25-N1045C ITB.pdf

INVITATION TO BID

Department of Family & Community Services Alaska Psychiatric Institute

Patient Flooring Replacement 25-N1045C

Bidders are invited to submit sealed bids, in single copy, to: Contractor to submit a bid to provide all labor, supervision, permits, equipment and materials to replace approximately 8000 sf of carpet with sheet vinyl flooring on the Katmai and Susitna housing units at the Alaska Psychiatric Institute in Anchorage Alaska.

A Pre-Bid walk-through is scheduled for 10:00AM October 18, 2024 . Bidders are strongly encouraged to attend. Please arrive early at the main lobby located at 3700 Piper Street Anchorage, AK 99508. All attendees will be required to sign in and will receive a visitor’s badge.

Project related questions or clarifications: Mark Moon, Project Manager at (907) 269-7812 or mark.moon@alaska.gov

Bid Deadline is 2:00pm November 12, 2024, local time. Bids will be opened publicly at 2:00 pm local time November 12, 2024, at 3601 C Street Suite 290 Anchorage, AK 99503

All Bids, bid modifications, or withdrawals transmitted by mail or email must be received prior to the scheduled time of bid opening. All bids should be addressed to: Mark Moon 3601 C Street - Suite 290 Anchorage Alaska 99503. All electronic submissions should be sent to: fcs.facilities@alaska.gov

*SPECIAL CONSIDERATIONS*

The Department will accept an electronic (email) submission of bids for this solicitation. Bids, bid modifications and withdrawals should be submitted to fcs.facilities@alaska.gov prior to the date and time shown above. Offerors are responsible to assure timely delivery, and receipt of their bids. Offerors are cautioned that due to mailbox restrictions, we cannot receive bids over 20MB in size. The Contracting Agency will print out bids for public opening at the time designated above.

The Engineer’s Estimate: Between $350,000 and $500,000

The Project completion date: 180 Days after NTP

Plans and Specifications may be printed by the Bidder from:

• the State of Alaska website (www.state.ak.us ) Public Notices Online button, click on the More Public Notices button, Browse Active Public Notice button, then Health & Social Services, and Procurement

OR

• the Bidder may forward the project website location/address information to the print shop of their choice for printing – all associated printing costs are payable by the Bidder.

Bidders are responsible for checking this website for addenda. Not acknowledging addenda at the time of bid will deem the Bidder non-responsive.

Issued: October 9, 2024 mailto:mark.moon@alaska.gov mailto:fcs.facilities@alaska.gov http://www.state.ak.us/

Form 06D-3 00100 Page 1 of 4

STATE OF ALASKA

DEPARTMENT OF FAMILY & COMMUNITY SERVICES

INFORMATION TO BIDDERS

The Department is concerned over the manner in which bids are submitted. Bidders are requested to study and follow the bid assembly instructions as to the method and form for submitting bids so there will be no reason to reject a bid.

EXAMINATION OF CONTRACT REQUIREMENTS

Bidders are expected to examine carefully the plans, specifications and all other documents incorporated in the contract to determine the requirements thereof before preparing bids.

Any explanation desired by bidders regarding the meaning or interpretation of drawings and specifications must be requested in writing and with sufficient time allowed for a reply to reach them before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding. Any interpretation made will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall be acknowledged.

CONDITIONS AT SITE OF WORK

Bidders are expected to visit the site to ascertain pertinent local conditions such as the location, accessibility and character of the site, labor conditions, the character and extent of the existing work within or adjacent thereto, and any other work being performed thereon.

PREPARATION OF BIDS

(a) Bids shall be submitted on the forms furnished, and must be manually signed in ink. If erasures or other changes appear on the forms, each such erasure or change must be initialed by the person signing the proposal.

(b) The bid schedule will provide for quotation of a price or prices for one or more pay items which may include unit price or lump sum items and alternative, optional or supplemental price schedules or a combination thereof which will result in a total bid amount for the proposed construction.

Where required on the bid form, bidders must quote on all items and THEY ARE WARNED that failure to do so will disqualify them. When quotations on all items are not required, bidders should insert the words "no bid" in the space provided for any item not requiring a quotation and for which no quotation is made.

(c) The bidder shall specify the price or prices bid in figures. On unit price contracts the bidder shall also show the products of the respective unit prices and quantities written in figures in the column provided for the purpose and the total amount of the proposal obtained by adding the amounts of the several items. All the figures shall be in ink or typed.

Form 06D-3 00100 Page 2 of 4

(d) Neither conditional nor alternative bids will be considered unless called for.

(e) Unless specifically called for, telegraphic or telefacsimile bids will not be considered.

(f) Bid Schedule form should be enclosed in a separate sealed envelope and enclosed with all other bidding forms required at the opening.

BID SECURITY

All bids shall be accompanied by a bid security in the form of an acceptable Bid Bond (Form 06D- 14), or a certified check, cashier’s check or money order made payable to the State of Alaska. The amount of the bid security is specified on the Invitation to Bid.

Bid Bonds must be accompanied by a legible Power of Attorney.

If the bidder fails to furnish an acceptable bid security with the bid, the bid shall be rejected as non-responsive. Telegraphic notification of execution of Bid Bond does not meet the requirement of bid security accompanying the bid. An individual surety will not be accepted as a bid security.

