25-LBT-0016_PWS_BFH (004).pdf

PERFORMANCE WORK STATEMENT (PWS)

Liquid Food Composter Maintenance

Fort Liberty

Table of Contents

1.0 General

2.0 Definitions and Acronyms

3.0 Government Furnished Property, Equipment and

Services

4.0 Contractor Furnished Material and Equipment

5.0 Specific Task

6.0 Applicable Publications

7.0 Attachment Technical Exhibit Listing

8.0 PRS and Deliverables

1.0 General.

This is a non-personal services contract to provide Liquid Food Composter Maintenance Services for the U.S. Army Garrison Fort Liberty, North Carolina and at any pertinent locations in and around Aberdeen Training Facility.

• The government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this PWS.

1.1 Description of Services/Introduction.

The Contractor shall provide overall management, supervision, personnel, labor, equipment, supplies, facilities, transportation, tools, materials, and other items and non-personal services necessary to perform all maintenance and repair for liquid food composter equipment as described and defined in this PWS, Part 5 Specific Tasks Liquid Food Composters Maintenance Services Performance Task and Frequency Standards. This shall be done IAW all the terms, conditions, general and special provisions, specifications, drawings, attachments, and exhibits contained herein or incorporated by reference. The Contractor shall ensure that all work meets or exceeds the specifications for the listed CLS provided to the contractor. The Contractor shall perform to the standards and frequencies in this PWS.

1.2 Background.

Fort Liberty is in North Carolina, Cumberland County and consists of approximately 161,000 acres and 6,016 buildings. The population base consists of approximately 67,000 military, government civilian, contractor personnel and 25,000 resident family members.

1.3 Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable federal, state, and local laws, regulations, directives, instructions, manuals, and other requirements.

1.3.1 The basic service objectives include the following:

1.3.1.2 Regular maintenance and/or preventive examinations and checks as outlined in the TE #1 “Liquid Food Composter’s User Manual.”

1.3.1.3 Repairs/part replacement not covered under regular maintenance.

1.3.1.4 Perform diagnostic status of liquid food composter equipment.

1.3.1.5 A full initial assessment of the liquid food composters utilizing TE #3, “Initial and Scheduled Maintenance Checklist,” to determine the current state of the systems within 30 days of the contract award and annually thereafter. (See Deliverables Schedule, paragraph 8, Deliverables B05).

1.4 Scope.

The Contractor shall perform Liquid food composter maintenance services in accordance with the PWS and the technical exhibits. During performance of the contract, the government reserves the right to relocate, combine, add/delete number of Liquid food compost machines and/or level of maintenance services required. A modification to the contract will be executed to incorporate these changes.

1.5 Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting Liquid food composter service tasks.

1.6 Restoration of Real Property Damage.

Damage to government real property by The Contractor’s operations, shall be restored to the original state at no additional cost to the government.

1.7 Place of Performance.

The work to be performed under this requirement will be performed throughout the entire area occupied by Fort Liberty, North Carolina, and Aberdeen Training Facility (ATF), The Contractor shall provide the KO a schedule no later than (10) workdays prior to commencing work. Schedule shall outline tasks to be performed at specific collection stations and identify the timeline for maintenance task to be accomplished. The KO will provide the Contractor with requirements to make changes to the schedule as they occur. Days (See Deliverables Schedule, paragraph 8, Deliverables B08).

1.8 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.9 Hours of Operation.

Normal hours of operation are between the hours of (6:00 am – 5:00 pm EST) Monday through Friday, excluding federal holidays or when the government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• The Contractor shall coordinate with KO/COR to establish a schedule to conduct business if services are required outside of normal hours of operation.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when installations are not closed for the above reasons.

1.9.1 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

1.9.2 Emergency Delays and Support.

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO or his/her designated representative two (2) hours prior to curtailing operations. The Contractor shall obtain KO approval to resume operations.

1.9.3 Performance of work by contractor personnel under the terms of this contract shall not interfere with regularly scheduled government activities.

