2500229_Trenton_Veterans Memorial Library Entrance Upgrades_Project Manual_2025_0908.pdf

Project Manual

City of Trenton Veterans Memorial Library Entrance Upgrade

Project No. 2500229

Issued for Bids

THIS PAGE INTENTIONALLY LEFT BLANK

PROJECT MANUAL

FOR

CITY OF TRENTON

VETERANS MEMORIAL LIBRARY ENTRANCE UPGRADE

September 8, 2025 Project Number 2500229

ENGINEER

FISHBECK

39500 MacKenzie Drive, Suite 100

Novi, MI 48377 248.324.2090

Some Division 00 Sections include modified language from EJCDC® C-Series documents, Copyright© 2018 (or earlier dates) by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or are based in part on excerpts from copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

Copyright 2025 – Fishbeck All rights reserved.

Veterans Memorial Library Entrance Upgrade Project Number 2500229

00 01 10 – 1

Table of Contents

Section 00 01 10

SECTION 00 01 10 – TABLE OF CONTENTS

DIVISION 00 BIDDING AND CONTRACTING REQUIREMENTS

00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 41 13 Bid - Stipulated Sum 00 43 13 Bid Security Form 00 51 00 Notice of Award 00 52 00 Agreement Form 00 55 00 Notice to Proceed 00 61 14 Performance Bond Form 00 61 15 Payment Bond Form 00 61 16 Maintenance and Guarantee Bond Form 00 72 00 General Conditions 00 73 00 Supplementary Conditions

DIVISION 01 GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 12 23 Staking and Inspection Services 01 18 13 Protection, Restoration and Notification 01 25 13 Product Substitution Procedures 01 26 00 Contract Modification Procedures 01 26 13 Requests for Information 01 29 16 Payment Procedures 01 31 19 Project Meetings 01 32 16 Construction Progress Schedule 01 33 00 Submittal Procedures 01 42 00 References 01 45 34 Special Inspections and Tests 01 45 35 Testing Services for Buried Utilities, Roadways, and Site Projects 01 50 00 Temporary Facilities and Controls 01 55 26 Traffic Control 01 66 00 Product Storage and Handling Requirements 01 73 29 Cutting and Patching 01 74 00 Cleaning and Waste Management 01 77 00 Closeout Procedures 01 78 39 Project Record Documents

DIVISION 02 EXISTING CONDITIONS

02 22 26 Preconstruction Audio-Visual Documentation 02 41 19 Selective Demolition 02 42 13 Removal of Existing Equipment 02 81 10 Regulated Construction Waste Remediation 02 82 00 Asbestos Remediation 02 83 00 Lead Remediation

DIVISION 04 MASONRY

04 01 00 Maintenance of Masonry

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

06 44 60 Architectural Polymer Composite Columns

Project Number 2500229

00 01 10 – 2

Table of Contents

Section 00 01 10

DIVISION 08 OPENINGS

08 43 13 Aluminum-Framed Storefronts 08 71 00 Door Hardware 08 80 00 Glazing

DIVISION 09 FINISHES

09 21 16 Gypsum Board Assemblies 09 91 13 Exterior Painting

DIVISION 26 ELECTRICAL

26 05 00 Common Work Results for Electrical 26 05 20 Conductors and Cables - 600V and Below 26 05 27 Grounding and Bonding 26 05 34 Raceways for Electrical Systems 26 05 35 Boxes for Electrical Systems 26 50 00 Lighting

DIVISION 31 EARTHWORK

31 10 13 Site Preparation 31 22 00 Grading 31 25 00 Erosion and Sedimentation Controls

DIVISION 32 EXTERIOR IMPROVEMENTS

32 11 23 Aggregate Base Courses 32 13 14 Concrete Walks 32 92 00 Turf and Grasses

END OF SECTION 00 01 10

Project Number 2500229

00 11 13 – 1

Advertisement for Bids

Section 00 11 13

SECTION 00 11 13 – ADVERTISEMENT FOR BIDS

CITY OF TRENTON

VETERANS MEMORIAL LIBRARY ENTRANCE UPGRADE

1. RECEIPT OF BIDS

City of Trenton, the Owner, will receive sealed Bids for construction of the Veterans Memorial Library Entrance Upgrade at the offices of the City Clerk, City of Trenton, 2800 Third Street, Trenton, Michigan, 48183 until Tuesday, October 14, 2025, at 10:00 a.m., local time. No Bids will be received after that time. Bids will be publicly opened and read aloud at that time and place.

