25-293820_IFB.docx

INVITATION FOR BID (IFB)

FOR

ACCESS CONTROL AND SECURITY MAINTENANCE

IT SERVICES

June 24, 2026

CR25-293820

REFER TO SECTION 2 FOR KEY ACTION DATES RELATED TO THIS IFB

REFER TO SECTION 12 FOR BID SUBMITTAL INSTRUCTIONS

Governor Gavin Newsom

Facilities Management Division Access Control and Security Maintenance CR25-293820; Page 1 of 17

Administration Division, Office of Business and Acquisition Services | State of California | Government Operations Agency Contracts Services Section | 707 Third Street, MS 508 |West Sacramento, CA 95605

Scope This Invitation for Bid IFB is being offered by State of California, Department of General Services, Facilities Management Division (FMD) to obtain (OBAS) for access control and security maintenance services for a state-owned building.

Key Action Dates Adherence to the following schedule of dates and times is required. If the State finds it necessary to change any of these dates, it will be accomplished via addendum.

Public Bid Opening Teams Meeting Link: https://teams.microsoft.com/meet/212645902595621?p=0i5tqaLJRkwo4rGT9q Teams Meeting ID: 212 645 902 595 621 Teams Passcode: CY33bU6z

7/23/2026 @ 3:00PM, PT

Bidder Minimum Requirements

Licenses Bidders are required to submit the proof of the following license with the bid response:

· Class C-7, Low Voltage System license issued by the California Department of Consumer Affairs, Contractors State License Board.

Insurance Bidders are required to submit current proof of insurance for the following:

· General Liability

· Commercial Automobile Insurance

· Worker’s Compensation

A certificate of insurance (COI) may be provided as proof of insurance. The COI and/or proof of insurance documents must be submitted with the bid submission as Attachment 6 – Proof of Insurance. Endorsements to insurance policies are not required for bid submission.

Contact your insurance representative to ensure your insurance program satisfies the requirements of the Attachment 9 – Sample Agreement, Exhibit D, Section 8, prior to bidding.

Bidder Instructions The Bidder Instructions include the Bidder’s and the State’s rights and responsibilities for the bidding process, including the protest process, unless otherwise specified in this solicitation. Bidder Instructions are located at the following link: Bidder Instructions (rev 11/09/2011).

Method Of Award Award will be made on an "All or None" basis. The award, if made, will be to the responsive and responsible Bidder with the lowest cost, including all applicable preference and incentive calculations.

In the event of a tie, representatives of the State will flip a coin to determine the winning bidder. The coin flip will be witnessed and documented by two (2) or more State employees.

Sample Agreement The Bidder’s required services are provided in Attachment 9, Sample Agreement and its exhibits. The winning Bidder will be required to adhere to all Agreement terms as indicated in Attachment 9, Sample Agreement and its exhibits.

Acquisition Analyst The Acquisition Analyst identified below shall be the State’s designated authorized representative regarding this procurement. All inquiries and questions must be directed to only this person. Oral communications are discouraged and shall not be binding on the State. Bidders should only rely on written statements issued by the Acquisitions Analyst. The Acquisitions Analyst for this IFB is listed below:

Acquisition Analyst: Tyler Stoever Telephone: (279) 946-7850 Email: tyler.stoever@dgs.ca.gov

Bidder Questions This IFB addresses all requirements that Bidders must meet to be eligible for consideration. Bidders must carefully read the entire IFB, ask appropriate questions in a timely manner, and make sure all procedures and requirements of the IFB are accurately followed and addressed. If a Bidder discovers any ambiguity, conflict, restrictive specifications, discrepancy, omission, or other errors in the IFB, the Bidder shall immediately notify the Acquisitions Analyst of such error, in writing, and request clarification or modification of the document.

All questions, comments, and concerns should be immediately directed in writing to the Acquisitions Analyst by email no later than the date and time indicated in Section 2, Key Action Dates. All questions and/or concerns shall be directed to both the Acquisitions Analyst listed above.

Answers to all questions will be posted via a Question-and-Answer Set.

Addenda If the solicitation is revised by an addendum, the most recent addendum shall be the definitive solicitation and the Bidder is required to meet all the requirements of the solicitation, including all addendum changes.

