25-253 Project Manual -Beltway Drive Trail Project Phase II.pdf

PROJECT MANUAL

TOWN OF ADDISON

Beltway Drive Trail Bike Lanes Phase II

Addison, Texas

SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

BELTWAY DRIVE TRAIL BIKE LANES

Phase II

TOWN OF ADDISON, TEXAS

BID NUMBER 25-253

September 11, 2025

PREPARED BY:

518 17th Street, Suite 630

Denver, Colorado 80202

303.440.9200

TOWN OF ADDISON, TEXAS

MAYOR

Bruce Arfsten

MAYOR PRO TEMPORE

Marlin Willesen

DEPUTY MAYOR PRO TEMPORE

Chris DeFrancisco

COUNCIL MEMBERS

Howard Freed

Darren Gardner

Dan Liscio

Randy Smith

CITY MANAGER

David Gaines

DEPUTY CITY MANAGER

Ashley Shroyer

DIRECTOR OF PARKS AND RECREATION

Janna Tidwell

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TABLE OF CONTENTS

Section RP Request for Proposals

Section IB Instructions to Bidders

Section PF Proposal Form

Section CA Contract Agreement

Section PrB Performance Bond

Section PyB Payment Bond

Section MB Maintenance Bond

Section BP Bills Paid

Section GP General Provisions

Section SP Special Provisions

Section SS Special Specifications

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SECTION RP

REQUEST FOR PROPOSALS

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REQUEST FOR PROPOSALS

1. The Town of Addison, Texas is requesting competitive sealed proposals for the Beltway

Drive Trail Bike Lanes – Phase II in accordance with the specifications, bid documents and contract document prepared by MIG. Sealed Proposals will be accepted until 2:00 pm, Thursday October 9, 2025 at the Finance Building located 5350 Belt Line Road, Dallas, Texas 75254 and labeled ATTN: Purchasing Manager. Late proposals will not be considered. The plans, specifications and all bid information are available on www.bidnetdirect.com. The Town of Addison reserves the right to waive any formalities, to reject any and all proposals, and to select the proposal deemed most advantageous to the

Town of Addison.

This request for proposals (RFP) is a competitive sealed proposal method in accordance with the Texas Government Code Chapter 2269, Subchapter D.

2. The Contractor shall identify the proposal on the outside of the proposal by writing the words

“TOWN OF ADDISON PARKS & RECREATION DEPARTMENT BID NO. 25-253,

BELTWAY DRIVE TRAIL BIKE LANES – PHASE II.

3. Proposals shall be accompanied by a Bid Bond in an amount not less than five percent (5%) of the total maximum bid price, from a reliable surety company licensed by the State of Texas to act as a Surety and be listed on the current U.S. Treasury Listing of Approved Sureties; or a Binder of Insurance executed by a surety company licensed by the State of Texas to act as a surety or its authorized agent as a guarantee that the bidder will enter into a contract and execute a Performance Bond & Payment Bond within ten (10) days after notice of award of contract to him. Bid bonds need to be signed originals to be valid – no photocopied, faxed, or scanned copies will be accepted.

4. Plans, specifications and proposals documents may be secured electronically through www.bidnetdirect.com. The Town of Addison is a “free buyer”, meaning that all prospective bidders need only a free registration to sign up for plan updates. Bidders assume all risk for acquiring specs and / or plans from third party sites and plan rooms, as only BidSync.com will be directly updated by the Town of Addison.

5. The right is reserved by the Mayor and the City Council as the interests of the City may require rejecting any or all proposals and waving any formality in proposals received and to select the proposal deemed most advantageous to the Town.

6. The Offeror (Proposer) must supply all the information required by the Proposal Form.

7. For information regarding proposals submit all questions on BidNetDirect. All questions must be received by 12:00 pm on Thursday September 30, 2025. All questions received by the deadline will be answered by 12:00 pm on Friday October 3, 2025.

http://www.bidnetdirect.com/ http://www.bidnetdirect.com/

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9. The project consists of erosion control, demolition, site preparation, stop line and yield line marking, marking symbols, diagonal buffer striping, bike crossing, solid lane marking, tree protection, sod, adjusting irrigation heads and nozzles and relocating poles and retrofit to LED (Marsh Lane). See proposal form for complete, detailed list of bid items.

10. A Non-Mandatory Pre-Bid meeting will be held at the Addison Athletic Club located at 3900 Beltway Drive, Addison, TX 10:00 am on Tuesday September

25, 2025. Although the Pre-Bid meeting is non-mandatory, qualified bidding contractors are very highly encouraged to attend.

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SECTION IB

INSTRUCTIONS TO BIDDERS

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INSTRUCTIONS TO BIDDERS

A. PROJECT: BELTWAY DRIVE TRAIL BIKE LANES – PHASE II CSP 25-253, in the Town of Addison. The bids will be evaluated as stated in Section "N" of these Instructions to Bidders.

11. PROJECT DESCRIPTION: The project consists of erosion control, demolition, site preparation, stop line and yield line marking, marking symbols, diagonal buffer striping, bike crossing, solid lane marking, tree protection, sod, adjusting irrigation heads and nozzles and relocating poles and retrofit to LED (Marsh Lane). See proposal form for complete, detailed list of bid items.

B. PROPOSALS: Proposals must be in accordance with these instructions to receive consideration.

C. DOCUMENTS: Bidding Documents include the Project Manual (consisting of the

Advertisement for Bids, these Instructions to Bidders, Proposal Forms, Contract

Agreement, General Provisions, Bonds and Technical Specifications), a Waiver of Lien, Drawings, Terms & Conditions, Information and Instructions and Addenda which may be issued by the Town of Addison during the bidding period. Bidding Documents may be viewed and/or obtained under the terms and conditions set forth in the Request for

Proposal, Section RP of this Project Manual.