1.10 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract with some “As Required” CLIN’s

1.10.1 Other Direct Costs (ODC).

During the performance of this requirement, The Contractor shall be required to provide materials (i.e., liquid food composter repair/replacement parts) to satisfy the mission. An ODC Contract Line-Item Number (CLIN) will be incorporated into the resulting contract to cover these costs. NO LABOR will be authorized to be billed against this ODC CLIN and is identified as a Not to Exceed CLIN. All estimates shall be sent to COR for approval not less than 5 business days prior to purchase. (See Deliverables Schedule, paragraph 8, Deliverables B04).

1.10.2 The Contractor shall submit monthly invoices for reimbursement citing the appropriate CLIN. Copies of receipts shall be attached to the invoice to support charges. Original receipts shall be maintained by The Contractor and made available to government auditors upon request. ODC expenses shall be submitted within five (5) working days after the purchase of materials. (See Deliverables Schedule, paragraph 8, Deliverables B03).

1.11 General Security Requirements.

Contractor personnel performing work under this contract shall have and maintain a Homeland Security Installation Assess Control Badge at the time of the contract start date and for the life of the contract. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language. The Government may require the Contractor to provide service to a HIGHLY CLASSIFIED area. In such instances, the liquid food compost contractor personnel shall be trained in security requirements and potentially escorted during the entire time needed to complete the tasks outlined in this PWS in such areas.

1.11.1 Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. To include filing a DES Form 118/AIE badge for all personnel associated with the Contractor. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(See Deliverables Schedule, paragraph 8, Deliverables B12).

1.11.2 Physical Security.

At the close of each work period, the Contractor shall ensure government facilities, equipment, and materials are secured.

1.11.3 Eligibility Verification for Employment.

E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S.

Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers must complete and retain a Form I-9 for everyone they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.

1.11.3.2 iWatch Training.

The Contractor shall brief the local iWatch program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity within Fort Liberty, and the Aberdeen Training Facility, North Carolina to the military police and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated government representative/COR via both electronic and paper copy within 30 calendar days of completion (See Deliverables Schedule, paragraph 8, Deliverables B14).

1.11.3.3 Operational Security (OPSEC) Awareness Training.

For contracts that require OPSEC Training. All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date or effective date of incorporation of this requirement into the contract. The Contractor shall provide either certificates of completion or dates of completion, the training is available at the following site: http://jko.jten.mil, for each affected contractor employee and subcontractor employee to the COR, or to the KO if a COR is not assigned, with 15 calendar days after completion of training by all employees and subcontractor personnel (See Deliverables Schedule, paragraph 8, Deliverables B17).

1.12 Local Health Protection Conditions.

Contractor will comply with all national and DoD policies regarding health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area Fort Liberty, North Carolina and at any pertinent locations in and around Aberdeen Training Facility, and in cooperation with local, state, and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.13 Key Control.

The government will issue no keys, key cards nor combinations to the Contractor.

1.13.1 Personnel and badges roster.

Contractor shall provide personnel roster IAW Fort Liberty Badge and I.D. card guidelines. (See Deliverables Schedule, paragraph 8, Deliverables B01, B12, B16).

1.14 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

Non-personal service contracts are authorized by the government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

1.15 Post Award Conference / Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the government and the Contractor.

1.16 Government Roles and Responsibilities.

1.16.1 Contracting Officer (KO)

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be affected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all deliverables and plans required in this PWS.

1.16.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will aid in identification and resolution of problems within (10) days of identification of problem (See Deliverables Schedule, paragraph 8.2, Deliverables A005, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.16.2.1 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the

COR, especially regarding changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

1.16.2.2 COR or Designated Government Representative Functions.

The COR or designated government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated government representative is authorized to perform the following functions. Assure the Contractor performs the technical requirements of the contract. perform inspections necessary in connection with contract performance.

maintain written and oral communications with the Contractor concerning technical aspects of the contract. issue written interpretations of technical requirements. monitor, document, and report contractor's performance and notify both the KO and contractor of any deficiencies. coordinate availability of government-furnished property and provides direction or assistance for site entry requests of contractor personnel.