The IFB document is not required to be submitted with the bid. This language supersedes GSPD-451, Bidder Instructions (rev 11/09/2011) section 3.b., Solicitation Addendum (Addenda).

Designation Of Requirements The State has established certain requirements with respect to bids to be submitted by prospective contractors. The use of “must,” “shall” or “will” (except to indicate simple futurity) in the IFB indicates a requirement or condition that is mandatory. A deviation, if not material, may be waived by the State. A deviation from a requirement is material if the deficient response is not in substantial accord with the IFB requirements, provides an advantage to one bidder over other bidders, or has a potentially significant effect on the delivery, quantity or quality of items bid, amount paid to the Contractor, or on the cost to the State. Material deviations cannot be waived.

Additional Terms And Conditions The State objects to and will not evaluate or consider any additional terms or conditions submitted by a Bidder. This applies to any language appearing in documents attached as part of the Bidder’s response. In signing and submitting the Bid Submission Cover Letter, the Bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

Bid Submittal Instructions Bids must be received by the bid due date and time in Section 2, Key Action Dates. Bids received after this date and time will not be considered.

The Bidder will deliver their sealed bid in such a way that the outside is clearly labeled as indicated below:

IFB for Access Control and Security Maintenance Services – CR 25-293820

DO NOT OPEN

Department of General Services, The Ziggurat Attn: Tyler Stoever, Office of Business and Acquisition Services, Mailstop 508 707 Third Street West Sacramento, CA 95605

Bids may be either mailed or hand delivered:

a. MAILED BIDS: Shall be sent to the address above.

b. HAND DELIVERED BIDS: Shall be placed in the DGS/OBAS Bid/Proposal Drop Box located in the lobby at 707 3rd Street, West Sacramento, CA 95605. The Drop Box will be opened at 2:00PM Tuesday through Thursday and bids in the box will be certified as being received before 2:00PM that day.

Facsimile (FAX) and electronic submissions will not be considered.

It is the responsibility of the Bidder to ensure timely delivery of the bid. A postmark will not be accepted as meeting the delivery time requirements. Bidders hand-delivering their bids should allow extra time for traffic, sparse parking, slow elevators and clearing security procedures.

State’s Own Bid Documents/Solicitation Only bids provided on the State's own bid documents will be considered. Documents include all forms and attachments required to be submitted. Alteration of the State’s documents may result in rejection of the bid. Bids submitted referring to supplier attachments which include terms and conditions that conflict with the State's complete solicitation shall be considered non-responsive and such bids shall be rejected.

Non-Mandatory Walkthrough State representatives will be conducting a non-mandatory walkthrough on the date and time listed in Section 2, Key Action Dates at the location below. All Bidder and/or their representatives may attend to examine work sites and specifications and investigate conditions, character and quality of surface, subsurface materials or obstacles and conditions that might be encountered. No additions or increases to the Agreement amount will be made due to conditions that existed at the walkthrough.

May Lee State Office Complex (#058) 651 Bannon Street Sacramento, CA 95811

All attendees shall meet at the above location and check in at the front security desk in the southwest lobby.

Bid Submission Requirements Bid submission items are included as part of this IFB or are included as attachments.

A. Bid Submission Cover Letter (Attachment 1) All Bidders must complete the Bid Submission Cover Letter and include it with the bid. The Bid Submission Cover Letter (which shall be considered an integral part of the bid) shall be signed by an individual who is authorized to bind the bidding firm contractually. An unsigned Bid Submission Cover Letter shall cause the bid to be rejected.

By signing the Bid Submission Cover Letter and submitting a bid, Bidder is agreeing to accept all of the terms and conditions of the general provisions (as indicated below) without addition or modification and to comply with all applicable statutes, rules, regulations, and orders of the United States and the State of California. All general provisions can be found at:

Information Technology - General Provisions - Non-Cloud Goods & Services, DGS PD 403-ITGP (Non-Cloud) (Rev. 02/20/2025)

1. Narrative Response (Attachment 2) The IFB requires narrative responses. Bidders shall input narrative responses on IFB Attachment 2 – Narrative Response, and only in response to the items requested. If necessary, Bidders may add pages to the attachment to further explain their response.

Bidders shall not input narrative responses within the IFB document, nor should narrative responses be included for items the State did not list on Attachment 2 – Narrative Response.