D. EXAMINATION OF DOCUMENTS AND SITE: Bidders shall carefully examine the

Bidding Documents and the construction site to obtain firsthand knowledge of the scope and the conditions of the Work. Each Contractor, Subcontractor and Sub-subcontractor, by submitting a proposal to perform any portion of the Work, represents and warrants that he has examined the Drawings, Specifications (Project Manual) and the site of the

Work, and from his own investigation has satisfied himself as to the scope, accessibility, nature and location of the Work; the character of the equipment and other facilities needed for the performance of the Work; the character and extent of other work to be performed; the local conditions; labor availability, practices and jurisdictions; and other circumstances that may affect the performance of the Work. No additional compensation will be allowed by the Owner for the failure of such Contractor, Subcontractor or Sub-subcontractor to inform himself as to conditions affecting the Work. Participation and representation at the Pre-Bid conference is highly recommended.

E. INTERPRETATION OF DOCUMENTS: If any person contemplating submitting a bid for the proposed Contract is in doubt as to the meaning of any part of the Drawings, Specifications (Project Manual) or other proposed Contract Documents, he may submit to the Town of Addison, not later than ten (10) calendar days prior to the date set for opening bids, a written request for an interpretation or clarification. Bidders should act promptly and allow sufficient time for a reply to reach them before preparing their bids.

Any interpretation or clarification will be in the form of an Addendum duly issued. No alleged verbal interpretation or ruling will be held binding upon the Owner.

F. SUBSTITUTIONS: Conditions governing the submission of substitutions for specific materials, products, equipment and processes are in the Special Provisions. Requests for substitutions must be received by the Town of Addison ten (10) calendar days prior to the established bid date.

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G. ADDENDA: Interpretations, clarifications, additions, deletions and modifications to the

Documents during the bidding period will be issued in the form of Addenda will be issued on Bid Sync. Addenda will be a part of the Bidding Documents and the Contract

Documents, and receipt of them shall be acknowledged in the Bid Form. If any bidder fails to acknowledge the receipt of such addenda in the space provided in the bid form, his bid will nevertheless be construed as though the receipt of such addenda had been acknowledged.

H. EVALUATION OF PROPOSALS:

1. Within 45 days after the date of opening the Proposals, the Owner will evaluate and rank each Proposal with respect to the selection criteria described in Section "N" of these Instructions to Bidders. All procurements shall conform to Texas Government

Code Chapter 2269. In evaluating Proposals, the Owner will consider whether the

Proposals comply with the prescribed requirements, and such alternatives, prices and other data, as may be requested in the Proposal Form or may be requested from

Bidders prior to a Notice of Award.

2. In evaluating Proposals, the Owner will consider the Contract Price, Offeror

Qualification Statement and other requested information to determine which

Proposal offers the best value to the Owner. The Proposals will be evaluated using the information submitted in the Proposal Form and information submitted in the

Offeror Qualification Statement.

3. Owner may conduct such investigations as the Owner deems necessary to establish the responsibility, qualifications, and financial ability of contractors, individuals, or entities proposed to furnish parts of the Work in accordance with the Contract

Documents.

4. The Owner may request Offeror Interviews as a portion of the evaluation and selection process.

5. The evaluation criteria and weighting are as described this RFP.

6. Submission of a Proposal indicates the Offeror’s acceptance of the evaluation technique and methodology as well as the Offeror’s recognition that some subjective judgments must be made by the Owner during the evaluation.

I. COMPLETION TIME: The selected contractor shall use the time- period between the awarding of the contract at Town Council and the date of Notice to Proceed to submit materials, shop drawings, traffic control plan, a detailed construction schedule and other items needed to move forward with construction activities, for acceptance by The Town.

The Town shall review and return these submittals in the most expedient manner possible to accommodate immediate material ordering. Review time will vary based on the number of submittals under review at any given time.

The term “Contract Time” as used in this Provision will mean the sum of the calendar

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days proposed by the contractor on the proposal form to achieve substantial completion for the project. The term “calendar day” as used in this Article will mean every day shown on the calendar. The term "substantial completion" means that the improvements have been made suitable for use or occupancy or the facility is in condition to serve its intended purpose, but still may require minor miscellaneous work and adjustment, as determined by the Owner. Calendar days will be consecutively counted from commencement of

Contract Time (issuance of a Notice to Proceed) regardless of weather, weekends, and holidays, suspensions of Contractor’s operations, delays or other events as described herein.

1. Substantial Completion for the project includes the following items:

i. Completion of all work included in the Contract Documents.

ii. A Punchlist walk-through with the Town will be performed for this segment and provided to the Contractor. If elements of the project are not complete or numerous defects and/or deficiencies are found during the walk-through, project time will be suspended, and Contractor will be required to perform their own Quality Control walk-through and make corrections as needed. Once Contractor’s Quality Control corrections has been completed, Contractor shall request another walk-through.

iii. The Contractor will have thirty (30) days to correct the items on the walk-through Punchlist and request a re- inspection from the Town. If

Contractor fails to correct all repairs in this timeframe, Contract Time will be restarted.

2. Final Acceptance of the for the project includes the following items:

i. All Punchlist items completed and accepted by the Town

ii. Final clean-up after Punchlist corrections

iii. Issue Contractor’s Affidavit of Bills Paid

iv. Submittal of Contractor’s Record Drawings; and

v. Execution of Maintenance Bond.

