25-8346_Solicitation.pdf

Procurement Services Division

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION FOR QUALIFICATION (IFQ)

FOR

MARINE CONTRACTOR SERVICES

SOLICITATION NO.: 25-8346

STEPHANIE BOWDEN, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8929

Stephanie.Bowden@colliercountyfl.gov

Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County

Government.

SOLICITATION PUBLIC NOTICE

INVITATION FOR QUALIFICATION

(IFQ) NUMBER:

25-8346

PROJECT TITLE: MARINE CONTRACTOR SERVICES

IFQ OPENING DAY/DATE/TIME: July 16, 2025, at 3:00 pm EST

PLACE OF IFQ OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Parks and Recreation Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation for Qualification (hereinafter, “IFQ”) with the intent of obtaining proposals from interested and qualified Contractors (also referred to as “Vendor”), in accordance with the terms, conditions and specifications stated or attached. The Contractor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County Departments and Divisions once awarded, according to the Board of County Commissioners Procurement Ordinance.

The Selected Marine Contractor(s) will provide complete construction services for various Marine Construction projects. The Contractor will provide project management, materials, equipment, labor, and subcontractor coordination. Projects may require specialized knowledge or equipment.

The selected Marine Contractor(s) shall be knowledgeable and comply with all relevant safety standards, environmental regulations, permits, local, state, and federal regulations, local, state, and federal codes, and Collier County vertical standards.

Historically, County Departments and Divisions have spent approximately $500,000 annually; however, this may not be indicative of future buying patterns.

BACKGROUND

Collier County is responsible for various County-owned marine facilities and marine-related services. Divisions county-wide have requested various Marine Contractor services. Former services requested to maintain the integrity and continuous operations include reattaching docks to seawall, dock ladder replacements/installations, beach restorations, dredging, vessel removals, floating dock replacements, dock repairs, beach tilling, retaining wall replacements, boat ramp improvements/installation/repairs, and a wide range of other projects related to Marine Contracting services.

The Parks and Recreation Division currently has the following beaches, beach access parks, and boat launch locations where work may be requested; however, divisions countywide may request services at various locations throughout the County.

Beach and Beach Access Parks: Barefoot Beach Preserve and Access, Bluebill Parking Lot Access, Clam Pass Beach Park, Conner Park Beach, North Gulfshore Beach Access, South Marco Beach Access, and Tigertail Beach.

Boat Launches: Ann Olesky Park, Bayview Park, Caxambas Park, Cocohatchee River Park, Collier Boulevard Boat Ramp, Golden Gate Boat Ramp, Goodland Boat Ramp, Mar-Good Harbor Park, Port of the Islands Marina, and Isles of Capri Paddlecraft Park.

TERM OF CONTRACT

The contract term, if an award(s) is/are made, is intended to be three (3) years with two (2) one (1) year renewal options.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County’s intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

https://procurement.opengov.com/portal/collier-county-fl

DETAILED SCOPE OF WORK

This Invitation for Qualifications (“IFQ”) intends to qualify a pool of Marine Contractors to perform various marine projects throughout the County as needed by County Departments or Divisions.

1. Marine Contractor Services: Marine Contractors (“Contractor”) may be requested to provide quotes for the following services, but they are not limited to them. This list outlines some Marine Contractor key tasks for which Collier County may request quotes.

It’s important to note that specific responsibilities will vary depending on the type and scope of each project and the environmental and regulatory considerations involved.

1.1 Beach Maintenance and Sand Management

1. Perform beach tilling, grading, and sand replenishment to ensure the beach is in good condition for public access.

2. Manage erosion control and prevent sediment loss.

3. Install and maintain protective barriers such as sand dunes, berms, or other structures.

1.2 Seawall and Shoreline Protection Construction

o Build and repair seawalls, bulkheads, and other shoreline protection structures.

o Seawall repair or replacement (including washout and sinkhole repairs).

o Conduct assessments of existing seawalls and recommend repair or reinforcement strategies.

o Implement measures to prevent coastal erosion and protect infrastructure.

