25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake.PDF

QUALIFICATIONS BASED SELECTION

PROPOSAL NO.: 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

DATE: September 17, 2025

Summary: The Rockford Park District is soliciting for a qualifications-based selection process (QBS) to complete design, engineering, permitting, construction plan preparation, bidding, and construction administration services associated with the dredging of the upstream sedimentation basin located just west of Levings Lake and Levings Lake. The Rockford Park District is seeking a Design Professional that specializes in hydrological engineering, water resources engineering, environmental engineering, aquatic surveying or a similar field.

Interested applicants must submit all documentation that is outlined within this Request.

Pre-Proposal Conference: Wednesday, September 24, 2025, at 10:00 a.m., at Webbs Norman Center, Director’s Conference Room, 401 S. Main Street, Rockford, IL 61101

Proposal Opening: Wednesday, October 1, 2025, at 2:00 p.m., via Zoom

Join Zoom Meeting https://us06web.zoom.us/j/83445046181?pwd=iHebaOTtDuI2D2UG1rKorDw9MrcAkF.1

Meeting ID: 834 4504 6181 Passcode: 026136

PARK COMMISSIONERS

Martesha Brown ................................................................................................. President Rudy Valdez ............................................................................................... Vice President Owen Carter ....................................................................................................... Secretary Tyler Smith ................................................................................................. Commissioner Jack Armstrong .......................................................................................... Commissioner

Jay Sandine...Executive Director

401 SOUTH MAIN STREET - ROCKFORD, ILLINOIS 61101 - TELEPHONE (815) 987-8800 - FAX (815) 987-8877 Serving the Communities of Cherry Valley, Loves Park, New Milford and Rockford https://us06web.zoom.us/j/83445046181?pwd=iHebaOTtDuI2D2UG1rKorDw9MrcAkF.1

TABLE OF CONTENTS

Cover Letter…………………………………………………………………………...…………3

Virtual Meetings – Login Information…………………………………………………….……4

General Conditions of All Proposals……………………………………………………..……5

Insurance Requirements

Project Schedule

Proposal Requirements/Specifications

Proposal Signature Form

Minority Participation Form……………………………………………………………...……22

W-9 Form……………………………………………………………………………………….23

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

The Rockford Park District is soliciting for a qualifications-based selection process (QBS) to complete design, engineering, permitting, construction plan preparation, bidding, and construction administration services associated with the dredging of the upstream sedimentation basin located just west of Levings Lake and Levings Lake. The Rockford Park District is seeking a Design Professional that specializes in hydrological engineering, water resources engineering, environmental engineering, aquatic surveying or a similar field. Interested applicants must submit all documentation that is outlined within this Request.

The Rockford Park District honors prevailing wages. If applicable, the awarded Contractor, including subcontractors, is required to comply with all provisions of the Illinois Prevailing Wage Act, including the payment of wages and fringe benefits as required by law, and the submission of certified payroll transcripts. A current copy of the Illinois Department of Labor Prevailing Wage Rates can be obtained from the following website: http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx.

Proposal opening will be conducted virtually. Please use the Zoom access information on the cover of this bid document to join the meetings. Failure to submit the bid offer form properly completed and signed will result in the submission being rejected.

Rockford Park District welcomes the opportunity to assist guests with disabilities to enjoy ALL the facilities, programs, and services.

Please direct any questions to Tamara Ray, Purchasing Manager, at (815) 969-4094.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx

VIRTUAL MEETINGS

Public meetings concerning proposals such as Pre-Proposal Meetings and Proposal Openings are conducted virtually through Zoom. Following are login information for this proposal:

Proposal Opening: Wednesday, October 1, 2025, at 2:00 p.m., via Zoom

Join Zoom Meeting https://us06web.zoom.us/j/83445046181?pwd=iHebaOTtDuI2D2UG1rKorDw9MrcAkF.1

Meeting ID: 834 4504 6181

Passcode: 026136

Proposal must be uploaded into Demandstar.com by 1:45 p.m. Link to Demandstar:

https://network.demandstar.com/agencies/illinois/rockford-park-district/procurement-opportunities/6dec2b5b-1bdf-45e7-b792-9b8db8548177/

The only information that will be disclosed at the opening will be the names of the organizations that have submitted a proposal.