J. PREPARATION OF PROPOSALS: Prices quoted shall include all items of cost, expense, taxes, fees and charges incurred by, or arising out of, the performance of the work to be performed under the Contract. Bids shall be submitted per Item L. Any bid on other than the required form will be considered informal and may be rejected.

Erasures or other changes in a bid must be explained or noted over the initials of the bidder. Bids containing any conditions, omissions, unexplained erasures and alterations, or irregularities of any kind may be rejected as informal. The prices should be expressed in words and figures, or they may be deemed informal and may be rejected. In case of discrepancy between the price written in the bid and that given in the figures, the price in writing will be considered as the bid. In the case of a discrepancy between a unit price and its extension, the unit price will govern. Failure to submit all requested information will make a bid irregular and subject to rejection. Bids shall be signed with name typed

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or printed below signature, and, if a partnership, give full name of all partners. Where bidder is a corporation, bids must be signed with the legal name of the corporation followed by the name of the state of incorporation and the legal signature of an officer authorized to bind the corporation to a contract.

NOTE: AN ELECTRONIC PROPOSAL FORM MAY BE USED IN LIEU OF THE

ENCLOSED FORMS. THE FORM SHALL BE 8 1/2" BY 11" IN SIZE AND WILL

BE ATTACHED TO THE PROPOSAL IN THE PROPER SECTION AND WILL BE

MADE PART OF THE PROPOSAL AND CONTRACT DOCUMENTS.

NOTE: THE SPREADSHEET OPTION IS FOR THE CONVENIENCE OF THE

BIDDER. NO WORDING IN THE SPREADSHEET SHALL MODIFY OR AMEND

THE WORDING IN THE BID PROPOSAL OR PLANS. THE UNIT PRICE ON THE

FORM SHALL BE THE PRICE OF THE ITEM, AND ERRORS THAT MAY BE

PRESENT IN THE PRINTOUT WILL NOT BE RECOGNIZED AS AN

OPPORTUNITY TO REVISE THE PROPOSAL. THE SUMMARY SHEET

INCLUDED IN THIS BID DOCUMENT SHALL BE UTILIZED FOR

SUMMARIZING THE BID. THE SPREADSHEET SHALL PRESENT EACH ITEM

IN THE ORDER AND NUMBER AS SHOWN IN THE TOWN'S PROPOSAL AND BID

SCHEDULE FOR THIS PROJECT. THE SPREADSHEET SHALL BE IN A COLUMN

FORMAT WITH THE FOLLOWING COLUMNS:

1. ITEM NUMBER

2. DESCRIPTION & UNIT PRICE IN WORDS

3. UNIT OF MEASURE

4. UNIT PRICE

5. ESTIMATED QUANTITY

6. AMOUNT BID

K. SUBMITTAL OF PROPOSALS: Sealed proposals, containing one (1) original, three

(3) copies and one (1) USB, will be received at the time, date and place stated in the

Advertisement for Bids. Proposals shall be made on Proposal Forms furnished by the

Town of Addison; an electronic spreadsheet will be made available for use. Offerors shall submit sealed proposals addressed to the Owner and plainly mark on the outside of the envelope the name and address of the bidder. The submittals shall also be marked with the following project description:

TOWN OF ADDISON PARKS DEPARTMENT BID NO. 25-253

BELTWAY DRIVE TRAIL BIKE LANES – PHASE II

The Bid Bond must be completed and signed by each bidder and submitted with the bid.

Submit Bids by mail or in person prior to the time for receiving bids set forth in the

Advertisement for Bids issued by the Town.

Electronic proposals submitted on bidsync.com will not be considered for this project. Paper proposal submittals are required. The Town of Addison uses

BidNetDirect to distribute bids and proposals. There will be NO COST to the contractor for standard

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proposals.

L. MODIFICATION AND WITHDRAWAL OF BIDS: Prior to the time set for bid opening, bids may be withdrawn or modified. Bids may be modified only on the official bid form and must be signed by a person legally empowered to bind the bidder. No bidder shall modify, withdraw, or cancel his bid or any part thereof for sixty (60) calendar days after the time agreed upon for the receipt of bids.

M. DISQUALIFICATION: The Owner reserves the right to disqualify proposals, before or after the opening, upon evidence of collusion with intent to defraud or other illegal practices relating to this proposal upon the part of the bidder.

N. EVALUATION CRITERIA AND WEIGHTING: The Owner will consider the

Contract Price, Statement of Qualifications and other criteria requested of the Bidders to determine which Proposal offers the best value to the Owner. The Proposals will be evaluated using the criteria and weighting described below:

Rating Category

Description Weighting Value %

A Proposed Contract Price (Base Bid Items 1-46) 50

B

Previous experience on similar construction projects. This section is to be considered references. Proposers must include 5 related project references with full contact information. See information on Page PF-10 for further instructions.

C

Listing of proposed suppliers and experienced subcontractors with a minimum of 5 years of experience. List eligible experience of Key Personnel that will be assigned to this project.

D Construction Time 10

Total 100

The Owner reserves the right to consider in its evaluation of the Price Proposal, the

Total Proposal Amount on the Proposal Form as to its reasonableness for the actual cost of the work to complete the scope of work for this Project. The Owner may consider the increased risk for contract performance problems that a significantly low

Total Proposal Amount could represent.

