25-1244_IFB_Manure_Removal_Services_2025-2027.pdf

CALIFORNIA EXPOSITION & STATE FAIR

1600 Exposition Boulevard Sacramento, CA 95815 State of California Gavin Newsom, Governor

INVITATION FOR BID

MANURE REMOVAL SERVICES

CSF-25-1244

May 22, 2025

You are invited to review and respond to this Invitation for Bid (IFB), entitled Manure Removal Services, #CSF-25-1244. In submitting your bid, you must comply with these instructions.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses.

In the opinion of the California Exposition & State Fair (Cal Expo), this IFB is complete and without need of explanation. However, if you have questions or should you need any clarifying information, please submit your questions to the email shown below.

Answers to all questions will be compiled and posted.

Contracts/Procurement Manager California Exposition & State Fair

Contracts@calexpo.com

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Thank you for your interest in the California Exposition & State Fair.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=general%20terms mailto:Contracts@calexpo.com

Manure Removal Services, IFB #CFS-25-1244

A. Purpose and Description of Services

Contractor shall furnish all labor, materials, tools, equipment and incidentals necessary to load, haul, and dispose of manure and bedding material from the livestock barns, Cavalcade of Horses stables or other designated locations, during the annual California State Fair (Fair) on the grounds of the California Exposition & State Fair (Cal Expo). The 2025 California State Fair will be held at Cal Expo July 11 through July 27, 2025. Future State Fair dates should be similar.

1. Equipment: Contractor shall be expected to employ at a minimum the equipment listed below. Cal Expo must be satisfied that adequate and appropriate equipment is owned by or will be available to prospective contractors. Prior to award of contract, Cal Expo may require a prospective contractor to furnish information substantiating the availability of such equipment.

a. Ten (10) double-axel tractor truck combinations, having minimum capacity of

100 cubic yards each, and including covers necessary for transporting of materials; and

b. Two (2) clamshell loaders; or

c. Other equipment that will complete the removal of manure and bedding according to the specifications of this contract.

NOTE: If bidder proposes to use a removal process other than one which exclusively employs the equipment listed above, bid must be accompanied by a description of such process, a history of its successful use, and a list of the equipment to be used.

2. Contractor shall assume full responsibility for repairs to all equipment and shall keep equipment in good working order at all times during the term of the contract.

3. Contractor is required to submit daily reports of material removed to designated Cal Expo representatives for Livestock and Cavalcade for approval and signature.

4. Contractor shall be fully responsible for public safety and control, including pedestrian and vehicle traffic, while performing services under this contract.

Contractor shall provide all labor, materials, tools, equipment and any other safety devices as necessary. All measures enacted by the Contractor, or any particular device requested at a certain location by Cal Expo, shall be approved by Cal Expo without relieving the Contractor of his responsibility for public safety and control at that point or any other location.

5. Contractor shall be liable for damage to Cal Expo’s property and said damage shall be replaced or repaired to the satisfaction of Cal Expo.

6. Contractor shall conform to use of the premises in a manner so as not to cause interference with rights and privileges of any other contractor, exhibitor or concessionaire of Cal Expo and shall cooperate with Cal Expo and/or other contractors responsible for related activities such as refuse pick-up, insect control, etc.

7. Contractor shall have a qualified representative available to Cal Expo at all times.

Said representative shall be responsible for operating requirements and schedules.

8. Contractor’s personnel shall, at all times, comply with all operational rules and controls set forth by Cal Expo. Contractor shall furnish, upon request by Cal Expo, a complete list of personnel used in the completion of this contract, along with their experience in performing the job related to this contract.

9. Contractor shall be responsible for securing all permits and licenses and shall observe all federal, state, and local laws, rules and regulations applicable to the services performed.

10. Recycling: Under this agreement no used bedding materials hauled off Cal Expo grounds may be used in landfill operations. All materials shall be sent to an approved recycling operation. Contractor shall supply Cal Expo with receipts for each load hauled indicating the amount, type of waste, destination, and type of recycling operation, i.e., composting. Receipts shall be grouped and sent to Cal Expo’s Recycling Coordinator at 1600 Exposition Boulevard, Sacramento, CA 95815. This documentation is audited by the California Integrated Waste Management Board (CIWMB). Contractor shall indemnify Cal Expo against any monetary penalties assessed by the CIWMB for non-compliance based on any audit of materials supplied by the Contractor under the terms of this agreement.

11. Events: Services are required for the following events.

a. Livestock and Cavalcade of Horses Stables – Fair time Only

1) Services are required for the annual 17-day California State Fair beginning in mid-July (extended dates may be required).

The 2025 California State Fair will be held July 11 through July 27, 2025.