1.17 Specific Contractor Requirements, Roles, and Responsibilities.

1.17.1 U.S. Residency.

All CONUS contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S. resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

1.17.2 Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

1.17.3 Contractor Identification.

The Contractor shall ensure that personnel be identified as a contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as contractor products or that contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

1.17.4 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the government.

The Contractor shall ensure all personnel present a professional appearance while working on the government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

• Fraud, Waste and Abuse. In accordance with AR 11-2, Internal Management controls, the Contractor shall be responsible for maintaining proper conduct and good discipline within contractor occupied areas.

Contractor shall be encouraged to be alert to and report to designated representatives suspected situations of fraud, waste, and abuse or other intentionally dishonest conduct observed during or in the performance of contract. (See Deliverables Schedule, paragraph 8, Deliverables B02).

1.17.5 Contractor Key Personnel.

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award (See Deliverables Schedule, paragraph 8, Deliverables B16).

These key personnel shall be available during normal duty hours. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.17.6 Project Manager (PM).

PM who is responsible for the performance of the work will assume the role as the quality control inspector. The PM shall monitor contract work to assure compliance with Government requirements.

• A minimum of five (5) years of documented experience of relative liquid food compost service and scheduling of workflow is required.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information of the PM shall be provided to the KO/COR. The PM shall be present and on-site, and available during normal duty hours.

1.17.7.1 Quality Control.

It is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements)

1.17.7.2 Quality Control Plan.

The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure all contract requirements are met.

The Contractors’ QCP shall contain a systematic approach to monitor operations to ensure acceptable services, supplies and products described in the contract are performed at or above the standards defined in the PWS and “Performance Requirements Summary (PRS).” (See Deliverables Schedule, paragraph 8, Deliverables B10/B11).

1.17.7.2.1 The Contractor shall submit their QCP within ten (10) days of performance start date. After acceptance of the QCP, the Contractor shall receive the KO’s acceptance in writing of any proposed changes to the QC procedures. The Contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and acceptance prior to implementation. (See Deliverables Schedule, paragraph 8, Deliverables B10/B11).

1.18 Contract Action Report (CAR).

When the Contractor's performance is unsatisfactory, a CAR will be issued. The Contractor shall reply in writing within the period specified in the CAR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.19 Emergency Services.

N/A

1.19.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The government may provide 911 emergency support ambulance service and/or DoD medical facility, if available.

• If injuries incurred while an employee is performing work under this contract, The Contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Deliverables Schedule, paragraph 8, Deliverables B19).

• The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

• Reimbursement shall be paid to the U.S. Treasury.

1.19.2 Accident Reporting.

• The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence (See Deliverables Schedule, paragraph 8, Deliverables B19).

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

1.20 Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR) verbally.

• The Contractor shall notify the KO and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived (See Deliverables Schedule, paragraph 8, Deliverables B15).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.21 Safety.

The Contractor shall safeguard and maintain all government and contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety Program.

• All unsafe acts or conditions fostered by the Contractor or contractor personnel may be grounds for the KO to halt all contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification (See Deliverables Schedule, paragraph 8, Deliverables B20).

1.21.1 Safety Plan

The Contractor shall comply and implement with the Army Safety Plan for its employees.

1.21.2 Spill Plan

The Contractor shall immediately clean up hydraulic oil spills and other liquids leaking from his vehicles, within (2) hours. Disposal of hazardous waste shall be coordinated with the Environmental Division for manifest signature. Any size spills of fuel, solvents, oxidizers, acids, or highly flammable material that enters a storm drain or waterway (including ditches) and any spill over (2) gallons at any location must be reported to the Fire Department immediately 911, (910) 907- 4813 or (910) 309-9506. The Fire Department will notify DPW, who will determine whether it’s required to report the spill to NCDEQ. The Contractor shall immediately notify the KO/COR of all spills within (2) hours of spillage.

