25-8355_-_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION FOR QUALIFICATION (IFQ)

FOR

Flammable Combustible Liquid Storage Tank Systems Services

SOLICITATION NO.: 25-8355

STEPHANIE BOWDEN, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8929

Stephanie.Bowden@colliercountyfl.gov

Any alterations to this document made by the Vendor may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County

Government.

SOLICITATION PUBLIC NOTICE

INVITATION FOR QUALIFICATION

(IFQ) NUMBER:

25-8355

PROJECT TITLE: Flammable Combustible Liquid Storage Tank Systems Services

IFQ OPENING /DATE/TIME:

PLACE OF IFQ OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/

INTRODUCTION

As requested by the Solid & Hazardous Waste Management Division (Hereinafter the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation for Qualification (hereinafter, “IFQ”) with the intent of obtaining proposals from interested and qualified Vendors (also referred to as Contractors, Bidders and Proposers) in accordance with the terms, conditions, and specifications stated or attached. At a minimum, the Vendor must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County Departments and Divisions once awarded, according to the Board of County Commissioners' Procurement Ordinance.

County Divisions anticipate spending approximately $500,000 annually; however, this may not be indicative of future projects and events. Federal Emergency Management Agency (FEMA) funding may be used, in part, to support this procurement.

BACKGROUND

Flammable/combustible storage tanks are used as standby emergency power generating systems, for new or used oil storage, and for vehicular or boat fueling. There are currently 320 flammable/combustible tanks throughout the County. The County may add or remove tanks at any time. Fuel type and tank capacities vary between sites and are further detailed in Attachment A - Collier County Flammable and Combustible Tanks.

TERM OF CONTRACT

The contract term, if an award(s) is/are made, is intended to be for three (3) years with two (2) one (1) year renewals.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at her discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall be transferred to the COUNTY at the time and place of delivery, provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remains with the Vendor.

DETAILED SCOPE OF WORK

1. SCOPE AND WORK CATEGORIES

The Division is seeking the services of two (2) or more Vendors per the defined work categories for Flammable Combustible Liquid Storage Tank Systems Services.

Vendors may submit their proposal to provide services for one or more work categories listed below. The Vendor’s proposal must indicate which specific category or categories are intended with their submittal.

Category 1: Routine Testing, Inspection, and Diagnostic Services Services are for diagnostic and routine compliance and testing should be submitted on PEI/RP-1200 forms where applicable:

• Release Detection Devices

• Line Leak Detector testing

August 22, 2025, at 3.00 PM EST https://procurement.opengov.com/

• Tank Tightness Testing (Primary Compartment)

• Piping Tightness Testing (Primary Compartment)

• Interstitial testing of the tank, piping, sump, and spill bucket

• Hydrostatic Testing of Containment Sumps, Dispenser Sumps, and Submersible Turbine Pump Sumps

• Calibration of Dispensers for Fuel

• Point of Sale (POS) system

• Overfill Prevention Valve (OPV) for Underground Storage Tanks (UST) and aboveground Storage Tanks (AST) with and without remote fill

• High-Level Alarm Testing

• Mechanical Level Gauge Testing

• Electronic Level Gauge Testing

• Release Detection System Checks

Category 2: Maintenance, Upgrade, and Repair Services The services do not include breaking ground on the storage tank system for repair, maintenance, or upgrading ancillary equipment:

• Tank pressure washing

• POS system: circuit boards, electronic modules, software, or hardware

• Tank painting (including corrosion removal and surface prepping)

• Boot replacement in tank, dispenser, piping, and transition sumps

• Replacement of sensors for monitoring systems, gauges, and/or alarms

• Nozzle, valve, and/or cap replacement(s)

• Hose and/or breakaway replacement

• Tank monitoring system software and firmware maintenance per manufacturer recommendations

• Fuel polishing

• Dispensers: parts, components, assemblies, circuit boards, electronic modules, software or hardware

• Dispenser calibration

• Environmental sampling/testing

• Overfill prevention devices

Category 3: Installation and Closure Services Installation and closure services may include category 1 and category 2 services in addition and shall not be limited to the installation, closure, or replacement of the following:

• Tanks and piping

• Boot and/or sump replacement in tank, dispenser, piping, and transition sumps that require breaking ground

• Fill port spill containment

• Underground tank risers in contact with the soil

• Site work: demolition and associated excavation work for work done in this category, including but not limited to sod, concrete, asphalt, fill dirt/gravel

For projects where excavation or demolition will be performed, the Vendor shall follow Florida Statute Chapter 556 Underground Facility Damage Prevention and Safety and the Sunshine State One Call of Florida guidelines

