25-8413_Solicitation_.pdf

Procurement Services Division

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO NEGOTIATE (ITN)

FOR

BAREFOOT BEACH CONCESSION SERVICES

SOLICITATION NO.: 25-8413

OLIVIA PUGA, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-4286

Olivia.Puga@colliercountyfl.gov (Email)

Any alterations to this document made by the Vendor may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County

Government.

SOLICITATION PUBLIC NOTICE

INVITATION TO NEGOTIATE (ITN)

NUMBER:

25-8413

PROJECT TITLE: BAREFOOT BEACH CONCESSION SERVICES

PRE-PROPOSAL CONFERENCE: July 21, 2025 (EST)

LOCATION: BAREFOOT BEACH PARK CONCESSION

505 BONITA BEACH RD, BONITA SPRINGS, FL 34134

ITN OPENING DAY/DATE/TIME: August 6, 2025 at 3:00pm (EST)

PLACE OF ITN OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Collier County Parks and Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Negotiate (hereinafter, “ITN”) with the intent of obtaining proposals from interested and qualified Vendor(s)in accordance with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

Historically, County Departments/Divisions have received approximately $26,000 in annual revenue; however, this may not be indicative of future buying patterns.

BACKGROUND

The Collier County Parks and Recreation Department (CCPRD) is seeking a Vendor to provide concessionaire services at Barefoot Beach located at 505 Bonita Beach Blvd, Bonita Springs, FL 34134.

The beach facility includes approximately 8,200 feet of beach area along with site amenities such as 402 parking spaces, a boardwalk café, foot showers, a handicapped boardwalk, and restroom facilities. The beach is open from 8:00 a.m. to sunset, 365 days per year.

Based on historical data for the last operational year, the annual attendance for Barefoot Beach exceeded 261,000 visitors.

-Reference only-

TERM OF CONTRACT

The contract term, if an award(s) is/are made, is intended to be for three (3) years with two (2) one (1) year renewal options.

Prices shall remain firm for the initial term of the contract. After the initial term, the annual flat fee commission to the County shall increase by five percent (5%) each renewal year.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

https://procurement.opengov.com/portal/collier-county-fl

DETAILED SCOPE OF WORK

The Vendor is to provide management of concessionaire services, including operating and maintaining food and beverage services, rental of umbrellas, paddleboards, cabanas, beach chairs, sales of beach-related sundries, caps, shirts, and any other like services that the Vendor wishes to propose.

1. Vendor Responsibilities:

The Vendor will be responsible for the following:

a. Providing a diverse menu of high-quality food and beverages for park visitors, with suitable options for a wide range of dietary needs and preferences.

b. Operating and maintaining food service areas within the park, seven (7) days per week during operating hours at a minimum from 10:00 am to 4:00 pm. Operating a beach rental concession within the park, seven (7) days per week during operating hours of 9:00 am to 5:00 pm.

c. Ensuring compliance with all Local, State, and Federal health and safety regulations, including food handling and sanitation requirements, by all employees.

d. Offering efficient and customer-friendly services to enhance the visitor experience.

e. Managing inventory, staffing, and equipment necessary to operate food service areas.

f. Maintenance, as applicable, of all required current licenses, permits, and/or certifications necessary to conduct business throughout the contract term. All licenses, permits, and certifications must be active at the time of proposal submittal.

g. Sale of retail food and beverages as approved by the Director of the Parks and Recreation Division or designee.

h. Ensure that the foods and beverages offered are fresh and up to date, as outlined in 21 CFR § 101.95 (Code of Federal

Regulations).

i. Shall use point-of-sale (“POS”) electronic cash machines or other electronic accounting control equipment for the proper control of all payments. All sales transactions must be accompanied by a receipt and provided to the customer.

j. Vendor will be responsible for merchant fees incurred on Vendor’s system.

k. Daily cash management and deposit of monies.

l. Credit/debit card processing capabilities.

m. Maintenance of safe and clean areas for the production and sales of foods and beverages to retail customers, and housekeeping of areas surrounding the sales operation.