Additionally, the Contractor is required to submit all paperwork showing compliance disposing of the hazardous spillage. The Contractor is responsible for all costs associated with the clean-up of a hazardous spill.

• The Contractor shall submit a Spill Plan to the (KO) or designated Government representative/COR for approval within 30 calendar days of contract award (See Deliverables Schedule, paragraph 8, Deliverables B22).

• The Contractor shall verbally notify the KO and COR, followed by written notification as required in the Fort Liberty Spill Plan. if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

1.21.3 Environmental Compliance.

The Contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

1.21.4 Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the (KO) or designated government representative (i.e., COR) for approval five (5) business days after contract award (See Deliverables Schedule, paragraph 8, Deliverables B23).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to The Contractor, if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7 DEMAND MAINTENANCE ORDER. Order document identifying services for repairs submitted by customers.

2.1.8 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT

PROPERTY (GP). Property in the possession of or directly acquired by the government and subsequently made available to The Contractor.

2.1.9 KEY PERSONNEL. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS.

2.1.10 NON-FAIR WEAR AND TEAR (NFWT). Any item damaged through other than Fair Wear and Tear, (e.g., serving utensils thrown in composter, any metal item that can tear the lining of the composter, etc.).

2.1.11 PERFORMANCE REQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.12 PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.13 QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the government.

2.1.14 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The

Government’s organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirement.

2.1.16 SUBCONTRACTOR. One that enters a contract with a prime contractor.

The government does not have privity of contract with the subcontractor.

2.1.17 WORKDAY. The length of time during a day in which the Contractor provides services, in accordance with the contract.

2.1.18 WORK WEEK. Monday through Friday, unless otherwise specified.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMO Demand Maintenance Order DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer NCR Non-Conformance Report NFWT Non-Fair Wear and Tear OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

Government Furnished Property, Equipment and Services

3.0 Property.

The Government shall not furnish and or provide any office space for the Contractor under this contract.

PART 4

Contractor Furnished Materials and Equipment.

4.0 General.

The Contractor shall furnish all supplies, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1 Materials.

The Contractor shall furnish all materials and supplies required to perform work under this contract except that which is furnished by the government. The Contractor shall provide all supplies, tools, and clothing (including personal protective clothing and equipment for contractor employees when required by OSHA regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract.

4.2 Equipment.

The Contractor shall ensure all equipment shall meet applicable federal, state, local, DoD and Army laws, codes, regulations, and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

Equipment shall include all necessary and customary hand and mechanical appliances routinely used for Liquid food composter operations.

4.3 Unserviceable Contractor Equipment.

Contractor furnished equipment or items, inoperable or unserviceable for whatever reason including failure to meet federal, state, or local safety requirements, shall be removed from the installation within twenty-four (24) hours after failure.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks for General Liquid Food Compost Machines.

5.1 Basic Services.

The Contractor shall provide Liquid Food Composter Maintenance, Service, Repair and Surveillance as described listed below in common levels of services:

5.1.1. Description of Services.

The Contractor shall determine the best and most cost-effective method to repair and replenish LFC machines. The Contractor shall provide regular maintenance and/or preventative examinations and checks as outlined in LFC owner’s manual and include the following:

• Mechanical exam/check chain tension (once every 12 months or as necessary)

• Replenish power enzyme (every 6 months on average or as necessary)

• Replace power chips (every 3 to 5 years on average or as necessary)

• Clean LFCs drain as required to ensure functioning drainage.

• Inspect water lines for leakage.

• Perform tasks as outlines in TE#1, table A, Maintenance Schedule, LFC-200, Model IV.

• Provide, at minimum, 30 days’ notice of supplies (power enzyme, power chips) needed for regularly scheduled maintenance.

• Replace/replenish parts, enzymes, and power chips as needed. In the case of a NFWT, the parts, enzymes, and power chips will to be reimbursed by customer.

• Immediately report external factors that require maintenance outside the scope of this proposal to the COR.

• Replace and repair all parts which cause the LFCs to malfunction.