2. COMPLIANCE

All work, equipment, and materials must be compliant with the following and their referenced standards contained therein when applicable:

Florida Administrative Codes (FAC)

• Code: 6G4-15.027 – Pollutant Storage System Specialty Contractors

• Code: 62–761 – Underground Storage Tanks Systems

• Code: 62–762 – Aboveground Storage Tanks Systems

• 61G4-15.028 - Precision Tank Testers

• 5J-21 – Motor Fuel Specifications and Standards

National Fire Prevention Association (NFPA) and Combustible Liquids Code

• Code: 20 - Standard for the Installation of Stationary Pumps for Fire Protection

• Code: 30 - Flammable and Combustible Liquids Code

• Code: 30A - Code for Motor Fuel Dispensing Facilities and Repair Garages

• Code: 37 - Standard for the Installation and Use of Stationary Combustion Engines and Gas Turbines

• Code: 110 - Standard for Emergency and Standby Power Systems

• Code: 407 - Standard for Aircraft Fuel Servicing

Referenced Standards in 62-761/762, FAC

• Petroleum Equipment Institute (PEI)

• American Petroleum Institute (API)

• Steel Tank Institute (STI)

• Underwriters Laboratories (UL)

• The American Society of Mechanical Engineers (ASME)

• National Leak Prevention Association (NLPA)

• American Concrete Institute (ACI)

3. LICENSES AND CERTIFICATIONS

The Vendor or his employee must be licensed in the State of Florida to provide aboveground and underground flammable/combustible storage tank testing, inspection, maintenance, installation, closure, and repair services as applicable to the categories of interest.

All Categories - Manufacturer Certifications

• If required by the manufacturer for the equipment being installed, closed, repaired, or serviced, the Vendor’s onsite supervisor or employee shall be certified as specified by the manufacturer. A copy of the manufacturer’s certification may be requested by the County Representative or designee. The Vendor shall be responsible for updating the County with any employee changes regarding this requirement.

Maintenance of Traffic Plans (MOT)

• When required the Vendor or sub-vendor shall have current FDOT-approved certification or Temporary Traffic

Control, Intermediate Level, Certification per FDOT, Design Standards, and 600 series indexes.

4. REPORTING

Completed work reports shall be emailed to the County representative or designee within one week of the completed service date, except for the environmental sampling/testing report, which is due within six weeks of the completed service date. The Vendor is responsible for obtaining confirmation from the County representative or designee that the report was received.

5. COLLIER COUNTY SITES

The Vendor shall note that Collier County has multiple sites located within Collier County, Florida, that may place orders under the awarded Agreement.

6. NON-URGENT WORK

Work will be performed during normal business hours, Monday through Friday, 7:00 AM to 5:00 PM, excluding County observed holidays. Non-urgent calls for assistance must be acknowledged within twenty-four (24) hours via phone or email. Work shall begin within 3 days unless directed differently by the Project Manager or designee.

7. URGENT WORK

Urgent work shall be defined as any work that is not scheduled. For urgent calls, the vendor shall be on-site within five (5) hours.

Urgent work will be completed on a rotating schedule with one (1) Vendor from each category designated for a one (1) month period. Each awarded Vendor shall supply all County departments utilizing this contract with a minimum of two (2) twenty-four (24) hour urgent contact phone numbers. All vendors must participate in the urgent work rotation, which will be equally divided. The County Project Manager or designee will manage and maintain rotation schedules such that a minimum of six (6) months of future equitable assignments are accessible to all Contractors awarded.

Should a designated Vendor fail to respond to an urgent call, the next Vendor in rotation shall be contacted. Any failure by a Vendor to provide coverage may be subject to agreement termination.

8. DISTRIBUTION OF WORK FOR NON-FEMA-RELATED PROJECTS

No work shall be performed without a valid Purchase Order. In each Request for Quotation, the County reserves the right to specify the completion period and may approve an extension. Any project over $500,000 will require further Board approval.

The County reserves the right to waive any or all of these requirements if it is in the County's best interest to solicit any job separately. Projects exceeding the $500,000 threshold will be formally solicited. The value of the project will determine the procedure to be followed.

The procedure for projects with a value of $10,000 or less is outlined below:

• A quote will be requested from one (1) of the awarded vendors as applicable to the category of work on a basis that ensures a relatively even distribution of the work over the term of the contract. Previous experience working on a facility or with a particular specialty may be considered in selection, provided the overall goal of a relatively even distribution of the work is still maintained.

• Quote amounts shall be lump sum or time and material, “not to exceed”.