1.3 Dock, Pier, and Boat Ramp Installation

o Construct, repair, or modify docks, piers, boat ramps, and floating docks for public and private use.

o Dock accessory installs (ladders, cleats, fenders, handlebars, dock boxes, etc.) and maintenance.

o Floating dock repair, replacement, or inspection services.

o Install piling, decking, and other infrastructure related to marine access.

o Maintain boat ramp areas and docks, ensuring safety and compliance with local regulations.

o Boardwalk structure repair or replacement (in marine and freshwater applications) including, but not limited to, decking, handrail system, substructure, pile wraps & jackets.

1.4 Marine Habitat Restoration

o Implement projects to restore or enhance marine environments, such as coral reefs, seagrass beds, mangroves, or oyster reefs.

o Artificial reef deployments.

o Work with environmental agencies to ensure compliance with marine protection standards.

o Monitor and manage restoration progress to ensure successful rehabilitation of marine habitats.

1.5 Dredging and Sediment Management

o Conduct dredging activities in navigable waterways, such as harbors, channels, and estuaries, to maintain proper water depth for safe navigation.

o Remove excess sediment and debris from waterways and dispose of it according to local environmental standards.

1.6 Marine Construction for Stormwater Management

o Install stormwater management systems, including tidal flow control devices, water outfalls, and drainage systems.

o Ensure the systems comply with environmental regulations and mitigate flooding during heavy rains or storm surges.

1.7 Tidal and Storm Surge Monitoring Equipment Installation

o Install and maintain staff gauges, water level sensors, or other monitoring equipment to track real-time tidal fluctuations or storm surges.

o Assist in flood risk assessment and provide data for emergency response planning.

1.8 Underwater Welding and Structural Repairs

o Provide underwater welding and cutting services for repairing and maintaining submerged infrastructure, including piers and bridges.

o Ensure that all underwater repairs meet structural integrity standards and are completed in compliance with safety regulations.

1.9 Permit Compliance and Environmental Considerations

o Ensure all marine construction projects comply with state and federal environmental permits.

o Work with regulatory agencies to obtain necessary permits to construct or modify waterfront structures.

o Implement environmentally responsible practices to minimize impacts on local marine life and ecosystems.

o Applying for permits (Collier County Building permit, Florida Department of Environmental Protection permits and exemptions, Army Corps of Engineers permits, coastal permits, i.e., vehicle on the beach).

1.10 Debris Removal and Cleanup

o Conduct debris removal operations in coastal areas, ensuring that beaches, boat ramps, and marine areas are free of hazardous materials, trash, and natural debris.

o Remove invasive species or hazardous waste that could harm marine environments.

o Vessel removals.

1.11 Coastal Erosion and Flood Prevention Solutions

o Install barriers, breakwaters, groins, and other erosion control systems to protect coastal properties and infrastructure.

o Dune restoration and beach nourishment.

1.12 Marine Infrastructure Inspection and Maintenance

o Inspect marine infrastructure regularly, including docks, bridges, boat ramps, and seawalls, to assess wear and tear.

o Provide recommendations for maintenance, repairs, or upgrades based on inspection results.

1.13 Emergency Response and Recovery

o Provide services in the event of damage from natural disasters, including hurricanes or flooding, by conducting rapid repairs on damaged marine structures or waterways.

o Assist in restoring public beaches and waterfront infrastructure after significant weather events.

1.14 Safety Management and Compliance

o Ensure the safety of workers and the public by adhering to industry-standard safety protocols and regulations.

o Provide appropriate safety equipment and training for all personnel involved in marine contracting activities.

1.15 Other Services

o Marine utilities (electric, water, etc.) services, including but not limited to testing, repair, or replacement.

o Fueling station services, including but not limited to maintaining, replacing, or repairing.

o Site surveying.

o Disposing of or recycling construction waste, o Repairs or replaces fish cleaning stations, pump-out stations, and bait tanks, including but not limited to items and associated regulatory signage.

o Fish-kill clean-ups/Seaweed removal.

o Channel structural pile driving.

o Channel marker installations.