O. SUBMISSION OF POST-BID INFORMATION: Upon notification of acceptance, the selected bidder shall, within five (5) calendar days, submit the following:

1. A designation of the portions of the Work proposed to be performed by the bidder with his own force.

2. A list of names of the Subcontractors or other persons or organizations, including those who are to furnish materials and equipment fabricated to a special design proposed for such portions of the Work as may be designated in the Bidding

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Documents or as may be requested by the Town of Addison. The bidder will be required to establish to the satisfaction of the Owner the reliability and responsibility of the proposed Subcontractors and suppliers to furnish and perform the Work.

P. AWARD: The Owner reserves the right to accept any or to reject any bids without compensation to bidders and to waive irregularities and informalities. The Town of

Addison Parks Department, in making its recommendation, will consider the following elements:

1. Whether the bidder is a contractor with practical experience or subcontractor experienced in this type of work.

2. Whether the bidder has adequate plant, equipment and personnel to perform the work properly and expeditiously.

3. Whether the bidder has a suitable financial status and reputation for meeting obligations incident to work of the kind specified.

Alternate items may or may not be awarded. Addition or deletion of other items or schedules will be governed by the Standard Specifications for Public Works Construction –

North Central Texas, most current edition, (hereinafter called SSPWC) Item 104.2

"Change or Modification of Contract". Alternate item samples will be provided to the town at no cost to the town, upon request.

Q. EXECUTION OF THE CONTRACT: The successful bidder will be required to enter into a contract with the Owner in a reasonable time as negotiated with the Owner and

Contractor.

R. CONSTRUCTION SCHEDULE: It is the Owner's desire to have the project completed and operational in as short a time as possible. The number of calendar days for completion of the project will begin with the date specified in the Notice to Proceed. The Notice to

Proceed will be issued in a manner to facilitate a smooth construction of the project. The

Contractor shall begin construction within ten (10) calendar days of the issuance of the

Notice to Proceed.

S. COST PLUS TIME BIDDING: Not applicable for this project.

T. FORM OF CONTRACT: The contract for the construction of the project will be drawn up by the Owner. A sample form of agreement is included in the Contract Agreement

Section.

U. BONDS: A Bid Bond will be required by the Owner. The Bid Bond shall name the Town of Addison, and others as directed by the Town, as joint obligees. Sample forms have been included in the Bid Bond sections. (Contractor shall confirm the legal names of obligees prior

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to execution of Bonds.) Upon award of contract the contractor shall furnish to the Town a

Performance Bond, Payment Bond within ten (10) working days and a Maintenance Bond upon Substantial Completion.

V. BID SECURITY: Bids shall be accompanied by a bid bond in an amount not less than five percent (5%) of the total maximum bid price, from a surety company licensed to do business in the State of Texas as a guarantee that the bidder will enter into a contract and execute a

Performance Bond and Payment Bond within ten (10) working days after notice of award of contract.

W. CONSTRUCTION STAKING: Construction staking, and re-staking will not be provided by the Owner. Benchmarks, Vertical and Horizontal Control are shown on the plans. There is no separate bid item for staking, therefore, the contractor must include value for staking in the various bid items as subsidiary to the contract. Any staking or re-staking that is required shall be the responsibility of the Contractor and shall be at no cost to the Owner.

X. FINAL PAYMENT: The general provisions for Final Payment shall be as stated in

Item 109.5.4 of the SSPWC including all Amendments and Additions. Prior to final payment the Contractor shall provide the Owner with the following items:

1. A Contractor's Affidavit of Bills Paid in accordance with Section BP.

2. A Consent of Surety Company to Final Payment.

3. A complete set of record plans which indicate all construction variations from the original construction documents in accordance with Item 5 of the Special

Provisions.

4. A one (1) year Maintenance Bond in accordance with Section MB.

Y. PRIORITY OF CONTRACT DOCUMENTS: In case of conflict between contract documents, priority of interpretation shall be in the following order: signed agreement;

performance and payment bonds; proposal; special provisions (or conditions); technical specifications; general provisions; advertisement for bids; project drawings; Standard

Specifications for North Central Texas Council of Governments (NCTCOG); Town of

Addison Standard Drawings. This priority list shall take precedence over Item 105.1.1 of the SSPWC.

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SECTION PF

PROPOSAL FORM

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PROPOSAL FORM

TO: The Honorable Mayor and Town Council

Town of Addison, Texas

Mayor and Council:

September 11, 2025

The undersigned bidder, having examined the plans, specifications and contract documents, and the location of the proposed work, and being fully advised as to the extent and character of the work, proposes to furnish all equipment and to perform labor and work necessary for completion of the work described by and in accordance with the Plans, Specifications and Contract for the following prices, to wit:

ACKNOWLEDGMENT OF ADDENDA:

The Bidder acknowledges receipt of the following addenda:

Addendum No. 1

Addendum No. 2

Addendum No. 3

Signed by:

Addendum No. 4

Addendum No. 5

Addendum No. 6

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IMPORTANT NOTE TO BIDDERS: The bidding contractor is responsible for providing a proposal according to the published plans, project manual, addenda and answers to questions as they have been presented. The space below is available for bidding contractors to make the Owner aware of items that may require further consideration after selection of a contractor based on best value to the Town of Addison which is consistent with published evaluation criteria. The notes below are for information purposes only and will not become a factor in evaluation of qualifications:

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Item No.

