25-84131512-ITB EDP Attachment C Price Sheet.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- Electronic Data Processing Equipment Insurance State and local contract opportunity
- Solicitation number
- ITB-12233
- Issued by
- Leon County, Florida
About this file
This is an Invitation to Bid (ITB) No. 25-84131512 issued by the Florida Department of Management Services for Electronic Data Processing Equipment Insurance, targeting non-Agency state entities with a Department of Financial Services State Risk Management Trust Fund Certificate. The multi-year contract seeks a broker to secure an insurance policy covering electronic data processing and scientific/medical equipment for various state agencies, universities, and legislative offices, with a total insured value of $378,793,546.61 and an anticipated contract start date of June 5, 2025. The procurement timeline includes vendor questions due by April 17, 2025, and bids due by May 7, 2025, at 2:00 PM Eastern Time, with a public bid opening at 2:15 PM. The contract will be for a one-year term with potential options for additional policy periods if pricing was originally provided.
The price sheet requires brokers to submit rates per $100 of total insured value across five equipment categories, including owned and leased electronic data processing, medical, and scientific equipment. Historical data shows an average annual premium of $203,132, with current policy rates of $0.04 per $100 for owned equipment and $0.360343 per $100 for leased equipment. Bidders must meet mandatory requirements, including possessing a valid insurance transaction certificate, having 10 years of insurance placement experience, and maintaining current licenses. The current policy is administered through Federal Insurance Company, with claims managed by ONE80 Intermediaries Inc., and historical loss reports indicate 98 claims over a 10-year period totaling $267,685. The Department reserves the right to make no award if determined to be in the state's best interest.
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Text version
Price Sheet Instructions
| ITB No. 25-84131512-ITB |
| Electronic Data Processing Equipment Insurance |
| Attachment C |
| Price Sheet Instructions |
| 1. | Brokers will download the Microsoft® Excel file Attachment C, Price Sheet. Review and follow these instructions and the general information as provided in the Price Sheet. | ||
| 2. | Brokers are required to supply accurate and complete information. Pricing must be based upon the coverage outlined in the ITB and current market rates. | ||
| 3. | The Price Sheet is locked and will move automatically to the areas highlighted in yellow where information is requested. | ||
| 4. | Brokers will provide a rate per $100 of total insured value (TIV) for each of the lines below: | ||
| a. | Owned Electronic Data Processing Equipment (including CAMLS) | ||
| b. | Leased/Rented/Borrowed Electronic Data Processing Equipment (including CAMLS) | ||
| c. | Owned Medical & Scientific Equipment (including NSTC, Byrd and CAMLS) | ||
| d. | Leased/Rented/Borrowed Medical and Scientific Equipment | ||
| e. | UF Scripps Owned Scientific Equipment | ||
| 5. | The Premium Subtotal is the auto-calculated total of all Premiums for the coverage requirements identified on the Price Sheet for a Policy Period. | ||
| 6. | If there are any assessments or fees associated with the proposed Insurance Policy, they must be identified as follows: | ||
| a. | If any statutorily required and authorized assessments are to be included, identify the name of that assessment, and its applicable percentage of the premium subtotal | ||
| associated with the applicable Policy Period. The Price Sheet will auto-calculate the associated cost for the assessment for that Policy Period. | |||
| b. | Any other fee shall be identified by name; and Broker will input the total annual cost of that fee for the Policy Period quoted. | ||
| c. | For an inspection fee, if applicable, a Broker must input the associated total annual cost for the Policy Period quoted. | ||
| d. | In accordance with subsection 626.932(4), Florida Statutes, surplus lines tax fees shall not be assessed. | ||
| 7. | Brokers should not include Terrorism Risk Insurance (TRIA) premium pricing, as this coverage is not required on this policy. | ||
| 8. | The Total Premium (TP) is the auto-calculated total of the Premium Subtotal for a Policy Period, plus any amounts for assessments and/or fees bid for that Policy Period. | ||