The bid securities of the two lowest bidders will be held by the Department until the Contract has been executed, after which such bid securities will be returned. All other bid securities will be returned as soon as practicable. If all bids are rejected, all bid securities will be returned as soon as practicable.

BIDDERS QUALIFICATIONS

Before a bid is considered for award, the bidder may be requested by the Department to submit a statement of facts, in detail, as to his previous experience in performing comparable work, his business and technical organization, financial resources, and plant available to be used in performing the contemplated work.

SUBMISSION OF BIDS

Bids must be submitted as directed on the Invitation for Bids. Do not include in the envelope any bids for other work.

ADDENDA REQUIREMENTS

The bid documents provide for acknowledgement individually of all addenda to the drawings and/or specifications on the signature page of the Proposal. All addenda shall be acknowledged on the Proposal or by telegram prior to the scheduled time of bid opening. If no addenda are received by the bidder, the word "None" should be shown as specified.

Every effort will be made by the Department to ensure that Contractors receive all addenda when issued. Addenda will be issued to the individual or company to whom bidding documents were issued. Addenda may be issued by any reasonable method such as hand delivery, mail, telefacsimile, telegraph, email, internet download, courier and in special circumstances by phone.

Addenda will be issued to the address, telefacsimile number or phone number as stated on the planholder's list unless picked up in person or included with the bid documents. It is the bidder's responsibility to insure that he has received all addenda affecting the Invitation for Bids. No claim or protest will be allowed based on the bidder's allegation that he did not receive all of the addenda

Form 06D-3 00100 Page 3 of 4 for an Invitation for Bids. The Department is not responsible for issuing addenda to non-registered bidders.

WITHDRAWAL OR REVISION OF BIDS

A bidder may withdraw or revise a bid after it has been deposited with the Department, provided that the request for such withdrawal or revision is received by the designated office, in writing, by telegram, or by telefacsimile, before the time set for opening of bids.

Telegraphic or telefacsimile modifications shall include both the modification of the unit bid price and the total modification of each item modified but shall not reveal the amount of the total original or revised bids. Form 06D-16 shall be used to submit such modifications.

RECEIPT AND OPENING OF BIDS

(a) All bids, including any amendment or withdrawal must be received by the Department prior to the scheduled time of bid opening. Any bid, amendment, or withdrawal that has not been actually received by the Department prior to the time of the scheduled bid opening will not be considered.

(b) No responsibility will be attached to any officer or employee of the Department for the premature opening of, or failure to open, a bid improperly addressed or identified.

(c) The Department reserves the right to waive any technicality in bids received when such waiver is in the interest of the State.

BIDDERS PRESENT

At the time fixed for bid opening, bids will be publicly opened and read for the information of bidders and others properly interested, who may be present either in person or by representative.

The amount of the bid and the name of the bidder shall be compiled and distributed as soon as possible after bid opening. Bids are not open for public inspection until after the Notice of Intent to Award is issued.

BIDDERS INTERESTED IN MORE THAN ONE BID

If more than one bid is offered by any one party, by or in the name of his or their clerk or partner, all such bids will be rejected. A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work.

REJECTION OF BIDS

The Department reserves the right to reject any and all bids when such rejection is in the best interest of the State; to reject the bid of a bidder who has previously failed to perform properly, or complete on time, contracts of a similar nature; to reject the bid of a bidder who is not, in the opinion of the Contracting Officer, in a position to perform the contract; and to reject a bid as non-responsive where the bidder fails to furnish the required documents, fails to complete required documents in the manner directed, or makes unauthorized alterations to the bid documents.

Form 06D-3 00100 Page 4 of 4

AWARD OF CONTRACT

(a) The letter of award, if the contract is to be awarded, will be issued to the lowest responsible and responsive bidder as soon as practical and usually within 40 calendar days after opening of proposals.

(b) The successful bidder will be notified of the Department's intent to award the contract and requested to execute certain documents, including the contract form and bonds.

(c) The contract will be awarded to the successful bidder following receipt by the Department of all required documents, properly executed, within the time specified in the intent to award. Failure to enter into a contract within the specified time shall be grounds for forfeiture of the bid security and consideration of the second low bidder for award.

Alaska Psychiatric Institute – Patient Flooring Replacement

Project No.: 25-N1045C

TABLE OF CONTENTS

BIDDING AND CONTRACT REQUIREMENTS - STATE FUNDED PROJECTS

BIDDING REQUIREMENTS

00020 - Invitation for Bids - Form 25D-7 (7/03) 00100 - Information to Bidders - 25D-3 00120 - Required Documents, 25D-4 (8/01) 00310 - Proposal and Non-Collusion Affidavit - Form 25D-9 (7/03) 00311 – Alaska Bidders Preference Certificate – Form 25D-19 Veterans Preference Affidavit Alaska Products Preference Worksheet

00312 - Bid Schedule 00410 – Bid Security Form 25D-14 (8/01) 00420 - Bid Modification – Form 25D-16 (8/01) 00430 - Subcontractor List - Form 25D-5 (8/01)

CONTRACT FORMS

00510 - Construction Contract - Form 25D-10a (8/01) 00610 - Performance Bond - Form 25D-13 (8/01) 00620 - Payment Bond - Form 25D-12 (8/01) 00670 - Contractor's Questionnaire - Form 25D-8 (8/01)

PROVISIONS OF THE CONTRACT

00700 - General Conditions of the Construction Contract for Buildings 00800 - Supplementary General Conditions 00830 - Laborers' and Mechanics' Minimum Rates of Pay

STATE LABORERS’ AND MECHANICS’ MINIMUM RATES OF PAY

State wages can be obtained at http://www.labor.state.ak.us/lss/pamp600.htm Use the State wage rate that are in effect 10 days before Bid Opening.