Sealed bids shall be submitted to the City Clerk by the date and time specified and shall be marked on the outside “Sealed Bid for Veterans Memorial Library Entrance Upgrade”.

2. SCOPE OF PROJECT

The Project consists of furnishing all supplies for and constructing entrance upgrades at the Veterans Memorial Library.

This Project specifically involves sidewalk replacement, decorative column/enclosure replacement, storefront replacement, entrance door and frame replacement, gypsum board ceiling/soffit replacement, and light bollard replacement.

3. FINANCING

The Project will be financed with local funds.

4. ISSUING OFFICE

Bidding Documents are being issued from Fishbeck’s Novi office. Bidders should direct questions and correspondence to that office.

Questions, comments, or concerns of any Bidder regarding bidding, the Contract Documents, or the Project should be submitted in writing (via email) at least 10 days prior to the date specified for the opening of Bids. Submit all questions to Eric Hansen, PE at ehansen@fishbeck.com.

5. OBTAIN BIDDING DOCUMENTS

Bidding Documents may be obtained online, through Michigan Intergovernmental Trade Network (MITN) at www.bidnetdirect.com/mitn. Obtaining Bidding Documents from any source not identified herein may result in failure to receive addenda, corrections, or other revisions that may be issued. Bids may be rejected unless submitted using the forms included in the Bidding Documents.

6. BID SECURITY

Bid security in the amount, form, and subject to the conditions provided in the Instructions to Bidders must be submitted with each Bid.

7. WITHDRAWAL OF BIDS

Bids may not be withdrawn for a period of 60 days after the actual date of opening thereof. This time period may be extended by mutual agreement of the Owner and any Bidder or Bidders.

mailto:ehansen@fishbeck.com http://www.bidnetdirect.com/mitn

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Advertisement for Bids

Section 00 11 13

8. RIGHT TO REJECT BIDS

The Owner reserves the right to waive any irregularities and to reject any and all Bids.

9. PREBID CONFERENCE

A prebid conference will not be held for this Project. Potential Bidders are encouraged to visit the facility during normal business hours to review the existing conditions and planned upgrades.

END OF SECTION 00 11 13

Project Number 2500229

00 21 13 – 1

Instructions to Bidders

Section 00 21 13

SECTION 00 21 13 – INSTRUCTIONS TO BIDDERS

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General Conditions (Standard General Conditions of the Construction Contract, EJCDC, No. C-200, 2018 edition) and the Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof:

A. Issuing office – the office identified in the Advertisement for Bids, from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Bidding Documents may be viewed and/or obtained through Michigan Intergovernmental Trade Network (MITN) at www.bidnetdirect.com/mitn. Documents will only be available online. Bids may be rejected unless made on the forms as included in the bidding documents.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretation resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not authorize or confer a license or grant for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 Each Bid shall contain evidence of Bidder's qualification to do business Michigan or Bidder must covenant to obtain such qualification prior to award of the Contract.

3.02 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

3.03 To demonstrate Bidder’s qualifications to perform the Work, within 5 days of Owner's request Bidder shall submit written evidence of:

A. Financial data, previous experience, present commitments, workers' compensation experience modification rating (EMR), and other such data as may be requested by Owner.

B. Previous experience in constructing at least 3 projects of a similar type, comparable size, and comparable complexity within the past 5 years.

3.04 When so requested, Bidder shall meet with Owner's representatives and give further information to determine Bidder's qualifications, responsibility, and ability to perform and complete the Work in accordance with the Contract Documents.

3.05 Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, a Bidder fails to satisfy Owner that the Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

http://www.bidnetdirect.com/mitn

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Instructions to Bidders

Section 00 21 13

ARTICLE 4 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

4.01 Subsurface and Physical Conditions

A. The supplementary Conditions identify:

1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site.

2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

B. Copies of reports and drawings referenced in Paragraph 4.01.A will be made available by Owner to any Bidder on request at the cost of preparation, reproduction, and shipping. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 5.03 of the General Conditions has been identified and established in Paragraph 5.03 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.02 Underground Facilities

A. Information and data indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site are based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

4.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous Environmental Condition identified at the Site.

B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request at the cost of preparation, reproduction, and shipping. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 5.06 of the General Conditions has been identified and established in Paragraph 5.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data, if any, furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in Paragraph 5.06 of the General Conditions.