Package Estimate Quantity

Unit Name of Pay Item with Unit Price in

Words Unit Bid Price

Amount Bid

PHASE 2

LS

Mobilization in accordance with plans and specifications, complete and in place for the price of

Traffic Control and Pedestrian Traffic Control including Contractor prepared Traffic Control and Pedestrian Traffic Control plans in accordance with plans and specifications, complete and in place for the price of

Temporary Erosion & Sediment Control Measures, sediment control fence, straw wattle and inlet protection (installed and removed), complete and in place for the sum of

Erosion Control SWPP Plan in accordance with plans and specifications but not limited to:

1. Maintenance, inspection and repair as needed for the duration of the job

2. TCEQ requirements

3. SWPP Plan, any other BMP indicated on the plans and specs, not listed as an item number in the proposal, as required by the Town of Addison complete and in place for

Site Preparation including all demolition and removal of obstructions, clearing and grubbing, etc. (except for Removal of Existing Concrete Walk, Removal of Existing Curb and Removal of Pavement Markings) in accordance with plans and specifications, complete and in place for

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No.

Package Estimate Quantity

Unit Name of Pay Item with Unit Price in Words

Unit Bid Price Amount Bid

1,545

SF

Removal of Existing Concrete Walk including sawcutting in accordance with plans and specifications, complete and in place for the price of

LF

Removal of Existing Curb including sawcutting in accordance with plans and specifications, complete and in place for the

Wall Removal (Marsh Lane) including restoration of remaining wall in accordance with plans and specifications, complete and in place for the price of

Temporary Construction Fencing with opaque screening in accordance with

2,054

Removal of Pavement Markings in accordance with plans and specifications, complete and in place for the price of

2,656

Cement Concrete Sidewalk including excavation, disposal, curb ramps, integral curbs, detectable warnings and directional indicators in accordance with

EA

Signs including salvage of existing signs where located on plans, posts, foundations and hardware in accordance with plans and specifications, complete and in place for the price of

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No.

Package Estimate Quantity

Unit Name of Pay Item with Unit Price in

Stop Line and Yield Line Marking in accordance with plans and specifications, Thermoplastic Marking Symbols including STOP lettering, (full and half size), AHEAD lettering, ped symbols, bike symbols, right arrow, bike dot symbol with arrow, shared lane marking, left arrow, straight arrow, as well as straight and right arrow in accordance with plans and specifications, complete and in place for the

1,892

Dashed Lane Marking including puppy track lane marking in accordance with plans and specifications, complete and in

Diagonal Gore Stripe in accordance with plans and specifications, complete and in

1,893

Diagonal Buffer Stripe including solid double yellow lane marking and diagonal marking, in accordance with plans and specifications, complete and in place for

Zicla Zebra 9 including Zicla Zebra, in accordance with plans and specifications, PF-7

No.

Package Estimate Quantity

Unit Name of Pay Item with Unit Price in

Bike Crossing (Solid) in accordance with plans and specifications, complete and in place for the price of

Solid Lane Marking in accordance with plans and specifications, complete and in

Tree Protection, in accordance with plans and specifications, complete and in place for the price of

1,600

Sod in accordance with plans and specifications, complete and in place for the

Adjust Existing Irrigation Heads and Nozzles in accordance with plans and specifications, complete and in place for

Marsh Lane – Relocate Poles and Retrofit to LED, in accordance with plans and specifications, complete and in place for the price of

TOTAL PHASE TWO (ITEMS 1-26)………..……………………………..($______________________)

GRAND TOTAL BID: Bidder proposes to construct “Beltway Drive Trail, Competitive Sealed Proposal

#CSP 25-253” for the stipulated sum of_______________________________________________and 00/100 Dollars

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UNIT PRICES

This project is being bid lump sum. The undersigned agrees that in case additional work or materials installation or deduction of work or materials are authorized and requested only by the Owner. Unit prices shall include all overhead, profit, taxes, materials, labor, incidentals, etc., for a complete installation.

LENGTH OF CONSTRUCTION DAYS: Bidder proposes to complete the construction of the project described herein in Calendar Days.

In addition to the proposed contract price and Construction Schedule, the items listed below are required for scoring the Proposals. Please verify these items have been included in the Proposal as these items are mandatory:

* Previous Experience on similar projects/ References.

Experience Include the following for 5 separate project references:

• Project Name / Location

• Project Budget

• Date of Completion

• Project Reference Contact Information

* List of Proposed Suppliers and Sub-Contractors and Their Role on the Project. List key personnel for the project.

* A Brief Overview of the Construction Schedule and Sequencing.

PLEASE USE THIS SPACE TO INSERT ALL OF THE

ABOVE MANDATORY INFORMATION AS

REQUESTED. IF THIS SECTION IS NOT PROVIDED,

THE PROPOSAL WILL BE DISQUALIFIED.

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NOTES: 1. All items, labor, materials, equipment, facilities, incidentals and work required for construction of the project are to be provided and installed by the Contractor as part of the project and payment for the cost of such shall be included in the price bid for the construction of the project.

2. Prices must be shown in words and figures for each item listed in the Proposal. In the event of discrepancy, the words shall control.

3. Materials, which are “tax exempt”, are those items which are physically incorporated into the facilities constructed for the Town of Addison, as set forth in the Special Provisions. Materials include, but are not limited to purchased items such as water pipe, sanitary sewer pipe, storm drain pipe, etc.

Services, which are “not tax exempt”, are those items which are used by the Contractor but are not physically incorporated into the Town of Addison’s facility and/or items which are consumed by construction, as set forth in the Special Provisions. Services include, but are not limited to, items such as supplies, tools, skill and labor, the purchase, rental or lease of equipment, etc.

Name of Person Signing Bid

Signature of Person Signing Bid

Address

Telephone No. Fax No.

