25-28 Commercial Water Meter Bid Proposal.pdf

REQUEST FOR PROPOSALS

2025-2028

COMMERCIAL WATER METER TESTING,

REPAIR & REPLACEMENT CONTRACT

OWNER:

CITY OF ST. CLAIR SHORES

27600 JEFFERSON AVENUE

ST. CLAIR SHORES, MICHIGAN 48081-2093

(586) 445-5200

(RFP-DPW-2025-9)

SPECIFICATIONS

1. Receipt and Opening of Bids

Sealed proposals will be received at the office of the City Clerk, City of St. Clair Shores, 27600

Jefferson Avenue, St. Clair Shores, Michigan 48081-2093, up to 10:30 A.M., local time, Tuesday, May 13, 2025, at which time they will be publicly opened and read.

The envelopes containing the Bids must be sealed, addressed to Abrial Barrett, City Clerk, City of St. Clair Shores, 27600 Jefferson Avenue, St. Clair Shores, Michigan 48081-2093 and marked on the outside of the envelope with the name of the Project for which the bid is submitted.

A complete bid tabulation will be posted after the opening to the Bidnet Direct website.

2. Addenda and Explanations

Explanations desired by Bidders shall be requested of the Owner, and if explanations are necessary, a reply will be made in the form of an Addendum, a copy of which will be posted to the Bidnet Direct website. Registering (no cost available) for the site can be done at www.bidnetdirect.com. Every request for such explanation shall be made to Bryan Babcock, Director of Public Works & Water, at 586-445-5363, extension 1605.

3. Term of Contract

It is the intent of the City to award a 3-year project on Monday June 2, 2025. Provide unit pricing for all line items you can. Provide year 1 pricing only if year 2 and year 3 cannot be committed to. The City of St. Clair Shores reserves the right to accept or reject any portion of this bid and/or to divide the bid in any manner the City determines to be in its best interest. The

City reserves the right to terminate the contract upon 30 days’ written notice due to poor performance or for any reason deemed in its best interest.

All prices provided shall remain valid until June 30, 2028.

4. Insurance

Workman’s Comp & Vehicle insurance as required by State law. The City of St. Clair Shores shall be included as additional named insured on this Owners & Contractors Protective Policy.

Please indicate the amount of coverage you carry:

http://www.bidnetdirect.com/

5. Competency and Experience of the Bidder

Please list the municipalities/companies for which your company has provided similar products or services. Municipal references are preferred.

1. Agency:

Year:

Contact Name:

Contact Phone No.:

2. Agency:

3. Agency:

6. Estimated Quantities

All quantities are estimated and may vary substantially during the course of the contract. The estimated quantities are used for assisting in the determination of the lowest responsible bidder.

7. Emergency Service

Emergency 24-hour service delivery and holidays? Yes _____ No ____

Additional Charge? ________________________________________________

8. Deviations from Specifications

Any deviations from specifications shall be noted here. Failure to do so could result in loss of bid.

9. Delivery Charges (Explain Below)

10. Purpose

The purpose of this Request for Proposal (RFP) is to solicit professional firms (hereinafter called

“Contractors”) for detailed proposals to perform the expected work. The City of St. Clair Shores

(hereinafter called “the City”) is looking for a contractor to periodically test commercial water meters to respond to customer requests or for other purposes. The City is looking for a contractor to test (as needed) large meters based on size or other criteria. The City will provide the list of meters to be tested. All work will be completed at the direction of the City.

Meter testing must meet AWWA specifications for meter model/type and volume/flow rate.

11. Documentation

Provide the following documentation with your proposal:

1. Description of testing approach including information about testing methods and equipment used.

2. Blank testing form for large meter onsite testing

3. Blank testing form for small meter testing to be performed at contractor location

4. Example completed test form with repair and recalibration

5. Example completed large meter replacement form

12. Measurement and Payment

Site locations may include mechanical rooms, meter pits, or hot boxes. Contractor will be responsible for all relevant safety equipment and complying with combined space entry requirements.

Contactor must work with customers to schedule work and may require work to be completed after hours or Saturdays, especially hospitals and schools.

Invoices should be submitted within 30 days of the work being completed.

Testing Only

1. 5/8", 3/4", 1" Meter Test: Accuracy of Meter Only –

Under the direction of authorized City staff, contractor shall provide testing of 5/8", 3/4", 1" water meters based upon AWWA recommendations in the awarded vendor’s place of business. .

The City will deliver the meters to vendor for testing, within a 25-mile radius. If greater than 25 miles the contractor will include details on how they pick up the meters. All labor, material, and equipment required is to be included as necessary.

2. 1 ½”and 2" Meter Test: Accuracy of Meter Only –

Under the direction of authorized City staff, contractor shall provide testing of 1 ½” and 2” water meters based upon AWWA recommendations in the awarded vendor’s place of business. The

City will deliver the meters to vendor for testing, within a 25-mile radius. If greater than 25 miles the contractor will include details on how they pick up the meters. All labor, material, and equipment required is to be included as necessary.

