25-461 Construction Manager Services for a New Recycling and Education Center.pdf

RFP #25-461

Chrystal Simpson Chief Financial Officer

October 9, 2025

GENESEE COUNTY REQUEST FOR PROPOSALS 25-461

Sealed proposals will be received until 12:00 p.m. (EST), Thursday, November 6, 2025, at the Genesee County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint, MI, 48502 for Construction Manager Services for a New Recycling and Education Center.

A mandatory pre-conference meeting will be held on Monday, October 27, 2025, at 1:00 p.m.

(EST) at Genesee County Tower Building, 324 S Saginaw St, Rm 111, Flint, MI 48502. All consultants submitting a proposal must attend (in person or online) the mandatory pre-bid meeting and arrive within a reasonable time following the start of the meeting. This meeting will afford contractors the opportunity to obtain information about this project and ask any questions directly related to this solicitation. An attendance sheet will be provided and will serve as the official document verifying attendance. Failure to attend this meeting shall result in disqualification of a Contractor’s bid.

Microsoft Teams Meeting information Meeting ID: 259 150 187 550 9 Passcode: on6gL7nL

This procurement is conducted in accordance with the Genesee County Purchasing Regulations, a copy of which is on file and available for inspection at the Genesee County Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS 8222016.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the proposal response with the proposal number, proposal name, proposal due date and time, and your firm’s name. The proposal request number and due date for this RFP are:

DUE DATE: 12:00 PM (EST), November 6, 2025 DUE DATE FOR SUBMISSION OF QUESTIONS: 3:00 PM (EST) October 22, 2025 PRE-BID MEETING: October 27, 2025 @ 1:00 PM (EST) POST MEETING SUBMISSION OF QUESTIONS: October 28, 2025, before 3:00 PM

BID NUMBER #25-461

TENATIVE AWARD TIMELINE

REVIEW PERIOD/POSSIBLE INTERVIEWS: November 7 - 17, 2025 SUBIMIT RECOMMENDATION FOR BOARD APPROVAL December 10, 2025 CONTRACT EXECUTED WITH SELECTED VENDOR January 30, 2026

Rita Schubert, Purchasing Manager

Purchasing Department 324 S Saginaw St, Suite 9A Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560 https://www.geneseecountymi.gov/Document_Center/Department/Fiscal%20Services/Purchasing%20Department/Purchasing%20Regulations%2006.12.2024.pdf

TABLE OF CONTENTS

SECTION 1 - INSTRUCTIONS TO PROPOSERS

SECTION 2 - STANDARD TERMS & CONDITIONS

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

SECTION 4 - QUALIFICATIONS OF PROPOSERS

SECTION 5 – BACKGROUND INFORMATION

SECTION 6 - SCOPE OF WORK

SECTION 7 - INFORMATION REQUIRED FROM PROPOSERS

SECTION 8 - EVALUATION CRITERIA & SELECTION PROCEDURE

SECTION 9 – INSURANCE REQUIRED FROM PROPOSERS

COST PROPOSAL FORM

SIGNATURE PAGE

GENESEE COUNTY INSURANCE CHECKLIST

REFERENCES…

PROFESSIONAL SERVICES CONTRACT

EXHIBIT A………

EXHIBIT B………

RFP #25-461 CONSTRUCTION MANAGER SERVICES FOR A NEW RECYCLING

AND EDUCATION CENTER

SECTION 1 - INSTRUCTIONS TO PROPOSERS

1. Sealed proposals will be received until 12:00 p.m. (EST), Thursday, November 6, 2025, at the Genesee County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint, MI, 48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m. to 5:00 p.m., closed holidays check website for closed days. Label the sealed envelope containing the proposal response as described on page 1. LATE

PROPOSALS AND PROPOSALS SENT BY FACSIMILE OR E-MAIL WILL NOT

BE ACCEPTED.

2. A mandatory pre-conference meeting will be held on October 27, 2025, at 1:00 PM (EST) at Genesee County Tower Building, 324 S. Saginaw St, Rm 111, Flint, MI 48502. All consultants submitting a proposal must attend (in person or online) the mandatory pre-conference meeting and arrive within a reasonable time following the start of the meeting. This meeting will afford contractors the opportunity to obtain information about this project and ask any questions directly related to this solicitation.

An attendance sheet will be provided and shall serve as the official document verifying attendance. Failure to attend this meeting shall result in disqualification of a Contractor’s bid. Microsoft Teams Meeting information Meeting ID: 259 150 187 550 9 Passcode: on6gL7nL

3. Please carefully review this document. It provides information necessary to aid participating vendors in formulating a thorough response. A formal, comprehensive review period will be conducted to ensure that Genesee County selects the best possible vendor that will provide the best value and service.

4. Submit one original and one paper copy of your proposal. After the proposal closes, you will be contacted to send the County an electronic copy of your complete proposal via email. All proposals submitted become the property of Genesee County. The original must include a signature on the Signature Page of a person authorized to make a binding offer. Failure to provide the required number of duplicate copies may result in rejection of your proposal. Proposals may not be submitted on the MITN site for this offering.