2. Products and Services.

a. The Director of the Parks and Recreation Division or designee must approve the quality and type of food products sold, prices charged for items, and any other factor affecting the public interest before the concessions begin operations. The list must be provided to the division in writing (via email) and approved in writing by the Parks and Recreation Division Director or designee. Any changes made by the Vendor to the list of food and beverage for sale must first be approved in writing via email by the Director of Parks and Recreation Division or designee, with a minimum of 14 days’ notice by the Vendor.

b. The Vendor may request in writing to sell additional products or provide additional related services at any point during the resultant contract.

c. Parks and Recreation Director or designee reserves the right to accept or reject those additional products or services at its sole discretion. Prior written approval of those additional products or services must be granted to the Vendor by the Parks and Recreation Division Director or designee.

d. Straws are prohibited.

e. The sale of items in glass containers is not permitted. The County has a recycling program in place, and the Vendor will comply with that program with respect to the disposal of containers.

f. The use of vending machines of any type is not allowed as part of the resultant contract.

g. Beer and wine sales are permitted only at the food concession building with appropriate licenses and permits.

h. Concessionaires are prohibited from renting sailboats or any type of motorized vessel.

2. Concession Operations Area.

The Parks and Recreation Director or designee shall provide the Vendor and their employees the use of Concession Operations Area (“COA”) facilities at Barefoot Beach to provide food/beverage, production, sales operations, and related services.

The food concession area is approximately 13’ x 9.5’ and equipped with air conditioning and a rollup door. The food concession includes a covered seating area and an additional 9’ x 9.5’ storage area. There is a small chickee hut on the beach at the end of boardwalk number 1 that is available for the operation of the beach rental concession.

All structures and improvements shall become the property of Collier County at the end of the resultant contract. Any improvements made for the benefit of the Vendor shall be paid for by the Vendor only after approval from the Director of the Parks and Recreation Division or designee.

3. General Use.

a. The Vendor shall not conduct any other business on County property without prior and specific written authority of the Board of County Commissioners.

b. The Parks and Recreation Director or designee reserves the right to bring food trucks to service beach patrons at Barefoot

Beach, at Director or designee’s discretion and with a minimum notice of 5 calendar days to the Vendor.

4. Hours of Operation.

During the term of the resultant contract, the beach rental concession operation shall, at a minimum, be open and adequately staffed seven (7) days per week from 9:00 a.m. through 5:00 p.m. The Café/Food Concession should be in operation at a minimum from 10:00 a.m. through 4:00 p.m. seven (7) days per week. All scheduled hours of operation must be approved by the, Director of Parks and Recreation Division or designee. All hours of operation shall be conspicuously posted and easily read by park visitors.

5. Pricing and Sales Operations.

a. The Vendor agrees that prices and fees charged for the concession merchandise and services will be competitive with the local market. All prices must be displayed and visible to the Vendor’s customer. All such prices and fees must be approved in writing by the Director of Parks and Recreation or designee. The Vendor shall sell only those items once approved in writing by Parks and Recreation Director or designee. Minimum 30-day notice to increase prices. Upon approval, the price increase may go into effect

b. The Vendor may request in writing to sell additional products or provide additional related services at any point during the resultant agreement. The Parks and Recreation Director or designee reserves the right to accept or reject those additional products or services at its sole discretion. Prior written approval of those additional products or services must be granted to the Vendor by the Director of the Parks and Recreation Division or designee. Minimum 30-day notice to sell additional products or services. Upon approval, the additional products or services may go into effect.

c. The Vendor may sell any items permitted under Florida state law and with the proper licensing/tax permits for such sales and with a minimum 30-day notice and upon written approval by the Director of the Parks and Recreation Division or designee.