T.I.N. (Tax Identification or Employer’s Number)

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If BIDDER is:

AN INDIVIDUAL

By (Seal) (Individual’s Name) doing business as

Business address:

Phone No.

A PARTNERSHIP

By (Seal) (Firm Name)

(General Partner) doing business as

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A CORPORATION

By (Corporation Name)

(State of Incorporation)

(Name of Person Authorized to Sign)

(Title)

(Corporate Seal)

Attest (Secretary)

A JOINT VENTURE

(Name)

(Address)

(Name)

(Address)

(Each joint venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.)

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SECTION CA

CONTRACT AGREEMENT

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CONTRACT AGREEMENT

STATE OF TEXAS

COUNTY OF DALLAS

THIS AGREEMENT is made and entered into this day of , 2025, by and between the Town of Addison, of the County of Dallas and State of Texas, acting through its City Manager, thereunto duly authorized so to do, Party of the First Part, hereinafter termed the OWNER, and

, of the City of , County of , State of , Party of the Second Part, hereinafter termed CONTRACTOR.

WITNESSETH: That for and in consideration of the payment and agreement hereinafter mentioned, to be made and performed by the OWNER, the said CONTRACTOR hereby agrees with the said OWNER to commence and complete construction of certain improvements as follows:

BELTWAY DRIVE TRAIL BIKE LANES – PHASE II - BID NO. 25-253

and all extra work in connection therewith, under the terms as stated in the General and Specific Conditions of the AGREEMENT; and at his own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the Proposal attached hereto and in accordance with the Advertisement for Bids, Instructions to Bidders, General Provisions, Special Provisions, Plans, and other drawings and printed or written explanatory matter thereof, and the

Technical Specifications and Addenda thereto, as prepared by the OWNER, each of which has been identified by the endorsement of the CONTRACTOR and the OWNER thereon, together with the CONTRACTOR’s written Proposal and the General Provisions, all of which are made a part hereof and collectively evidence and constitute the entire AGREEMENT.

The CONTRACTOR hereby agrees to commence work within ten (10) calendar days after the date of written notice to do so shall have been given to him, to complete the work within ( ) calendar days, after he commences work, subject to such extensions of time as are provided by the General

Provisions.

The OWNER agrees to pay the CONTRACTOR

Dollars ($ ) in current funds for the performance of the Contract in accordance with the Proposal submitted thereof, subject to additions and deductions, as provided in the General Provisions, and to make payments of account thereof as provided therein.

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IN WITNESS WHEREOF, the parties of these presents have executed this AGREEMENT in the year and day first above written.

TOWN OF ADDISON, TEXAS (OWNER) ATTEST:

By: By:

David Gaines, City Manager Valencia Garcia, Interim City Secretary

(CONTRACTOR) ATTEST:

By: By:

The following to be executed if the CONTRACTOR is a corporation:

I, certify that I am the secretary of the corporation named as CONTRACTOR herein; that , who signed this Contract on behalf of the CONTRACTOR is the (official title) of said corporation; that said Contract was duly signed for and in behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers.

Signed:

Corporate Seal

PrB-1

SECTION PrB

PERFORMANCE BOND

PrB-2

STATUTORY PERFORMANCE BOND PURSUANT TO CHAPTER 2253

OF THE TEXAS GOVERNMENT CODE

(PUBLIC WORKS)

(Penalty of this Bond must be 100% of Contract Amount)

KNOW ALL MEN BY THESE PRESENTS, That

(hereinafter called the Principal), as Principal, and

(hereinafter called the Surety), as Surety are held and firmly bound unto the Town of Addison (hereinafter called the Obligee), in the amount of

Dollars ($ ) for the payment whereof the said Principal and Surety bind themselves and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the day of , 2025 to which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said

Principal shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void, otherwise to remain in full force and effect.

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code and all liabilities on this bond shall be determined in accordance with the provisions, conditions and limitations of said Chapter to the same extent as if it were copied at length herein.

IN WITNESS, WHEREOF, the said Principal and Surety have signed this instrument this day of , 2025.

(Principal)

By:

(Surety)

(Attorney-in-Fact)

PyB-1

SECTION PyB

PAYMENT BOND

PyB-2

STATUTORY PAYMENT BOND PURSUANT TO CHAPTER 2253

OF THE TEXAS GOVERNMENT CODE

(PUBLIC WORKS)

(Penalty of this Bond must be 100% of Contract Amount)

KNOW ALL MEN BY THESE PRESENTS, That

(hereinafter called the Principal), as Principal, and

(hereinafter called the Surety), as Surety are held and firmly bound unto the Town of Addison (hereinafter called the Obligee), in the amount of

Dollars ($ ) for the payment whereof the said Principal and Surety bind themselves and their heirs, administrators, executors, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the day of , 2025

BELTWAY DRIVE TRAIL BIKE LANES – PHASE II - BID NO 25-253

to which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said

Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code and all liabilities on this bond shall be determined in accordance with the provisions, conditions, and limitations of said Chapter to the same extent as if it were copied at length

IN WITNESS, WHEREOF, the said Principal and Surety have signed this instrument this day of , 2025.

(Principal)

(Surety)

(Attorney-in-Fact)

MB-1

SECTION MB

MAINTENANCE BOND

MB-2

MAINTENANCE BOND

That as principal and

, a corporation organized under the laws of and as sureties, said sureties being authorized to do business in the State of Texas, do hereby expressly acknowledge themselves to be held and bound to pay unto the Town of Addison, a municipal corporation, chartered by virtue of a Special Act of Legislature of the State of Texas, as Addison, Dallas County, Texas, the sum of

($ ) for the payment of which sum will and truly to be made unto said Town of Addison and its successors, said principal and sureties do hereby bind themselves, their assigns and successors, jointly and severally.