DemandStar Support Contact Information is:

(206) 940-0305 support@demandstar.com

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake https://us06web.zoom.us/j/83445046181?pwd=iHebaOTtDuI2D2UG1rKorDw9MrcAkF.1 https://network.demandstar.com/agencies/illinois/rockford-park-district/procurement-opportunities/6dec2b5b-1bdf-45e7-b792-9b8db8548177/ https://network.demandstar.com/agencies/illinois/rockford-park-district/procurement-opportunities/6dec2b5b-1bdf-45e7-b792-9b8db8548177/ mailto:support@demandstar.com

GENERAL CONDITIONS FOR ALL PROPOSALS

These instructions, terms and conditions are standard for all requests for proposals/bids issued by Rockford Park District. The Park District may delete, supersede, or modify any of these standard instructions for a particular Proposal by indicating such change in the Proposal instructions, in the special conditions of the Proposal or in the specifications/statement of work. Any and all special conditions that may vary from these general conditions shall prevail over these general conditions. All segments of the general conditions may not apply to all bids/proposals. The general conditions are terms and conditions that the Rockford Park District expects its contractors/vendors to meet.

By bidding, the respondent agrees to be bound by these requirements unless otherwise noted in the Proposal.

1. PRICING SELECTION

The Rockford Park District reserves the right to reject any or all prices or Proposals submitted. Proposals will be awarded based on Respondents inclusion of all the required information outlined in this Proposal.

2. AWARD SELECTION AND CRITERIA

Proposals will be awarded to the Respondent complying with the conditions and specifications presented herein. Proposals that are submitted taking exceptions to the specifications or with exclusions, qualifications or caveats shall be deemed non-compliant to the specifications and will be subject to rejection.

The Respondent is determined not only by price, but also by quality of product and service, experience with same products, services offered, warranties, long-range costs, delivery, and similar such items, as judged by the Rockford Park District. All rights are reserved by the Board of Commissioners to determine whether the selection, in its judgment, meets the needs or purposes intended. Most responsible Proposal will be determined by the Board of Commissioners, in its sole discretion that the Board determines to be in the best interest of the Rockford Park District. Such decisions shall be final and not subject to recourse.

No Proposals may be withdrawn after the official opening. All Proposals submitted must be valid for a minimum of one hundred twenty (120) days after the date set for the Proposal opening. Proposals are submitted to the Board for approval at a regular Rockford Park District Board meeting.

A signed, fully executed Proposal Offer Form must be included in your submission for your Proposal to be considered responsive. Omissions or altered versions of the

Proposal Offer Form may result in your Proposal being rejected. Respondent’s signature on the Proposal Offer Form will be construed as acceptance of and willingness to comply with all applicable local, state, and federal laws.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

3. SEALED PROPOSAL (Updated to Accommodate COVID-19 Directives) It shall be the responsibility of the proposer to upload their proposal to Demandstar.com by 1:45 p.m. to ensure that the proposal is ready to open at the 2:00 p.m. virtual proposal opening. Use the following link to access the proposal:

https://network.demandstar.com/agencies/illinois/rockford-park-district/procurement-opportunities/6dec2b5b-1bdf-45e7-b792-9b8db8548177/

4. ERRORS AND OMISSIONS

Should a mistake be discovered upon the reading of the Proposals at the public opening, it shall be reserved by the Rockford Park District to determine if the mistake was by the District or the Respondent. It is further provided that the Rockford Park District, after this determination, shall make the decision as to acceptability or rejection.

This decision shall be final and not subject to recourse. No advantages shall be taken by either party of manifest clerical errors or omissions in the specifications. All Respondents are requested to notify the Rockford Park District immediately of any errors or omissions that may be encountered.

5. LATE SUBMISSIONS

Proposals will not be accepted after the scheduled date and time of opening.

6. TOTAL PRICING

The Rockford Park District is not subject to Federal Excise Tax or Illinois Retailers Occupational Tax. Quote all prices F.O.B., Rockford, Illinois. F.O.B. Rockford, Illinois, is defined as meaning the price submitted on the Proposal sheet is the total price to the Rockford Park District, including all freight and delivery charges. Under no circumstances may prepaid charges be added to the invoice.

7. DELIVERY / COMPLETION DATE

Respondents shall indicate in appropriate space on Proposal Offer Form, delivery or completion date of items(s) or service(s). Delivery or completion shall be made by the date specified within the specifications, and/or by the date as agreed upon between vendor and owner.