Bidder Declaration (Attachment 3) All Bidders must complete the Bidder Declaration Form (GSPD-05-105) and include it with the bid response. When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded an agreement are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the agreement.

If a Bidder proposes the use of a subcontractor for a portion of the agreement, the Bidder agrees that all requirements will be adhered to and that requirements will apply to subcontractors. All subcontractors must comply fully with the administrative and technical requirements that are applicable with the portion of the work being delegated to the subcontractor.

Bidders and any subcontractors who have been certified by California as a DVBE (or who are proposing rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed Disabled Veteran Business Enterprise Declaration Form DGS PD 843.

Payee Data Record (Attachment 4) All Bidders must complete and sign the Payee Data Record (STD 204) and include it with their bid response. Upon award of the contract, the winning bidder must provide a STD 204 for each subcontractor listed on the Bidder Declaration (GSPD-05-105), within ten (10) working days.

Iran Contracting Act (Attachment 5A)

California Civil Rights Laws Certification (Attachment 5B)

Proof of Insurance (Attachment 6) As described in Section 3.B of this IFB.

Bidder References (Attachment 7)

Cost Sheet (Attachment 8) Bidders shall submit one (1) copy of the completed Attachment 8 – Cost Sheet with the bid response. To be considered for award, all line items in Attachment 8 – Cost Sheet must be bid. Failure to submit the Attachment 8 – Cost Sheet with the bid response shall result in the bid being considered non-responsive.

Prices submitted shall be all inclusive. Only the prices submitted in the bid response shall be included in the awarded agreement. No other fees can be charged to the state.

Attachment 8 – Cost Sheet must be filled out completely or the bid may be rejected. Modification of the Cost Sheet will disqualify the Bidder.

Generative Artificial Intelligence (GenAI) The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Bidder shall provide the above notifications by completing the GenAI portion in Attachment 2 – Narrative Response. Failure to report GenAI to the State may result in disqualification.

Socio-Economic Preferences And Incentive Programs When the Bidder satisfies the requirements and requests bid preferences and/or incentives, the Bidder must clearly identify which programs it qualifies for in Attachment 3 – Narrative Response. To be considered responsive to the bid preference and/or incentives, the Bidder Declaration Form GSPD-05-105, and for DVBE, the DVBE Declaration Form DGS PD 843, must be submitted with bid response.

Preferences and incentives are used for bid tabulation purposes to determine the lowest responsive responsible bid. Strict adherence to the laws and regulations to apply the preferences and incentives will be followed. If awarded the contract, the preference and/or incentive does not alter the amount of the resulting contract. Please be aware that contracts awarded with applied preferences or incentives will be monitored throughout the life of the contract for compliance to statutory, regulatory and contractual requirements.

1. Disabled Veteran Business Enterprise (DVBE) Program Requirements This solicitation requires a mandatory minimum 3 percent DVBE participation.

Bidders may achieve the mandatory 3 percent participation in the following ways:

1) Bidder is a Certified DVBE

2) Bidder subcontracts a minimum of 3 percent of its bid to Certified DVBE’s (the DVBE participation must be documented on the Bidder Declaration Form (GSPD-05-105) submitted with the bid).

Upon award of the contract, the winning bidder may need to provide a DGS PD 843 Disabled Veteran Business Enterprise Declarations form if the contractor is a DVBE within ten (10) working days. OBAS will also request a DGS PD 843 form from all DVBE subcontractors identified on the Bidder Declaration (GSPD-05-105) within ten (10) working days of award. If you do not have Internet access, a hard copy can be provided by contacting the Acquisitions Analyst. Otherwise, the DGS PD 843 is available at the following link: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf. Refer to the California DVBE Program Requirements – For Goods and Information Technology (1/2022) for detailed requirements and instructions for the DVBE program.

1. DVBE Incentive Pursuant to Military and Veterans Code § 999.5, subdivision (a), a bid incentive of 1 to 5 percent will be given to Bidders who provide additional DVBE participation (more that the mandatory minimum requirement of 3 percent). A Bidder is eligible to receive the DVBE incentive if they are a certified DVBE or if a non DVBE Bidder commits to use a certified DVBE(s) as subcontractor(s). The DVBE Incentive is as follows:

1. Small Business Preference The following information shall apply to both Small Businesses (SBs) and Microbusinesses (MBs)

A 5 percent bid preference is available to Bidders certified as a California SB in accordance with Government Code (GC) § 14835 et seq. Bidders claiming the SB preference must be certified by California as a small business. Completed certification applications and required support documents must be submitted to the Office of SB and DVBE Services (OSDS) no later than 5:00 p.m. PT on the bid due date, and the OSDS must be able to approve the application as submitted. The SB regulations concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals can be viewed in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, § 1896 et seq.).

1. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) SB/NVSA prime Bidders meeting requirements specified in the MVC § 999.50 et seq. and obtaining a California certification as a SB are eligible for the 5 percent SB preference. SB/NVSAs claiming the SB preference must possess certification by California prior to the day and time bids are due. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

1. Non-Small Business Subcontractor Preference A 5 percent bid preference is available to a non-small business claiming 25 percent California Certified SB subcontractor participation.

1. SB/DVBE Reporting Requirements If, for this Contract, Contractor made a commitment to achieve SB participation, the State requires Contractor, upon completion of this Contract, (or within such other period as may be specified elsewhere in the Contract) to report the actual percentage of SB participation that was achieved. (GC § 14841).

If, for this Contract, Contractor made a commitment to achieve the DVBE participation goal, then, pursuant to MVC § 999.5, subdivision (d), upon completion of the Contract, the State requires Contractor to certify using Prime Contractor’s Certification – DVBE Subcontractor Report (STD817).

Until Contractor complies with the DVBE reporting requirement above, the State will withhold $10,000 from the final payment, or the full final payment if less than $10,000. Refer to Section 19, “Small Business (SB) Participation & Disabled Veteran Business Enterprise (DVBE) Participation Reporting Requirements” of the general provisions applicable to this solicitation for specific regulatory requirements.

Commercially Useful Function (CUF) Suppliers, whether the Bidder or a subcontractor, who have a California certification for one (1) or more of the socio-economic programs (i.e., small business or DVBE), must perform a Commercially Useful Function (CUF) in the resulting contract. CUF is defined in the MVC § 999(b)(5)(B) for DVBEs and in the GC § 14837(d)(4)(A) for small business as consisting of all the following:

· Responsibility for the execution of a distinct element of the work

· Actually performing, managing, or supervising the work

· Performing work that is normal for its business services and functions

· Not further subcontracting work that is greater than that expected by normal industry standards

· Responsible, with respect to any products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing (if applicable), and making payment

Bidders claiming participation in one or more of the socioeconomic programs will have their submissions evaluated by the state in compliance with CUF regulations. At the State’s option, Bidders may be required to submit additional written clarifying information regarding CUF. Failure to submit the requested written information, as specified, may be grounds for rejection of the bid.

Bid Response List Bidders shall include the following documents and attachments as required in the IFB. Documents should be provided in the same order as listed below. Document links are shown below when not attached to the solicitation.

Required with Bid Response Checklist

Attachment 1 - Bid Submission Cover Letter

Attachment 2 – Narrative Response

Attachment 3 – Bidder Declaration Form (GSPD-05-105)

Attachment 4 – Payee Data Record (STD 204)

Attachment 5A – Iran Contracting Act Certification

Attachment 5B - California Civil Rights Law Attachment

Attachment 6 – Proof of Insurance

Attachment 7 – Bidder References

Attachment 8 – Cost Sheet

Requested with Bid Response, required within five (5) working days after notification from the State, before award

Description

Disabled Veteran Business Enterprise Declaration Form DGS PD 843

Tax Delinquency Pursuant to the Public Contract Code § 10295.4, prior to executing any State agreement or renewal for goods or services, the contracting department must verify that the Bidder in not on either of the prohibited lists below. If Bidder is on either list, they will be ineligible for agreement award.