• Provide periodic (no less than once per month) on-site examination of LFC in operation.

• Provide a monthly report on the usage of the LFCs to include food processed and carbon diverted (See Deliverables Schedule, paragraph 8, Deliverables B24).

5.1.2 Demand Maintenance Orders (DMOs).

DMOs are service orders received for Fort Liberty and Aberdeen Training Facility that need to be serviced. The DMOs come in 3 categories: Priority 1 (Emergency), Priority 2 (Urgent) repaired within 7 business days and Priority 3 (Routine) repaired within 30 business days. The response times for each priority are different.

5.1.2.1 Priority 1 Orders.

Contractor shall dispatch within 30 minutes for Priority 1 orders and work shall be mitigated, solved, or resolved within 24 hours after receipt. If the Contractor cannot get in contact with the POC, they shall inform the COR.

5.2. Disposal.

N/A

5.3. Documentation and Reporting.

5.3.1 Overtime and compensatory time are not authorized under this contract.

All DMOs will be issued during normal hours of operation. If notification for any DMO is given to the Contractor such that the required response and/or completion times would fall after 4:30 pm Monday – Friday, or on a weekend or federal holiday, the Contractor shall respond and/or resume service at the beginning of the next business day.

5.3.2 Reserved.

5.3.3 The government reserves the right to issue The Contractor multiple DMOs. When multiple DMOs are issued, the Contractor shall report to the next work site based on priority and order received.

5.3.4 Upon completion of work, the Contractor shall inform the COR immediately by telephone that the DMO is completed, regardless of its priority, and obtain a signature from the point of contact or unit representative of the using activity on the DMO indicating the work has been completed and that the liquid food composter is operational. The COR will make the final determination regarding the acceptance or rejection of the work completed.

5.4 Non-Fair Wear and Tear (NFWT) Damages.

Malicious damages and identification meaning deterioration of, or damage to, the government property not due to age and/or reasonable use of the government property. This does include failure to use equipment within manufacture specified guidelines.

5.4.1 Identification of NFWT by The Contractor.

Request for repairs may be called in to the DPW DMO Reception Desk by unit/activities. If the Contractor inspection indicates that the damages are a result of NFWT, the COR will investigate. If the damages are determined to be NFWT, the COR will notify the unit point of contact (POC) of the NFWT determination for further action.

5.5 Daily Schedule of Repairs/Preventative Maintenance.

The Contractor shall furnish a daily schedule of repairs/preventive maintenance, to the COR, by email no later than 8:00 a.m. the day the work is scheduled to be performed. The Contractor shall also provide the COR a monthly report in Excel format with comments for each day’s repair, plus a log of routine and emergency DMOs for each liquid food composter. The monthly report shall be submitted via email by the 5th working day of the month illustrating the previous months performance. (See Deliverables Schedule, paragraph 8, Deliverables B08).

5.6 Building Access.

The Contractor shall report immediately to the COR if its personnel cannot gain access to buildings listed on the schedule for preventative maintenance. The scheduled preventative maintenance will then be rescheduled for a specific date and time in which access is granted and COR is notified. (See Deliverables Schedule, paragraph 8, Deliverables B09).

5.7 Performance Evaluation Meetings.

To minimize schedule risks and evaluate work performance, the PM may be required to meet monthly with government officials. Meeting time shall be used to identify work scheduled for performance during the following month, as well as work previously accomplished and its impact on the schedule. The COR, as applicable, will prepare and distribute minutes of each meeting.

5.8 Evaluating Equipment.

The Contractor shall evaluate the condition of all LFC machines on a quarterly basis and provide this information in a report to the KO/COR. The report shall include size, serial number, location, condition rating, number of times cleaned that quarter, number of times filled that quarter, the number of times repaired that quarter, total number of serviceable LFC machines, and number of collection containers in need of repair. (See Deliverables Schedule, paragraph 8, Deliverables B06).