This obligation is conditioned, however, that whereas said has this day entered into a written contract with the said Town of Addison to warranty improvements related to

The Contractor hereby agrees to repair and correct defective work or material, should an issue arise, for a period of one (1) years from the date of the Maintenance Bond.

During the Term of the Bond, the Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for the Contractor’s warranty obligations set forth in the Construction Contract, which is incorporated herein by reference.

If the Contractor satisfies its warranty obligations under the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond. It is understood and agreed that in no event shall the Surety’s obligations under this Bond extend to warranties provided by the Contractor’s suppliers and manufacturers.

If there is no Owner Default under the Construction Contract, the Surety’s obligation under this Bond shall arise after:

1. The owner provides notice to the Contractor and the Surety during the Term of the Bond of the Owner’s intent to declare a Contractor Default;

2. The Contractor fails to remedy the Contractor Default within a reasonable amount of time of such notice: and,

3. The Owner declares a Contractor Default and notifies the Surety.

MB-3

Failure on the part of the Owner to comply with the notice requirement shall not constitute a failure to comply with the condition precedent to the Surety’s obligations, or release the Surety from its obligations, except to the extent the Surety demonstrates actual prejudice.

If the Surety does not proceed with reasonable promptness, the Surety shall be deemed to be in default on this Bond seven days after receipt of an additional written notice from the Owner to the Surety shall be demanding that the

Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner.

The responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the

Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the

Owner under the Construction Contract. The Surety is obligated, without modification or qualification, for the responsibilities of the Contractor for correction of defective work as set forth in the Construction Contract, and additional legal and design professional costs resulting from the Contractor’s Default or resulting from the actions or failure to act of the Surety.

The owner may request an extension of the Term of this Bond. The Surety, at its sole option, may extend the Term of this Bond by continuation certificate or rider setting forth the new expiration dates.

1. If the Surety extends the Term of this Bond, the Bond shall be considered on continuous bong.

2. If the Surety decides not to extend the Term of this Bond, then the Surety shall notify the Owner in writing thirty (30) days prior to the end of the current term of this Bond.

3. Neither the Surety’s failure to extend the Term of this Bond nor the Contractor’s failure to provide a replacement bond or other acceptable security shall be considered a breach or default by the Surety or

Contractor on this Bond, nor serve as a basis for a claim demand on this Bond.

The Surety’s total liability under this Bond is limited to the Amount of this Bond indicated on Page 1, regardless of whether the Term of this Bond is extended, the length of time this Bond remains in force, and the number of premiums that shall be payable or paid.

No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators, successors and assigns.

Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work of the Contractor required by the Construction Contract is located and shall be instituted within two years after a declaration of Contractor Default. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable.

Notice to the Surety, the Owner of the Contractor shall be in writing and mailed or delivered to the address shown on the first page of the Bond.

Provisions in this Bond that conflict with applicable statutory or other legal requirements shall be deemed deleted here from and provisions conforming to such statutory or other legal requirements shall be deemed incorporated

MB-4

IN WITNESS, WHEREOF, the said has caused these presents to be executed by and the said has hereunto set his hand this the day of , 2025

SURETY PRINCIPAL

Attorney in Fact

ATTEST

Surety Secretary

Agency and Address

NOTE: Date of Maintenance Bond must be same as date of Substantial Completion.

BP-1

SECTION BP

CONTRACTOR'S AFFIDAVIT OF BILLS PAID

BP-2

CONTRACTOR'S AFFIDAVIT OF BILLS PAID

Personally, before me the undersigned authority, on this day appeared who, being duly sworn, on oath, says that he is a legal representative of (full name of Contractor as in contract) and that the contract for the construction of the project, designated as has been satisfactorily completed and that all bills for materials, apparatus, fixtures, machinery and labor used in connection with the construction of this project have, to the best of my knowledge and belief, been fully paid.

Signature

Title

Sworn to and subscribed before me this day of , 2025.

Notary Public in and for

County, Texas

Instructions:

If the contractor is an individual, he shall sign the affidavit. If the contractor is a partnership, any partner may sign the affidavit. If the contractor is a corporation, a person authorized by the by-laws or by the Board of

Directors shall sign the affidavit. If the Contractor is a joint-venture of individuals, any of the individuals may sign the affidavit. If the Contractor is a joint-venture of partnerships, or of individuals and partnerships, the affidavit may be signed by the individual or any partner of any partnership. If the contractor is a joint-venture in which a corporation is a party, separate affidavits must be executed in the name of the joint-venture: one by each corporation and one by each individual or partnership. Signatures for corporations should be by a duly authorized officer. If signature is by another, a showing of authority to sign must accompany the affidavit.

GP-1

SECTION GP

GENERAL PROVISIONS

GP-2

GENERAL PROVISIONS

The General Provisions of the Contract shall be as stated in the Standard Specifications for Public Works

Construction – North Central Texas, 5th Edition (2017), under Division 100, "General Provisions," Items

101.1 through 110.4 inclusive, as amended or supplemented and except as modified by the Special

Provisions.