FTB Top 500 Delinquent Taxpayers CDTFA Top 500 Sales & Use Tax Delinquencies in California

Evaluation Of Requirements OBAS will appoint State employee(s) to further verify and evaluate the bid submissions as described in the IFB to identify the lowest responsive responsible bidder. The further review may also include, but is not limited to:

i. Cost Sheet calculations have been verified;

ii. SB Preferences have been evaluated, confirmed and calculated;

iii. DVBE Participation Requirement and Incentives have been evaluated, confirmed and calculated;

iv. Iran certification has been evaluated;

vi. California Civil Rights Attachment has been evaluated;

vii. Largest tax delinquents eligibility confirmed;

viii. Corporate standing has been verified with State of California, Secretary of State;

ix. Review of Russia Sanctions, pursuant to EO N-6-22;

x. Validation of References

xi. Department of Industrial Relations (DIR) registration;

xii. Commercially Useful Function (CUF) analysis; and

xiii. Class C-7, Low Voltage System license issued by the California Department of Consumer Affairs, Contractors State License Board has been verified

Clarifying Information During further review, if any of the required documents are missing, the evaluation committee may reject the bid submission as non-responsive. If any of the required documents are incomplete, the evaluation committee may reject the bid submission as non-responsive. If any of the required documents have been modified or contain alterations, the evaluation committee may reject the bid submission as non-responsive.

Errors In Bids

a. The Bidder is cautioned to not rely on OBAS during the evaluation to discover and report to the Bidder any defects and errors in the submitted documents. The Bidder, before providing a bid submission, should carefully proof their documents for errors and adherence to the IFB requirements.

b. The Bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the final bid submission deadline. Modifications offered in any other manner, oral or written, will not be considered.

c. The Bidder may withdraw a bid by submitting a written withdrawal request to OBAS, signed by the Bidder or an authorized agent. A Bidder may thereafter submit a new bid prior to the final bid submission deadline. Bids may not be withdrawn without cause subsequent to final bid submission deadline.

d. OBAS may modify the IFB prior to the key action date for submission of bids by posting an Addendum on the CSCR website, located at the following address:

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx.

e. OBAS reserves the right to reject any/all bid submissions. OBAS is not required to award an agreement.

f. If, in the further review of IFB Attachment 8, Cost Sheet, a mathematical discrepancy is found, the line amounts listed in Columns A, B, and D for Table 1, and Column A for Tables 2, 3, and 4, will be considered correct and the discrepancy will be adjusted accordingly.

If a field within the Cost sheet is left blank, it will be construed as a bid of $0.00.

If a field within the Cost Sheet is marked with anything other than a number (i.e. N/A) the bid may be deemed non-responsive.

Public Bid Readings The bid opening is open to the public and can be attended virtually as identified in Section 2, Key Action Dates. Bidders attending the bid opening in-person will need to meet and sign in at the security guard station in the lobby at the address below. A DGS representative will meet attendees in the lobby and escort all parties to the bid opening location.

Ziggurat Building 707 Third Street West Sacramento, CA 95605

The bid opening will consist of the opening of each bid received in a timely manner, checking the bid for the presence or absence of required signatures and checking the bid for the required attachments as identified on the “Required with Bid Response Checklist” from Section 18, Bid Response List. Bid submissions received after the Deadline for Final Bid Submission will not be opened. During the bid opening, OBAS will read aloud and record the Bidder’s Name and their Total Bid Amount onto a Preliminary Bid Tabulation. Bidders do not need to attend the bid opening as the Preliminary Bid Tabulation will be made available immediately after the bid opening is completed and it will be emailed to the Bidders that submitted a bid.

IFB ATTACHMENTS

ATTACHMENT 1 - BID SUBMISSION COVER LETTER

This Bid Submission Cover Letter must be completed, signed and returned along with the entire IFB response. An electronic signature is acceptable. An unsigned Bid Submission Cover Letter may be cause for offer rejection.

Bidder Name:

SB/DVBE or NVSA Certification #:

(if applicable)

Address:

City, State & Zip Code:

Telephone Number:

Email:

I, the official named below, certify that I am duly authorized on behalf of the Company named above and that the information provided is true and correct. On behalf of the company I can certify that we have read this solicitation carefully and our company will comply with the solicitation requirements and will commit to all terms and conditions as set forth and identified in this solicitation.