0850 - Drawings

TECHNICAL SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

01005 – Administrative Provisions 01010 - Summary of Work 01020 - Intent of Documents 01027 - Applications for Payment 01028 - Change Order Procedures 01040 - Coordination 01045 - Cutting and Patching 01073 – Explanations Drawings and Specifications 01090 - Referenced Standards 01120 – Alteration Project Procedures 01126 - Contractor's Certification of Subcontractors -Subcontractor Certification Form http://www.labor.state.ak.us/lss/pamp600.htm

Alaska Psychiatric Institute – Patient Flooring Replacement

Project No.: 25-N1045C

01200 - Project Meetings 01230 - Alternates 01300 – Submittals 013545 – Airborne Contaminant Control 01400 - Quality Control 01500 - Construction Facilities and Temporary Controls 01540 - Security 01600 - Material and Equipment 01700 - Contract Closeout

01 11 00 Summary of Work

DIVISION 2 – SITE WORK

02 41 19 Selective Demolition

DIVISION 9 - FINISHES

09 51 14 Acoustical Fabric-Faced Ceilings 09 65 00 Resilient Flooring

DIVISION 11 – EQUIPMENT

11 98 16 Tamper Resistant Fasteners

End of Table of Contents

Form 25D-7 (7/03) 00020 Page 1 of 2

DEPARTMENT OF FAMILY & COMMUNITY SERVICES

INVITATION TO BID

for Construction Contract

Date

Alaska Psychiatric Institute – Patient Flooring Replacement No.: 25-N1045C Project Name and Number

Location of Project: Anchorage, Alaska

Contracting Officer: Michael Fleming, Facilities Manager II Issuing Office: Dept. of Family & Community Services, Office of the Commissioner, Finance & Management Services

State Funded [x] Federal Aid [ ]

Description of Work: - Contractor to submit a bid to provide all labor, supervision, permits, equipment, and materials to replace approximately 8000 sf of carpet with sheet vinyl flooring on the Katmai and Susitna housing units at the Alaska Psychiatric Institute in Anchorage Alaska.

The Engineer’s Estimate is between:

$375,000 and $500,000

All work shall be completed in 180 Calendar Days, or by Interim Completion dates, if applicable, will be shown in the Special Provisions.

Bidders are invited to submit sealed bids, in single copy, for furnishing all labor, equipment, and materials and for performing all work for the project described above. Bids will be opened publicly at 2:00 pm local time, at 3601 C Street, Suite 290 Anchorage, Alaska 99503 on the 12th of November, 2024.

SUBMISSION OF BIDS

ALL BIDS INCLUDING ANY AMENDMENTS OR WITHDRAWALS MUST BE RECEIVED PRIOR TO BID OPENING. BIDS SHALL BE SUBMITTED ON THE FORMS FURNISHED AND MUST BE IN A SEALED ENVELOPE MARKED AS FOLLOWS:

Bid for Project:

25-N1045C Alaska Psychiatric Institute Patient Flooring Replacement ***See Special Considerations, Item 1.0***

Mark Moon State of Alaska Department of Family & Community Services Facilities Office 3601 C Street Suite 290 Anchorage, AK 99503

Bids, Bid Modifications, or Withdrawals transmitted by mail must be received at the above specified address prior to the scheduled time of bid opening. Hand-delivered bids, amendments or withdrawals must be received at 3601 C Street – Suite 290 Anchorage, Alaska 99503 prior to the scheduled time of bid opening. Electronic submissions must be sent to fcs.facilities@alaska.gov prior to the scheduled time of bid opening.

A bid guaranty is required with each bid in the amount of 5% of the amount bid. (Alternate bid items as well as supplemental bid items appearing on the bid schedule shall be included as part of the total amount bid when determining the amount of bid guaranty required for the project.)

The Department hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this Invitation, Disadvantaged Business Enterprises (DBEs) will be afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Form 25D-7 (7/03) 00020 Page 2 of 2

SPECIAL CONSIDERATIONS

1.0 The Department will accept an electronic (email) submission of bids for this solicitation. Bids should be submitted to fcs.facilities@alaska.gov prior to the date and time shown on page 1. Offerors are responsible to assure timely delivery, and receipt of their bids. Offerors are cautioned that due to mailbox restrictions, we cannot receive bids over 20MB in size. The Contracting Agency will print out bids for public opening at the time designated on page 1.

NOTICE TO BIDDERS

Bidders are hereby notified that data to assist in preparing bids is available as follows:

Plans and Specifications may be printed by the Bidder from:

• the State of Alaska website under Public Notices On-line

OR

• the Bidder may forward the project website location/address information to the print shop of their choice for printing – all associated printing costs are payable by the Bidder.