8. SUBSTITUTIONS

If and wherever, in the specifications, a brand name or catalog number is mentioned, it is only for the purpose of establishing a grade or quality required. Since the Rockford Park District does not wish to rule out other competition, the phrase "or approved equal" is added. The Rockford Park District will be the sole judge as to equality.

The Rockford Park District shall be the sole and final judge as to whether any substitute is of equivalent or better quality. The Rockford Park District’s decision is final and will not be subject to recourse by any person, firm, or corporation.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake https://network.demandstar.com/agencies/illinois/rockford-park-district/procurement-opportunities/6dec2b5b-1bdf-45e7-b792-9b8db8548177/ https://network.demandstar.com/agencies/illinois/rockford-park-district/procurement-opportunities/6dec2b5b-1bdf-45e7-b792-9b8db8548177/

9. EQUIPMENT REMOVAL

If and whenever removal of any existing material or equipment from the Rockford Park District property is required, the vendor shall contact the Rockford Park District to determine ownership of said material. If the Rockford Park District desires to keep, District staff will remove; if not, it will be the vendor's responsibility for removal, as covered in specifications.

10. COMPLIANCE WITH LAWS AND ROCKFORD PARK DISTRICT POLICIES;

DRUG/ALCOHOL FREE WORK ENVIRONMENT

All services, work and materials must comply with all federal and state laws, county ordinances, rules, and regulations that in any manner affect the production and sale of the product or service contained herein. In the event federal or state funds are being used to fund this contract additional certifications, attached as addenda, will be required. Lack of knowledge on the part of the vendor will in no way be cause for release of this obligation. If the Rockford Park District becomes aware of violation of any laws on the part of the vendor, it reserves the right to reject any Proposal, cancel any contract and pursue any other legal remedies deemed necessary.

Additionally, the Rockford Park District is committed to fostering a safe and secure environment. To do this, the Rockford Park District strives towards a proactive effort to make the environment free from the effects of alcohol and drugs. While the intent is not to intrude into the private lives of the contracted vendors, the Rockford Park District does expect vendors to report for duty and to remain in a condition suitable to perform the duties assigned to the highest level of efficiency.

Contractor is responsible for maintaining a Drug/Alcohol Free Work Environment and a safe and secure work environment for contractor’s business, Rockford Park District, and customer/patron interests.

Additionally, the Rockford Park District requires compliance with all applicable provisions of the Illinois Substance Abuse Prevention on Public Works Projects Act, regardless of dollar amount of project.

Contractor shall submit the company’s Drug/Alcohol Free Workplace Policy upon award along with the current Certificate of Insurance, Performance Bond, and signed contracts

Additionally, all contractors will also be required to annually certify, in writing, that:

A. Per state statute (720 ILCS 5/11-9.4-1) It is unlawful for any contractors for the Rockford Park District to allow its employees who have been convicted of being a sexual predator or a child sex offender to knowingly be present in any public park building or on real property comprising any public park when any person under the age of 18 is present. No employee, subcontractor, or other personnel (hereafter, "contractor personnel") being used by contractor/vendor to perform this contract or

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake who is otherwise being placed on Rockford Park District property in connection with the services and/or materials to be provided under this contract has committed any of the crimes identified in of the Rockford Park District’s “Criminal History Check, Arrest, and Conviction Policy,”

B. The contractor/vendor maintains a workplace drug and alcohol policy that applies to all contractor personnel used by contractor/vendor to perform this contract or who is otherwise being placed on Rockford Park District property in connection with the services and/or materials to be provided under this contract. As part of this policy, the contractor requires that whenever there is reasonable suspicion (based upon observed behavior on the job, credible information of possession or use, etc.) to suspect that contractor personnel may be under the influence of drugs and/or alcohol, the contractor personnel shall be immediately removed from Rockford Park District property, may be subjected to substance abuse testing in keeping with the contractor's/vendor's policy and shall not be assigned to the Rockford Park District under this contract absent assurances that the contractor personnel is no longer under the influence of drugs and/or alcohol.