• Vendor shall respond with a quote within five (5) business days.

• The Project Manager or designee will review the quote and issue a Purchase Order.

• The Project Manager or designee for each project will ensure equitable assignments among all awarded Vendors.

Procedures for projects with a value over $10,000 are as follows:

• Request for Quotations (Summary of Work) to be provided to all the awarded Vendors per the applicable work category.

• Quote amounts shall be lump sum or time and material, “not to exceed”.

• Vendor shall respond with a quote within ten (10) business days.

• The Project Manager or designee will review all quotes and issue a purchase order to the Vendor submitting the lowest responsive quote received by the given due date.

Payment and Performance Bonds will be required for projects over $200,000 and shall be provided in accordance with F.S. § 255.05.

9. PROCEDURES FOR OBTAINING WORK ASSIGNMENTS WHEN FEMA FINANCIAL ASSISTANCE

WILL BE USED TO FUND ALL OR A PORTION OF THE WORK UNDER A RESULTANT PURCHASE

ORDER

The County’s Project Manager or designee will follow the procedure outlined below for obtaining quotes for projects with a value of $10,000 or less:

• A quote will be requested from one (1) of the awarded Vendors of the applicable awarded work category on a basis that ensures a relatively even distribution of the work over the term of the contract. Previous experience working on a facility or with a particular specialty may be considered in selection, provided the overall goal of a relatively even distribution of the work is still maintained.

• The Vendor shall respond with the information and/or proposal sought within seven (7) calendar days.

• The Vendor will commence work upon the County’s issuance of a Purchase Order. The Vendor agrees that any

Purchase Order that extends beyond the expiration date of the resultant contract will survive and remain subject to the terms and conditions of the resultant contract until the completion or termination of work

For Projects with a value of over $10,000 and up to $250,000, or a project not exceeding the simplified acquisition threshold amount in place at the time of the disaster, and as set forth by the Federal Acquisition Regulation at 48 CFR subpart 2.1, whichever amount is greater:

• Bid documents such as a Summary of Work, Plans, and/or Technical Specifications, etc. will be provided to all of the selected Vendors of the applicable awarded work category, along with a bid schedule for providing price.

Project timeline Project timeline and the collection of liquidated damages may be specified in the Request for Quotation.

• The County’s Project Manager or designee will set the required response time for each project, but Vendors will be given a minimum of ten (10) business days to provide a quote. Other projects may require a longer quoting period to allow for proper coordination. Some projects, urgent in nature, may require a shorter response schedule at the Project Manager's or designee’s discretion. This period may also include a pre-bid meeting.

• The Contractor/Vendor shall provide a completed bid schedule based on the quote schedule provided, including any identified unit prices and add/deduct alternates.

• Ancillary charges may be transferred to the County in the actual amount; however, mark-ups will not be allowed.

Mark-ups will not be allowed on sales tax, consumer fees or taxes, use and other similar taxes, or fees associated with any work under the resultant Agreement.

• The County’s Project Manager or designee will review all quotes received, and if a minimum of three responsive quotes are not received, or if the lowest quote is outside the budget, the County may re-quote the project or formally solicit.

• Payment and Performance Bonds will be required for projects over $200,000 and shall be provided in accordance with F.S. § 255.05.

• Contractor /Vendor will commence work upon the County’s issuance of a Purchase Order and Notice to Proceed.

The Contractor/Vendor agrees that any Purchase Order that extends beyond the expiration date of the resultant contract will survive and remain subject to the terms and conditions of the resultant contract until the completion or termination of work.

• The County reserves the right to waive any or all of these requirements and to separately solicit any job if it’s in the best interest of the County. The County reserved the right to supply all necessary parts for selected projects and repairs.

• Projects exceeding $250,000, or a project exceeding the simplified acquisition threshold amount in place at the time of the disaster, and as set forth by the Federal Acquisition Regulation at 48 CFR subpart 2.1, whichever amount is greater, will be formally solicited and publicly advertised by the County, in accordance with Procurement Ordinance, as amended. The bid opportunity will be open to qualified bidders beyond the pool of vendors awarded under the resultant agreement for this solicitation.

The above quoting procedures and thresholds will not apply during Exigency or Emergency (E&E) Circumstances, as determined by the County. In such a situation, the County reserves the right to forego quoting procedures and issue a Purchase Order to one of the qualified Contractors/Vendors under the resultant agreement to perform the work necessary to address the E&E circumstances.