All questions relating to technical aspects of the project should be directed to the following. Bidders requesting assistance in viewing the project must make arrangements at least 48 hours in advance with:

Project Manager: Mark Moon, DFCS Facilities Manager I

Facilities Inbox fcs.facilities@alaska.gov Phone: (907) __907 269-7812_ Email: mark.moon@alaska.gov

All questions concerning bidding procedures should be directed to:

ATTN: Mark Moon State of Alaska Department of Family & Community Services Facilities Office 3601 C Street, Suite 290 Anchorage, AK 99503 907 269-7812

Other Information:

Alaska Veterans Preference To qualify for the Veterans Preference (per AS 36.30.175), the bidder must:

1. Qualify for the Alaska Bidder’s Preference

2. Add value by performing the services or have prior experience in selling the supplies.

3. Qualify as an Alaska Veteran & Complete/sign Alaska Veterans Affidavit (06D-17, dated 4/12)

4. The value of the preference cannot exceed $5,000.

Form 25D-4s (7/18) 00120 Page 1 of 1

REQUIRED DOCUMENTS

State Funded Contracts

Alaska Psychiatric Institute- Patient Flooring Replacement, No.: 25-N1045C

REQUIRED FOR BID. Bids will not be considered if the following documents are not filled out and submitted at the time of bidding:

1. Bid Form (Form 25D-9S)

2. Bid Schedule

3. Bid Security (Form 25D-14)

REQUIRED FOR BID MODIFICATIONS. Any bid revisions must be submitted by the bidder prior to bid opening on the following form:

4. Bid Modification (Form 25D-16)

REQUIRED FOR CLAIMED PROCUREMENT PREFERENCE. The Department will not consider a claimed procurement preference unless a bidder submits the appropriate, signed certification(s) for the claimed preference at the time of bidding:

5. Alaska Bidder Preference Certification (Form 25D-19)

6. Alaska Veteran Preference Certification (Form 25D-17)

7. Alaska Products Preference Certification (Form 25D-20)

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER. The apparent low bidder is required to complete and submit the following document within 5 working days after receipt of written notification:

1. Subcontractor List (Form 25D-5)

REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Construction Contract (Form 25D-10A)

2. Payment Bond (Form 25D-12)

3. Performance Bond (Form 25D-13)

4. Contractor's Questionnaire (Form 25D-8)

5. Contractor’s Certification of Subcontractors

6. Certificate of Insurance (from carrier)

7. Dept. of Labor – Notice of Work Form

Form 25D-9A (7/03) Page 1 of 2

Proposal for Alaska Psychiatric Institute- Patient Flooring Replacement, No.: 25-N1045C

Project Name and Number

By

Company Name

Company Address (Street or PO Box, City, State, Zip)

To the CONTRACTING OFFICER, In compliance with your Invitation for Bids dated_________________________, the Undersigned proposes to furnish and deliver all the materials and do all the work and labor required in the construction of the above-referenced Project, located at or near Anchorage, Alaska, according to the plans and specifications and for the amount and prices named herein as indicated on the Bid Schedule consisting of _____ sheet(s), which is made a part of this Bid.

The Undersigned declares that he has carefully examined the contract requirements and that he has made a personal examination of the site of the work; that he understands that the quantities, where such are specified in the Bid Schedule or on the plans for this project, are approximate only and subject to increase or decrease, and that he is willing to perform increased or decreased quantities of work at unit prices bid under the conditions set forth in the Contract Documents.

The Undersigned hereby agrees to execute the said contract and bonds within fifteen calendar days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of this bid, and it is hereby mutually understood and agreed that in case the Undersigned does not, the accompanying bid guarantee shall be forfeited to the State of Alaska, Department of Family & Community Services as liquidated damages, and the said Contracting Officer may proceed to award the contract to others.

The Undersigned agrees to commence the work within 10 calendar days and to complete the work by 180 calendar days, after the effective date of the Notice to Proceed or by, , unless extended in writing by the Contracting Officer.

The Undersigned proposes to furnish Payment Bond in the amount of 100% and Performance Bond in the amount of 100% (of the contract), as surety conditioned for the full, complete, and faithful performance of this contract.

Form 25D-9A (7/03) Page 2 of 2

The Undersigned acknowledges receipt of the following addenda to the drawings and/or specifications (Give number and date of each).

Addenda Date Addenda Date Addenda Date Number Issued Number Issued Number Issued

NON-COLLUSION AFFIDAVIT

The Undersigned declares, under penalty of perjury under the laws of the United States, that neither he, nor the firm, association, or corporation of which he is a member, has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

The Undersigned has read the foregoing proposal and hereby agrees to the conditions stated therein by affixing his signature below:

Signature of Authorized Company Representative

Typed or Printed Name and Title

Phone Number Fax Number

Email Address

Form 25D-19 (07/18) (For use on wholly State-funded projects seeking competitive seal bids or proposals) Page 1 of 1

DEPARTMENT OF FAMILY & COMMUNITY SERVICES

ALASKA BIDDER PREFERENCE CERTIFICATION

In response to the advertised procurement for:

Project Name and Number: Alaska Psychiatric Institute - Patient Flooring Replacement No.: 25- N1045C

Bidder/Proposer (company name):

Operation of Alaska Bidder Preference

Procurement preferences under the Alaska Procurement Code are benefits that the State grants only to qualified bidders. Under AS 36.30.990(2), if a bidder is an eligible “Alaska Bidder”, the Department will apply a five percent preference to the price of the bidder’s proposal.

Instructions regarding Alaska Bidder Preference

A bidder that claims the Alaska Bidder Preference must review and then certify that each statement appearing under the heading “Alaska Bidder Certification” is true. The individual that signs the certification shall include his/her printed name and position within bidder’s organization, e.g., sole proprietor, partner, etc. If a bidder fails to submit a signed certification, the Department will not apply the claimed preference.

