25-GXM-0008 Non Comp to redact_Redacted.pdf

This document is a Memorandum to the File justifying the use of other than full and open competition for a simplified acquisition under the simplified acquisition threshold. Oneida Research Services of Whitesboro, NY will provide Preventative Maintenance (PM) for IVA Model 110s Internal Vapor Analyzer, HR-IVA Model 210s High Resolution Internal Vapor Analyzer, and HSHLD Model 310s High Sensitivity Helium Leak Detector Systems. The procurement is being conducted as a sole source action under the original contract N00164-21-C-GM75, with Oneida Research Services being the only source with access to all schematics and maintenance documentation required for proper service of the instrument.

The justification highlights that modifications or repairs by an unauthorized source could make future repairs and support from the Original Equipment Manufacturer (OEM) not possible, potentially resulting in a loss of the instrument's capability or requiring procurement of a new instrument. The Contracting Officer, Michelle Helton-Juralee, digitally signed the document on November 18, 2025, approving the sole source procurement based on the vendor's exclusive licensing agreements and proprietary rights to the specialized scientific equipment maintenance services.