5. All submissions will be time stamped by an individual within Fiscal Services. The only acceptable evidence of the time of receipt of the submissions is that of the time clock that resides within said department. It is each Proposer’s responsibility to ensure that its proposal is time stamped by Fiscal Services by the deadline. This responsibility rests entirely with the Proposer, regardless of delays resulting from postal handling or for any other reasons. Proposals will be accepted at any time during the normal course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local Time, Monday through Friday, legal holidays as exception.

6. Michigan Inter-governmental Trade Network– an alternate review of the RFP #25- 461 Construction Management of a New Recycling and Education Center can be done at: http://www.bidnetdirect.com/mitn

a. Genesee County has partnered with BidNet as part of the Michigan Inter-governmental Trade Network (MITN) and will post their bid opportunities to this site. As a vendor, you can register with Michigan Inter-governmental Trade Network (use hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see all available bids and opportunities. By selecting automatic bid notification, your company will receive emails once Genesee County has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other member governmental agencies. If you need help registering, please call Michigan Inter-governmental Trade Network support department toll free 1-800-835- 4603.

7. All communications, any modifications, clarifications, amendments, questions, responses or any other matters related to this RFP, shall be made by and through the purchasing contact reference in this solicitation. No contact regarding this solicitation made with other County employees is permitted. Any violation of this condition may result in immediate rejection of proposal.

8. All prospective proposers shall be responsible for routinely checking the Genesee

County Purchasing Department website at Current Bids (www.geneseecountymi.gov) for issued addenda and other relevant information. Genesee County shall not be responsible for the failure of a prospective proposer to obtain addenda and other information issued at any time related to this RFP.

9. A sample of a contract is attached to this RFP. After the award is made to the successful proposer, the County and the successful proposer will negotiate a final contract that substantially conforms to said contract. Any exceptions to the terms and conditions of the contract and this RFP must be clearly set forth in your proposal and referenced on company letterhead. The County will not entertain negotiations to change any terms and conditions of the contract or RFP unless those changes are requested in your proposal.

10. Insurance must be provided prior to the contract starting date and kept in full effect and compliance during the entire contract period. Insurance requirements are provided in Section 9 Insurance Required from Proposer. Failure to comply with these provisions will cause termination of the agreement. The County of Genesee requires a signed Genesee County Insurance Checklist form with each proposal submitted.

The Contractor agrees to be responsible for any loss or damage to property or persons due to the performance of services herein contracted and further agrees to indemnify and defend the County of Genesee harmless from any loss or damage resulting therefrom.

http://www.mitn.info/Genesee-County.asp?AgencyID=2340&PageType=open http://www.mitn.info/Genesee-County.asp?AgencyID=2340&PageType=open http://www.mitn.info/Genesee-County/Register.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340 https://www.mitn.info/Registration.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340 https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php http://www.geneseecountymi.gov/

County Policy dictates that under no circumstances can the County agree to indemnify proposers pursuant to Michigan Law.

11. Preference for Genesee County Businesses: Unless the funding source for the contract prohibits such preferences, in the case of requests for proposals where a quantitative based evaluation criteria is used for evaluating responsive proposals, Preferred Businesses shall be afforded an additional five (5) percent of the total evaluation points up to a maximum of five (5) points.

12. Proposal Format: Proposals must be submitted in the format outlined in SECTION 7

- INFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.

SECTION 2 - STANDARD TERMS & CONDITIONS

1. See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting proposals from qualified firms who can provide Construction Management of a New Recycling and Education Center.

2. Issuing Office: This RFP is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Metropolitan Planning Commission.

The contact person is Rita Schubert, Purchasing Manager, Genesee County, 324 S Saginaw St, Suite 9A, Flint, Michigan 48502, phone (810) 257-3195 and rschubert@geneseecountymi.gov. Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this RFP shall be submitted in writing and received no later than Wednesday, October 22, 2025, before 3:00 PM (EST) to the Genesee County Purchasing Department as listed above. E-mail is the preferred method of contact for all inquiries concerning this RFP, and please entitle the subject line of your e-mail as follows: Question(s) for RFP 25-461. No verbal interpretation to any respondent as to the meaning of any requirement stated in this RFP shall be binding on Genesee County. All responses to questions regarding this RFP shall be issued in writing and distributed as an addendum by Genesee County. All responses to questions regarding this RFP will be addressed during the pre-conference meeting. Vendors who have attended the pre-conference meeting will also be allowed to submit questions no later than Tuesday, October 28, 2025, before 3:00 PM.