Alaska Bidder Certification The bidding entity for which I am the duly authorized representative:

(A) Holds a current Alaska business license;

(B) Is submitting a bid or proposal for goods, services, or construction under the name appearing on the bidder’s current Alaska business license;

(C) Has maintained a place of business in the State staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the proposal;

(D) Is incorporated or qualified to do business under the laws of the State, is a sole proprietorship and the proprietor is a resident of the State, is a limited liability company organized under AS 10.50 and all members are residents of the State, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the State; and

(E) If a joint venture, is composed entirely of ventures that qualify under the four preceding paragraphs of this Alaska Bidder Certification.

By applying my signature below, I certify under penalty of perjury that I am the duly appointed representative of this bidder, which has authorized and empowered me to legally bind it concerning its proposal, and that the foregoing statements are true and correct.

By (signature) Date

Printed name Alaska Business License Number

Title:

00310

Form 06D-17 (April 2012) Page 1 of 1

ALASKA VETERAN’S PREFERENCE AFFIDAVIT

In response to the Invitation to Bid for: Department of Family & Community Services Project Name and Number: Alaska Psychiatric Institute – Patient Flooring Replacement, Project # 25-N1045C I certify under penalty of perjury that ______________________________________________ (Name) qualifies for the Alaska Veteran’s Preference under the following conditions:

(a) If a bidder qualifies under AS 36.30.170(b) as an Alaska bidder and is a qualifying entity, a five percent bid preference shall be applied to the bid price (preference may not exceed $5,000). In this subsection, “qualifying entity” means a:

(1) Sole proprietorship owned by an Alaska Veteran;

(2) Partnership under AS 32.06 or AS 32.11 if a majority of the members are Alaska

Veteran’s.

(3) Limited Liability Company organized under AS 10.50 if a majority of the individuals are

Alaska Veterans.

(b) To qualify for a preference under this section, a bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided, or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

(c) In this section, “Alaska Veteran” means an individual who is a:

(1) Resident of this state; and

(2) Veteran; means an individual who:

(A) Served in the:

(i) Armed Forces of the United States, including a reserve unit of the United

States armed forces; or

(ii) Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air

National Guard, or the Alaska Naval Militia; and

(B) Was separated from the service under a condition that was not dishonorable.

Authorized Signature

Printed Name Date

Form APPW (5/1/89) 00311 Page ____ of ____

ALASKA PRODUCTS PREFERENCE WORKSHEET

(See Reverse Side for Instructions)

Project Name and No: Alaska Psychiatric Institute – Patient Flooring Replacement, Project No.: 25-N1045C

Bid Phase:___________________________________ Contractor:_____________________________________

PRODUCT

MANUFACTURER

CLASS &

PREFERENCE

PERCENTAGE

TOTAL

DECLARED

VALUE

REDUCTION

AMOUNT

TOTAL

INSTRUCTIONS FOR ALASKA PRODUCTS PREFERENCE WORKSHEET

Special Note:

All procurements, except those funded form Federal sources, shall contain Contract provisions for the preference of Alaska products. The products listed by the Bidder on this worksheet have been selected for the referenced project from the "Alaska Product Preference List" which was in force 30 days prior tho the advertisement date of this contract.

Bidders may obtain a copy of the appropriate listing "Alaska Preference List" by contacting their local DCED office or by writing: Dept. of Commerce & Economic Development, Alaska Products Preference Listing, P.O. Box D, Juneau, AK 99811.

BIDDERS INSTRUCTIONS:

A. General. The Contracting Agency may request documentation to support entries made on this form. False presentations may be subject to AS 36.30.687. All Bidder's entries must conform to the requirements covering bid preparations in general. Discrepancies in price extensions shall be resolved by multiplying the declared total value times the preference percentage and adjusting any resulting computation accordingly.

B. Form Completion - BASIC BIDS.

(1) Enter project number and name, the words "Basic Bid" and the CONTRACTOR'S name in the heading of each page as provided.

(2) The Bidder shall compare those candidate products appearing on the preference listing (see Special Notice comments above) against the requirements of the technical specifications appearing in the contract documents. If the Bidder determines that a candidate product can suitably meet the contract requirements, then that product may be included in the worksheet as follows.

(3) For each suitable product submitted under the "Basic Bid" enter:

! the product name, generic description and its corresponding technical specification section number under the heading "PRODUCT", ! the company name of the Alaska producer under the heading

"MANUFACTURER", and, ! the product class (I, II, or III) and preference percentage (3, 5, or 7%, respectively) under the "CLASS/%" heading.

(4) For each product appearing on the list and to be utilized by the CONTRACTOR enter:

! under the heading "TOTAL DECLARED VALUE" the manufacturer's quoted price of the product, (caution: this value is to be the manufacturer's quoted price at the place of origin and shall not include costs for freight, handling or miscellaneous charges of incorporating the product into the Work), and

! the resulting preference--ie.: the preference percentage times the total declared value amount -- under the heading "REDUCTION AMOUNT".

(5) Continue for all "suitable" basic bid products. If the listing exceeds one page enter the words "Page #___SUB" in front of the word "TOTAL" and on the first entry line of the following page enter

"SUBTOTAL OF REDUCTION AMOUNT FROM PREVIOUS PAGE".