10. PERFORMANCE BONDS

Payment and Performance Bonds: For projects exceeding $200,000, the vendor shall provide payment and performance bonds, for the full amount of the project quote plus any approve allowance. The payment and performance bonds shall be underwritten by a surety authorized to do business in Florida and otherwise acceptable to the County. Additionally, if the project is more than thirty (30) days in duration and is less than $200,000.00, the County Project Manager or designee may request payment and performance bonds in the quote request.

11. PERMITS

The Vendor shall be responsible for permit submissions unless otherwise instructed by the County. The County shall process payment for all such permits issued internally. The Vendor shall procure and pay for all non-County permits necessary to prosecute the work. Permit fees will be reimbursed at cost, and no markup will be allowed. The Vendor's invoice must include supporting documentation showing the fee paid.

12. NEW EQUIPMENT & PARTS

All equipment and parts provided and installed by the Vendor under the awarded Agreement shall be new and free of defects, and County approval may be required before installation.

• Equipment and parts provided and installed under the awarded Agreement must be listed on the most recent version of the Florida Department of Environmental Protection Approved/Registered Storage Tank System Equipment List unless the equipment is exempt from registration in 62-761/762, FAC. The Vendor must also be able to order and receive parts promptly and effectively.

• The County’s Representative or designee shall coordinate with the Vendor to return any surplus materials, supplies, and equipment.

13. PAYMENT AND INVOICING

All time and material work will utilize a Fee Schedule. Subject to additions or deletions, fee schedule rates will be negotiated with the awarded Vendors and added to the Contract for utilization. The markup for sub-vendors and parts/materials shall not exceed 15%. The markup for rental equipment shall not exceed 10%.

Vendor-owned equipment rates and equipment operators, if applicable, should be included in the Fee Schedule.

For all time and material work, the Vendor(s) shall be required to provide backup documentation of the Vendor’s time and proof of the sub-vendor services with the invoice submission. Equipment or parts/materials with a single item amount of $500.00 or more shall require the Vendor to provide backup documentation. A copy of the rental receipt must be provided along with the vendor’s invoice for all rental equipment.

Ancillary charges may be transferred to the County in the actual amount; however, markups will not be allowed. Markups will not be allowed on shipping, freight, sales tax, consumer fees or taxes, use, and other similar taxes or fees associated with any work under the resultant contract. All shipping or freight charges must have backup documentation.

For federally funded work assignments, the Contractor/Vendor will not receive compensation for markups on subcontractors, rental equipment, or materials.

14. PROTECTION OF PROPERTY

The Vendor shall ensure that the services are performed so as not to damage any property. If damage occurs to any property as a direct result of the Vendor or their sub-vendor performing the required services, the Vendor shall repair or replace, to the County’s satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their sub-vendor must be repaired or replaced by the County, the cost of such work will be deducted from the monies due to the Vendor.

In the event of any damage to, or dislocation of, any utility in connection with an excavation, the Excavator shall immediately notify the County Representative or designee and the utility owner.

15. WASTE DISPOSAL

The Vendor shall be responsible for:

• Removing all debris and unusable materials resulting from their work as work progresses or upon request by the County Representative or designee from the property.

• Vendor shall leave all affected areas as they were before beginning work (i.e., backfill trenches and replace sod)

• Dispose of all waste, solid or liquid, from County property per all Federal, State, and Local laws and regulations.

16. DISCHARGE/SPILLS

The Vendor shall take appropriate precautions against leaks, spills, overfills, and other fuel discharges. In the event a discharge is deemed to have been caused by the Vendor while working on the storage tank system, the Vendor shall immediately notify the County Representative or designee by phone call and follow-up email detailing the discharge event’s time and date, cause, amount discharged, impacted areas and environmental media contaminated (i.e., groundwater, surface water, soils).

The Vendor shall immediately remediate the area in compliance with the Florida Department of Environmental Protection (FDEP) and any other regulatory agency requirements at no cost to the County.

• Fuel spilled into overspill containments during the nozzle connection and disconnection shall be appropriately removed and not discharged onto the ground at the facility.

• Spills exceeding one gallon shall be immediately reported to the County.

• The Vendor shall be held accountable to recover, assess, and remediate fuel spills to a “no further assessment” determination by the FDEP and/or the County or a Site Rehabilitation Completion Order by the FDEP or any other regulatory agency, final approval as applicable.

17. SAFETY

Barriers and Lights

• During the work's progress, the Vendor shall place and maintain barriers and lights that will effectively prevent accidents and keep personnel from entering the work area.

Maintenance of Traffic Plans (MOT)

• When staging areas are close to the street or in the traffic areas, an MOT plan shall be prepared and conform to the latest edition of the Florida Department of Transportation (FDOT) Design Standards, 600 series, and the Manual on Uniform Traffic Control Devices (MUTCD).