2. Ecologically Sensitive Operations for Marine Contractors: Florida has a rich and diverse ecosystem, and marine construction or related activities must be carried out with a strong commitment to ecological sensitivity. Given the importance of preserving biodiversity, Contractors should be mindful of the environmental impact of their operations and take proactive steps to minimize harm to terrestrial and marine ecosystems. Below are some ecologically sensitive practices and considerations that Contractors should integrate into their operations:

2.1 Minimizing Environmental Impact:

o Sustainable Materials: Utilize environmentally friendly materials that have minimal impact on ecosystems, such as non-toxic sealants, eco-friendly paints, and corrosion-resistant materials.

o Minimize Soil and Sediment Disturbance: Use silt curtains or turbidity barriers to reduce sediment runoff and protect water quality during construction activities.

o Proper Disposal of Waste: Ensure proper disposal of all construction waste, including debris, chemicals, and hazardous materials, to prevent contamination of water bodies or surrounding landscapes.

2.2 Use of Piling Wraps and Other Protective Measures:

o Piling Wraps: Use piling wraps whenever possible to reduce the potential for treatment compounds or harmful chemicals from leaking into the surrounding water. These wraps act as a protective barrier, preventing leaching and minimizing impacts on water quality and marine life.

o Non-Toxic Treatment Alternatives: Opt for environmentally safe treatment compounds for wood preservation or rust prevention to limit the release of harmful substances into the water.

2.3 Minimizing Noise and Vibration:

o Reduced Noise During Piling: Use techniques that minimize underwater noise, such as vibratory pile drivers or sound attenuation devices, to reduce disturbances to marine species, particularly those sensitive to noise like marine mammals or fish.

o Timing of Activities: Schedule construction activities, such as pile driving, when marine species are less likely to be in the area or avoid sensitive periods like breeding or migration seasons.

2.4 Protection of Marine and Terrestrial Habitats:

o Wildlife Habitat Preservation: Avoid disturbing habitats of endangered or protected species, such as sea turtles, manatees, or coral reefs, and minimize human activity in these areas.

o Habitat Restoration: If construction activities disturb the habitat, ensure that efforts are made to restore or enhance the environment afterward. This might include planting native vegetation or conducting reef restoration programs.

2.5 Avoiding Invasive Species:

o Prevent the Spread of Invasive Species: Ensure that construction equipment and materials are cleaned to prevent the introduction of invasive species into new areas. This is especially important for marine projects, as non-native species can disrupt local ecosystems and biodiversity.

2.6 Minimizing Water Pollution:

o Best Management Practices (BMPs): Employ BMPs to prevent contamination of nearby water sources during construction.

This includes managing stormwater runoff, controlling erosion, and ensuring construction activities do not release pollutants into the water.

o Sediment Control: Use silt barriers and other sediment control methods to prevent sedimentation that could harm aquatic plants and animals or alter natural habitats.

2.7 Compliance with Environmental Regulations:

o Permitting and Mitigation: Ensure all activities comply with local, state, and federal environmental regulations, including obtaining the necessary permits for construction near sensitive ecosystems (such as wetland or coastal areas).

o Environmental Monitoring: Regularly monitor water quality and ecosystems during and after construction to detect any adverse environmental effects and take corrective action if necessary.

2.9 Community and Stakeholder Engagement:

o Consultation with Environmental Experts: Work with environmental consultants and marine biologists to understand the specific ecological sensitivities of the area before beginning work and adjust project plans to minimize any potential impacts.

o Public Awareness and Education: Raise awareness about the ecological importance of the project site among local communities and ensure that Contractors follow practices that align with local environmental conservation goals.

2.10 Marine Wildlife Protection:

o Marine Mammal and Fish Monitoring: Before beginning work, monitor the area for the presence of marine mammals, fish, or other wildlife species. Implement exclusion zones or barriers to prevent wildlife from coming into contact with construction activities.

o Sea Turtle Protection: For coastal and beach-related projects, adhere to guidelines for sea turtle protection, such as avoiding construction during nesting seasons or using turtle-friendly lighting.

3. Key Responsibilities of the Marine Contractor: This statement outlines the Contractor's primary responsibility for ensuring the successful completion of all contracted work, whether performed by the Contractor's in-house personnel or subcontractors.

