25-1047 Addendum 1 Bid Opening time change and Q and A from Bidders Employment Verification Services.docx
DOCX document 47 KB Posted
- Attached to
- RENEWAL NOTICE / Genetic Testing
- Solicitation number
- 26-478HFS-CHSUP-B-50183
- Issued by
- Illinois
About this file
This is Addendum 1 to Request for Quotation (RFQ) 25-1047 for Employment Verification Services issued by the Illinois Tollway. The addendum modifies the bid opening date from January 6, 2026 at 10:00 a.m. to January 12, 2026 at 10:00 a.m. The Illinois Tollway seeks a single primary vendor to provide a comprehensive employment verification services solution, including support for Form I-9 completion processes and background screening delivery. The Tollway will retain all employer control, regulatory compliance responsibility, and final decision-making authority regarding employment determinations. Qualified subcontractors may be utilized by the primary vendor for discrete services, provided the primary vendor maintains overall responsibility and accountability for service delivery. Bidders are required to acknowledge receipt of this addendum in Section B.2 of their submission.
The addendum clarifies that "submission of findings" refers solely to delivery of completed background screening reports and results, with the Illinois Tollway retaining responsibility for administrative review, compliance tracking, and workflow management. Third-party involvement in applicant communications and administrative coordination is permitted as necessary to perform contracted services, but the Tollway maintains final employer control and decision-making authority. No further questions will be accepted after this addendum is posted to BidBuy. All revisions contained in this addendum will be incorporated into the final solicitation specifications.
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Text version
ADDENDUM # 1
RFQ
25-1047 Employment Verification Services BidBuy Reference # 26-557THA-ADMIN-B-50188 Bid Opening Date: As Published in BidBuy
Please be advised of the following changes to the above-mentioned solicitation:
I. Bid Opening changed from 1/06/2026 @ 10:00 a.m. to 1/12/2026 @ 10:00 a.m.
II. Questions and Answers:
The following are questions received from Vendors and responses from Illinois Tollway pursuant to the question-and-answer portion of the above-mentioned solicitation. The Illinois Tollway has provided its answers accordingly.
1. Question: Is the awarded vendor expected to complete and execute Form I-9s, or is the vendor expected to provide a system/process to support I-9 completion, with the Illinois Tollway retaining employer control and execution responsibility
Answer: The awarded vendor is expected to provide a system and/or process to support Form I-9 completion. The Illinois Tollway will retain employer control and responsibility for Form I-9 execution and compliance.
2. Question: When the RFQ references “submission of findings” to the Tollway’s administrative department, does this refer solely to the delivery of completed background screening reports, or does it also include administrative review, compliance tracking, or workflow management beyond report submission?
Answer: “Submission of findings” refers to the delivery of completed background screening results and related reports to the Illinois Tollway. It does not include administrative decision making, compliance determinations, or internal workflow management, which remain the responsibility of the Illinois Tollway.
3. Question: 3. Is the Tollway seeking a single vendor to manage the entire end-to-end applicant workflow, or a primary process manager utilizing specialized subcontractors (e.g., background screening providers) for discrete services?
Answer: The Illinois Tollway is seeking a single vendor to serve as the primary service provider. The use of qualified subcontractors for discrete services is permitted, provided primary vendor maintains overall responsibility, coordination, and accountability for service delivery.
4. Are there any restrictions or expectations regarding third-party involvement in applicant communications or administrative coordination, provided that employer control and regulatory compliance are maintained?
Answer: Third party involvement in applicant communications or administrative coordination is permitted as necessary to perform contracted services. However, the Illinois Tollway will retain final employer control, decision making authority, and responsibility for all employment-related determinations.
No more questions will be accepted after this addendum is posted to BidBuy
BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN SECTION B.2 – ILLINOIS TOLLWAY, ACKNOWLEDGEMENT OF AMENDMENTS.
ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE IFB SPECIFICATION PER ADDENDUM # 1.
ADDENDUM # 1 / 25-1047 Employment Verification Services 1
I LLIN OIS T OLLWA Y
2700 Ogden Avenue │Downers Grove, IL 60515 │ Phone: 630.241.6800 │TTY: 630.241.6988 www.illinoistollway.com image1.jpeg
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