25-P-00365-Minimum-Certified-Contact-List.xlsx

The file is a contact list spreadsheet for the City of Tampa's Parks and Recreation Department's Bid No. 25-P-00365 for Delivery and Installation of Palms Citywide. The project involves procuring, transporting, and installing various palm species including Paurotis, Bismarck, Pindo, Mule, Canary Island Date, Cabbage, and Washington palms, ranging from 8' to 30' in height. The bid is scheduled to open on September 19, 2025, with a mandatory pre-bid meeting on September 4, 2025, at the Columbus Municipal Office Building. The contract term is one year with potential renewal options for two additional one-year periods, with an estimated contract amount of $50,000 and an effective project date of August 21, 2025.

The procurement includes significant set-aside and preference provisions for Small Local Business Enterprises (SLBEs) and Underutilized Women and Minority Business Enterprises (U-WMBE), offering a five percent bid discount (up to $10,000) for City of Tampa certified SLBE vendors. The bid prioritizes participation from Black-owned, Asian-owned, and Native American-owned firms, with a comprehensive Good Faith Effort Compliance Plan (GFECP). Bidders must demonstrate at least five years of experience in handling and planting large specimen palms in urban environments, with a field supervisor possessing minimum five-year experience and English communication skills. The contract requires comprehensive insurance coverage and involves furnishing materials, equipment, and labor for planting preparation, soil treatment, palm installation, plant removal, protection, maintenance, and potential replacement, with a maximum of 10 palms per assigned project planting list.