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

ACC PAM 70-1 Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide

ANSI/ASQC-Z1.4 National American Standard

AR 11-27 Army Energy Program

AR 190-5 Motor Vehicles Traffic Supervision

AR 200-1 Environmental Protection and Enhancement

AR 200-3 Natural Resources; Land, Forest, and Wildlife Management

AR 200-4 Cultural Resources Management

AR 385-10 Army Safety Program

AR 385-40 Army Accident Investigation and Reporting

AR 420-1 Army Facilities Management

AR 420-90 Fire Emergency Services

AR 530-1 Operations Security (OPSEC)

29 CFR Part 1910 Occupational Safety and Health Standards

40 CFR Protection of the Environment

40 CFR Part 302 Protection of Environment, Designation, Reportable Quantities and Notification

49 CFR 571 Federal Motor Vehicle Safety Standards

Clean Air Act (CAA)

Clean Water Act (CWA) DA PAM 385-40 Army Accident Investigations and Reporting

EM-385-1-1 Safety and Health Requirements Manual

FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

HSPD 12 Homeland Security Presidential Directive 12 Policy for a Common Identification Standard for Federal Employees and Contractor

OMB M-05-24 Office of Management and Budget (OMB) Guidance Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors

UFC 1-200-01 DoD Building Code (General Building Requirements)

UFC 3-190-06 Protective Coatings and Paints 01-16-2004

UFC 3-240-10A Sanitary Landfill 01-16-2004

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.0 Attachment/Technical Exhibit List:

TE#1 USER

MANUAL.pdf

TE#2 LFC

Powerzyme Supplem

TE#3 LFC Scheduled maint.docx

TE#4 LFC Power chips.docx

TE #5 Historical Workload.docx

TE#6 Location

Building Location Model Serial Number O-9013 Aberdeen training facility 200 107113

X-3429 108th ADA (Ft. Liberty) 200 102508 O-1900 Range 19 (Ft. Liberty) 300 108080 O-1900 Range 19 (Ft. Liberty) 300 108081 B-1732 1st BCT (Ft. liberty) 200 107020 A-3556 3RD BCT (Ft. liberty) 200 107016 C-9453 2nd BCT (Ft. liberty) 200 107017 M-5530 ESC (Ft. liberty) 200 107013 D-3624 SWCS (Ft. liberty) 200 107018

PART 8

PRS and Deliverables

8.1 Performance Requirements Summary (PRS) Matrix.

Required Services

(Tasks) Performance Standard ACCEPTABLE

QUALITY

LEVEL

Incentive / Disincentive

A01 5.1.2.

Maintenance

The Contractor shall provide Liquid Food Composter

Maintenance, Service, Repairs and Surveillance:

The Contractor shall ensure all maintenance, repairs and services are performed IAW the user manual guidelines.

TE#1

Zero Deviation from performance standard

Non-conforming services will result in a Contract Discrepancy

Report (CDR) issued to Contractor and potential negative

CPARS report

A02 5.1.2

Chain Tension

Mechanical exam/check chain tension (once every 12 months or as necessary)

The Contractor shall ensure all maintenance, repairs and services are performed IAW the user manual guidelines TE#1 and shall be annotated on the maintenance log

TE#3

Zero Deviation from

Performance will be reflected on the annual Contractor

Performance Assessment Report System (CPARS) report

A03

Power enzymes

Replenish power enzyme (every 6 months on average or as necessary) ensure enzymes are not broken down and replenish IAW TE#1 the user manual guidelines in PARA 8.1.6 and shall be annotated on the maintenance log TE#3

Zero Deviation from

Performance Assessment Report System (CPARS) report

A04

Power Chips

Replace power chips (every 4 years on average or as necessary) ensure power chips are used IAW TE#1 the user manual guidelines.

PARA 7.1 and shall be annotated on the maintenance log TE#3

Zero Deviation from

Performance Assessment Report System (CPARS) report.

A05

Drains

Clean LFCs drains as required to ensure functioning drainage.

ensure LFC drains are clean and free of obstruction IAW TE#1 the user manual guidelines PARA 7.3 and shall be annotated on the maintenance log

TE#3

Zero Deviation from

Performance Assessment Report System (CPARS) report.