The Contractor is directly responsible for 100% of the contracted work. The Contractor assumes full accountability for the quality, timeliness, and compliance of all work on a project, regardless of who performs it. Below is a breakdown of the key elements involved:

3.1 Complete Accountability:

o 100% Responsibility: The Contractor is fully responsible for all aspects of the project, including the work of subcontractors.

Even if subcontractors are used, the Contractor remains the primary point of accountability to the County.

o Project Performance: This includes meeting the agreed-upon schedule, cost, and scope of work and ensuring all tasks align with the project specifications and quality standards.

3.2 Supervision and Monitoring:

o Effective Oversight: The Contractor is responsible for overseeing, supervising, and managing all work, both their own and subcontracted, to ensure it aligns with the project's goals.

o Compliance: The Contractor must ensure that subcontractors adhere to all local regulations, environmental standards, and other relevant specifications, including quality control and safety protocols.

3.3 Quality Control:

o Ensuring Quality Standards: The Contractor must ensure that the quality of work performed by both their team and any subcontractors meets or exceeds the established plans and specifications outlined in the resultant contract.

o Inspection and Testing: The Contractor must conduct regular inspections or audits of the work to ensure it meets the agreed standards, promptly addressing any issues.

3.4 Schedule Adherence:

o Meeting Deadlines: The Contractor must ensure that all work performed by in-house staff or subcontractors is completed on schedule. Delays from subcontractors are the responsibility of the Contractor to manage and mitigate.

o Time Management: The Contractor must coordinate tasks effectively and keep track of progress to avoid project delays and ensure all milestones are achieved within the expected timeline.

3.5 Cost Management:

o Financial Responsibility: The Contractor manages the budget and ensures that costs stay within the agreed limits. Any cost overruns due to subcontractor work are still the Contractor’s responsibility.

o Cost Reporting: The Contractor is expected to maintain accurate records of expenditures and provide regular updates on the project’s financial status to the County.

3.6 Risk Management:

o Liability: The Contractor assumes liability for any issues arising during the project, even if they stem from subcontractor activities. This includes managing any risks associated with construction, environmental compliance, and unforeseen conditions.

o Insurance and Bonding: The Contractor must ensure that appropriate insurance and bonding are in place to cover any potential risks arising from the work performed by either their personnel or subcontractors.

3.7 Communication and Coordination:

o Central Point of Contact: The Contractor serves as the main point of contact for the County, ensuring smooth communication between the County and any subcontractors.

o Subcontractor Coordination: The Contractor must manage all logistics and coordination between subcontractors to ensure that all teams are aligned with the project’s goals and schedule.

3.8 Compliance with Specifications:

o Adherence to Plans: The Contractor must ensure that the work performed meets the specifications in the project’s plans and/or scope of work.

o Regulatory Compliance: This includes compliance with environmental regulations, safety standards, building codes, and any other relevant laws.

o The Contractor shall be knowledgeable in OSHA (Occupational Safety and Health Administration) standards as well as

ADA Compliance.

3.9 Contractor's Actions When Using Subcontractors:

o Subcontractor Selection: The Contractor is responsible for selecting qualified subcontractors who meet the project requirements and have the necessary expertise.

o Contractor-Subcontractor Relationship: The Contractor must establish clear terms with subcontractors, defining their roles, responsibilities, and the scope of work to be performed.

o Ongoing Monitoring: The Contractor must monitor subcontractor performance regularly to ensure they meet the required standards and project milestones.

4. Procedures for Obtaining Work Assignments for Non-FEMA-Related Projects

4.1 Distribution of Work:

o An RFQ and work summary will be provided to all awarded Contractors.

o The RFQ will give Contractors fourteen (14) calendar days to submit a quote. However, depending on time-sensitive or larger-scale projects, they may require a shorter or longer quoting period.

o Project timeline and the collection of liquidated damages may be specified in the RFQ.

o The County Project Manager or designee will review all quotes received by the due date and prepare a bid tabulation.

o If the lowest Contractor’s quote is outside the budget, the County Project Manager or designee may negotiate price(s).

o Payment and performance bonds are required for projects exceeding $200,000. Following the award of the quote, the

County Project Manager or designee will request the bonds before requisitioning a purchase order.

o The work shall start with the issuance of a Purchase Order and a Notice to Proceed. Projects exceeding $1,000,000 will be formally solicited unless otherwise approved by the Board of County Commissioners.