2) The material to be removed will include horse manure and miscellaneous kinds of livestock manure (beef and dairy cattle, horse, sheep, llamas, goats, and swine) in combination with (a) a relatively lower fraction of straw and shavings bedding material during daily removal; and (b) a relatively higher fraction of straw and shavings bedding material during major clean-outs. All material may include minor amounts of short-duration pesticides and may occasionally contain a relatively low fraction of wood shavings and other livestock bedding material such as rice hulls, kenaf or chips (contractor will not be required to remove large quantities of chips).

Horse and livestock manure are segregated by pick-up sites.

3) Contractor’s services shall be coordinated with and performed under the direction of Cal Expo’s designated representative for Livestock/Cavalcade.

4) Services provided by Contractor fall into three categories:

a) Daily pick-up and removal from pick-up sites of approximately 100-150 cubic yards of waste (straw, shavings, livestock manure, and horse manure).

b) Three complete changeovers of livestock barns, approximately 300-

650 cubic yards of waste (straw, shavings and livestock manure) each.

c) Final clean-out of livestock and horse barns, approximately 500-800 cubic yards of waste (straw, shavings, livestock manure, and horse manure).

5) Services are to be provided at the following locations:

a) Cavalcade of Horses stables (approximately 20 to 50 stalls).

b) Livestock barns (approximately 600 cattle stalls, approximately 1,000 pens specialty exhibit areas).

c) Other locations as may be requested by Cal Expo’s designated representative.

6) All pick-ups by Contractor are to be made at points designated by Cal

Expo. Material will be moved to such points by Cal Expo personnel and/or livestock exhibitors.

7) Contractor shall load, haul, and remove full trailers within 24 hours of daily clean-outs. During the California State Fair, all material must be loaded out from designated locations by 9:00 AM each day, with the following exceptions:

a) Each tie stall (using straw) and pen will be completely raked out by

Cal Expo three (3) times during the California State Fair, according to the following schedule:

(i) Beef, sheep, market goat, and swine release begins at 10:00 PM.

Cleanout will begin on Monday, July 14, 2025. All collected material to be removed by 4:00 PM.

(ii) Beef cattle, Pygmy goats and Nigerian Dwarf goat show release begins at 4:00 PM on July 18, 2025, with all collected material to be removed from the Cal Expo grounds by approximately midnight the following morning. Removal process, including parking of Contractor’s equipment, must not begin before 6:00 PM.

(iii) Dairy cattle and dairy goat show release begins at 10:00 PM on July 22, 2025. Cleanout will start at 6:00 AM on July 23, 2025 and all collected material to be removed from the Cal Expo grounds by 4:00 PM the same day.

b) Contractor shall begin final clean-out of livestock barn and Cavalcade of Horses stables at 8:00 AM on the first day after the California State Fair. All collected material must be removed from the Cal Expo grounds no later than two (2) days after the last day of the Fair.

c) Livestock Shows: Although no shows are currently scheduled, services may be required for short-term, interim shows.

d) All pick-ups by Contractor are to be made at points designated by Cal Expo. Material will be moved to such points by Cal Expo personnel and/or exhibitors.

12. Payment: Contractor will be paid not more frequently than monthly, in arrears, after satisfactory completion of services and approval of invoices submitted to Cal Expo.

13. Term: Term of this agreement will be July 1, 2025, through August 31, 2027.

B. Bid Requirements and Information

1. Key Action Dates Date

IFB Publish date May 22, 2025

Questions due May 27, 2025, 5:00 PM

Answers posted May 30, 2025

Final Date for Bid Submission (and time) June 5, 2025, 2:00 PM

Proposed Award Date (tentative) June 9, 2025

2. Submission of Bid:

a) All bids must be submitted via email to the email address below by dates and times shown in Section B, Bid Requirements and Information, Item 1.

contracts@calexpo.com

Contract/Procurement Manager California Exposition & State Fair

IFB # CSF-25-1244

MANURE REMOVAL SERVICES

b) All bids shall include the documents identified in Section D. Bids not including the proper "required attachments" shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

c) All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

d) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

e) A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. Cal Expo may reject any or all bids and may waive an immaterial deviation in a bid. Cal Expo’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

mailto:contracts@calexpo.com

f) Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to Cal Expo.

g) An individual who is authorized to bind the bidder contractually shall sign the Bid/Bidder Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

h) A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

i) A bidder may withdraw its bid by submitting a written email withdrawal request to Cal Expo at contracts@calexpo.com. A bidder may submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

j) Cal Expo may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

k) Cal Expo reserves the right to reject all bids. Cal Expo is not required to award an agreement.

l) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements.

m) Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

n) Cal Expo does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

o) No oral understanding or agreement shall be binding on either party.

