25-MRCO-Pacific-55 Varian Linear Accelerator System Maint Svcs (CAFC signed) Redacted.pdf

This document is a Sole Source Justification and Approval for Varian Linear Accelerator System Maintenance Services at Tripler Army Medical Center (TAMC) in Hawaii. The procurement is for maintenance and repair of a government-owned Varian Linear Accelerator System, including the Eclipse Treatment Planning System and ARIA Oncology Information System. The contract will cover preventive maintenance planning, replacement of defective components, and software updates in accordance with Original Equipment Manufacturer (OEM) specifications.

Varian Medical Systems (VMS) is the sole source provider due to proprietary rights for all software, parts, and equipment, which must be serviced by trained and certified VMS service personnel. The total estimated contract value includes a 12-month base period, four one-year option periods, and a 6-month extension. A sources sought notice was posted on SAM.gov, but no alternative sources were identified. The Technology Assessment and Requirements Analysis (TARA) team has already awarded a contract for a replacement system for the Radiation Oncology Department, indicating future competitive procurement is anticipated.