5. Procedures for Obtaining Work Assignments when FEMA financial assistance will be used to fund all or a portion of the work under a resultant Purchase Order:

5.1 The County’s Project Manager will follow the procedure outlined below for obtaining quotes for projects with a value of $10,000 or less:

o A RFQ will be requested from one (1) of the awarded Contractors on a basis that ensures a relatively even distribution of the work over the term of the agreement. Previous experience working on a facility or with a particular specialty may be considered in selection, provided the overall goal of a relatively even distribution of the work is still maintained.

o The Contractor shall respond with the information and/or proposal sought within seven (7) calendar days.

o The Contractor will commence work upon the County’s issuance of a Purchase Order. The Contractor agrees that any

Purchase Order that extends beyond the expiration date of the resultant agreement will survive and remain subject to the terms and conditions of the resultant contract until the completion or termination of work.

5.2 For Projects with a value over $10,000 and up to $250,000, or a project not exceeding the simplified acquisition threshold amount in place at the time of the disaster, and as set forth by the Federal Acquisition Regulation at 48 CFR subpart 2.1, whichever amount is greater:

o The bid documents such as a RFQ, Summary of Work, Plans, and/or Technical Specifications, etc., will be provided to all of the selected Contractors, along with a bid schedule for providing a price. Project timeline and the collection of liquidated damages may be specified in the Request for Quotation.

o The County’s Project Manager will set the required response time for each project, but Contractors will be given a minimum of ten (10) business days to provide a quote. Other projects may require a longer quoting period to allow for proper coordination. Some projects, urgent in nature, may require a shorter response schedule at the Project Manager’s discretion. This period may also include a pre-bid meeting.

o The Contractor shall provide a completed bid schedule based on the quote schedule provided, including any identified unit prices and add/deduct alternates.

o Ancillary charges may be transferred to the County in the actual amount; however, mark-ups will not be allowed. Mark-ups will not be allowed on sales tax, consumer fees or taxes, use and other similar taxes, or fees associated with any work under this resultant Agreement.

o The County’s Project Manager will review all quotes received, and if a minimum of three responsive quotes are not received, or if the lowest quote is outside the budget, the County may re-quote the project or formally solicit.

o Payment and Performance Bonds will be required for projects over $200,000 and shall be provided in accordance with F.S. § 255.05.

o The Contractor will commence work upon the County’s issuance of a Purchase Order and Notice to Proceed. The Contractor agrees that any Purchase Order that extends beyond the expiration date of the resultant contract will survive and remain subject to the terms and conditions of the resultant contract until the completion or termination of work.

o The County reserves the right to waive any or all of these requirements and to separately solicit any job if it’s in the best interest of the County. The County reserved the right to supply all necessary parts for selected projects and repairs.

o Projects exceeding $250,000, or a project exceeding the simplified acquisition threshold amount in place at the time of the disaster, and as set forth by the Federal Acquisition Regulation at 48 CFR subpart 2.1, whichever amount is greater, will be formally solicited and publicly advertised by the County, in accordance with Procurement Ordinance, as amended. The bid opportunity will be open to qualified bidders beyond the pool of vendors awarded under the resultant agreement for this solicitation.

The above quoting procedures and thresholds will not apply during Exigency or Emergency (E&E Circumstances) Circumstances, as determined by the County. In such a situation, the County reserves the right to forego quoting procedures and issue a Purchase Order to one of the qualified Contractors under the resultant agreement to perform the work necessary to address the E&E circumstances.

6. Payments and Performance Bonds: Projects exceeding $200,000 require payment and performance bonds for the full amount of the project quote. The payment and performance bonds shall be underwritten by a surety authorized to do business in Florida and otherwise acceptable to the County. If the project is more than thirty (30) days in duration and is less than $200,000.00, the

7. General Information

7.1. Insurance Reimbursement Services:

o The Contractor may be requested to provide itemized receipts for insurance-related repairs, itemizing materials, labor, equipment, and other associated costs, as required by Collier County Risk Management.