4. Addenda: Genesee County reserves the right to amend and provide clarification of this RFP prior to the date for proposal submission. In such an event, an addendum will be posted on the Purchasing Department website Current Bids (www.geneseecountymi.gov). Further, all proposers shall acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

https://www.geneseecountymi.gov/Document_Center/Department/Fiscal%20Services/Purchasing%20Department/Std%20T%20%20C%20%20SECTION%202023.pdf mailto:rschubert@geneseecountymi.gov https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php

5. Proposal Considerations: All costs incurred in the preparation of a response to this RFP or any costs prior to approval of the contract by Genesee County and formal notification to the selected proposer will be the responsibility of the respondent and will not be reimbursed by Genesee County. Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer’s ability to meet the requirements of this RFP.

6. Responsive Proposals: To ensure proper consideration, all proposers are encouraged to submit a complete response to this RFP using the format outlined in SECTION 7 - INFORMATION REQUIRED FROM PROPOSERS. In addition, at least one of the paper proposals must be signed with an original signature of the official authorized to bind the proposer to its provisions.

7. Proposal Modifications: Clarifications, modifications, or amendments to any

Proposal that has been submitted, but prior to the Proposal Opening Date, may be made only within the discretion and written approval of the Purchasing Manager.

8. Withdrawal of Proposal: Proposals may only be withdrawn by a proposer with written notice prior to the date and time set for the opening of proposals.

9. Validity Period: Any proposal submitted as a result of this Request for Proposal shall be binding on the proposer for 120 calendar days following the due date.

10. Right to Reject: Genesee County reserves the right to reject any and all proposals received in response to this RFP.

11. Disclosure: All information in an offeror’s proposal is subject to disclosure under the provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”. This Act also provides for the complete disclosure of contracts and attachments thereto. In the event that a proposer wishes to designate any portion of their submission as “confidential” or “proprietary,” the proposer must contact the Purchasing Manager prior to submission of the proposal. All requests regarding disclosure and requests for confidentiality of a proposal response to this RFP shall be submitted in writing and received no later than October 29, 2025, by 12:00 p.m.

(EST), to the Genesee County Purchasing Department as listed above.

12. Errors, Omissions, And Discrepancies: If a Proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP, it shall immediately notify the Genesee County Purchasing Manager of such error in writing and request modification or clarification of the document prior to the deadline for submitting questions. Genesee County will make modifications by issuing a written addendum.

The proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the Request for Proposals prior to submitting a proposal or it shall be waived.

13. Best and Final Offers: Discussions may be undertaken with those proposers whose proposal, based on the evaluation criteria stated herein, has been determined to be reasonably susceptible of being selected for award. After discussions are held, and prior to award, proposers may be allowed the opportunity to submit revisions to their proposals for the purpose of obtaining best and final offers.

During the aforementioned procedures, neither the names of any of the proposers nor the contents of any proposal will be disclosed until the completion of negotiations and revision of proposals (Best and Final Offers).

The contract that may be entered into will be awarded based on the proposal response and, where applicable, the Best and Final Offer that is the most advantageous to Genesee County, per the evaluation criteria included in this RFP.

14. Prime Contractor Responsibilities: The successful offeror(s) shall be required to assume responsibility for all services offered in the proposal regardless of who produces them. Further, the County will consider the successful offeror to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

15. Non-Assignability: The contract may not be assigned, transferred, or conveyed by the Contractor without the expressed written consent of Genesee County.

16. Independent Contractor: It is understood and agreed to, by and between the

Contractor and Genesee County, that any and all acts that the Contractor or its personnel, employees, and servants perform pursuant to the terms of the Contract shall be undertaken as independent contractors and not as employees of Genesee County by or with a contract or agreement, nor impose any liability upon Genesee County. All acts and contracts of the Contractor shall be in its own name and not in the name of Genesee County.

17. Subcontracts: The Contractor shall not enter into subcontracts to this Agreement with additional parties without obtaining prior written approval of Genesee County.

A condition of granting such approval is that such subcontractors shall be subject to all conditions and provisions of this contract. The Contractor shall be responsible for the performance of all subcontractors.

18. Prevailing Wage Addendum: The Contractor acknowledges that Section 3-302(3) of the Genesee County Purchasing Regulations requires the Contractor and its subcontractors to pay laborers and mechanics not less than the prevailing wage rates and fringe benefits for corresponding classes of laborers and mechanics employed on similar projects in the area. The Contractor shall comply with the provisions of the Prevailing Wage Addendum attached as Exhibit B to this Contract.

19. Statement of Exceptions: The proposer shall furnish a statement on company letterhead giving a complete description of all exceptions to the terms, conditions, and specifications set forth in the proposal. Failure to furnish this statement shall mean that the proposer agrees to meet all requirements set forth in this solicitation.

20. Acceptance of Proposal Content: It is proposed that, if a contract is entered into as a result of this RFP, the RFP will serve as the basis for the contract. The contents of the proposal of the successful offeror may become contractual obligations if a contract is issued. Failure of the successful offeror to accept these obligations will result in cancellation of contract award.