By (Authorized Signature) and date

Printed Name and Title of Person Signing

ATTACHMENT 2 – NARRATIVE RESPONSE

Instructions: Bidder must complete each line item outlined below:

NARRATIVE QUESTIONS:

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) REQUIREMENTS IFB Section 15.I

Does Bidder intend to:

a) Provide GenAI as a deliverable to the State; OR

☐YES

☐NO

☐NO

SOCIOECONOMIC PREFERENCES & INCENTIVE PROGRAMS* IFB Section 16

Disabled Veteran Business Enterprise (DVBE) Requirement By checking “yes”, Bidder claims to meet the mandatory DVBE requirements as an Office of Small Business and DVBE Services (OSDS) Certified DVBE firm, OR

☐YES

☐NO

☐NO

☐NO

☐NO

☐NO

☐NO

*Bidder and/or all subcontractors fulfilling any socioeconomic program incentives and/or preferences must perform a Commercially Useful Function (CUF) in accordance with IFB Section 18.

Bidder’s California Department of Tax and Fee Administration Retailer’s Seller Permit number: or ☐ NA

ATTACHMENT 3 - BIDDER DECLARATION

A Bidder must complete the Bidder Declaration form GSPD-05-105, located at the following internet site: http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

If you do not have Internet access, a hard copy can be provided by contacting the Acquisition Analyst listed for this IFB.

When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution.

The completed Bidder Declaration GSPD-05-105 must be included in the bid submission, as Attachment 3.

ATTACHMENT 4 - PAYEE DATA RECORD

A Bidder must complete the Payee Data Record form STD 204, located at the following internet site:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

If you do not have Internet access, a hard copy can be provided by contacting the Acquisition Analyst listed for this IFB.

The completed Payee Data Record STD 204 must be included in the bid submission, as Attachment 4.

ATTACHMENT 5A - IRAN CONTRACTING ACT CERTIFICATION

1. CERTIFICATION:

I, the official named below, certify I am duly authorized to execute this certification on behalf of the vendor/financial institution identified below, and the vendor/financial institution identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

Vendor Name/Financial Institution Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

OR

2. EXEMPTION:

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services.

If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below, and attach documentation demonstrating the exemption approval.

Vendor Name/ Financial Institution Name (Printed)

Federal ID Number

By (Authorized Signature)

ATTACHMENT 5B - CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT OFFICE OF LEGAL SERVICES DGS OLS 04 (Rev. 01/17)

Pursuant to Public Contract Code section 2010, a person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of $100,000 or above shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the contract is renewed, all of the following:

1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts executed or renewed after January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and

2. EMPLOYER DISCRIMINATORY POLICIES: For contracts executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

CERTIFICATION

I, the official named below, certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Proposer/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Executed in the County of

Executed in the State of

Date Executed

ATTACHMENT 6 - PROOF OF INSURANCE

A Bidder must submit current proof of insurance as Attachment 6 for the following:

· General Liability

· Commercial Automobile Insurance

· Worker’s Compensation

A certificate of insurance (COI) may be provided as proof of insurance. The COI and/or proof of insurance documents will be named Attachment 6 and be submitted with the bid submission. Endorsements to insurance policies are not required for bid submission.

Contact your insurance representative to ensure your insurance program satisfies the requirements of the IFB Sample Standard Agreement, Exhibit D, Section 8, prior to bidding.

ATTACHMENT 7 – BIDDER REFERENCES

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid will cause your bid to be rejected and deemed nonresponsive.

References to include satisfactory job performance on operations by the Bidder within the last five (5) years that are similar in scope and type of work required in this solicitation.

Reference 1

Address (Street, City, State, Zip Code)

Brief Description of Service Provided:

Reference 2

Address (Street, City, State, Zip Code)

Brief Description of Service Provided:

Reference 3

Address (Street, City, State, Zip Code)

Brief Description of Service Provided:

ATTACHMENT 8 - COST SHEET

1. FORESEEABLE REPAIR SERVICES1

Description (Remove/Replace)

(A x B)

(C+D) Est Qty Calculated Total Amount (ExF)

Badging Printer DTC 4500e

HID Fargo Ribbon & Cleaning Materials for DTC4500e

Document Reader AT10K

Dymo Label Writer 450 turbo

Card Reader HID RP40

Turnstiles OBSG-HG-E

Surface Mount Door Switch 4400-A

TAA Compliant Monitor

Genetec Archiver

Genetec SATA Storage

Glass Break Sensor

Door Channel Magnet MC-180

Latching Panic Button

Glass Break Detector

Wireless Panic Button

Interface Module MR52

Interface Module MR16IN

Interface Module MR16OUT

IP Door Controller

Door Monitor Rex

Elevator Interface Module

Auto dome PTZ camera

Fixed Dome Camera

Flexidome Multi Camera

IP Call Station

Steel Door Switch

Magnetic Contact with Resister

Touch Screen Keypad

4-Port USB Switch

FORESEEABLE REPAIR SERVICES TOTAL

(Sum of Column G)