7.2. FEMA Reimbursement Services:

o For disaster-related repairs/work, the Contractor may be asked to provide an itemized breakdown of materials, labor, and associated costs necessary for submittal to Risk Management. If FEMA-related, the resultant agreement will be required to comply with the terms and conditions in the attached provisions (i.e., Lump Sum Only) and will be defined within the work assignment issued by the County as applicable.

7.3. Subcontractor Markup Applicable only to Non-Granted Funded Projects:

o A fifteen (15) percent markup is authorized for Subcontractor services. No markup is authorized on sales tax or freight charges.

7.4. Work Commencement:

o No work shall start without the issuance of a Purchase Order. The Contractor agrees that any

Purchase Order that extends beyond the expiration date of the resultant agreement will survive and remain subject to the terms and conditions of the resultant agreement until the completion or termination of work.

Work Hours: The work hours are generally Monday through Friday from 7:00 a.m. to 5:00 p.m. The Contractor may request approval from the County Project Manager or designee to work outside the stated hours and workdays.

7.5. Work Schedules:

o The County Project Manager or designee may request work schedules before services commence and request updates if the Contractor's work schedules are modified.

7.6. Inspections:

o On-site inspections may occur to monitor work progress and when the work is completed. The Contractor shall e-mail the County Project Manager or designee when the job is completed. The Contractor shall cure any deficient work as requested by the County and within the timeline provided.

7.7. Stockpiling is not permitted in the right-of-way:

o The Contractor may be required to return to the worksite to clean up, remove, and haul away for disposal.

7.8. Damages:

o The Contractor shall exercise care at the project site. The Contractor is responsible for restoring or replacing all damages to the satisfaction of the County Project Manager or designee at no cost to the County where the Contractor's control operations occurred.

7.9. Utilities:

o Copy The Contractor shall be responsible for exercising precautions while working near utilities; therefore, before digging, the Contractor must call Sunshine 811 at 811 or 800-432-4770, Monday through Friday, from 7:00 a.m. to 5:00 p.m. Sunshine 811 requires two (2) full business days' notice. Any damage to utilities is the Contractor's sole responsibility and at no cost to the County.

7.10. Temporary Traffic Control (TTC):

o If applicable to the work requested in the quote, the Contractor is responsible for providing a plan to set up TTC with the right equipment and proper placement of lane-closed signs, pre-warning signs, arrow boards, traffic cones, message boards, warning devices, barriers, or flagmen. The Contractor is also responsible for maintaining TTC while performing services in the right-of-way and roadways.

o The Contractor must adhere to the latest edition of the FDOT Design Standards, 600 series, and the Manual on Uniform Traffic Control Devices (MUTCD).

o Subcontracting TTC is authorized.

o The Contractor is responsible for the TTC plan and equipment setup. Any work zone safety issues require the

Contractor’s Certified TTC employee to meet County staff within twenty (20) minutes of the initial contact to address work zone safety issues.

o The Contractor services will cease if the TTC setup does not comply with FDOT standards and MUTCD.

7.11. Road Alert- Mandatory Requirement:

o Any lane closures require the Contractor to submit the Road Alert Notification Form for Lane Closures and Road

Closures via email to the Collier County Transportation Management Services Department. Link to download the Road Alert form: https://www.colliercountyfl.gov/government/transportation-management-services/services/construction-and-maintenance- public-information/road-alerts.

7.12. Work Zone Safety:

o The Contractor shall use caution while working on County Right-of-Way (ROW) (i.e., roads, sidewalks, bike paths, etc.), roadway medians, and in or around County-owned or operated facilities. The following standards shall be maintained:

o American National Standards Institute/International Safety Equipment Association (ANSI/ISEA) Class 2 or 3 Vests, T- T-shirts, or similarly labeled garments, depending on the time of day.

o Signage, cones, barricades or barrels, arrow panels, flagging personnel, stop/slow paddles, where necessary, required by law or the BCC.