11. REVISED CLEAN AIR ORDINANCE OVERVIEW

As it is stated, the CLEAN AIR ORDINANCE prohibits smoking entirely at Park District facilities, parks, museums, and any Park District property with the exception of public golf courses where adult smoking is permitted beyond 50 feet of enclosed/partially enclosed spaces on golf course playing fields, in the company of consenting adults and absent assembly by the general public. Smoking will also be prohibited at select youth-specific golf areas such as Alpine Hills Golf Center and the Learning Links at Ingersoll Golf Course. The ordinance specifies the exclusion of any “lighted or vaporized substance in any manner or form,” including cigars, cigarettes, pipes, and e-cigarettes.

12. FAIR EMPLOYMENT

Respondent's signature on the Signature Form will be construed as acceptance of and willingness to comply with all provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers, preference to citizens of the United States and residents of the State of Illinois, and discrimination and intimidation of employees.

Provisions of said acts are herein incorporated by reference and become a part of this proposal and specifications.

13. ENVIRONMENTALLY PREFERABLE PURCHASING

Environmentally preferable purchasing refers to the procurement of products and services that have the least adverse effect on human health and the environment when compared with competing products or services that serve the same purpose. Products identified as having the least adverse effect on human health and the environment are referred to as environmentally preferable products (EPPs). Respondents able to supply environmentally preferable products that meet performance requirements are

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake encouraged to identify the products in the Proposal. The RPD prefers to purchase recycled-content products rather than non-recycled products whenever price, quality, and availability are comparable.

14. NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation, or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment of compensation, and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure Equal Employment Opportunities. The contractor agrees to post in conspicuous places, available for employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the Non-Discrimination Clause.

The Rockford Park District values and fosters diversity and inclusion, emphasizing that awareness, recognition, understanding, and appreciation of human differences creates an inclusive environment in which everyone is respected. Vendors and contractors are extensions of the Rockford Park District culture and expected to treat everyone respectfully with tolerance regardless of who they are.

The Rockford Park District may cancel or terminate the Contract and all money due or to become due under the Contract for a violation of the terms and conditions of this non-discrimination clause. In addition, the agency may proceed with debarment or suspension of the Contractor.

15. NON-BARRED BIDDING

The Respondent is not barred from responding on this Contract as a result of a conviction for the violation of state laws prohibiting Proposal rigging or Proposal rotating.

The Respondent, by signing the Proposal Offer Form, acknowledges, understands, and abides by all of the above “General Conditions of All Proposals”.

16. PROPOSAL DOCUMENTS

The proposal package consists of the following: these General Conditions, the drawings, the specifications, and all Addenda issued prior to the proposal closing. The successful proposer will be requested to enter into a contract by the Rockford Park District.

The Respondent, by signing the Proposal Offer Form, acknowledges, understands, and abides by all of the above “General Conditions of All Proposals”.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

INSURANCE REQUIREMENTS FOR CONTRACTORS

ENVIRONMENTAL PROFESSIONALS SUCH AS

ENGINEERS, CONSULTANTS, AND DESIGNERS

BIDDERS' ATTENTION IS DIRECTED TO THE INSURANCE REQUIREMENTS

ATTACHED. IT IS HIGHLY RECOMMENDED THAT BIDDERS CONFER WITH THEIR

RESPECTIVE INSURANCE CARRIERS OR BROKERS TO DETERMINE IN ADVANCE OF

BID SUBMISSION THE AVAILABILITY OF INSURANCE CERTIFICATES AND

ENDORSEMENTS AS PRESCRIBED AND PROVIDED HEREIN. IF AN APPARENT LOW

BIDDER FAILS TO COMPLY STRICTLY WITH THE INSURANCE REQUIREMENTS, THAT

BIDDER MAY BE DISQUALIFIED FROM AWARD OF THE CONTRACT.

Contractor shall procure and maintain for the duration of the contract and for as long as the attached requirements say after completion of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Contractor's bid.

A Certificate of Insurance, with "Additional Insured Endorsement 2010" attached, is required by the Rockford Park District. You must require your insurance company to list the Rockford Park District as "Additional Insured". In the "Description of Operations/Locations/Vehicles/Special Items" section of the Certificate it must state:

"Rockford Park District is additional insured per Additional Insured Endorsement 2010 for services rendered on Rockford Park District properties".

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

INSURANCE REQUIREMENTS

ENVIRONMENTAL PROFESSIONALS SUCH AS

ENGINEERS, CONSULTANTS, AND DESIGNERS

Contractor shall obtain insurance of the types and in the amounts listed below.

