25-1123_ RFQ_Twenty Ton Air Hydraulic Floor Jacks.pdf

RFQ# 25-1123 / Twenty Ton Air Hydraulic Floor Jacks Page 1

R E Q U E S T F O R Q U O T E

RFQ# 25-1123 / Twenty Ton Air Hydraulic Floor Jacks

BIDBUY BID # B-52769

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Denisse Murgueitio, Contract Negotiator

PHONE: 630-743-8448

EMAIL: DMurgueitio@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway (“Tollway”) is seeking a Vendor to provide ten (10) Twenty (20) Ton Air Hydraulic Floor Jacks. The awardee’s floor jacks shall meet the requirements:

• Norco 20 Ton Capacity Air Over Hydraulic Floor Jack Model 72230A or Tollway approved equal. Bidders should enter equivalent production literature in BidBuy with their bid.

• Chromed ram and dust seals prevent hydraulic contamination.

• Safety bypass and overload systems prevent cylinder damage and prevent the jack from being used beyond the ASME/PASE load-limiting standard.

• Air pump models can be operated manually.

• Locking release lever secures handle in the vertical, 45 degree or horizontal position to lower the load on all models.

• Jack capacity is 20 Tons @120 P.S.I.

• Low lift height 7.25”

• High lift height 26.25”

• Handle length 45”

1.1.1 Brand Name or Equal: The items are specified by manufacturer and manufacturer’s product number. Specifications are to establish standards of quality and performance and not to limit competition. Products of other manufacturers may be substituted where specified if the vendor can establish that they are equal to or better than those specified in quality, mailto:DMurgueitio@getipass.com

RFQ# 25-1123 / Twenty Ton Air Hydraulic Floor Jacks Page 2 performance, design, and suitability for intended use. The Tollway’s determination thereof shall be final.

The Tollway recognizes that differences in engineering design and methods may exist among manufacturers that do not significantly alter performance. The Tollway reserves the right to determine when such differences are acceptable substitutes to the contract specifications and may waive technical differences in the award of the bid when it is in the best interest of the Tollway to do so.

1.1.2 Quantities: It shall be expressly understood by the vendor that the estimated bid quantities specified in the contract documents are for determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated. The Tollway does not guarantee that any minimum number of quantities shall be ordered from the vendor. Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Tollway. The estimated quantities of this contract shall be based on the term of the contract; prices shall remain firm for the term of the contract. The decision to pre-order and hold any inventory rests solely with the vendor.

1.1.3 Return of Goods: The Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The vendor shall agree to credit the purchase price to the Tollway for any returned items obtained through the contract. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) calendar days from the termination date of the contract even if the vendor does not hold the contract at the time the return is made.

1.1.4 Backorders: Electronic or written notification of backordered items shall be sent immediately to the Tollway. For any backorders for materials manufactured prior to ordering that cannot be filled within ten (10) business days, the Tollway shall have the option of accepting or canceling the backorder or the Tollway may submit a request for a substitute.

1.1.5 Mis-Shipments and Defective Merchandise: The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification.

The Vendor shall replace the incorrect, damaged or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

The Tollway shall not be subject to restocking charges due to Vendor error. The Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

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1.1.6 MILESTONES AND DELIVERABLES: The Vendor shall present itemized invoices within fifteen

(15) business days after completing each training and certification session. Invoices shall be emailed to: FinanceInvoices@getipass.com.

1.1.7 VENDOR/STAFF SPECIFICATIONS: N/A

1.1.8 TRANSPORTATION AND DELIVERY: The vendor shall be required to deliver the floor jacks to the following Tollway location: Illinois Tollway Central Shop, 3460 Finley Road, Downers Grove, Illinois, Attention: Bob Thomas, Senior Manager of Fleet Assets. Delivery shall be made Monday through Friday from 8AM to 2PM Local Time. Alternate delivery contact:

Tom Lesniak or Shawn Lynch at 331-238-4550.

2 TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The duration of this contract shall be for the period of one (1) year commencing on July 28, 2026, or upon the last dated signature of the parties, whichever is later.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make mailto:FinanceInvoices@getipass.com

RFQ# 25-1123 / Twenty Ton Air Hydraulic Floor Jacks Page 4 an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3 STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, Vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Illinois Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway Attention: Accounts Payable

P.O. Box 3094 Lisle, Illinois 60532-8094

Email: FinanceInvoices@getipass.com https://cpo-general.illinois.gov/solicitation-and-contract-templates.html mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Illinois Tollway is guaranteed to receive the lowest price.

If the Illinois Tollway issues an award, the award will be made to the Responsive/Responsible Vendor who submits the lowest Grand Total price. The Illinois Tollway is providing the Vendor information in the table below for the purpose of determining a low Vendor. Failure to bid on all line items shall result in a disqualified bid. The Illinois Tollway does not guarantee any usage.

The Vendor shall enter their unit prices in BidBuy. Vendor’s failure to enter its unit prices in BidBuy shall result disqualifying Vendor’s quote.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE:

Item # Specifications and Requirements Unit of Measure

Estimated Quantity Unit Cost

Extension

(Quantities x Unit Cost)

1 Twenty (20) Ton Capacity Air Over Hydraulic Floor Jack Model 72230A

Brand Name: Norco Product Model: 72230A Or Tollway Approved Equivalent with product literature attached in BidBuy.

EA 10 All pricing shall be entered into BidBuy to be considered.

All pricing shall be entered into BidBuy to be considered.

Total Bid: $Enter in BidBuy