(6) On the final page of the listing enter "BASIC BID PREFERENCE GRAND" immediately before the word "TOTAL".

(7) Total the entries in the "REDUCTION AMOUNT" column for each page by commencing at the first entry for that page. If a continuation page exists, ensure that the subtotal from the previous page is computed into the running total. Number pages as appropriate.

(8) Compute a Grand Total for the Basic Bid Preference. Enter this amount on the final page of the worksheet and at line or column "C" on the Bid Schedule or Bid Schedule Summary Sheet as appropriate.

Submit worksheet(s) with Bid Schedule Summary Sheet.

C. Forms Completion - ALTERNATE BIDS.

(1) Enter project number and name, the words "ALTERNATE BID #________", and CONTRACTOR'S name in the heading of each page as provided.

(2) On the first entry line enter "ADDITIONAL ALASKA PRODUCTS FOR ALTERNATE BID

#______", and repeat procedures 2 through 5 under part B of these Bidder's instructions except that references to "Basic Bid" shall be replaced with the words "Alternate Bid #______."

(3) Following the listing of all additional Alaska products enter the words "ADDITIONAL PRODUCTS PREFERENCE FOR ALTERNATE BID #______--SUBTOTAL" and enter a subtotal amount for all additional products as listed. Subtotal amount to be determined by adding all additional product entries in the "REDUCTION AMOUNT" column.

(4) Skip three lines and enter "LESS THE FOLLOWING NON-APPLICABLE ALASKA PRODUCTS".

(5) Beginning on the next line enter the product name and manufacturer of each Alaska Product appearing on the "Basic Bid" listing which would be deleted or reduced from the Project should the "Alternate Bid" be selected. Details of entry need only be sufficient to clearly reference the subject product. (ie. "Prehung Doors by Alaska Door Co. in lieu of "Prehung Solid Core Wood Door, model "Super Door", Section 08210, by Alaska Door Co., Anchorage.) Products being reduced shall specify the amount of the reduction. Should no products require deletion enter "None". When a product is listed as a "NON- APPLICABLE ALASKA PRODUCT" for this alternate bid and if under the basic bid the Bidder received a preference on his basic bid as a result of that product, then the applicable entries under the headings "TOTAL DECLARED VALUE" and "REDUCTION AMOUNT" (for each product and from the basic bid listing) shall also be entered into the corresponding headings of this form. Where only a portion of the product has been deleted, the entry (which will differ from those on the basic bid listing) may be "pro-rated" or as otherwise substantiated.

(6) Following the listing of all non-applicable Alaska products enter the words "NON-APPLICABLE PRODUCTS PREFERENCE FORM BASIC BID --SUBTOTAL" and enter a subtotal amount for all non-applicable products al listed. Subtotal amount to be determined by adding all non-applicable entries in the "REDUCTION AMOUNT" column.

(7) At the bottom of the final page enter the words "ALTERNATE BID #_____PREFERENCE GRAND" immediately before the word "TOTAL".

(8) Compute a Grand Total for the Alternate Bid Preference (for Alternate #____) by subtracting the non-applicable product preference subtotal from the additional product preference subtotal. Enter on the final page as provided and at the corresponding line in column "C" on the Bid Schedule Summary Sheet.

Submit worksheet(s) with the Bid Schedule Summary Sheet.

(9) A separate listing for each alternate bid is required.

BID SCHEDULE

00312 Page 1 of 1

Project: Alaska Psychiatric Institute – Patient Flooring Replacement, Project No.: 25-N1045C

Bidders Please Note: Before preparing this bid schedule, read carefully, "Information to Bidders", 'Supplementary Information to Bidders", and the following:

The Bidder shall insert a fixed price in figures opposite each pay item that appears in the bid schedule to furnish all labor, material, equipment, supervision, and provide all work for each item listed. No price is to be entered or tendered for any item not appearing in the bid schedule. Conditioned or qualified bids will be considered non-responsive.

PAY ITEM DESCRIPTION OF PAY ITEM TOTAL BID PRICE, IN FIGURES

1. BASIC BID

All work described in the Specifications and Construction Documents for Project # 25-N1045C

a. Lump Sum Total Basic Bid $___________________

b. Alaska Bidders Preference (5% of Basic Bid) $___________________

c. Alaska Veterans Preference (5% of Basic Bid NTE $5,000) $___________________

d. Alaska Products Preference – Attach Worksheet $___________________

e. ADJUSTED Basic Bid (a – b – c – d) $___________________

Contractor's Name (Printed)

Alaska Contractor's Registration # Expires

Alaska Business License # Expires

Offeror is Claiming: Alaska Bidder Preference Alaska Products Pref. (worksheet) Alaska Veteran Preference

Procurement Officer:

Date of Receipt of Bid:____________________________________________

Form 25D-14 (8/01) 00410 Page 1 of 2

BID BOND

For

Alaska Psychiatric Institute – Patient Flooring Replacement, Project No.: 25-N1045C

DATE BOND EXECUTED:

PRINCIPAL (Legal name and business address): TYPE OF ORGANIZATION:

[ ] Individual [ ] Partnership [ ] Joint Venture [ ] Corporation

STATE OF INCORPORATION:

SURETY(IES) (Name and business address):

A.

B. C.

PENAL SUM OF BOND:

DATE OF BID:

We, the PRINCIPAL and SURETY above named, are held and firmly bound to the State (State of Alaska), in the penal sum of the amount stated above, for the payment of which sum will be made, we bind ourselves and our legal representatives and successors, jointly and severally, by this instrument.