3. Evaluation and Selection mailto:contracts@calexpo.com

a) At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

b) Cal Expo will evaluate each bid to determine its responsiveness to the published requirements.

c) Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

d) Award, if made, will be to the lowest responsive responsible bidder.

4. Award and Protest

a) Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified “by telegram, electronic facsimile transmission, overnight courier, internet transmission, or personal delivery five (5) working days prior to the award of the agreement.

b) Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement.

c) If any bidder, prior to the award of agreement, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 and Cal Expo on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

d) Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services and Cal Expo a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605. A copy of the detailed written statement should be mailed to Cal Expo. It is suggested that you submit any protest by certified or registered mail.

e) Upon resolution of the protest and award of the agreement, Contractor must complete and submit to Cal Expo the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at www.osp.dgs.ca.gov under the heading FORMS MANAGEMENT CENTER. No payment shall be made unless a completed STD 204 has been returned to Cal Expo.

f) Upon resolution of the protest and award of the agreement, Contractor must sign and submit to Cal Expo page one (1) of the Contractor Certification Clauses (CCC), which can be found on the Internet at www.dgs.ca.gov/contracts. This document is only required if the bidder has not submitted this form to Cal Expo within the last three (3) years.

5. Disposition of Bids

a) Upon bid opening, all documents submitted in response to this IFB will become the property of Cal Expo and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

6. Agreement Execution and Performance

a) Performance shall start not later than express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, Cal Expo, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to Cal Expo for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

b) All performance under the agreement shall be completed on or before the termination date of the agreement.

C. Preference Programs

This IFB includes the Small Business Preference. Complete information can be found at https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

D. Required Attachments

A complete bid package will consist of the items identified below. For your bid to be responsive, all required attachments must be returned

Attachment Name/Description

Attachment 1 Bid/Bidder Certification Sheet

Attachment 2 Bidder References

Attachment 3 Cost Sheet

Attachment 4 Civil Rights Laws Certification (over $100K)

Attachment 5 Darfur Contracting Act Certification

Manure Removal Services, IFB #CSF-25-1244

ATTACHMENT 1

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with original or electronic signatures.

A. Place all required attachments behind this certification sheet.

B. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Email address:

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the

Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to

OSBCR.

ATTACHMENT 2

BIDDER REFERENCES

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid will cause your bid to be rejected and deemed non-responsive.

References will be checked. If Cal Expo receives negative feedback from a reference, the bid may be rejected as not responsible. Cal Expo may use its previous experience with the bidder as a reference in determining if the bidder is responsible.

List below three references for services performed within the last five years, which are similar to the scope of work to be performed in this agreement.

REFERENCE 1

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Dates of Service Value or Cost of Service Brief Description of Service Provided

REFERENCE 2

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Dates of Service Value or Cost of Service Brief Description of Service Provided

REFERENCE 3

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Dates of Service Value or Cost of Service Brief Description of Service Provided

ATTACHMENT 3

COST SHEET

Name of Bidder:

Signature of Bidder:

Bidder agrees to furnish all labor, materials, tools and equipment necessary to accomplish the work in accordance with the specifications herein for amounts as follows.

Manure removal for livestock and Cavalcade of Horses stables (both Fair time and short-term interim shows)

................................................................................................$ per cubic yard

ATTACHMENT 4

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

You must complete this certification if your total bid is $100,000.00 or more. Your bid may be deemed non-responsive by Cal Expo if you fail to complete, sign, and submit this document with your bid.

Pursuant to Public Contract Code Section 2010, the bidder/proposer/contractor hereby certifies compliance with the following:

1. CALIFORNIA CIVIL RIGHTS LAWS: The bidder/proposer/contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and

2. EMPLOYER DISCRIMINATORY POLICIES: If the bidder/proposer/contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the bidder/proposer/contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

BIDDER/PROPOSER/CONTRACTOR CERTIFICATION

I, the official named below, certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct:

Bidder/Proposer/Contractor Firm Name (Printed): Federal ID Number:

By (Authorized Signature):

Printed Name and Title of Person Signing:

Date Executed: Executed in the County and State of:

Manure Removal Services, IFB #CFS-24-1218

ATTACHMENT 5

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION

STATE OF CALIFORNIA

DARFUR CONTRACTING ACT CERTIFICATION

DGS PD 1 (Rev. 12/19)

Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

OPTION #1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature) Date

Printed Name and Title of Person Signing

OPTION #2 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code Section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature) Date

Printed Name and Title of Person Signing

Sample Standard Agreement

General Terms and Conditions (GTC 02/2025)

