25-8343_-_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

Roadway Striping

SOLICITATION NO.: 25-8343

MATTHEW WEBSTER, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8491

Matthew.webster@colliercountyfl.gov (Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 25-8343

PROJECT TITLE: Roadway Striping

DUE DATE: January 6, 2024 at 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Road, Bridge, and Stormwater Maintenance Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

The Division is responsible for roadway maintenance throughout Collier County. Historically, County departments have spent approximately each fiscal year (FY) from October 1st through September 20th: FY20 $557,139.95; FY21 $677,480.76; FY22 $1,132,454.17; FY 23 $619,038.23; FY 24 $1,041,138.49; FY25 $17,957.00; however, this may not be indicative of future buying patterns.

BACKGROUND

The Division utilizes roadway striping contractual services in coordination with an asphalt paving contractor for resurfacing projects.

Services that may be requested throughout the contract term include but are not limited to painted or thermoplastic traffic stripes, symbols, numbers, pavement messages, pavement markings, rumble strips, interstate shields, audible and vibratory markings, water blasting or grinding removals, removing and installing raised pavement markers, ceramic disks, or traffic delineators.

TERM OF CONTRACT

The contract term, if an award(s) is/are made is intended to be for three years (3) years with two (2) one (1) year renewal options.

Prices shall remain firm for the initial term of this contract.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the vendor with the lowest overall price as outlined below:

Lowest Total Bid

Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

Identify Primary and Secondary Awardees

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

The services include, but are not limited to, the installation of painted or thermoplastic roadway stripes, pavement markings, symbols, messages, shields, raised pavement markers, ceramic disks with reflectors, traffic delineators, audible and vibratory markings, raised and ground-in rumble strips. In addition, the work may require water blasting removals, grinding removals, and raised pavement markers (removal, repair, replacement, or new installation).

The Contractor shall have five years of experience working in roadways with equipment and employees who are fully trained and qualified to perform the service requests. These services are provided on an “as-needed basis.”

1. SPECIFICATIONS: The Contractor shall complete the work listed herein and provide the necessary materials, labor, equipment, administrative duties, and Temporary Traffic Control (TTC). The Contractor shall perform work in accordance with the following:

Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction, current edition, link:

Standard Specifications Library and supplemental documents shall be utilized and in accordance with the following:

Florida Department of Transportation Design Standards, current edition, link: Standard Plans - FY 2023-24

U.S. Department of Transportation, Federal Highway Administration (FHWA) on Uniform Traffic Control Devices, current edition, of standard specifications shall be utilized and in accordance with the “Manual on Uniform Traffic Control Devices (MUTCD) for Streets and Highways,” current edition, link: Manual on Uniform Traffic Control Devices (MUTCD) - FHWA

Collier County Maintenance of Traffic Procedure (MOT Policy), current edition, link: Right-of-Way (ROW) Permitting and Inspection Section | Collier County, FL

1.1. Bid Schedule: The unit price for items 1.1.1 through 1.1.8 includes supervision, labor, materials, equipment, surface preparation, installing, applying, curing, removal and disposal, and Temporary Traffic Control to perform the work.

1.1.1. Paint: This includes painted stripes, symbols, numbers, pavement messages, and pavement marking sets. The units of measure are linear feet (LF), square feet (SF), and set.

1.1.2. Thermoplastic: This includes symbols, numbers, pavement messages, solid stripes, I-75 interstate shields, and pavement marking words. The units of measure are square feet (SF), linear feet (LF), and each (EA).

1.1.3. Raised Pavement Marker / Ceramic Disk / Traffic Delineator: This includes raised pavement markers, ceramic disks, and traffic delineators. The unit of measure is each (EA).

1.1.4. Audible & Vibratory Markings: This includes audible and vibratory markings. The unit of measure is linear feet (LF) and

Net Mile (NM).

1.1.5. Rumble Strips: This includes raised and ground-in rumble strips. The unit of measure is set and linear feet (LF).

1.1.6. Water Blasting Removal: This includes removing existing traffic stripes, thermoplastic traffic markings, and temporary traffic control striping tape. The unit of measure is linear feet (LF) and square feet (SF).

1.1.7. Grinding Removal: This includes removing existing painted traffic stripes, paint, existing thermoplastic stripes, and temporary traffic control striping tape. The unit of measure is linear feet (LF) and square feet (SF).

1.1.8. Raised Pavement Marker (RPM): Remove / Repair / Replace: This includes removing the existing RPM, replacing, or new installation. The unit of measure is each (EA).

1.1.9. Additional Services: This section is for services and materials not included in Section 1.1. Bid Schedule, items 1.1.1 through 1.1.8 (these line items include labor and materials). It will be for other services requiring labor and materials for which there are no line items. The unit of measure for labor is hourly (HR). The material markup is 15%.; there is no markup on tax and freight.

2. GENERAL INFORMATION

2.1. Work Commencement: Work shall start with the County Project Manager issuing a Purchase Order.

2.2. Work Request: County Project Managers will request work from the Primary Contractor. If the Primary declines the work in writing, the County Project Manager may request work from the Secondary Contractor, and if the Secondary Contractor declines the work, the Primary will be required to perform the work. Contractors' Agreements may be subject to termination if they continually decline work requests. During any notice of termination, default, breach, or suspension, the County shall have the full authority to utilize the Secondary Contractor as the Primary Contractor.

2.3. Work Schedules: The Contractor shall provide work schedules to the County Project Manager for on-site inspections before starting services.

2.4. Work Hours: The work hours are Monday through Friday from 7:00 a.m. to 5:00 p.m. The County Project Manager may require the Contractor to work different hours as requested. There is no additional compensation for working on weekends, holidays, or evening hours. Evening hours may be from 8:00 p.m. to 6:00 a.m. Due to traffic volumes, local ordinances, and extreme weather, the County Project Manager may require work to be done in the evening.