1. SOFTWARE MAINTENANCE SERVICES – ANNUAL

Description of Software Updates A

Annual Amount

ANNUAL TOTAL

(Sum of Column A)

CALCULATED SOFTWARE MAINTENANCE SERVICES TOTAL

(Annual Total x 3)

1. UNFORESEEABLE REPAIR SERVICES1

(A x B)

Per Hour

Per Hour

Emergency –Within Normal Business Hours (Requires response as identified in Exhibit A, Scope of Work Section 9.B) Per Hour

Emergency –Outside Normal Business Hours (Requires response as identified in Exhibit A, Scope of Work Section 9.B) Per Hour

ANNUAL TOTAL

(Sum of Column C)

CALCULATED UNFORESEEABLE REPAIR SERVICES TOTAL

1. TECHNICAL SUPPORT SERVICES1

(A x B)

ANNUAL TOTAL

(Sum of Column C)

CALCULATED TECHNICAL SUPPORT SERVICES TOTAL

COST SHEET SUMMARY

FORESEEABLE REPAIR SERVICES TOTAL

(Sum of Column G)

CALCULATED SOFTWARE MAINTENANCE SERVICES TOTAL

CALCULATED UNFORESEEABLE REPAIR SERVICES TOTAL

CALCULATED TECHNICAL SUPPORT SERVICES TOTAL

Total Bid Amount (Sum of Column B)

NOTE:

· The State will not pay for fees not listed on Exhibit B, Attachment 1, Cost Sheet (i.e., travel, freight, trip, tax, and/or fuel surcharges, etc.).

· Contractor shall be responsible for supplying miscellaneous materials (i.e., grease, lubrications, gloves, etc.) incidental to service, including safety materials needed or required to perform service, at no additional charge to the State.

ATTACHMENT 9 – SAMPLE CONTRACT

Sample

EXHIBIT A

SCOPE OF WORK

The State of California (State), Department of General Services (DGS), Facilities Management Division (FMD) manages, maintains and operates state buildings and grounds statewide, pursuant to Government Code Section 14685 (a), which authorizes DGS to establish rules and regulations for the government and maintenance of state buildings and grounds. FMD is procuring services for Standalone Access Control System and Components maintenance and repairs on state property.

1. PROJECT SUMMARY

A. Access control systems cannot be accessed remotely by the contractor, as they are on standalone networks.

B. All support and maintenance will be provided by the contractor onsite, with no remote access allowed.

C. The Contractor shall provide all labor, equipment, and materials required to provide services for the equipment identified in Exhibit A, Attachment 1. Service shall include the following:

1. Repairs

2. Software Maintenance

3. Technical Support Services

D. The services will be performed at the following location:

May Lee State Office Complex (#058) 651 Bannon Street Sacramento, CA 95811

E. The rates specified in Exhibit B, Attachment 1, Cost Sheet, shall stay in effect for the entire Agreement term. Contractor was afforded the opportunity at the walkthrough to examine work sites and specifications and investigate conditions, character and quality of surface, subsurface materials or obstacles and conditions that might be encountered. No additions or increases to the Agreement amount will be made due to conditions that existed at the walkthrough.

D. The State anticipates a 36-month term for this Agreement.

2. PROJECT REPRESENTATIVES

A. The Contract Representatives during the term of this Agreement will be:

Address:

City, State, Zip:

Phone Number:

E-mail Address:

B. The State reserves the right to identify an FMD Designated Representative in the absence of the FMD Contract Administrator.

C. Any changes in Contractor’s Contract Administrator must be immediately reported in writing to the FMD Contract Administrator or FMD Designated Representative.

3. QUALIFICATION REQUIREMENTS

A. Contractor must possess and maintain, at all times during the term of this Agreement, a valid Class C-7, Low Voltage System license issued by the California Department of Consumer Affairs, Contractors State License Board.

B. Services on equipment shall be performed by Genetec Trained and Certified Service Technicians. Contractor shall provide copies of Certifications upon request.