A. Commercial General and Umbrella Liability Insurance

Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $2,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this project/location.

CGL insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 10 93, or a substitute form providing equivalent coverage, and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

District shall be included as an insured under the CGL, using ISO additional insured endorsement CG 20 26 or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance afforded to District. Any insurance or self-insurance maintained by the District shall be excess of Contractor’s insurance and shall not contribute with it.

B. Professional Liability Insurance

Contractor shall maintain errors and omissions liability insurance appropriate to the Contractor’s profession. Coverage as required in this paragraph shall apply to liability for a professional error, act, or omission arising out of the scope of the contractor’s services as defined in this contract. Coverage shall be written subject to limits of not less than $2,000,000 per loss.

Insurance as required under this provision may not exclude:

a. bodily injury;

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

b. property damage;

c. pollution conditions arising out of environmental work;

d. asbestos-related claims;

e. testing, monitoring, measuring operations, or laboratory analyses;

f. liability arising out of the operation of a treatment facility if such operation is required within the scope of the contractor’s services as defined in this contract.

If the coverage as required in this provision is written on a claims-made basis, Contractor warrants that any retroactive date applicable to coverage under the policy precedes the effective date of this contract; and that continuous coverage will be maintained or an extended discovery period will be exercised for a period of three years beginning from the time that work under this contract is completed.

A policy providing both contractors pollution legal liability and professional errors and omissions coverage shall be acceptable in meeting the requirements of subsection B., provided that the limits of such combined policy are at least $2,000,000 per loss/$4,000,000 aggregate.

If the scope of services as defined in this contract includes the disposal of any hazardous or non-hazardous materials from the job site, the Contractor must furnish to the District evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting waste under this contract.

C. Business Auto and Umbrella Liability Insurance

If applicable, Contractor shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto including owned, hired and non-owned autos.

Business auto insurance shall be written on Insurance Services Office (ISO) form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in the 1990 and later editions of CA 00 01.

D. Workers Compensation Insurance

Contractor shall maintain workers compensation and employers liability

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake insurance. The commercial umbrella and/or employers liability limits shall not be less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease.

If District has not been included as an insured under the CGL using ISO additional insured endorsement CG 20 10 under the Commercial General and Umbrella Liability Insurance required in this Contract, Contractor waives all rights against District and its officers, officials, employees, volunteers and agents for recovery of damages arising out of or incident to Contractor’s work.

E. General Insurance Provisions

1. Evidence of Insurance

Contractor shall furnish District with a certificate(s) of insurance and applicable policy endorsement(s), executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements set forth above.

All certificates shall provide for 30 days’ written notice to District prior to the cancellation or material change of any insurance referred to therein. Written notice to District shall be by certified mail, return receipt requested.

Failure of District to demand such certificate, endorsement or other evidence of full compliance with these insurance requirements or failure of District to identify a deficiency from evidence that is provided shall not be construed as a waiver of Contractor’s obligation to maintain such insurance.

District shall have the right, but not the obligation, of prohibiting Contractor from entering the premises until such certificates or other evidence that insurance has been placed in complete compliance with these requirements is received and approved by District.

Failure to maintain the required insurance may result in termination of this Contract at District’s option.

Contractor shall provide certified copies of all insurance policies required above within 10 days of Districts’ written request for said copies.

2. Acceptability of Insurers

For insurance companies which obtain a rating from A.M. Best, that rating should

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake be no less than A VII using the most recent edition of the A.M. Best’s Key Rating Guide. If the Best’s rating is less than A VII or a Best’s rating is not obtained, the District has the right to reject insurance written by an insurer it deems unacceptable.

3. Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to the District. At the option of the District, the Contractor may be asked to eliminate such deductibles or self-insured retentions as respects the District, its officers, officials, employees, volunteers and agents or required to procure a bond guaranteeing payment of losses and other related costs including but not limited to investigations, claim administration and defense expenses.

4. Subcontractors

Contractor shall cause each subcontractor employed by Contractor to purchase and maintain insurance of the type specified above. When requested by the District, Contractor shall furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F. Indemnification

To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the District and its officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses, including but not limited to legal fees (attorney’s and paralegals’ fees and court costs), arising out of or resulting from Contractor’s activities, provided that any such claim, damage, loss or expense (i) is attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property, and (ii) is caused in whole or in part by any negligent or wrongful act or omission of Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph.