4.05 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes, clean up, and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

4.06 Reference is made to the Supplementary Conditions and Division 01 Section “Summary of Work” for the identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work contemplated by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of contract documents, if any, (other than portions thereof related to price) for such other work.

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Instructions to Bidders

Section 00 21 13

4.07 Paragraph 7.13 C. of the General Conditions indicates that if an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.08 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, or performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities) that have been identified in Paragraph 5.03 of the Supplementary Conditions as containing reliable “technical data,” and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in Paragraph 5.06 of the Supplementary Conditions as containing reliable “technical data;”

E. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.09 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 – PREBID CONFERENCE

5.01 A prebid conference will not be held for this Project. Potential Bidders are encouraged to visit the facility during normal business hours to review the existing conditions and planned upgrades.

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Instructions to Bidders

Section 00 21 13

ARTICLE 6 – SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be directed to Engineer in writing.

Interpretations or clarification considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than 10 days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by an original Bid security (with affixed seal) made payable to Owner in an amount of 5% of Bidder's maximum Bid price and in the form of a certified check, bank money order, or a Bid bond (optional form attached) issued by a surety meeting the requirements of Paragraphs 6.01 and 6.02 of the General Conditions. Facsimile, telegraphic, or other electronically transmitted Bid security or Bid bonds submitted with the Bid will not be considered. Attorneys-in-fact who execute the Bid security or Bid bond on behalf of the Surety shall affix to the bond a certified and current copy of the power of attorney.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be properly disposed of unless return of Bid security is requested.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be properly disposed of within 7 days after the Bid opening, unless return of Bid security is requested.

ARTICLE 9 – CONTRACT TIMES

9.01 The dates by which the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND "OR EQUAL" ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or "or equal" items.

11.02 Whenever materials or equipment are specified or described in the Bidding Documents by using the name of one or more Suppliers, the Bid shall be based on providing the materials or equipment of one of the Suppliers named.

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Instructions to Bidders

Section 00 21 13

11.03 Whenever it is specified or described in the Bidding Documents that a substitute or "or equal" item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement. The procedure for submission of any such application by Contractor and consideration by Engineer is set forth in Paragraph 6.05 of the General Conditions and may be supplemented in Division 01 – General Requirements.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require, or if Owner requests, the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within 5 days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualifications for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case the apparent Successful Bidder shall submit an acceptable substitute, Bidder's Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 7.07 of the General Conditions.

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

ARTICLE 13 – PREPARATION OF BID

13.01 The Bid form is included with the Bidding Documents.

13.02 All blanks on the Bid form shall be completed by printing in ink or by being typed and the Bid signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid form. A Bid price shall be indicated for each item listed therein. In the case of optional alternatives, the words “No Bid”, “No Change”, or “Not Applicable” may be entered.

13.03 A Bid by a corporation shall be executed in the corporate name by the president, vice president, or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed, if required by state law, and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be indicated below the signature.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be indicated below the signature.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be indicated below the signature.

13.06 A Bid by an individual shall indicate the Bidder’s name and official address.

13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid form. The official address of the joint venture shall be indicated below the signature.

Project Number 2500229

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Instructions to Bidders

Section 00 21 13

13.08 All names shall be typed or printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid form.

13.10 Postal and email addresses and telephone number for communications regarding the Bid shall be indicated.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business Michigan or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number for Michigan, if any, shall also be indicated on the Bid form.

ARTICLE 14 – BASIS OF BID; COMPARISON OF BIDS

14.01 Basis of Bid

A. Bidders shall submit a Bid on a stipulated (lump) sum basis for the base Bid as set forth in the Bid form.

14.02 Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

ARTICLE 15 – SUBMITTAL OF BID

15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the Advertisement for Bids and shall be enclosed in an opaque, sealed package, plainly marked with the Project title and name and address of the Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation "BID ENCLOSED".

15.03 Bid forms with facsimile or other electronically transmitted signatures will not be considered.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BIDS

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

16.02 If, within 24 hours after Bids are opened, any Bidder files a duly signed, written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

16.03 No withdrawal of a Bid shall be permitted on account of mistake or any other reason after the expiration of this 24-hour period.

ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the Advertisement for Bids and, unless obviously nonresponsive, read aloud publicly. An abstract of the amounts of the Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

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Instructions to Bidders

Section 00 21 13

ARTICLE 19 – AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data as may be requested in the Bid form or prior to the Notice of Award.

19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.05 Owner also may consider the operating costs, maintenance considerations, performance data, and guarantees of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

19.06 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents. This may include a pre-award/scope verification meeting.