6. Employees; Managers.

a. The Vendor shall employ people to work the facility who are neat, clean, well-groomed, and courteous. Subject to the State and Federal labor laws as well as the American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their employment duties.

b. The Parks and Recreation Director or designee may require the Vendor to dismiss an employee it deems careless, incompetent, insubordinate, or otherwise objectionable, whose continued employment on County property is not in the best interest of the County. The Director of Parks and Recreation Division or designee will make the determination and notify the vendor in writing. Upon notification, the vendor must dismiss the employee within five (5) business days.

c. All Vendor employees shall wear shirts with the Vendor’s logo or other identifying markings. The Vendor shall have an experienced manager overseeing the concession operations at all times when open for business. When the Vendor’s Manager is absent, the operation shall be directed by an Assistant Manager, experienced and trained in Food and Beverage Concession operations and at least twenty-one (21) years of age. All managers will be Food Safe Compliant with all State of Florida and Collier County “Serve Safe” requirements and licenses as mentioned in section 14. There shall be a contact person available after-hours, (before 9:00am and after 5pm, 7 days a week) by telephone, and the contact phone number shall be provided to the Director of Parks and Recreation Division or designee.

7. No Improper Use.

a. The Vendor will not use, nor suffer or permit any person to use in any manner whatsoever, the COA for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county, or municipal ordinance, rule, order, or regulation, or any governmental rule or regulation now in effect or hereafter enacted or adopted.

b. The Vendor shall maintain sanitary, neat, and safe, COA, and orderly operations at all times, to ensure maximum value to guests. Under the agreement, the Vendor acknowledges it is assuming responsibility for managing the COA in its current

“as is” condition and in good order. There shall be no living quarters, nor shall anyone be permitted to live on the premises.

c. Vendor shall not remove from the COA any personal property brought thereon or any replacements thereto by the Vendor for the purpose of this Agreement, except such items as may be removed with the express written permission of the Director of Parks and Recreation Division or designee.

8. Commission to County.

The County shall make available the use of the COA at Barefoot Beach Park as a flat annual commission to the County as further negotiated by the County and the awarded Vendor. Annual commission payment shall be paid monthly, in twelve equal installments, to the County by the fifteenth (15th) day of each month for the preceding month. A separate utility fee in the amount of one hundred dollars ($100.00) shall be paid by the Vendor and accompanied by an annual flat fee monthly commission payment.

9. Default in Payment.

If the payments are not received within thirty (30) days after the normal monthly due date, the County may take possession of the Vendor’s assets on County property and may terminate the resultant contract.

10. Not a Lease.

No part, parcel, building, structure, equipment, or space is leased to the Vendor. The Vendor is not a lessee. The Vendor’s right to operate the concession shall continue only so long as the concession operation complies with the undertakings, provisions, agreements, stipulations, and conditions of the resultant contract.

11. Maintenance, Supplies, and Equipment.

a. The Vendor shall be responsible for the proper care and daily maintenance of the concession facility within the COA, to include but not be limited to cleaning/stocking restrooms (soap and toilet paper), cleaning and maintaining the walkways/benches, and railings as needed. The Vendor will be responsible for the repair, maintenance, and replacement of existing furniture, equipment, and fixtures. Any equipment necessary for the sale of concessions, other than the existing equipment, must be furnished and maintained by the Vendor and shall remain the property of the Vendor.

b. Should the Vendor determine that the equipment is in non-working order, and its value is above one thousand dollars

($1,000); and the County determines the equipment is non-functioning, the County shall determine if they will purchase a new (and similar piece of equipment) at the County’s expense. Any replacements of equipment should be coordinated through the Director of Parks and Recreation Division or designee once the County has assessed the equipment and identified available funding. Replacement equipment with a value of less than one thousand dollars ($1,000) shall be the responsibility of the Vendor. Should the County determine that the cause of the damage was a direct result of the negligence by the Vendor, the County may invoice the Vendor for the replacement cost, or a portion of the replacement cost.

c. The Vendor must provide and maintain, at their own expense, all equipment required to operate the concession.

d. The Vendor shall have the right to use County equipment, furnishings, and fixtures that may be presently used in conjunction with the operations. Any equipment that is lost, stolen, or damaged shall be replaced or repaired at the expense of the Vendor; ordinary wear and tear is expected.

e. Upon the expiration of the resultant contractor, the Vendor shall quietly and peacefully redeliver said inventory to the County. If any non-motorized vessels are rented, a chase boat must always be present and operationally ready to use.