A06

Water Lines

Inspect water lines for leakage.

ensure no leakage when inspecting the water lines IAW TE#1 the user manual guidelines. And shall be annotated on the maintenance log TE#3

Zero Deviation from

System (CPARS) report.

A07 Reserved

A08

1.18.7.2 & 1.18.7.2.1

QCP Plan

QCP Plan will be submitted with (10) calendar days after Performance start, proposed changes in writing (5) days prior to

Acceptable rewrites are completed within (5) working days

Performance will be reflected on the annual Contractor

System (CPARS) report.

The Contractor shall develop and maintain a Quality Control

Plan approved by the KO.

effective date of change.

after receiving comments

8.2 Deliverables

PWS

Deliverable Frequency # of Copies Medium/Format Submit To

B01 1.13.1

Lost I.D. Cards Immediately verbally & in writing upon occurrence

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

COR/DOD

Military Police

Agency

B02 1.18.4

Fraud, Waste & Abuse

Immediately verbally & in writing upon occurrence

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

See AR 11-2

B03 1.10.2

Invoices and Receipts

Monthly 1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

PIEE

B04 1.10.1

ODC 5 days after material is finished

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

PIEE, COR

B05 1.3.1.5

Annual Report 30 Days after performance start date and annually thereafter

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

COR

B10

1.18.7.2 & 1.18.7.2.1

Quality Control Plan (QCP)

10 Calander days after Performance start date

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

COR

B11

1.18.7.2 & 1.18.7.2.1

QCP Changes 5 Days after KO/COR in writing Review &

Request

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

COR

B12

1.11 & 1.11.1

DES Form

118/AIE

Badge

10 Days of Performance Start

Date

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

COR

B13 1.11.3.1

Antiterrorism (AT) Leve I Training

Certificate

60 Days after the Performance Start

Date (30 Days from date of Performance

Start Date KTR Personnel must take AT Level 1; 30 Days after certificates of training are due).

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B06 5.3.11

Evaluating Containers.

Quarterly 1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B07 1.15

Phase In/Phase out Plan within ten (10) business days after contract award

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

COR

B08

5.3.8 & 1.7

Daily Schedule of Repairs

8:00AM (EST) the day after the work is scheduled

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

COR

B09 5.3.9

Non-Access to Buildings where

Preventive Maintenance of

LFCs is Scheduled

Immediately verbally & in writing upon occurrence

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

B14 1.11.3.2 iWatch Training Report

Report results of personnel trained NLT 45 calendar days after performance start date. Reports of any "new" employees trained NLT 15 calendar days of employee commencing performance of work under this contract.

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B15 1.21

OSHA Violations or Conflicts

Immediately verbally & in writing

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B16 1.18.5

Key Personnel roster within one week of the contract award

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B17 1.11.3.3

Operational Security

(OPSEC)

Awareness

Training

60 Days after the Performance Start

Date (30 Days from date of Performance

Start Date KTR Personnel must take AT Level 1; 30 Days after certificates of training are due).

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B18 1.11.3.4

Threat Awareness and Reporting

Program Training

(TARP)

60 Days after the Performance Start

Date (30 Days from date of Performance

Start Date KTR Personnel must take AT Level 1; 30 Days after certificates of training are due).

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B19

1.20.1 & 1.20.2

Accident Reporting verbal report to the KO/COR within two

(2) hours of each such occurrence followed up by an email documenting

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF each such occurrence

B20 1.22

Safety

Immediately verbally & in writing upon occurrence

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B21 1.22.1

Safety Plan five (5) business days prior to the effective date of change

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B22 1.22.2

Spill Plan within 30 calendar days of contract award

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B23 1.22.4

Safety Data Sheets (SDS) five (5) business days after contract award

1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

KO/COR

B24 5.1.1

Monthly LFC usage report

Monthly 1 Original Electronically in MS Word, Excel, and/or PowerPoint, PDF

1.13 Key Control.