C. Technicians providing services must be regularly employed by the Contractor.

4. PERFORMANCE DETAILS

A. Contractor shall perform all services in accordance with California Code of Regulations, Title 24, California Building Standards Code.

B. Contractor shall be responsible for supplying miscellaneous materials (i.e., grease, lubrications, gloves, etc.) incidental to service, including safety materials needed or required to perform service, at no additional charge to the State.

C. The State will not pay for fees not listed on Exhibit B, Attachment 1, Cost Sheet (i.e. travel, freight, trip, tax, and/or fuel surcharges, etc.).

D. Any damage to existing facilities or structures resulting from this work shall be reported immediately to the FMD Contract Administrator or FMD Designated Representative and be repaired to the satisfaction of the FMD Contract Administrator or FMD Designated Representative at the Contractor’s expense and only with prior approval of the FMD Contract Administrator or FMD Designated Representative.

5. SERVICE DETAILS

A. Work Days, Hours and State Holidays

1. The State's normal business hours are: Monday through Friday, 6:00 a.m. to 6:00 p.m. (PT), excluding observed State holidays. All scheduled services under this Agreement shall be completed within normal business hours (unless approved in writing and in advance by the FMD Contract Administrator or FMD Designated Representative). Any unapproved hours of work will be considered performed at Contractor's own expense.

2. Contractor shall not be regularly scheduled for services on observed State holidays. Current observed State holidays are New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving and Christmas Day.

B. Scheduling of Work

1. After the Agreement has been approved, Contractor shall confer with the FMD Contract Administrator or FMD Designated Representative in a start-up meeting.

2. Services will be scheduled as needed, at the request of the FMD Contract Administrator or Designated Representative.

3. During the term of this Agreement, the FMD Contract Administrator or FMD Designated Representative and Contractor shall mutually agree in writing to modify workdays or hours to reasonably accommodate the completion of work.

C. Building Security

1. The State shall have and exercise full and complete control over granting, denying, withholding or terminating building clearances for Contractor’s personnel.

2. Contractor’s staff shall check in with building security at building’s main entrance, where they are to provide a valid State of California issued identification and will be issued a temporary pass that will be returned at the end of each day. Temporary pass shall be worn while performing services in the building and on building’s grounds.

3. All Contractor’s personnel shall notify the FMD Contract Administrator or FMD Designated Representative upon arrival each day and sign-in and out on the FMD Maintenance Log Book daily.

4. Contractor’s staff shall be in a uniform (with a name-tag) that easily identifies them as Contractor’s staff.

5. Contractor shall be responsible for all costs incurred as a result of false fire alarms or other system alarms activated by Contractor’s negligence or that of its employees, material suppliers, and/or subcontractors.

D. Parking

The State does not provide parking, however, off-loading of equipment and materials may be performed at the building’s loading dock if permission is obtained in advance from the FMD Contract Administrator or FMD Designated Representative and sufficient space is available.

E. Utilities

Water, electricity, elevator and restroom facilities are available free of charge while performing services associated with this Agreement. However, these facilities shall be kept clean at all times and are not to be used for anything other than their intended purpose.

F. Interference

Contractor shall make provisions to accomplish the work of this Agreement, without undue interference with the operations of the State, its tenants and visitors, or surrounding businesses and buildings.

G. Clean-Up

Contractor shall keep all work areas clean and free of debris. During progress of work and at the end of each workday, Contractor shall clean-up materials, remove from building location and discard appropriately and in accordance with any local or county ordinances. Any cleaning of equipment on State property requires the approval of the FMD Contract Administrator or FMD Designated Representative.

6. WORK DETAILS

The service that the Contractor shall perform consists of, but is not limited to, the following:

A. As Needed – Repairs

Contractor shall perform the following:

1. At the request of the FMD Contract Administrator or Designated Representative, Contractor shall inspect the building security system, including any equipment listed on Exhibit A, Attachment 1, Equipment List.

2. As necessary, Contractor shall review activity reports and make recommendations in writing to the FMD Contract Administrator or FMD Designated Representative, prior to performing repairs.

3. Repairs shall be performed on a time and materials basis with written approval from the FMD Contract Administrator or FMD Designated Representative.

4. Foreseeable Repairs shall be paid by the State at the Contractor’s Repair Service-Hourly Rates,…