25-84131512-ITB EDP Attachment D ATCs.pdf
PDF 113 KB Posted
- Attached to
- Electronic Data Processing Equipment Insurance State and local contract opportunity
- Solicitation number
- ITB-12233
- Issued by
- Leon County, Florida
About this file
This document is an Attachment D for Invitation to Bid (ITB) No. 25-84131512 issued by the Florida Department of Management Services, detailing additional terms and conditions for an Electronic Data Processing Equipment Insurance contract. The solicitation seeks a broker to secure a comprehensive insurance policy covering electronic data processing and scientific/medical equipment for multiple state agencies, universities, and legislative offices. The total insured value is $378,793,546.61, with the contract anticipated to start on June 5, 2025. The procurement timeline includes vendor questions due by April 17, 2025, and bids due by May 7, 2025, at 2:00 PM Eastern Time, followed by a public bid opening at 2:15 PM.
The document specifies that the contract will be for a one-year term with potential renewal options. The historical five-year average annual premium is $203,132, with current policy rates of $0.04 per $100 of value for owned equipment and $0.360343 per $100 for leased equipment. The department intends to make a single award but reserves the right to make no award if deemed in the state's best interest. Eligible users are limited to non-Agency state entities with a Department of Financial Services State Risk Management Trust Fund Certificate. Bidders must possess a valid certificate of authority to transact insurance, have 10 years of experience in insurance placement, and maintain current insurance licenses. The current policy is administered through Federal Insurance Company, with claims managed by ONE80 Intermediaries Inc., and historical records show 98 claims over a 10-year period totaling $267,685.
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Text version
Insurance ASSC 82824
Solicitation No. 25-84131512-ITB Electronic Data Processing Equipment Insurance
Attachment D
ADDITIONAL TERMS AND CONDITIONS TO THE ENTERPRISE CONTRACT
In accordance with Rule 60A-1.002(7), F.A.C., the Form PUR 1000 is modified to include these additional terms and conditions to the enterprise contract.
A. The following Sections of Form PUR 1000, General Contract Conditions, incorporated by reference into Attachment D, Enterprise Standard Terms and Conditions, are hereby removed in their entirety.
Section 5.e. Transportation and Delivery Section 5.f. Packaging Section 5.g. Installation Section 5.h. Risk of Loss Section 5.i. Literature Section 5.j. Product version Section 5.k Real Property Section 5.l. Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE).
Section 5.m. Products Available from the Blind or Other Handicapped (RESPECT) Section 6.a. Inspection at Contractor’s Site Section 7.d. Transaction Fee Section 12 Cooperative Purchasing
B. The following Sections of ITB Attachment D, Enterprise Standard Terms and Conditions, are hereby removed in their entirety:
Section 1 Definition of “Enterprise Alternate Contract Source” Section 5.1 Purchases Section 5.2 Purchase submission Section 6.2 Best Pricing Offer Section 6.3 Price Decreases.
Section 6.4 Purchase Prerequisites Section 6.5 Transaction Fees Section 6.6 Exclusivity Section 8 Contract Management Section 11.3 Cooperative Purchasing Section 14.2 Contract Reporting Section 14.5.1 Inspection at Contractor’s Site Section 17.2 Reporting Certified Business Enterprises
C. Enterprise Standard Terms and Conditions revisions: the corresponding subsections of the Enterprise Standard Terms and Conditions referenced below are replaced in their entirety with the following:
Insurance ASSC 82824
SECTION 1. Definitions
“Customer” – means the agency, as defined in section 287.012, F.S., or eligible user, as defined in Rule 60A-1.001, Florida Administrative Code (“F.A.C.”), included on the insurance policy issued pursuant to the Contract between the Department and the
Contractor. For this insurance Contract, Customers other than the Department may not amend or modify the Contract or insurance policy terms.
“State Term Contract” means a term contract that is competitively procured by the department pursuant to section 287.057, F.S. and that is used by agencies and eligible users pursuant to section 287.056, F.S. For the purpose of insurance contracts, agencies are as defined in section 287.012(1), F.S. and eligible users are as defined in Rule 60A-
1.001(4)(h).
SECTION 4. CONTRACT TERM, SUSPENSION, AND TERMINATION.
4.1 Term. The initial term will begin on the date set forth in the Contract.
Upon written agreement, the Department and the Contractor may renew the Term
Contract in whole or in part only as set forth in the Term Contract documents, and in accordance with section 287.057(13), F.S.
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