2.5. Work Coordination: The Contractors must coordinate their work schedules with other County Contractors, so the work progresses without causing delays.

2.6. Work Delays: If work is delayed, notify the County Project Manager immediately and follow up with an email stating the cause of the delay within 48 hours.

2.7. Clean Up / Disposal: The Contractor shall remove and dispose of material, debris, and trash daily within the work zone. If the area is not cleaned, the Contractor may be required to return to the worksite to clean up, remove, and dispose of the debris at an authorized disposal site.

2.8. Inspections: Onsite inspections may occur to monitor work progress and when the work is completed. The Contractor is to contact (by phone or email) the County Project Manager and Inspector when the project is completed.

2.8.1. The County Inspector will notify the Contractor when the finished work fails to comply with the specifications.

2.8.2. The Contractor shall immediately cure the deficient work, ensuring it complies with the specifications.

2.8.3. The Contractor shall notify the County Inspector when deficient work is ready for re-inspection.

2.8.4. The County may perform a final inspection of the work or request photographic evidence. The County will inform the

Contractor of any necessary repair work not completed.

2.8.5. The Contractor shall immediately complete all incomplete work and arrange another re-inspection.

2.8.6. There will be no cost to the County for the Contractor to correct deficient work.

2.9. Damages: The Contractor is responsible for exercising care at the project site. If the Contractor causes damage, they must repair them at no cost to the County. The Contractor shall repair damages within 10 calendar days from the date of damage or as agreed upon by the County Project Manager. It shall be at the Division's discretion to withhold estimated damage costs from an invoice until the repairs are completed and accepted.

2.10. Work Zone Safety: The Contractor shall use caution while working on County Right-of-Way (ROW) (i.e., roads, sidewalks, bike paths, etc.), roadway medians, in or around County-owned or operated facilities.

2.10.1. American National Standards Institute/International Safety Equipment Association (ANSI/ISEA) Class 2 or 3 Vests, T-shirts, or similarly labeled garments depending on the time of day.

2.10.2. Appropriate work zone signage, cones, barricades or barrels, arrow panels, flagging personnel, and stop/slow paddles.

2.10.3. An applicable work zone TTC plan based on FDOT and/or MUTCD designs on site.

2.10.4. The Contractor will maintain access for residents and commercial properties with minimal delays to the traveling public.

2.11. Maintenance of Traffic (MOT)/Temporary Traffic Control (TTC): The Contractor is responsible for setting up MOT/TTC with the right equipment and proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones, message boards, warning devices, barriers, or flagmen. Temporary Traffic Control or Maintenance of Traffic, Intermediate Level Certification is required.

2.11.1. The Contractor is responsible for maintaining MOT/TTC while performing services in the right-of-way and roadways.

2.11.2. MOT/TTC is a requirement for the safety and protection of the Contractor's employees and motorists during service performance.

2.11.3. It is the Contractor's sole responsibility for safety in the work zone.

2.11.4. The Contractor must adhere to the latest edition of the FDOT Design Standards, 600 series, and the Manual on Uniform

Traffic Control Devices (MUTCD).

2.11.5. The Contractor is responsible for the MOT/TTC plan, equipment, and setup.

2.11.6. The certified MOT/TTC employee will meet the County Project Manager or designee within twenty (20) minutes of the initial contact to address work zone safety issues.

2.11.7. If the MOT/TTC setup does not comply with the FDOT standards and MUTCD, the County will cease operations until corrected.

2.12. Utilities: The Contractor shall exercise precautions while working near utilities. Before digging, the Contractor must call

Sunshine 811 at 811 or 800-432-4770, Monday through Friday, from 7:00 a.m. to 5:00 p.m. Sunshine 811 needs two (2) full business days' notice. Any damage to utilities is the Contractor's sole responsibility and at no cost to the County.

2.13. Lane Closures: On weekdays, lane closures are not permitted between 7:00 AM and 9:00 AM and 3:30 PM and 6:30 PM. The Exceptions can be made at the discretion of the Transportation Services Administrator or designee. The Contractor may request authorization from the Division to work during these hours.

2.14. Road Alert (Mandatory Requirement): The Contractor is responsible for submitting Road Alerts to the Collier County

Transportation Management Services Department. County staff must inform the community about scheduled road construction and road maintenance projects along major roadways in Collier County where lane closures are planned, or traffic flow may be affected. Complete and return the form. The link to Road Alerts | Collier County, FL. If you have any questions, phone 239-252- 8192 and press 5.

2.15. Price Modifications: The prices shall remain firm for the three-year contract term. If the County exercises its option to renew the agreement, requests for price increases may be submitted.

2.15.1. Submit price increase requests in writing by email to the County’s Contract Administrator no less than 60 days before the renewal request.

2.15.2. Price increase requests review may take over 60 days to complete.

2.15.3. Retroactive price adjustments are not authorized.

2.15.4. The Contractor shall provide supporting documentation justifying price increases (examples: Bureau of Labor

Statistics, supplier material agreements, fuel increases, etc.). If there is no documented proof, price increases will not be considered.

2.15.5. The Contract Administrator shall analyze prices to determine whether increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates.

2.15.6. During the review process, the Contractor shall continue to fill all purchase orders received at the current agreement prices.

2.15.7. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in writing with the effective date of any approved price increases.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see Vendor Check List)*** The County requests that the vendor submits no fewer than five completed reference forms from clients in the past five years whose projects are similar to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope, and complexity to this project using Form 5 provided in OpenGov as part of the Required Forms.