| 9. | The price sheet automatically calculates the Discounted Premium (DP) and Calculated Premium (CP) are automatically calculated on the Price Sheet based on information input | ||
| by a Bidder. The DP and CP are for scoring of the Bidder’s Price Sheet only and will not become part of any resulting awarded Contract. | |||
| 10. | The DP for a Policy Period is calculated using the following formulas: | ||
| DP for Policy Period 1 (PP1) = PP1 is not discounted. | |||
| DP for Policy Period 2 (PP2) = PP2/(1+R)^P1 | |||
| DP for Policy Period 3 (PP3) = PP3/(1+R)^P2 | |||
| DP for Policy Period 4 (PP4) = PP4/(1+R)^P3 | |||
| Where: | |||
| R = The most recent ten-year inflation rate from the most recent Survey of Professional Forecasters. Percentages are expressed as decimals for calculation purposes | |||
| https://www.philadelphiafed.org/research-and-data/real-time-center/survey-of-professional-forecasters/historical-data/inflation-forecasts | |||
| 2025 Q1 2.3 | |||
| To calculate the CP for a Bid for Policy Period 1 only, the CP is equal to the DP. | |||
| To calculate the CP for a Bid for multiple Policy Periods, the CP is the AVERAGE of the DP’s for Policy Periods 1, 2, 3 and 4, as submitted by the Bidder. | |||
| 11. | The selected Broker will not be allowed to impose any fee not listed in the Price Sheet for a Policy Period, unless required by statute. | ||
| 12. | Other than providing the requested quotation information within the Price Sheet, the responding Broker may not alter the information, specifications, or contents of the Price Sheet, | ||
| as created by the Department. Any such alteration of the Price Sheet specifications or contents may result in the Brokers's quotation not being considered. Brokers are reminded that | |||
| only one Price Sheet should be submitted with the quotation. | |||
| 13. | Upload this completed Microsoft Excel file within the Sourcing application. Do not convert the Price Sheet to a PDF or any other format. | ||
| 14. | If there is a conflict between this Instructions Tab and the Price Sheet Tab, then the Instructions Tab will control. |
https://www.philadelphiafed.org/research-and-data/real-time-center/survey-of-professional-forecasters/historical-data/inflation-forecasts Price Sheet
| ITB No. 25-84131512-ITB |
| Electronic Data Processing Equipment Insurance |
| Attachment C |
| Price Sheet |
Broker Name:
| Period (P) → | 1 | 2 | 3 | |||||||
| The most recent ten-year inflation rate from the Survey of Professional Forecasters (R) → | 2.30% | 2.30% | 2.30% | |||||||
| # | Equipment Type | Values requested for 6/5 policy onset | Policy Period (PP) 1 6/5/25-6/5/26 | Policy Period (PP) 2 6/5/26-6/6/27 | Policy Period (PP) 3 6/5/27-6/5/28 | Policy Period (PP) 4 6/5/28-6/5/29 | ||||
| Rate per $100 of Insured Value | Annual Premium | Rate per $100 of Insured Value | Annual Premium | Rate per $100 of Insured Value | Annual Premium | Rate per $100 of Insured Value | Annual Premium | |||
| 1 | Owned Electronic Data Processing Equipment (including CAMLS) | $ 257,341,632.90 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 2 | Owned Medical & Scientific Equipment (including NSTC, Byrd and CAMLS) | $ 38,331,273.60 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 3 | Owned UF Scripps Scientific Equipment | $ 82,876,180.32 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 4 | Leased/Rented/Borrowed Electronic Data Processing Equipment | $ 5,805,062.38 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 5 | Leased/Rented/Borrowed Medical and Scientific Equipment | $ 4,861,499.36 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Premium Sub-Total → $ - 0 $ - 0 $ - 0 $ - 0
| ASSESSMENTS OR FEES | |||||||||||
| (as applicable) | Assessment (insert name of Assessment & Statute) | 0% | $ - 0 | 0% | $ - 0 | 0% | $ - 0 | 0% | $ - 0 | ||
| Assessment (insert name of Assessment & Statute) | 0% | $ - 0 | 0% | $ - 0 | 0% | $ - 0 | 0% | $ - 0 | |||
| Assessment (insert name of Assessment & Statute) | 0% | $ - 0 | 0% | $ - 0 | 0% | $ - 0 | 0% | $ - 0 | |||
| Policy Fee (if applicable) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| Inspection Fee (if applicable) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||||||
| Fee (insert name of Fee) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||||||
| Fee (insert name of Fee) | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Total Premium (TP) → $ - 0 $ - 0 $ - 0 $ - 0
Discounted Premium (DP) → $ - 0 NO BID NO BID NO BID
Calculated Premium (CP) → $ - 0
File details come from the government source that posted it. Updated .