SP-1

SECTION SP

SPECIAL PROVISIONS

SP-2

TABLE OF CONTENTS

Section Title Page

1. Scope of Work…………………………………………………………........ SP-5

2. General……………………………………………………………………… SP-5

3. Examination of the Site…………………………………………………… SP-5

4. Specifications……………………………………………………………….. SP-5

5. Subsurface Investigation……………………………………………………. SP-6

6. Compliance with Laws……………………………………………………... SP-6

7. Permits, Licenses, and Regulations………………………………………… SP-6

8. Rights-of-Way and Easements……………………………………………… SP-6

9. Restricted Work Hours……………………………………………………... SP-7

10. Compliance with Immigration Laws……………………………………….. SP-7

11. Non-Discrimination Policy…………………………………………………. SP-7

12. Antitrust Laws………………………………………………………………. SP-7

13. Abandonment……………………………………………………………….. SP-7

14. Discrepancies……………………………………………………………….. SP-7

15. Preparation of Storm Water Pollution Prevention Plan…………………….. SP-7

16. Addenda…………………………………………………………………….. SP-8

17. Pay Items……………………………………………………………………. SP-8

18. Increase or Decrease in Quantities………………………………………….. SP-9

19. Subsidiary Work……………………………………………………………. SP-9

20. Qualifications of Bids………………………………………………………. SP-9

21. Award and Execution of Contract………………………………………….. SP-9

22. Explanation of Contract Time………………………………………………. SP-9

23. Copies of Plans Furnished………………………………………………….. SP-11

24. Pre-Construction Conference……………………………………………….. SP-11

25. Mobilization………………………………………………………………… SP-11

26. General Sequence of Construction…………………………………………. SP-11

27. Project Representative……………………………………………………… SP-11

28. Coordination with Others…………………………………………………… SP-12

29. Insurance……………………………………………………………………. SP-12

30. Workers' Compensation Insurance Coverage………………………………. SP-14

31. Clean Air Act and Clean Water Act………………………………………... SP-17

32. Resolution of Disputes……………………………………………………… SP-17

33. Shop Drawings……………………………………………………………… SP-17

34. Project Video……………………………………………………………….. SP-17

35. Samples and Tests of Materials…………………………………………….. SP-17

36. Inspection…………………………………………………………………… SP-18

37. Access Routes, Staging Areas and Storage Areas………………………….. SP-18

38. Property Access…………………………………………………………….. SP-18

39. Plant, Procedure, Methods and Equipment…………………………………. SP-18

SP-3

40. Parking of Construction Equipment………………………………………... SP-19

41. Zoning Requirements……………………………………………………….. SP-19

42. Construction in Public Roads and Private Drives…………………………... SP-19

43. Hauling on Town of Addison Streets………………………………………. SP-20

44. Existing Power Poles and Guy Wires………………………………………. SP-20

45. Safety Restrictions – Work Near High Voltage Lines……………………… SP-20

46. Protection of Existing Utilities and Structures……………………………... SP-20

47. Public Utilities and Other Property to be Changed…………………………. SP-21

48. Maintenance and Repairs…………………………………………………… SP-21

49. Protection of Work………………………………………………………….. SP-22

50. Public Convenience and Safety…………………………………………….. SP-22

51. Protection of Persons and Property…………………………………………. SP-23

52. Traffic Control……………………………………………………………… SP-24

53. Barricades, Warning Signs, Detours and Sequence of Work………………. SP-24

54. Excavation and Safety Systems…………………………………………….. SP-25

55. Trench Excavation, Backfill and Compaction……………………………… SP-26

56. Trench Walls………………………………………………………………... SP-26

57. Property Lines and Monuments…………………………………………….. SP-26

58. Construction Staking………………………………………………………... SP-26

59. Vendor's Certification………………………………………………………. SP-27

60. Water Pipe…………………………………………………………………... SP-27

61. Wastewater Pipe……………………………………………………………. SP-27

62. Storm Drainage Pipe………………………………………………………... SP-27

63. Polyethylene Wrapping……………………………………………………... SP-27

64. Pipe Cleaning……………………………………………………………….. SP-27

65. Plugs………………………………………………………………………… SP-28

66. Pipe Embedment……………………………………………………………. SP-28

67. Non-Metallic Pipe Detection……………………………………………… SP-28

68. Removals, Adjustments and Replacements………………………………… SP-28

69. Water for Construction……………………………………………………... SP-29

70. Existing Stockpiles of Material on Site…………………………………….. SP-29

71. Borrow Source……………………………………………………………… SP-29

72. Excess Material……………………………………………………………... SP-29

73. During Construction………………………………………………………... SP-30

74. Construction Traffic Over Pipe Lines………………………………………. SP-30

75. Contractor's Continuing Obligation………………………………………… SP-30

76. Topsoiling, Fertilizing and Seeding………………………………………… SP-30

77. Irrigation and Sprinkler Repair……………………………………………... SP-31

78. Removal of Defective and Unauthorized Work……………………………. SP-31

79. Disposition and Disposal of Materials……………………………………… SP-31

80. Clean-Up for Final Acceptance…………………………………………….. SP-31

81. TV Inspection of Wastewater and Storm Drain Systems…………………... SP-31

82. Street Light Options………………………………………………………… SP-31

83. Materials to be Furnished by AT&T………………………………………... SP-32

SP-4

84. Recycling of Asphalt and Concrete………………………………………… SP-32

85. Silicone Joint Sealant Material……………………………………………... SP-32

86. Testing Requirements………………………………………………………. SP-32

87. Claims for Damages or Injury……………………………………………… SP-32

88. Waiver of Claims…………………………………………………………… SP-33

89. Mechanics and Materialmen's Lien………………………………………… SP-33

90. Contractor's Affidavit of Bills Paid………………………………………… SP-33

91. Product Record Documents………………………………………………… SP-33

92. Town of Addison Approval………………………………………………… SP-34

93. Use of…