19.07 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Project.

19.08 If the Contract is to be awarded, Owner will give Successful Bidder a Notice of Award within 14 days after the day of the Bid opening.

ARTICLE 20 – CONTRACT SECURITY AND INSURANCE

20.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner's requirements as to insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by the required certificates of insurance (and other evidence of insurance requested by Owner).

20.02 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner's requirements as to bonds. When Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by the required bonds.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement bound into the Project Manual with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within 14 days thereafter, Owner will deliver one fully signed counterpart to Successful Bidder.

Bidder is advised the attached agreement is provided for sample purposes only, and the standard provisions are subject to final review and modification of the Owner’s Attorney before execution by the parties.

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Instructions to Bidders

Section 00 21 13

ARTICLE 22 – SALES AND USE TAXES

22.01 The City of Trenton is exempt from Michigan State Sales and Federal Excise Taxes. Do not include such taxes in the Bid figure. The City of Trenton will furnish the successful entity with tax exemption information when requested. Bidder shall pay all State Sales, Use, and other Taxes that are lawfully assessed against OWNER or Bidder on materials and equipment to be incorporated in Work. Said taxes shall be included in the Contract Price. Refer to Paragraph 7.10 in the General Conditions.

ARTICLE 23 – RETAINAGE AND PROGRESS PAYMENTS

23.01 Provisions concerning retainage and progress payments are set forth in the Agreement.

END OF SECTION 00 21 13

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Bid - Stipulated Sum

Section 00 41 13

SECTION 00 41 13 – BID - STIPULATED SUM

Bid of _______________________________________________________________________________ hereinafter called Bidder, organized and existing under the laws of or a resident of the State of _________________________, doing business as ___________________________________________________________________________.*

*Insert as applicable: "a corporation", "a partnership" or "an individual".

To City of Trenton, hereinafter called Owner.

ARTICLE 1 – BID RECIPIENT

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Advertisement for Bids and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of all which is hereby acknowledged:

Addendum Number Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all:

(1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) that have been identified in the Supplementary Conditions as provided in paragraph 5.03 of the General Conditions, as containing reliable “technical data,” and

(2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in the Supplementary Conditions as provided in paragraph 5.06 of the General Conditions as containing reliable “technical data.”

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Bid - Stipulated Sum

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E. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site;

the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on:

(1) the cost, progress, and performance of the Work;

(2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and

(3) Bidder’s safety precautions and programs.

F. Based on the information and observations referred to in Paragraph 3.01.E above, Bidder does not consider that further examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

(1) “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

(2) “fraudulent practice” means an intentional misrepresentation of facts made

(a) to influence the bidding process to the detriment of Owner,

(b) to establish bid prices at artificial non-competitive levels, or

(c) to deprive Owner of the benefits of free and open competition;

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(3) “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which to establish bid prices at artificial non-competitive levels; and

(4) “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price:

Base Bid _______________________________________________________________ ($____________________) (use words) (figures)

Bidder (Firm or Corporation Name)

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that Work on the Site will not begin before April 6, 2026.

6.02 Bidder agrees that the Work will be substantially complete on or before June 5, 2026, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before June 26, 2026.

6.03 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – SUBCONTRACTORS

7.01 The following list details the major Project tasks and the Contractor and/or Subcontractor that is anticipated to perform each task.

Project Task Anticipated Contractor and/or Subcontractor

Percent of Contract Amount

Permacast Column Installation

Storefront Replacement

Light Bollard Installation

Dens Glass Installation

Sidewalk Replacement

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Bid - Stipulated Sum

Section 00 41 13

ARTICLE 8 – ATTACHMENTS TO THIS BID

8.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security.

B. Evidence of authority to sign Bid, if Bid is submitted by a corporation, partnership or joint venture.

C. List of Proposed Suppliers.

D. List of Project References.

E. Evidence of authority to do business in Michigan; or a written covenant to obtain such license prior to the award of the Contract.

F. Evidence of Bidder’s ability to obtain a State Contractor’s License and a covenant by Bidder to obtain said license prior to the award of the Contract.

G. Required Bidder Qualification Statement with Supporting Data.

ARTICLE 9 – DEFINED TERMS

9.01 The terms used in this Bid with initial capital letters have the meanings indicated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 10 – BID SUBMITTAL

10.01 This Bid is submitted by:

SUBMITTED on , 20___ BY:

Date* Name of Bidder*

Business Street Address* Signature

City, State, and Zip* Name and Title of Signatory*

Telephone Number*

Facsimile Number*

E-mail Address*

*Typed or printed in ink.

