedule through the Owner and General Contractor/Construction Manager and conduct a Commissioning Scoping/Kick-off meeting.

(i) Review Construction Phase Cx Plan with all trades involved in the construction of the building systems being commissioned. In collaboration with the construction team establish communication protocols, review construction team roles and responsibilities, deliverables, and initial schedule of commissioning activities.

(ii) Based on construction team feedback the CxA will update the commissioning plan and submit the Cx Plan to the Owner for Approval. Upon Owner approval the CxA will issue the plan to the construction team including a schedule of commissioning activates the GC/CM will input into the master construction schedule.

(b) CxA shall attend OAC meetings to keep abreast of project progress and update Cx Plan based on project progress.

(c) CxA shall in collaboration with Owner/GC/CM schedule preconstruction meetings for the following:

(i) Review building enclosure assembly installation procedures in preparation for building enclosure mock-up or In-Situ testing to resolve installation issues and establish contractor standard of care.

(ii) Review MEP coordination drawings in preparation for installation to resolve operation and maintenance access issues and establish Owner expectations with contractors.

(iii)Review HVAC control sequences with design engineer, controls contractor, and Owner to resolve any potential HVAC control issues prior to control contractor programming.

(d) CxA shall conduct construction site observations beginning monthly coinciding with start of project foundations. The CxA shall include 12 monthly meetings and OAC attendance in their proposal.

(i) At the completion of each site visit the CxA shall inform and review findings with the on-site construction management team.

(ii) Provide a field report within 48 hours to the Owner with copies to the project team along with a current commissioning issues and benefits log identifying the date and issue was identified and its current disposition or each issued identified.

(iii)The CxA shall during their site construction observations randomly evaluate accuracy of as-built drawings maintained by the installing contractors and include deficiencies observed in the field reports and commissioning issue/benefit log.

(iv) The CxA shall during construction site visits observe the contractors utilization of the construction checklists and conduct random evaluation of contractor utilization and annotation of the installation of commissioned systems.

(e) Construction Submittals: For construction or renovation projects requiring contractor or supplier submittals, a submittal documents review for commissioned systems and assemblies shall be performed to evaluate compliance with the OPR. The commissioning submittal review does not replace the designer of record submittal review.

(i) A designated Commissioning Team member shall review project submittals for systems and assemblies to be commissioned for compliance with the OPR concurrently with the design team’s submittal review and provide commissioning review comments to the appropriate designer with a copy to the Owner. The designer shall consider the CxA’s comments and provide direction to the Contractor in accordance with the designer’s best professional judgment with a copy to the CxA.

(ii) In the event that the Owner does not retain the designer for construction administration services, the Owner shall require the CxA to review the construction submittals for the systems being commissioned concurrently with the Owner or owner’s representative and

Page | 17 provide comments to the Owner or owner representative. The Owner shall consider CxA’s comments and provide direction to the Contractor in accordance with the Owner’s best professional judgment with a copy to the CxA.

(iii)The CxA shall provide a submittal review report that includes a listing of the submittals reviewed, the date reviewed and a summary of the submitted building enclosure assemblies/equipment/materials properties that appear not to meet the OPR.

(iv) The CxA shall maintain a record of all Cx submittal reviews and shall submit a written report to the Owner and design authority. If it is determined that any reviewed submittals do not comply with the OPR, that submittal shall be provided to the Owner for determination if the system or equipment shall be accepted or rejected.

(f) Construction Observation and Testing: The proper installation, coordination, Commissioning testing, and interaction among commissioned systems and assemblies shall be evaluated by the Cx Team.

(i) The Cx Team shall utilize observations and active and passive test procedures of project systems and assemblies to evaluate compliance with the OPR and design intent.

(ii) Evaluation procedures shall provide a confidence level of 95% certainty that the building systems meet the OPR and construction documents criteria.

(iii)Commissioning construction checklists and test procedures will be updated after submittal approval by the designer and distributed to the appropriate members of the project team for review and feedback. The Cx Team will finalize the Commissioning construction checklists and test procedures after receiving project feedback and distribute to the contractors.

(iv) Upon completion of commissioning construction checklist by the trade contractors, including signed checklist cover page attesting that the trade contractors have checked 100% for specific section of completed work, the Cx Team will schedule, through the GC/CM, site visits to evaluate the accuracy of the Cx construction checklists and direct and document test procedures to evaluate conformance of work meets the OPR and Construction Documents.

(v) Building Systems which fail testing will be documented in the field reports and issues log and tracked until compliance with the OPR, BOD, and Construction Documents can be witnessed and documented by the CxA.

(vi) The CxA shall provide to the Owner with copies to the project team a summary of tests performed and the test results. The Owner shall review the test reports and provide a response of concurrence or acceptance.

(g) Post Occupancy: The CxA shall stay engaged for a one year period after substantial completion. During which time the Cx Team will witness training of O&M staff and occupants;

direct and document appropriate seasonal testing; evaluate building and operational staff performance and identify opportunities to improved performance; and assist with resolution of warranty issues.