3. 2”, 3", 4", 6", 8", 10" Compound Meter Test: Accuracy of Meter Only –

Under the direction of authorized City staff, contractor shall provide onsite testing of 3", 4", 6", 8", 10” water meters based upon AWWA recommendation for meter model/type and volume/flow rate. Exceptions may be made for high flow test to protect site conditions for drainage and pressure concerns. The City will provide the list of meters with available contacts and the selected vendor will make contact to complete the test.

All labor, material, and equipment required is to be included as necessary.

Testing, Repair, and Calibration

Items 5-7 are for testing, repair, and calibration of compound water meters.

Under the direction of authorized City staff, contractor shall provide onsite testing, repair, and calibration of compound water meters based upon AWWA recommendation for meter model/type and volume/flow rate. Exceptions may be made for high flow test to protect site conditions for drainage and pressure concerns. The City will provide the list of meters with available contacts and the selected vendor will make contact and schedule with customer to complete the test.

All parts must be new. Invoices will be provided for parts used. MTU will be provided by the

City. All labor and equipment required is included as necessary.

4. Test / Repair / Recalibrate 2" Compound Water Meter

5. Test / Repair / Recalibrate 3" Compound Water Meter

6. Test / Repair / Recalibrate 4" Compound Water Meter

7. Test / Repair / Recalibrate 6" Compound Water Meter

Compound Meter and MTU Installation

Items 8-11 are for water meter and Meter Transmission Unit (MTU) installation. The City does not have plans for a large-scale meter and/or MTU installation at this time. Changeouts are to be considered infrequent. The City will provide customer contact info and contractor will set appointment time with customer.

MTU will be provided by the City.

Contractor will need to provide the compound meter(s), gaskets, wire and other required equipment and should be included in line item pricing.

The City currently operates an Automatic Meter Reading system utilizing Mueller Systems

Meter Transmitting Units (MTU). Meter register shall be absolute encoder type with a 3-wire connection capable of connecting to the Cities existing Mueller Systems MTU. Register shall display flow in cubic feet. Meter shall include serial numbers. An electronic inventory file shall be provided at delivery with serial numbers and certification of meter accuracy. All meters furnished shall be manufactured new. Attach warranty terms to this proposal. Meter brand and model shall be provided on the proposal page.

Contractor will complete work order daily including old/new serial number for meter/MTU and up to four photos of the meter and/or MTU installation.

8. 2” Compound Water Meter and MTU Installation

9. 3” Compound Water Meter and MTU Installation

10. 4” Compound Water Meter and MTU Installation

11. 6” Compound Water Meter and MTU Installation

Proposal Page

See Attachment A

Contract Page 1 of 2

2025-2028 COMMERCIAL WATER METER TESTING, REPAIR & REPLACEMENT

The Proposal of ________________________________ (hereinafter called "Bidder") to the City of St. Clair Shores, Macomb County, Michigan (hereinafter called "Owner").

The Bidder, in compliance with the Advertisement for Bids for the performance of the 2025-

2028 COMMERCIAL WATER METER TESTING, REPAIR & REPLACEMENT

CONTRACT, having examined the plans and specifications with related documents and the sites of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to perform the maintenance in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is part.

The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion, undertaking or agreement with any bidder or bidders to maintain the prices of said work, or any compact to prevent any other bidder or bidders from bidding on said contract or work, and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever.

The Bidder hereby confirms that all owners and employees of his/her company are legally eligible to work in the State of Michigan and in the United States of America. The Bidder confirms that his/her company has received Social Security numbers from all employees and have confirmed to the best of his/her legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty

(30) calendar days after the scheduled closing time for receiving bids.

The Bidder acknowledges receipt of the following addenda:

NO. _______ DATED: __________ NO. _______ DATED: __________

Contract Page 2 of 2

2025-2028 COMMERCIAL WATER METER TESTING, REPAIR & REPLACEMENT

Dated and signed this ______________ day of ______________________, 20______

Name of Business:______________________________________________________

Name of Bidder:________________________________________________________

Signature:_____________________________________________________________

Title of Signer:__________________________________________________________

Business Address of Bidders:______________________________________________

Telephone No.:____________________________

Email Address: ____________________________

CITY OF ST. CLAIR SHORES

BID PROPOSAL INFORMATION SHEET

The City of St. Clair Shores DPW/Water complex would like to have the following information on businesses submitting bid proposals. Though not required we believe it will help provide pertinent information for use in the selection of our bid Candidates. The City of St. Clair Shores reserves the right to refuse any and all bids or discontinue services from the bid awardees.

1) If applicable the North American content of product(s) being bid? Please provide signed letter from manufacture. If possible include Michigan percentages.

2) Years in business at current location?

3) Current client/reference list, contact names and phone numbers

4) Number of employees currently employed by your business. Average tenure? Longest?

5) Normal working business hours?

6) Does your business provide emergency delivery service? What Hours? 24/7?

7) Does your business provide emergency delivery on holidays?

8) Anything else we should know about you or your product / service we haven’t asked?

Thank you for taking the time to submit your bid to the City of St. Clair Shores. Any questions regarding the above, please contact Bryan Babcock, Director of Public Works, or Russ Miller, Water Department

Supervisor, or Geoffrey Brown, DPW Supervisor, at (586) 445-5363.

Dealer Name: ________________________________________

Address: ___________________________________________

Telephone Number: ____________________________________

Contact: _____________________________________________

Authorized Signature: ________________________________