END OF SECTION 00 41 13

Project Number 2500229

00 43 13 – 1

Bid Security Form

Section 00 43 13

SECTION 00 43 13 – BID SECURITY FORM

Owner: Bid:

City of Trenton Bid Due Date: Tuesday, October 14, 2025 2800 Third Street Project: Veterans Memorial Library Entrance Upgrade Trenton, Michigan 48183 City of Trenton

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid bond to be duly executed by an authorized officer, agent, or representative.

Surety (Principal Place of Business): Bidder:

Surety’s Name of and Corporate Seal* Bidder’s Name and Corporate Seal*

Business Street Address* Business Street Address*

City, State, Zip * City, State, Zip *

By: By:

Signature Signature (Attach Power of Attorney)

By: By:

(Print Name*) (Print Name*)

Attest: Attest:

Signature Signature

Title* Title*

* Typed or printed in ink.

Bond:

Bond Number:

Date (Not later than Bid due date):

Penal Sum: $

(Words) (Figures)

Note: (1) Above addresses are to be used for giving required notice.

(2) Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

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3. This obligation shall be null and void if:

3.1. Owner accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2. All Bids are rejected by Owner, or

3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof).

4. Payment under this bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this bond and the Project and including a statement of the amount due.

5. Surety waives notice of and any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent.

6. No suit or action shall be commenced under this bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety, and in no case later than one year after Bid due date.

7. Any suit or action under this bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses indicated on the face of this bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this bond on behalf of Surety to execute, seal and deliver such bond and bind the Surety thereby.

10. This bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this bond shall be deemed to be included herein as if set forth at length.

If any provision of this bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this bond that is not in conflict therewith shall continue in full force and effect.

11. The term "Bid" as used herein includes a Bid, offer or proposal as applicable.

END OF SECTION 00 43 13

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Notice of Award

Section 00 51 00

SECTION 00 51 00 – NOTICE OF AWARD

Dated ______________________________________, 20____

TO:

(Bidder)

ADDRESS:

CONTRACT: Veterans Memorial Library Entrance Upgrade City of Trenton Project Number 2500229

You are notified that your Bid dated ___________________________________, 20____ for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for the Veterans Memorial Library

Entrance Upgrade.

The Contract Price of your Contract is ______________________________________________________________

_____________________________________________________________________________________ Dollars

($______________). An electronic copy of the proposed Contract Documents as identified in the Agreement accompany this Notice of Award.

You must comply with the following conditions precedent within 15 days of the date of this Notice of Award, that is by ______________________________, 20____.

1. Deliver to the Owner one fully executed counterpart of the Contract Documents which accompany this Notice of Award, each of which must bear your signature at the designated location.

2. Deliver with the Executed Contract Documents the Contract security (bonds) as specified in the Instructions to Bidders (Article 20) and the General Conditions (Paragraph 6.01).

3. Deliver with the Executed Contract Documents the insurance documents as specified in the General Conditions (Article 6) and the Supplementary Conditions (Article SC-6).

Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited.

Within 10 days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents.

Owner/Owner’s Agent Signature:

Name:

Title:

END OF SECTION 00 51 00

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Notice of Award

Section 00 51 00

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Agreement Form

Section 00 52 00

SECTION 00 52 00 – AGREEMENT FORM

THIS AGREEMENT is by and between the City of Trenton (“Owner”) and _____________________________________________ (“Contractor”).

Owner and Contractor hereby agree as follows:

ARTICLE 1 – WORK

1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Veterans Memorial Library Entrance Upgrade.

ARTICLE 2 – THE PROJECT

2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Entrance upgrades at the Veterans Memorial Library, including sidewalk replacement, decorative column/enclosure replacement, storefront replacement, entrance door and frame replacement, gypsum board ceiling/soffit replacement, and light bollard replacement.

ARTICLE 3 – ENGINEER

3.01 The Project has been designed by Fishbeck’s Novi office (“Engineer”), which is to act as Owner's representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents.

ARTICLE 4 – CONTRACT TIME

4.01 TIME OF THE ESSENCE

A. Work on the Site cannot begin until April 6, 2026.

B. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 DATES FOR SUBSTANTIAL COMPLETION AND FINAL PAYMENT

A. The Work will be substantially completed on or before June 5, 2026, and completed and ready for final…