(i) Coordinate and supervise required seasonal or deferred testing and deficiency corrections, and provide the final testing documentation for the commissioning record and O&M Manuals.

(ii) Complete off-season test of primary heating and cooling plant equipment to verify proper performance during peak season. Provide up to two site visits, in addition to the scheduled site visits listed above, during summer or winter design conditions within the 12-month warranty period to review with facility staff the current building operation and condition of the outstanding issues related to the original and seasonal commissioning.

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(iii)Review trend logs from the building automation system and identify operational HVAC problems.

(iv) Provide pressure reading at front door of building to verify HVAC system is maintaining correct pressurization.

(v) Provide a Commissioning Report within 30 days of building occupancy, an updated Commissioning Report at the end of Warranty, and a Final Report one year from substantial completion. The CxA shall submit the Cx Reports to the Owner and others as required by the OPR and jurisdictional requirements for review and acceptance.

(h) Systems to be commissioned. The below list is intended to be a general guideline for systems commissioned for a typical project. Project specific systems will vary:

(i) Building Enclosure:

1. Roofing system – water-proofing, insulation, roof membrane, rain and ice shield, pitch, coping, flashing, curbs for mechanical equipment, downspouts, drains, scuppers

2. Exterior skin – curtain wall, storefront, masonry, brick / stone veneers, precast panels, metal panels, stucco, siding, sun shades, expansion joint cover assemblies

3. Walls – vapor barriers, insulation, mortar nets, weeps, joints, sealants, masonry ties, damp proofing, composite sheet waterproofing, flashing

4. Slab on grade – vapor barriers, waterproofing, drainage, foundation drains , crystalline waterproofing

5. Doors and windows – sealants, mechanical operation, sills, flashing, end dams, hardware

6. Water tests, mockups, wind loads, thermal infiltration

7. Special design features –cornice, canopy, skylights, etc.

8. Potential special roof conditions - green roof; roof terrace/roof garden

(ii) Mechanical Systems:

1. Thermometers & gauges

2. Vibration isolation

3. Steam and condensate system

4. Hot water heating systems

5. Dedicated split system air conditioners and heat pumps

6. Chemical water treatment systems

7. Air terminal unit systems, VAV, AHU, chilled beams, etc.

8. Humidifiers and controls

9. Duct silencers

10. Dampers

11. Variable frequency drives & motors

12. Air distribution systems

13. Exhaust air systems and building pressurization controls

14. Test and balance verification

15. Refrigeration equipment and controls

16. Chilled water system

17. Boilers

(iii)HVAC Control Systems:

1. Component FPT and calibration

2. Control air supply

3. Air terminal units (non-lab)

4. Sequence controls to include:

a. AHU, 100% OSA

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b. EAHU, HVAC equipment

c. AHU, H&V

d. Exhaust air fans

e. Differential bypass valve

f. Air terminal units, CV

g. Air terminal units, VAV / CV

h. Air terminal units, VAV

i. Heat exchanger

j. Variable speed pumps

k. Cabinet unit heaters

l. Humidifiers

m. Water heaters

n. Heating coils / radiant panels

o. Operation of equipment during switchover from normal to emergency power and vice versa.

p. Equipment failure modes and recovery

5. Graphic display

6. Trend logs (CxA to define and review required trend logs over extended period)

7. Status review screens, checks and alarming

8. Network communication

9. Dashboard

10. Metering (to include verification of communication to Ion database)

(iv) Plumbing:

1. Cleaning / flushing water systems

2. Water filtration (general use)

3. Domestic hot water systems

4. Tempered water systems

(v) Electrical Systems:

1. Service switchgear

2. Emergency power system

3. Generators

4. Lighting controls (scheduled activators and occupancy sensors)

5. Daylight dimming controls

6. Switchboards

7. Distribution panel boards

8. Motor control centers

9. Power monitoring and metering

10. Transient voltage surge suppressors

11. Variable frequency and speed drives

12. Grounding and ground fault systems

13. Over-current protective devices

14. ATS auto transfer switches

15. Buss duct and tap devices

16. Fire alarm and smoke detectors

17. Standby and emergency power systems

18. Emergency lighting

19. Electrical primary voltage system

20. Security systems

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(vi) Renewable Energy Systems:

1. Heat recovery systems

2. Controls and thermostats

3. Photovoltaic cell panels (solar power systems)

4. Solar hot water systems

5. Geothermal systems

6. Cistern pumps & filtration

EVALUATION CRITERIA (for the Shortlisting of firms): Based on the proposal format and the required sections of the proposal as outlined in Section II, the evaluation criteria are as follows:

1. PROPOSAL FORMAT: In this section the evaluation will be on the overall look of the proposal and how well the Offeror followed the instructions of the proposal format provided in Section I.

For example, evaluators will be looking for completeness of the pdf file (bookmarks, tabs, hyperlinks, file names, etc.), spelling, typographical errors, page counts, correct project and client names referenced.