21. Termination for Misrepresentation: If the successful proposer receives a contract and is subsequently found to have misrepresented any information in its proposal and/or Best and Final Offer submission, the contract may be terminated at the discretion of Genesee County.

22. Acceptable Deviations: The decision of Genesee County shall be final as to what constitutes acceptable deviations from specifications or requirements.

23. News Release: News releases pertaining to this RFP or the services to which it relates will not be made without prior written Genesee County approval, and then only in accordance with the instructions from the contract administrator. No information regarding the procurement and services shall be released without prior approval of the contract administrator.

24. Contract Award/Split Awards: The County reserves the right to award by item and/or group of items. The Bidder to whom the award is made will be notified at the earliest possible date. Tentative acceptance of the bid, intent to recommend award of a contract and actual award of the contract will be provided by written notice sent to the Bidder at the address designated in the bid if a separate Agreement is required to be executed.

25. Debarment and Suspension: The contractor certifies to the best of its knowledge and belief, that the corporation, LLC, partnership, or sole proprietor, and/or its’ principals, owners, officers, shareholders, key employees, directors and member partners: (1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (2) have not within a three-year period preceding this form been convicted of or had a civil judgement rendered against them form commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) are not presently indicted for or otherwise criminally charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in (2) of this certification; and , (4) have not within a three-year period preceding this proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

SECTION 4 - QUALIFICATIONS OF PROPOSERS

In order to qualify for award, a proposer shall have the capability in all respects to perform the work and the integrity and reliability, which will assure good faith performance. This requirement shall include, but is not limited to, the availability of the appropriate financial, material, equipment, facility, personnel, ability, expertise and experience necessary to meet all procurement requirements.

A bidder must have the capability, qualifications, and the necessary experience to provide services of a character similar to that required in this solicitation. If an offeror does not convince Genesee County that it possesses the above minimum qualifications with the bid submission, Genesee County shall not consider its bid for award.

SECTION 5 – BACKGROUND INFORMATION

Genesee County is soliciting proposals from qualified Construction Management (CM) firms who can provide CM services related to the construction of a new Recycling and Education Center at 609 Chavez Dr, Flint, MI 48503.

The County is working toward developing a permanent, state approved recycling drop-off center that will be available to county residents to properly dispose of and recycle various materials including, but not limited to, household hazardous waste (HHW), electronics, as well as paper, cardboard, plastics, and metals. Environmental, public, staff, and facility protection are paramount. The facility will collect and store flammable materials including lithium-ion batteries.

As a Recycling and Education Center, incorporating and sharing sustainable design features is an important part of project development. These features will be tailored to the available budget based on a best-value decision making process and may include systems like solar (PV) panels, storm water management systems (bio-swales and gray water for irrigation, sanitary, and equipment washing), locally sourced and high-recycled content materials, and highly efficient mechanical and electrical systems.

The County has engaged DLZ Michigan, Inc. for architectural and engineering design services. The project is anticipated to be a pre-engineered metal building totaling approximately 23,000 square feet (excluding exterior material storage bunkers); refer to Exhibit A for Initial Project Information including conceptual plans, a preliminary schedule (includes timeline - page 5), and geotechnical information. The CM’s Guaranteed Maximum Price (GMP) for this project is not anticipated to exceed $10,500,000, which does not include requested fees

The project is anticipated to be released for bid no later than April 2026, with construction complete and operational by early 2027. The CM must work collaboratively with the Owner and Design Team to establish and implement project goals as outlined in the scope of work.

SECTION 6 - SCOPE OF WORK

A. Pre-Construction Phase Services:

Administration

• CM will work with representatives from the County including Purchasing and Board Authority as part of the development and execution of this project.

• CM will work collaboratively with the project team to review the proposed concept including access, traffic, drainage, parking, building placement, as well as architectural, civil, structural, mechanical, electrical, and environmental solutions.

• Attend all design meetings during schematic design, design development and construction document phases.

• Field verify and be knowledgeable of existing conditions and systems.

• Participate in QA/QC design reviews.

Scheduling

• Prepare and maintain the project schedule to discuss at each design meeting.

Provide input as required to align the design, document development, bidding and construction with timeframe expectations. The Schedule shall include anticipated dates for Substantial Completion, Inspections, Commissioning, Occupancy, and Closeout.

• The CM shall research availability and lead times of site, building, and MEP systems on behalf of the project team, to assist in preparing documents and specifications that align with the Project Schedule.

Budgeting

• The Construction Manager (CM) will assist the County and A/E in establishing the project budget.

• CM will prepare an anticipated project construction budget based on Initial Project Information and subsequent milestones including 100% Design Development, 50% Construction Documents (CD) and 90% Construction Documents. This effort shall assess the anticipated budget for construction at each milestone and suggest opportunities for best-value strategies to maintain alignment with the County’s overall project budget.

• CM shall collaborate with the Project Team to gather and maintain updated information as to anticipate systems and detail development and other constructability issues that have budgetary impacts.