Special Terms and Conditions

1. GENERAL LIABILITY INSURANCE: At all times Contractor shall maintain at its own cost and expense commercial general liability insurance coverage with minimum limits of at least $1,000,000 per occurrence combined single limit for bodily injury and property damage and cover damages for bodily injury, property damage, personal injury liability, and products and completed operations liability. The general liability insurance coverage shall include the following provisions:

a. State of California, California Exposition & State Fair, its agents, officers, directors and employees are made additional insured but only insofar as the operations under this agreement are concerned.

b. The coverage will not be cancelled or reduced in coverage without 30 days prior written notice to Cal Expo.

c. Cal Expo shall not be responsible for the payment of any premiums or assessments on the policy.

d. Contractor shall submit insurance certificates to Cal Expo for approval by appropriate agencies prior to the commencement of operation on the premises. At least thirty (30) days prior to the expiration of any policy, a new insurance certificate with renewal information shall be filed with Cal Expo. Contractor shall furnish Cal Expo a certified copy of the policy within ten (10) days upon request.

e. Certificate of Insurance and/or policy must cover for the term of the agreement including the period described as set-up and clean-up period, if any.

f. Contractor agrees that the liability insurance herein provided shall be in effect at all times during the term of this agreement. In the event said insurance coverage expires at any time or times during the term of this agreement, Contractor agrees to provide the California Exposition & State Fair, PO Box 15649, Sacramento, CA 95852, a new certificate of insurance evidencing insurance coverage as provided for herein for not less than one year or the remainder of the term of this agreement.

New Certificates of Insurance are subject to the approval of the California Exposition & State Fair and Contractor agrees that no activity by Contractor contemplated by this agreement be performed after the insurance expires and prior to the giving of such approval. In the event Contractor fails to keep in effect at all times during the term of this agreement the insurance coverage as herein provided, Cal Expo may, in addition to any other remedies it may have, terminate this agreement upon the occurrence of such event.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=general%20terms%20and%20conditions

2. WORKERS’ COMPENSATION INSURANCE: Contractor certifies and is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement.

Contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

3. AUTOMOBILE LIABILITY INSURANCE: At all times Contractor shall maintain at its own cost and expense automobile liability insurance coverage with limits not less than $1,000,000 combined single limit per accident.

4. POTENTIAL SUBCONTRACTORS: Nothing contained in this agreement or otherwise shall create any contractual relation between Cal Expo and any subcontractors, and no subcontract shall relieve the Contractor of his responsibilities and obligations hereunder. The Contractor agrees to be as fully responsible to Cal Expo for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor’s obligation to pay its subcontractors is an independent obligation from Cal Expo’s obligation to make payments to the Contractor. As a result, Cal Expo shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

5. PROFESSIONAL AND TRAINED TECHNICIANS: Contractor shall provide trained technicians to load, unload, deliver, and install and/or set-up equipment as specified in the Agreement. Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing that is easily identifiable or a badge or monogram, and maintain professional conduct while performing services under this Agreement.

6. RIGHT TO TERMINATE: Cal Expo reserves the right to terminate this agreement for failure to perform in the time and in the manner herein provided, subject to thirty (30) days written notice to the Contractor.

7. MEGAN’S LAW: Prior to start of work, Contractor shall provide Cal Expo with a list of all individuals, including any subcontractors, ages 18 and over who have access to the Cal Expo premises by completing Cal Expo’s Megan’s Law Form. All such individuals will be checked by Cal Expo’s authorized representative through the California Department of Justice Megan’s Law Sex Offenders file.

8. DRONE POLICY: In order to protect the safety, security, privacy, and property interests of Cal Expo, its employees, agents, contractors, and the public, any operation or use of unmanned aircraft systems, remote- or radio-controlled model aircraft of all types, shapes, and sizes, or any other similar type devices (collectively “Drones”) is prohibited on the premises of Cal Expo or within the Cal Expo’s air rights, without prior written approval from Cal Expo. Please be advised that violation of this policy will result in immediate ejection from Cal Expo’s premises and may subject the violator to a criminal trespass warning or arrest for those who fail to comply.

9. Executive Order N-6-22 regarding Russia sanctions:

A. Compliance with Applicable Laws and Regulations:

• Contractor shall comply with all applicable federal, state, and local laws, regulations, and Executive Orders, including, but not limited to, Executive Order N-6-22 regarding sanctions against Russia and Russian entities and individuals.

B. Sanction Certification:

• Contractor certifies that it is not a target of any economic sanctions imposed by the United States government or the State of California in response to Russia's actions in Ukraine.

• Contractor further certifies that it will not use any funds or resources received under this contract to directly or indirectly benefit any party subject to sanctions related to Russia's actions in Ukraine.