7.13. Equipment Inventory:

o The Contractor(s) shall, under no circumstances, remove any equipment containing a County asset sticker without written authorization from the County staff. The Contractor(s) shall request that, when replacing equipment, the asset sticker be removed by an appropriate County staff member authorized to adjust equipment inventory records.

7.14. Facility Safety, Security, and Standards:

o Work must be performed in accordance with industry standards and guidelines. The Contractor(s) will comply with all applicable federal, state, and local laws, ordinances, rules, and regulations pertaining to the performance of the services requested herein. Any fines levied due to inadequacies or failure to comply with any requirements will be the sole responsibility of the Contractor(s). Any employee or representative of the Contractor(s) found not in conformance with any laws, statutes, rules, or regulations will not be allowed on job sites. Violations by a Contractor may constitute cause for immediate termination of the Agreement. The Contractor(s) shall replace or repair any loss at their cost. The County may withhold payment or make such deductions as it may deem necessary to ensure reimbursement for loss or damage to property or persons through negligence of the Contractor and its employees.

o Contractor must agree that all work must meet or exceed the standards set forth in the Collier County Vertical Construction Standards - Collier County Vertical Standards and Collier County IT Construction Standards (if applicable) unless specifically exempted in writing by a Facilities Management Division Representative or designee.

o The Contractor(s) must comply with Federal and State right-to-know laws if hazardous materials are used. Safety Data Sheets (SDS) will be available and provided to the County per the County Project Manager’s or designee’s direction. The Contractor must immediately report to the County Representative or designee any spillage or dumping of hazardous material on County property. The Contractor shall bear all costs associated with the cleanup of any such incidents.

7.15. Warranty:

o The original warranty supplier shall provide all new equipment/parts warranty work. All warranty responsibility for parts or equipment previously purchased, but still under warranty, will continue to be provided by the original warranty supplier until expiration of the warranty period. Upon the warranty period's expiration, maintenance responsibility shall automatically transfer to the Contractor, unless otherwise directed by the County Representative or designee.

o Parts and fixtures: Parts and fixtures shall be new and warranted for a minimum of one (1) year or the maximum allowed by the manufacturer, whichever is greater. All labor for repairs shall have a minimum of a ninety (90) day warranty. All callbacks will be free of charge. No labor will be billed or allowable in the event that defective parts were used. An extended warranty and/or service agreement may be purchased through the Contractor from the manufacturer without any markup being charged to the County.

o Express Warranties: Contractor shall obtain and assign to the County all express warranties given to Contractor, or any subcontractors, by any subcontractor or material men supplying materials, equipment, or fixtures, to be incorporated into the Project. Contractor warrants to the County that any materials and equipment furnished under the Contract shall be new unless otherwise specified, and that all Work shall be of good quality, free from all defects and in conformance with the Contract. Contractor further warrants to the County that all materials and equipment furnished under the Contract shall be applied, installed, connected, erected, used, cleaned, and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers, or processors except as otherwise provided for in the Contract. If, within one (1) year after Substantial Completion, any Work is found to be defective or not in conformance with the Contract, Contractor shall correct it promptly after receipt of written notice from the County. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. Further, in the event of an emergency, the County may commence to correct any defective Work, without prior notice to the Contractor, at the Contractor’s expense. These warranties are in addition to those implied warranties to which the County is entitled as a matter of law.

7.16. Problem Calls:

o The County Project Manager shall contact the Contractor for problems. If the problem call involves a warranty item, the

Contractor shall notify the County Representative or designee, who will then have the responsibility of placing and tracking the warranty trouble call with the warranty supplier. Maintenance of the warranty inventory list and the notification of a warranty trouble call to the County Representative or designee shall be provided by the Contractor at no additional cost to the County.

INVITATION FOR QUALIFICATION (IFQ) PROCESS

1.1 The Proposers will submit a qualifications proposal, which will be scored based on the criteria in Grading Criteria for Development of Shortlist, which will be the basis for short-listing firms.

The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then grade and rank the firms and recommend multiple firms to establish a library for services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after grading and before the final ranking. A contract will be developed with the selected firms, based on their qualifications and scope of services, and submitted for approval by the Board of County Commissioners.