THE CONDITION OF THE FOREGOING OBLIGATION is that the Principal has submitted the accompanying bid in writing, date as shown above, on above-referenced Project in accordance with contract documents filed in the office of the Contracting Officer, and under the Invitation for Bids therefore, and is required to furnish a bond in the amount stated above.

If the Principal's bid is accepted and he is offered the proposed contract for award, and if the Principal fails to enter into the contract, then the obligation to the State created by this bond shall be in full force and effect.

If the Principal enters into the contract, then the foregoing obligation is null and void.

PRINCIPAL

Signature(s)

1.

2.

3.

Name(s) & Title(s) (Typed)

1. 2. 3.

Form 25D-14 (8/01) 00410 Page 2 of 2

See Instructions on Reverse

Corporate Seal

CORPORATE SURETY(IES)

Surety A Name of Corporation

State of Incorporation Liability Limit

& Titles

1. 2.

Surety B Name of Corporation

Surety C Name of Corporation

Form 25D-14 (8/01) 00410 Page 3 of 2

INSTRUCTIONS

1. This form shall be used whenever a bid bond is submitted.

2. Insert the full legal name and business address of the Principal in the space designated. If the Principal is a partnership or joint venture, the names of all principal parties must be included (e.g., "Smith Construction, Inc. and Jones Contracting, Inc. DBA Smith/Jones Builders, a joint venture"). If the Principal is a corporation, the name of the state in which incorporated shall be inserted in the space provided.

3. Insert the full legal name and business address of the Surety in the space designated. The Surety on the bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. Individual sureties will not be accepted.

4. The penal amount of the bond may be shown either as an amount (in words and figures) or as a percent of the contract bid price (a not-to-exceed amount may be included).

5. The scheduled bid opening date shall be entered in the space marked Date of Bid.

6. The bond shall be executed by authorized representatives of the Principal and Surety. Corporations executing the bond shall also affix their corporate seal.

7. Any person signing in a representative capacity (e.g., an attorney-in-fact) must furnish evidence of authority if that representative is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved.

8. The states of incorporation and the limits of liability of each surety shall be indicated in the spaces provided.

9. The date that bond is executed must not be later than the bid opening date.

Form 25D-16 (8/01) 00420 Page _____ of _____

BID MODIFICATION

Modification Number: ___________________

Note: Use this form to modify Manual (paper) bids only.

• Group items and provide subtotals by bid schedule section.

• All revisions shall be made to the adjusted bid amount(s)

• Changes to the adjusted bid amounts will be computed by the Department.

PAY ITEM

NO. PAY ITEM DESCRIPTION REVISION TO

UNIT BID PRICE +/-

REVISION TO

BID AMOUNT

N/A

TOTAL REVISION: $__________________________________________________________________

Name of Bidding Firm

Responsible Party Signature Date

Form 25D-16 (8/01) 00420 Page _____ of _____

This form may be duplicated if additional pages are needed.

Form 25D-5 (10/09) Page 1 of 2

SUBCONTRACTOR LIST

Project Name and Number

The apparent low bidder shall complete this form and submit it so as to be received by the Contracting Officer prior to the close of business on the fifth working day after receipt of written notice from the Department.

Failure to submit this form with all required information by the due date will result in the bidder being declared non-responsive and may result in the forfeiture of the Bid Security.

Scope of work must be clearly defined. If an item of work is to be performed by more than one firm, indicate the portion or percent of work to be done by each.

Check as applicable: All work on the below-referenced project will be accomplished without subcontracts greater than ½ of 1% of the contract amount.

OR

Subcontractor List is as follows:

FIRM NAME, ADDRESS,

& PHONE No.

AK BUSINESS LICENSE

No. & CONTRACTOR’S

REGISTRATION No.

SCOPE OF WORK

TO BE PERFORMED

CONTINUE SUBCONTRACTOR INFORMATION ON REVERSE

I hereby certify the listed Alaska Business licenses and Contractor’s registrations were valid at the time bids were opened for this project.

Signature of Authorized Company Representative Title

Company Name Company Address (Street or PO Box, City, State, Zip)

Date Phone Number

Form 25D-5 (10/09) Page 2 of 2

FIRM NAME, ADDRESS,

& PHONE No.

AK BUSINESS LICENSE

No. & CONTRACTOR’S

REGISTRATION No.

SCOPE OF WORK

TO BE PERFORMED

Form 25D-10A (8/01) 00510 Page 1 of 2

DEPARTMENT OF FAMILY & COMMUNITY SERVICES

CONSTRUCTION CONTRACT

Alaska Psychiatric Institute – Patient Flooring Replacement, Project No.: 25-N1045C

This CONTRACT, between the STATE OF ALASKA, DEPARTMENT OF FAMILY and COMMUNITY SERVICES, herein called the Department, acting by and through its Contracting Officer, and

Company Name

Company Address (Street or PO Box, City, State, Zip) a/an [ ] Individual [ ] Partnership [ ] Joint Venture [ ] Sole Proprietorship [ ] Corporation incorporated under the laws of the State of ______________________________, its successors and assigns, herein called the Contractor, is effective the date of the signature of the Contracting Officer on this document.

WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Department, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project at the prices bid by the Contractor for the respective estimated quantities aggregating approximately the sum of ______________________________________________________________________________________________ Dollars ($ __________________________), and such other items as are mentioned in the original Bid, which Bid and prices named, together with the Contract Documents are made a part of this Contract and accepted as such.

It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Department, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work is ordered in writing by the Department. In no event shall the Department be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Department. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order.

The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all labor shall be done and performed, in every respect, to the satisfaction of the Department, on or before: ____________________. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Department, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Department shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Department shall have the right to recover Two Hundred Fifty dollars ($250.00) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages.

Form 25D-10A (8/01) 00510 Page 2 of 2

The bonds given by the Contractor in the sum of $____________________ Payment Bond, and $_____________________ Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof.

IN WITNESS WHEREOF, the parties hereto have executed this Contract and hereby agree to its terms and conditions.

CONTRACTOR

Company Name

Signature of Authorized Company Representative

Typed or Printed Name and Title

Date

(Corporate Seal)

STATE OF ALASKA

DEPARTMENT OF FAMILY & COMMUNITY SERVICES

Signature of Contracting Officer

Typed or Printed Name

Date

Form 25D-13 (8/01) 00610 Page 1 of 2

DEPARTMENT OF FAMILY & COMMUNITY SERVICES

PERFORMANCE BOND

Bond No. ______________________ For

Alaska Psychiatric Institute – Patient Flooring Replacement, Project No.: 25-N1045C

KNOW ALL WHO SHALL SEE THESE PRESENTS:

That of as Principal, and of as Surety, firmly bound and held unto the State of Alaska in the penal sum of

Dollars

($ ) good and lawful money of the United States of America for the payment whereof, well and truly to be paid to the State of Alaska, we bind ourselves, our heirs, successors, executors, administrators, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal has entered into a written contract with said State of Alaska, on the _________ of ______________ A.D., 20_____, for construction of the above-named project, said work to be done according to the terms of said contract.

Now, THEREFORE, the conditions of the foregoing obligation are such that if the said Principal shall well and truly perform and complete all obligations and work under said contract and if the Principal shall reimburse upon demand of the Department of Transportation and Public Facilities any sums paid him which exceed the final payment determined to be due upon completion of the project, then these presents shall become null and void; otherwise they shall remain in full force and effect.

IN WITNESS WHEREOF, we have hereunto set our hands and seals at ____________________________________________, __________________ this ___________ day of _______________________ A.D., 20_____.

Principal:

Address:

By:

Contact Name:

Phone: ( )

Surety:

Address:

By:

Contact Name:

Phone: ( )

The offered bond has been checked for adequacy under the applicable statutes and regulations:

Form 25D-13 (8/01) 00610 Page 2 of 2

Alaska Department of Family & Community Services Authorized Representative Date

See Instructions on Reverse

INSTRUCTIONS

1. This form shall be used whenever a performance bond is required. There shall be no deviation from this form without approval from the Contracting Officer.

2. The full legal name, business address, phone number, and point of contact of the Principal and Surety shall be typed on the face of the form. Where more than a single surety is involved, a separate form shall be executed for each surety.

3. The penal amount of the bond, or in the case of more than one surety the amount of obligation, shall be typed in words and in figures.

4. Where individual sureties are involved, a completed Affidavit of Individual Surety shall accompany the bond.

Such forms are available upon request from the Contracting Officer.

5. The bond shall be signed by authorized persons. Where such person is signing in a representative capacity (e.g., an attorney-in-fact), but is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved, evidence of authority must be furnished.

Form 25D-12 (8/01) 00620 Page 1 of 2

PAYMENT BOND

Bond No. ______________________ For

KNOW ALL WHO SHALL SEE THESE PRESENTS:

That of as Principal, and of as Surety, firmly bound and held unto the State of Alaska in the penal sum of

Dollars

($ ) good and lawful money of the United States of America for the payment whereof, well and truly to be paid to the State of Alaska, we bind ourselves, our heirs, successors, executors, administrators, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal has entered into a written contract with said State of Alaska, on the _________ of ______________ A.D., 20_____, for construction of the above-referenced project, said work to be done according to the terms of said contract.

Now, THEREFORE, the conditions of the foregoing obligation are such that if the said Principal shall comply with all requirements of law and pay, as they become due, all just claims for labor performed and materials and supplies furnished upon or for the work under said contract, whether said labor be performed and said materials and supplies be furnished under the original contract, any subcontract, or any and all duly authorized modifications thereto, then these presents shall become null and void; otherwise they shall remain in full force and effect.

IN WITNESS WHEREOF, we have hereunto set our hands and seals at _____________________________________________, __________________ this ___________ day of _______________________ A.D., 20_____.

Principal:

Address:

By:

Contact Name:

Phone: ( )

Surety:

Address:

By:

Contact Name:

Phone: ( )

The offered bond has been checked for adequacy under the applicable statutes and regulations:

Form 25D-12 (8/01) 00620 Page 2 of 2

Alaska Department of Family & Community Authorized Representative Date

See Instructions on Reverse

INSTRUCTIONS

1. This form, for the protection of persons supplying labor and material, shall be used whenever a payment bond is required. There shall be no deviation from this form without approval from the Contracting Officer.

2. The full legal name, business address, phone number, and point of contact of the Principal and Surety shall be typed on the face of the form. Where more than a single surety is involved, a separate form shall be executed for each surety.

3. The penal amount of the bond, or in the case of more than one surety the…