• The Project Budget is anticipated to be established as a Guaranteed Maximum Price (GMP) at the 50% CD Phase of Development. The GMP shall identify an index of drawings and specifications (provided by A/E Team) allowances, overhead and profit, contingencies, and assumptions made by the CM.

• The CM is responsible for coordinating and procuring Delegated Design systems.

(Refer to Section – Delegated Design)

Bidding

• Develop and prepare project bid packages and facilitate the bidding process in coordination with County representative(s) to align bidding documents with County policy.

• Bid documents must be in compliance with Insurance Requirements of County.

• Advertise, solicit, recruit bidders, and manage the bid process.

• Promote and conduct pre‐solicitation meeting(s) for subcontractors in cooperation with the County.

• Facilitate the request-for-information (RFIs) process.

• Review and issue design addendums or revisions to provide interpretation in scope or correction in scope with collaboration with the AE firm. Provide estimating as necessary on scope changes.

• Conduct formal bid openings.

• Receive and evaluate bids/quotes with County representatives.

• Evaluate bids to determine the apparent best value bidder and develop recommendation(s) for award-of-bids.

• Provide budget verification with bids received.

• If scope alignment is required after bidding to project align with budget, provide value engineering opportunities.

• Generate a recommendation for the approval process with the A/E and County representative(s) based on the bids/quotes received.

B. Construction Phase Services:

• Coordinate construction documents for appropriate authority having jurisdiction (AHJ). This includes paying all anticipated plan review and permitting fees.

• Facilitate the review and required permits process.

• Coordinate meetings with AHJ, County, educational exhibit firm, and A/E as needed.

• Schedule and coordinate all contractor work.

• Lead the Construction kick-off meeting with all project team representative(s).

• Develop, maintain, and distribute master project schedules, detailed construction schedules, submittal schedules, inspection schedules, and occupancy schedules.

The CM will provide 3 week “look ahead” schedules that address action items due over the following 3 weeks by trades.

• Create and maintain bi-weekly OAC meeting schedule, and issue meeting minutes.

• Facilitate weekly contractor/trades meetings, provide and issue weekly report.

• Facilitate reviews of all contractor shop submittals with appropriate members of the project team, including County, educational exhibit firm, and A/E as appropriate.

• Maintain all submittal and bulletin logs and distribute records weekly.

• Monitor construction costs against County project budget.

• Coordinate, monitor construction, and installation with all project team representative(s).

• Facilitate responses and distribution of request-for-information (RFIs)

• Facilitate, issue and gather pricing for design revisions and proposal requests.

Implement approved changes.

• Prepare, document, and obtain necessary authorizations for change orders.

• Review, provide recommendations, and submit all contractor invoices for payment with the monthly application and certificate for payment, and schedule of values.

Monthly invoices should include a summary and percentage complete of work tasks.

• Ensure all permits are secured/posted, schedule inspections. Address all issues related to regulatory processes and requirements with the AHJ and the A/E.

• Assist in the coordination of needed monthly County Board Authority meetings for updates and reviews for approval.

• Coordinate timing of delivery and installation of County equipment, furnishings, signage, IT, security, FFE, etc.

• Work in coordination with educational exhibit firm for installation and deployment of fabricated educational components.

• Prepare and distribute weekly progress reports at the end of each week including photographs.

• Facilitate with contractors the final punch list development and completion, coordinate with County representatives, educational exhibit firm, A/E, and others.

• Administer post-construction close-out and warranty collection, transition to the County in a timely manner.

• Develop and deliver warranty log. The summarized log shall identify product, contractor and/or manufacturer information, warranty start and stop dates, and any special warranty period.

• Compile and deliver to the County project close-out manual to include record submittals, cut sheets, maintenance and training schedules, and other information as required.

• Provide the County with all as-built drawings indicating actual locations of work elements which vary from construction documents, this can be done in partnership with the A/E and project contractors. Provide Electronic Files, pdfs, and etc. on a thumb drive.

• As part of the scope of services, the CM must provide Construction Management Software (Procore or similar) for Owner and A/E Team use. The purpose of this will be a centralized location for all documents, to include but not limited to:

Drawings, RFIs, Submittals, Meeting Minutes, Documents, Photos, Specifications.

• Provide a project safety management plan.

C. Delegated Design Systems:

The CM and appropriate Sub-Contractors will participate in design coordination meetings starting in the Design Development Phase. The engineer and architect of record will assign responsibility for detailed design of specific specialty building components anticipated to include the following:

• 054000 Cold-Formed Metal Framing

• 084113 Aluminum-Framed Entrances and Storefronts

• 092216 Non-Structural Metal Framing

• 101400 Signage

• 142000 Hydraulic Elevators

• 133419 Metal Building Systems

SECTION 7 - INFORMATION REQUIRED FROM PROPOSERS

All proposals are firm, binding, and irrevocable for one hundred-twenty (120) days after the opening of the proposal. No proposal will be considered that fails to contain fully completed documents or any other documentation required by the instructions and materials herein. The successful proposer will be required to submit:

1. Signed Signature Page

2. Signed Genesee County Insurance Checklist

3. Statement of the Project: State in precise terms your understanding of the project as presented by this RFP. Include in this section a detailed summary of the Vendor’s approach to providing services required by this RFP. Include a summary of your understanding of applicable codes and regulations. Include a preliminary project schedule for proposed services.