Equipment (i.e., chairs, umbrellas, paddleboards) stored on the beach must be removed from the beach, consolidated, and secured along the edge of the dune line before 9:30 p.m. daily.

f. During sea turtle nesting season (May 1 - October 31), equipment must not be moved onto the beach before the completion of daily sea turtle monitoring by Collier County staff.

12. Incident Reporting Requirements.

In the event of a safety or security accident or incident to employees, visitors, and/or property resulting direct operations of the concession, the Vendor must communicate to the County, within thirty (30) minutes, followed by a written incident report (forms will be provided to the awarded Vendor).

13. Trash, Rubbish, and Garbage.

The County will provide all garbage, trash, and rubbish receptacles within the confines of the COA, including a dumpster and enclosure. The Vendor shall be responsible for the pickup and removal of all rubbish, trash, and garbage, including the removal of trash from the concession area to the dumpster. The Vendor agrees to perform daily removal of litter in the immediate exterior area within fifty (50) feet of the concession. The County shall be responsible for the timely removal of all trash from the dumpster. The Vendor shall always have a neat and orderly operation and shall be solely responsible for necessary housekeeping on and around the

COA.

14. Licenses, Permits, and Certifications.

The Vendor at the time of submittal shall possess and continue to maintain, as applicable, current licenses, permits, and/or certifications to conduct business throughout the resultant contract.

• Food Manager Certification

• State of Florida Department of Business and Professional Regulation Food Service License, Florida Department of

Agriculture & Consumer Services, and/or Department of Health

• Safe Serve certified (certification form needs to be provided for all employees)

• Florida State Food Service License (per business)

• Beer and Wine License, as applicable.

15. Safety and Security.

The County will not assume any responsibility for COA security or alarms other than the security cameras in common areas and routine law enforcement patrols by Collier County Park Ranger patrols. Smoke, fire, or fume activation within the Vendor’s work area, and the reporting of those activations to the County, is the responsibility of the awarded Vendor. The Vendor will cooperate with all jurisdictional law enforcement agencies and personnel.

16. Inspection.

The COA and premises may be inspected at any time by an authorized representative of the County or by any other agency having responsibility for the inspection of such operations. The vendor shall promptly correct any deficiencies identified by inspectors from the County, State, Federal agencies, or any other authorized entity.

17. No Dangerous Materials.

The Vendor shall not use or permit in the COA the storage of illuminating oils, oil lamps, turpentine, benzine, naphtha, or other similar substances, or explosives of any kind, or any substance or articles prohibited in the standard policies of fire insurance companies doing business in the State of Florida.

18. Storm Warning.

Upon declaration of a hurricane projecting an imminent strike, or the implementation of evacuation procedures from the County, the Vendor shall meet with the County for the formulation of plans for the removal of all perishable goods and to ensure the concession site has been properly secured for hurricane approach. Contingency plans shall be coordinated with the Vendor by the County.

INVITATION TO NEGOTIATE (ITN) PROCESS

1.1 The Vendors will submit a proposal, which will be scored based on the criteria in Grading Criteria for Development of Shortlist, which will be the basis for short-listing the Vendors.

The Vendors will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the County. The County will then grade and rank at least the top three short-listed Vendors and enter into negotiations with the top-ranked vendor or multiple vendors to establish a cost for the services needed. The County reserves the right to issue an invitation for oral presentations to obtain additional information after grading and before the final ranking. With successful negotiations, a contract will be developed with the selected Vendor, based on the negotiated price and/or scope of services and submitted for approval by the Board of County Commissioners.

1.2 The County will use a Selection Committee in the ITN selection process.

1.3 The intent of the scoring of the proposal is for Vendors to indicate their interest, relevant experience, financial capability, staffing, and organizational structure.

1.4 The intent of the oral presentations, if deemed necessary, is to provide the Vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank.

1.5 Based upon a review of the proposals, the County will rank the Vendors based on the discussion and clarifying questions on their approach and related criteria and then negotiate with one or more vendors as authorized in Section 11, Paragraph 7 of County Procurement Ordinance Number 2017-08, as amended.