Personal Protective Equipment (PPE)

• All personnel shall wear proper PPE while performing work and follow all OSHA requirements.

Safety Issue Response

• The County reserves the right to stop work for any safety concerns observed by any County employee.

INVITATION FOR QUALIFICATION (IFQ) PROCESS

1.1 The Proposers will submit a qualifications proposal, which will be scored based on the criteria in Grading Criteria for Development of Shortlist, which will be the basis for short-listing firms.

The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the County. The County will then grade and rank the firms and recommend multiple firms to establish a library for the services needed. The County reserves the right to issue an invitation for oral presentations to obtain additional information after grading and before the final ranking. A contract will be developed with the selected firms, based on their qualifications and scope of services, and submitted for approval by the Board of County Commissioners.

1.2 The County will use a Selection Committee in the Invitation for Qualification selection process.

1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing, and organizational structure.

1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank.

1.5 Based upon a review of these proposals, the County will rank the Proposers based on the qualifications, discussion, and clarifying questions, and recommend multiple firms in a library for quoting services.

GRADING CRITERIA FOR DEVELOPMENT OF SHORTLIST:

For the development of a shortlist, this evaluation criterion will be utilized by the County’s Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria:

Evaluation Criteria Maximum Points

1. Cover Letter / Management Summary 5 Points

2. Firms' Qualifications and Licenses 40 Points

3. Experience and Capacity of the Firm 40 Points

4. Recent, Current, and Projected Workloads of the Firm 15 Points

TOTAL POSSIBLE POINTS 100 Points

Tie Breaker: In the event of a tie at final ranking, the award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four

(24) months prior to the IFQ submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie-breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director, or designee, before at least three (3) witnesses.

Each criterion and methodology for scoring is further described below.

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points)

Provide a cover letter signed by an authorized officer of the company must sign the cover letter and include the company's underlying philosophy in providing the services stated herein. Include the name(s), telephone number(s), and email(s) of the authorized contact person(s) concerning the proposal. Submission of a signed Proposal is the Vendor's certification that the Vendor will accept any awards as a result of this IFQ.

EVALUATION CRITERIA NO. 2: FIRM’S QUALIFICATIONS, LICENSES, AND INTEREST (40 Total Points Available)

For this criterion, include:

• Provide information that documents your company’s and your sub-vendors' qualifications to produce the required deliverables, including abilities, capacity, skills, and years of experience in providing the required services.

• Provide team member qualifications that will be assigned to the Collier County work.

• Provide proof of licensing in the State of Florida to provide aboveground and underground flammable/combustible storage tank testing, inspection, maintenance, installation, closure, and repair services as applicable to the categories of interest.

• Provide an indication of interest for the category or categories for this submittal.

THE PROSPECTIVE VENDOR SHALL SELECT WHICH CATEGORY OR CATEGORIES THE

VENDOR IS INTERESTED IN SUBMITTING A PROPOSAL. THE PROSPECTIVE VENDOR MAY

PROPOSE TO PROVIDE SERVICES FOR ONE, TWO, OR ALL THREE CATEGORIES.

CHECKING THE CATEGORY OR CATEGORIES BELOW INDICATES THE VENDOR’S

INTEREST. FAILURE TO CHECK A CATEGORY WILL RESULT IN DEEMING THE VENDOR

NON-RESPONSIVE.

CATEGORIES Indicate Vendor’s Interest with a Checkmark

Category 1: Routine, Testing, Inspection, and Diagnostic Services

______ Interested

Category 2: Maintenance, Upgrade, and Repair Services

Category 3: Installation and Closure Services

EVALUATION CRITERIA NO. 3: EXPERIENCE AND CAPACITY OF THE FIRM (40 Total Points Available)

For this criterion, include:

• Abilities, capacity, and skill.

• The years of experience providing similar services in flammable/combustible tank repair, maintenance, testing, closure, and installation.

• Number of full-time staff members employed by the company.

• List of in-house equipment.

• The County requests that the Vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients whose projects are similar to this solicitation as a part of their proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope, and complexity to this project using the reference form provided. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project and provide the information to assess the Proposer's experience with relevant project work.

EVALUATION CRITERIA NO. 4: RECENT, CURRENT, AND PROJECTED WORKLOADS OF THE FIRM

(15 Total Points Available)

This criterion measures the firm's financial strength, proposed resources for the required scope of work, availability to complete all elements of the scope, current workload, and projected projects that could impact the availability of resources dedicated to Collier County.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see Vendor Check List)***