4. Qualifications: Detail how the proposer will meet or exceed each of the minimum requirements listed in Section 6, “Scope of Work.” One-word responses such as “meets” or “exceeds” are not sufficient. Include relevant, collaborative teams with Owner and A/E on projects of similar size and scope. Include key team members roles on those projects.

5. Reference Form: Prior experience with similar requests is essential for any firm to provide the services required in this solicitation. This section shall consist of a minimum of three (3) references with project descriptions. The contacts for each reference must be knowledgeable of the offeror’s performance on the referenced project and the scope of services performed by the bidder.

6. Organizational Chart: Provide an organizational chart identifying key members of the employer who will be assigned to perform the work. The chart should clearly delineate roles and responsibilities of the various team members. Identify key individuals by name and title.

7. Current Work Assignments & Contractual Obligations: Indicate current and projected work assignments of key personnel identified in the bid, and for each key personnel, identify current percentage of completion and expected completion date.

8. Completed Cost Proposal Form

9. Statement of Exceptions: Furnish a statement on company letterhead giving a complete description of all exceptions to the terms, conditions, and specifications set forth in the Standard Proposed Contract and this RFP.

10. Litigation: Please describe any lawsuits that were filed against your company in the last five (5) years and the results of those lawsuits. Please describe any mediation or arbitrations your company has been involved with in the last five (5) years and the results of those arbitrations/mediations.

12. Demonstration of Financial Stability: Submit with the bid your organization’s most recent financial audit, annual compiled financial statements, or annual consolidated financial statements.

13. One (1) original, one (1) paper copy of the proposal shall be received, and date and time stamped by Fiscal Services prior to proposal closing. No proposal received after Close Deadline shall be considered.

SECTION 8 - EVALUATION CRITERIA & SELECTION PROCEDURE

It is the intent of Genesee County to conduct a comprehensive, fair, and impartial evaluation of all proposals received. The RFP/Contract will be awarded to the offeror who submitted a proposal that is most advantageous to Genesee County. All proposals will be evaluated based on the evaluation criteria as seen below. Each criterion will be scored based upon the points indicated.

Evaluation Criteria Possible Points Experience:

Firm’s experience and portfolio 40

Approach:

Project approach and methodology 30

Cost Proposal:

Cost Proposal submitted in proposal 15

Schedule:

Schedule and timeline submitted in proposal 5

References:

Consultant’s references of projects that are similar in scope 10

Total Points Available 100

The Genesee County Metropolitan Planning Commission will make a recommendation of the most qualified contractor to the Genesee County Board of Commissioners for final approval. The Genesee County Board of Commissioners will make the final decision on contract award.

If the Evaluation Committee cannot negotiate a reasonable contract with the top candidate, Evaluation Committee members will stop negotiations, disqualify the candidate, and begin negotiations with the next responsive candidate.

SECTION 9 – INSURANCE REQUIRED FROM PROPOSERS

The Contractor shall at all times maintain in full force and effect for duration of the term of this agreement the following insurance coverages. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan, having an AM Best rating of at least A- and acceptable to Genesee County. In addition, the County reserves the right to modify or waive at any time any applicable insurance requirements based on the scope of services provided at the discretion of the County’s Risk Manager or other authorized representative of the County.

Commercial General Liability Insurance on an “occurrence basis” with minimum limits of $1,000,000 per occurrence and a $2,000,000 aggregate limit.-. The policy shall name Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds. Coverage shall be primary and non-contributory, including a waiver of subrogation in favor of the County.

Workers’ Compensation Insurance – as required by and in accordance with all applicable statutes of the State of Michigan, including Employers’ Liability Coverage.

Automobile Liability – Including Michigan No-Fault coverages, with limits of liability not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage. Coverage shall include all owned, non-owned, and hired vehicles. Limits may be satisfied using primary and excess/umbrella liability policies. -. The policy shall name Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds.

Professional Liability Insurance (E&O) – in an amount not less than $1,000,000 per occurrence and $1,000,0000 aggregate. If this policy is a claims made form, the Contractor shall be required to keep said policy in force, or purchase “tail” coverage for a minimum of three (3) years after the termination of this contract.

Cyber Liability Insurance – in an amount not less than $1,000,000 per occurrence and $1,000,000 aggregate including, data breach response, network security liability and business interruption. Coverage should be primary and non-contributory, name Genesee County as additional insured. Including legal and regulatory compliance.