1.6 The County reserves the right to negotiate any element of the proposals in the best interest of the County.

GRADING CRITERIA FOR RANKING PROPOSALS:

1.7 For the development of a shortlist, this evaluation criterion will be utilized by the County’s Selection Committee to score each proposal. Vendors are encouraged to keep their submittals concise and to include a minimum of marketing materials.

Proposals must address the following criteria:

Evaluation Criteria Maximum Points

1. Experience and Qualification 30 Points

2. Certified Woman and/or Minority Business Enterprise 5 Points

3. Operational Plan and Cost 35 Points

4. Licenses and Certification Requirements 20 Points

5. Local Vendor Preference 10 Points

TOTAL POSSIBLE POINTS 100 Points

Tie Breaker: In the event of a tie at final ranking, the award shall be made to the vendor with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the vendor in the twenty-four (24) months prior to the ITN submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie-breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director or designee, before at least three (3) witnesses.

Each criterion and methodology for scoring is further described below.

EVALUATION CRITERIA NO. 1: EXPERIENCE AND QUALIFICATIONS (30 Total Points Available)

For this criteria, the Vendor must include the following:

a. Provide a cover letter, signed by an authorized officer of the Vendor, indicating the underlying philosophy of the

Vendor in providing the services stated herein. Include the name(s), telephone number(s), and email(s) of the authorized contact person(s) concerning the proposal. Submission of a signed Proposal is the Vendor's certification that the Vendor will accept any awards as a result of this ITN.

b. Company profile, including experience in providing food services at similar facilities (e.g., water parks, recreational centers, or public venues).

c. Demonstrated success in food service operations and customer satisfaction.

d. Any additional materials demonstrating the Vendor’s ability to meet the needs of our park visitors.

e. References from previous clients or projects of similar scope.

The County requests that the vendor submit no fewer than three (3) and no more than ten (10) completed reference forms from clients (during the last 5 years) whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope, and complexity of this project using the form provided in Form 5. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provide the information to assess the experience of the Vendor on relevant project work.

EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE

(5 Total Points Available)

Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Woman and/or Minority Business Enterprise.

EVALUATION CRITERIA NO. 3: OPERATIONAL PLAN AND COST (35 Total Points Available)

For this criteria, the Vendor must include the following:

1. Operational Plan o Detailed plan for daily operations, including staffing levels, food preparation and service process, inventory management, and any additional services and products that are being proposed, such as, rental of umbrellas, paddleboards, cabanas, beach chairs, sales of beach-related sundries, caps, shirts, and any other like services.

o Detailed plan for staffing, equipment, and operations.

o Compliance with Local, State, and Federal health, safety, and sanitation standards.

o Ability to meet operational demands during peak seasons and high visitor volumes.

2. Menu Variety and Quality o Variety of food and beverage options, including options for different dietary needs (e.g., vegetarian, gluten-free, etc.).

o Quality and appeal of the proposed menu items for customers.

o Pricing structure and value for customers.

3. Customer Service o Vendor’s approach to customer service and ensuring a positive experience for park visitors.

o Handling of customer complaints or special requests.

4. Overall Cost o Overall cost-effectiveness of the proposal.

o Value offered relative to the pricing, including the ability to deliver quality food at competitive prices.

5. Flat Annual Commission Collier County shall make available the use of the COA at Barefoot Beach Park in accordance with this ITN for a flat annual commission amount paid monthly to the County as twelve (12) equal installments.

The Vendor shall list below the proposed annual commission for evaluation purposes. Failure to provide may result in deeming the Vendor non-responsive.

Flat Annual Commission to the County

EVALUATION CRITERIA NO. 4: LICENSES AND CERTIFICATIONS REQUIREMENTS (20 Total Points Available)

For this criteria, the Vendor must include in the proposal the following licenses/certifications:

• Food Manager Certification

• State of Florida Department of Business and Professional Regulation Food Service License, Florida Department of

Agriculture & Consumer Services, and/or Department of Health

• Safe Serve certified (certification form needs to be provided for all employees)

• Florida State Food Service License (per business)

• Beer and Wine licenses, as applicable

EVALUATION CRITERIA NO. 5: LOCAL VENDOR PREFERENCE (10 Total Points Available)

Local business is defined as the vendor having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List) ***