1.2 The COUNTY will use a Selection Committee in the Invitation for Qualification selection process.

1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing, and organizational structure.

https://www.colliercountyfl.gov/home/showpublisheddocument/103458/638180053906230000

1.4 The intent of the oral presentations, if deemed necessary, is to provide the Contractors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank.

1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the qualifications, discussion, and clarifying questions, and recommend multiple firms in a library for quoting services.

GRADING CRITERIA FOR DEVELOPMENT OF SHORTLIST:

For the development of a shortlist, this evaluation criterion will be utilized by the County’s Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials.

Proposals must address the following criteria:

Evaluation Criteria Maximum Points

1. Cover Letter / Management Summary 5 Points

2. Business Plan 30 Points

3. Experience and Capacity of the Firm 30 Points

4. Expertise of Team Members 35 Points

TOTAL POSSIBLE POINTS 100 Points

Tie Breaker: In the event of a tie at final ranking, the award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four

(24) months prior to the IFQ submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie-breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director, before at least three (3) witnesses.

Each criterion and methodology for scoring is further described below.

***Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed, or your proposal may be deemed non-responsive***

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available) Provide a cover letter, signed by an authorized officer of the firm, indicating the firm's underlying philosophy in providing the marine construction Contractor services stated herein. Include the name(s), telephone number(s), and email(s) of the authorized contact person(s) concerning the proposal. Submission of a signed Proposal is the Contractor's certification that the Contractor will accept any awards as a result of this IFQ.

• Provide the following information, which does not exceed two (2) pages:

o Acknowledge the scope of work and how the proposer will complete that scope of work, using a past project.

o List proposed subcontractors who may participate on the General Contractor's team.

EVALUATION CRITERIA NO. 2: BUSINESS PLAN (30 Total Points Available)

In this tab, provide information on how your company manages its resources, schedules, and large-scale projects as a marine construction Contractor.

• Please describe how your company prioritizes projects when multiple requests come in simultaneously.

• Describe how your company typically manages project workloads when demand exceeds current staffing levels.

• Provide your approach in coordinating a project that exceeds $50,000.

• Provide a sample schedule with milestones for a project exceeding $50,000 thousand dollars.

EVALUATION CRITERIA NO. 3: EXPERIENCE AND CAPACITY OF THE FIRM (35 Total Points Available)

In this tab, provide the firm’s marine construction experience, capacity, and approach to managing projects effectively, as well as the qualifications of its team and subcontractors. Below is the information that should be provided in your proposal.

• Provide information outlining the process that the Contractors use to assess the subcontractor’s qualifications to produce the required deliverables, including abilities, capacity, skill, financial strength, and years of experience in providing the required services.

• Describe the Contractor’s various team members who deliver successful projects on time and on budget. Provide at least one

(1) example.

• Please provide proof that your company is a contractor in Florida, properly licensed and certified to complete the requirements of the scope of work (i.e., State Licensed General Contractor, State Licensed Marine Contractor, temporary traffic control, intermediate level certification)

• Provide annual construction volume in dollars for each year over the past 5 years.

• Identify the number of marine construction projects completed within the past 5 years.

• Identify the personnel currently employed, the number of project managers, the number of superintendents, the number of estimators, the number of principals, and the number of support staff that make up the local office.

• The County requires that the Contractor submit no fewer than three (3) and no more than ten (10) completed reference forms from clients during the past 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the Contractor that best represent projects of similar size, scope, and complexity to this project using the reference form provided. Contractors may include two (2) additional pages for each project to illustrate aspects of the completed project that provide the information to assess the experience of the Proposer on relevant project work (as described in Section 1. Marine Contractor Services).

EVALUATION CRITERIA NO. 4: EXPERTISE OF TEAM MEMBERS (30 Total Points)

In this tab, provide qualifications and expertise of the Contractor’s project team and their ability to manage projects efficiently.

• Description of the proposed contract team and the role to be played by each member of the team.

• Attach brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services.

• Attach resumes of any subcontractors and letters of intent from stated subcontractors must be included with the proposal submission.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see Vendor Check List)***