Environmental Liability - The Contractor shall procure and maintain for the duration of this contract Environmental Liability insurance in an amount not less than one million dollars ($1,000,000) aggregate. If this policy is on a claims made form, the Contractor shall be required to keep said policy in force, or purchase “tail” coverage for a minimum of 3 years after the termination of this contract.

Builders Risk Coverage – The Owner will purchase and maintain property insurance for 100% of actual cash replacement value of the insurable work while in the course of construction, including foundations, additions, attachments, and all fixtures, machinery and equipment belonging to and constituting a permanent part of the building structures.

The property insurance also will cover temporary structures, materials and supplies to be used in completing the work, only while on the building site premises or within five hundred feet of the site.

Contractor’s Equipment Coverage/ Inland Marine Contractor’s Equipment insurance is to be purchased to cover loss of equipment and machinery utilized in the performance of work by the contractor. All risks coverage is preferred.

Crime, including Third-Party Employee Theft Insurance Coverage or Bond will be required in the minimum amount of the grant with Genesee County named as an additional insured.

Owners’ and Contractors’ Protection (OCP) Liability Insurance: The Contractor shall procure and maintain during the life of this contract, a separate Owners’ and Contractors’ Protective Liability Policy with limits of liability not less than $1,000,000 per occurrence and aggregate combines single limit for Personal Injury, Bodily Injury, and Property Damage. Genesee County shall be “Named Insured” on said coverage. Thirty

(30) days’ Notice of Cancellation shall apply to this policy.

Umbrella Liability - in an amount not less than $10,000,000 per occurrence and $10,000,000 aggregate, including Products Completed Operations.

A licensee or its insurance broker shall notify the County of any cancellation or reduction in coverage within seven (7) days of receipt of insurer's notification to that effect. The contractor, licensee, permittee, or lessee shall forthwith obtain and submit proof of substitute insurance to the County Risk Manager within five (5) business days in the event of expiration or cancellation of coverage.

1.1 Insurance Certificate and Additional Insured Coverage

1. Certificate of Insurance – The contractor must provide a Certificate of Insurance evidencing the required insurance set forth above. The Certificate Holder should be listed as follows:

Genesee County Attn: Risk Management

324 S Saginaw St, Suite 9A, Flint, MI 48502

2. Endorsements In addition, the contractor must provide the following endorsements, including but not limited to:

a. An additional insured endorsement (equivalent in coverage to ISO form CG 20 10 and CG 20 37) naming the "Genesee County, its officials, employees and agents, all boards, commissions and/or authorities and board members, including employees and volunteers thereof" as additional insureds under the general liability policy. No person or department should be identified as the additional insured. Coverage afforded shall be considered primary and any other insurance or self-insurance, maintained by or available to the County shall be considered secondary and/or excess.

b. An endorsement to each policy stating that such policy shall not be cancelled or reduced in coverage except after thirty (30) days prior written notice to County. Cancellation, material restriction, nonrenewal or lapse of any of the required policies shall be grounds for immediate termination of the Agreement by the County. If any of the required coverages expire during the term of the contract, the vendor shall deliver renewal certificates, endorsements, and/or policies to County at least ten (10) days prior to the expiration date.

In lieu of required endorsements, a copy of the policy sections, where coverage is provided for additional insured and cancellation notice, may be acceptable. Copies of all policies mentioned above shall be furnished, if so requested.

1.2 Indemnification

The Contractor agrees to indemnify, defend, and hold harmless the County, its officials, officers, agents, and employees from any and all claims, damages, or liability, including defense costs, arising out of the Contractor’s performance of the Services or presence on the County’s property or worksite. Contractor agrees that the insurance requirements specified in the contract do not reduce the liability Contractor has assumed in the indemnification/hold harmless section of the Contract.

COST PROPOSAL FORM

PROJECT: RFP #25-461

Construction Manager Services for a New Recycling and Education Center Consultants are required to complete this form that represents the cost of providing services as requested in this RFP. Using this fee proposal bid form (retyping of bid form is not allowed), please state your compensation for Construction Management services. Exclusion, deviation from, or alteration of this bid form may result in the rejection of your proposal. Please attach a separate page(s) to describe your approach to the fee proposal, including reimbursables, as applicable.

The undersigned bidder, having received addenda and examined all conditions affecting the work, hereby submits the following bid:

PRE-CONSTRUCTION PHASE SERVICES:

Pre-Construction Phase: NOT TO EXCEED FEE OF $_____________________

CONSTRUCTION PHASE SERVICES:

Construction Phase:

CONSTRUCTION MANAGEMENT SERVICES ________________________%

GENERAL CONDITIONS: ______________________%

COMPENSTATION FOR CHANGE ORDERS:

Identify percentage of mark-up if sub-contract cost is increased by change order. The quoted percentages are subject to negotiation and in no case shall exceed ten percent (10%).

1. For sub-contracted work, the aggregate net cost directly paid by the Construction Manager to subcontractors or suppliers for performance of the Work plus a mark-up of:

__________ PERCENT (_______%)

2. For self-performed work, the aggregate net cost to the Construction Manager for performance of the Work, by the Construction Managers own workers, plus a mark-up of:

_________ PERCENT (_______%)

NAME OF BIDDER: _____________________________________________________

SERVICE ADDRESS: __________________________________________________

CITY, STATE, ZIP: _____________________________________________________

CONTACT PHONE: ____________________________________________________

CONTACT EMAIL: _____________________________________________________

SIGNATURE PAGE

GENESEE COUNTY RFP #25-461

Construction Manager Services for a New Recycling and Education Center The undersigned represents that he or she:

1. is duly authorized to make binding offers on behalf of the company,

2. has read and understands all information, terms, and conditions in the RFP,

3. has not engaged in any collusive actions with any other potential bidders for this RFP,

4. hereby offers to enter into a binding contract with Genesee County for the products and services herein offered, if selected by Genesee County within 120 days from bid due date,

5. certify that it, its principals, and its key employees are not “Iran linked businesses,” as that term is described in the Iran Economic Sanctions Act, P.A. 2012, No. 517, codified as MCL 129.311, et seq.

6. acknowledges the following addenda _________________ issued as part of the RFP:

Conflict of Interest:

____To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other County contracts, or property interest for this bid.

OR

____The undersigned firm by attachment to this form, submits information which may be a potential conflict of interest due to other County contracts, or property interest for this Bid.

Exceptions to Solicitation and/or Standard Contract: NO_____ YES_____ (include attached statement)

Name (typed):

Signature: Title:

Date:

Company:

Federal Employee Identification Number (FEIN): _____________________

DUNS Number: ___________________________________

Contact Person of company representative for matters regarding this RFP

CONTACT NAME POSITION

MAILING ADDRESS CITY STATE ZIP CODE

PHONE FAX E-MAIL

GENESEE COUNTY INSURANCE CHECKLIST

PROFESSIONAL SERVICES CONTRACT FOR: RFP: 25-461 – Construction Manager

Services for a New Recycling and Education Center

Coverage Required Limits (Figures denote minimums)

X 1. Workers Compensation Statutory limits of Michigan

X 2. Employers’ Liability $1,000,000 accidental/disease $1,000,000 policy limit, disease Including Premises/Operations

X

3. General Liability $1,000,000 per occurrence with $2,000,000 aggregate Including Products/Completed Operations and Contractual Liability

X 4. Professional Liability $1,000,000 per occurrence with $2,000,000 aggregate Including errors and omissions

5. Medical Malpractice $200,000 per occurrence $800,000 in aggregate

X 6. Automobile liability $1,000,000 combined single limit each accident – Owned, Hired, Non-owned

X 7. Umbrella liability/Excess Coverage $10,000,000 BI & PD and PI

X

8. Genesee County named as an additional insured on other than worker’ compensation via endorsement.

A copy of the endorsement or evidence of blanket Additional Insured language in the policy must be included with the certificate.

X 9. Other Insurance Required: Cyber, Inland Marine, Crime, OCP, Environmental X 10. Best’s rating: A VIII or better, or its equivalent (Retention Group Financial Statements)

X 11. The Certificate must state bid number and title RFP 25-461 – Construction Manager Services for a New Recycling and Education Center

Insurance Agent's Statement

I have reviewed the requirements with the bidder named below. In addition:

_____ The above required policies carry the following deductibles:

_____ Liability policies are occurrence _____ claims made _____

Insurance Agent Signature

Prospective Contractor’s Statement I understand the insurance requirements and will comply in full if awarded the contract.

Contractor Signature

Required general insurance provisions are provided in the checklist above. These are based on the contract and exposures of the work to be completed under the contract. Modifications to this checklist may occur at any time prior to signing of the contract. Any changes will require approval by the vendor/contractor, the department, and County Risk Manager. To the degree possible, all changes will be made as soon as feasible.

REFERENCES

List 3 references of similar projects Submitted by: ____________________

Company/Client: Contacts:

Name:

Title:

Phone:

Dates of Service:

Email:

Address:

City, State:

Title:

Title:

PROFESSIONAL SERVICES CONTRACT

This Contract for Professional Services (the “Contract”) is by and between the County of Genesee, a Michigan Municipal Corporation, whose principal place of business is located at 324 S Saginaw Street, Flint, Michigan 48502 (the “County”), and [Contractor Name], a [State] [Entity Type], whose principal place of business is located at [Contractor Address] (the “Contractor”) (the County and the Contractor together, the “Parties”).

2. Term

2.1 Initial Term

The initial term of this Contract commences on [Start Date] and shall be effective through [End Date] (the “Initial Term”).

3. Scope of Work

The Contractor agrees to perform the services described on Exhibit A (the “Services”).

4. Compensation

The Contractor shall be paid a flat fee of $_____________ for the performance of the Services. Upon completion of the Services, the Contractor must provide to the County an invoice in a form acceptable to the County, along with any necessary supporting documentation.