Contractor shall similarly protect, indemnify and hold and save harmless the District, its officers, officials, employees, volunteers and agents against and from any and all claims, costs, causes, actions and expenses including but not limited to legal fees, incurred by reason of Contractor’s breach of any of its obligations under, or Contractor’s default of, any provision of the Contract.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

PROJECT SCHEDULE

Proposal packages available to the public ........................................ September 17, 2025

Pre-Proposal Conference ........................................... September 24, 2025 @ 10:00 a.m.

Requests for Information Due (RFI’s)………………… September 26, 2025 @ 12:00 p.m.

Proposals due .......................................................................................... October 1, 2025

Proposal Review……………………………………………......October 1 – October 7, 2025

Finalists Notified……………………………………………………………….October 7, 2025

Finalist Interviews…………………………………………………………….October 14, 2025

Interview Review & Scoring…………………………………………………October 14, 2025

Award Notifications to Respondents....................................................... October 14, 2025

Fee Proposal and Contract Negotiations………………….October 14 – October 21, 2025

Leadership Team Approval Dates .................................. October 29 & November 5, 2025

Board of Commissioner’s Approval .................................................... November 11, 2025

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL SERVICES

ROCKFORD PARK DISTRICT

Professional Design and Engineering Services for

Dredging at Levings Lake

SPECIFICATIONS FOR THIS PROPOSAL

Your firm (Design Professional) is invited to submit your Statement of Qualifications and Performance information to complete design, engineering, permitting, construction plan preparation, bidding, and construction administration services associated with the dredging of the upstream sedimentation basin located just west of Levings Lake and Levings Lake. The Rockford Park District (District) is seeking a Design Professional that specializes in hydrological engineering, water resources engineering, environmental engineering, aquatic surveying or a similar field. Interested applicants must submit all documentation that is outlined within this Request.

PROJECT BACKGROUND

Levings Park is located at 1420 S. Pierpont Ave Rockford, IL 61102. The park is a large community park located within the South Fork Kent Creek (SFKC) watershed. SFKC flows through the park and feeds Levings Lake. The District has been working on and implementing multiple water quality improvement projects at Levings Park including surrounding wetlands and siltation mitigation efforts.

Over time it has been discovered that there has been increasing amounts of siltation accumulating in Levings Lake. The Park Districts goal is to eliminate the upstream point source of this siltation via dredging along with subsequent dredging of Levings Lake. Due to budgetary constraints the Park District would like to explore options and evaluate alternatives derived from examination and survey to complete partial dredging of Levings Lake. The chosen firm will be expected to provide recommendations and cost estimates for the removal of 1/3, 2/3, and full dredging of Levings Lake. Along with these recommendations the Park District will require that the chosen firm complete sampling of the siltation found in the sedimentation basin and Levings Lake to determine potential disposal options.

PROJECT SCOPE

This project will remove the sedimentation in the upstream sedimentation basin along with a variable scope of dredging in Levings Lake to be determined by recommendations provided by the selected firm. The selected firm will need to complete sampling of the material to be removed to determine disposal options and deliver a recommended plan for said removals.

Images of the assumed dredging areas can be seen below. The area circled in green is the assumed limits of the sedimentation basin which will need to be confirmed via survey. The area in red is the boundary of Levings Lake.

The design professionals scope is to include design, engineering, survey, sampling, permitting, construction plan preparation, alternative analysis, and bidding documents. The park district will complete bidding but specifications for construction must be included in this scope of work.

Design professional is to comply with applicable design standards, and all required permitting and regulatory agency requirements.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

PROJECT BUDGET

Consultant services include engineering, design, permitting, and specification costs, construction includes part time inspection and construction engineering/management costs.

The final Design Professional fees are subject to negotiation, referring to SELECTION section below.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

SUBMISSION REQUIREMENTS

The Design Professional shall submit the following information organized as follows:

• Background and Introduction o The design firm’s qualifications, profile, and client references.

o A list of staff who will be assigned to this project. Please include names, office location, and a brief description of their roles and responsibilities.

o Applicable professional associations, certifications, and credentials.

o Experience with dredging projects of various methods.

• Example Projects o Three to five successful past projects with photos and references, completed within the previous five years of a similar nature.

o Highlight project aspects that are similar to this project (including relevant design details, budget, size and scope, and client type).

o A project synopsis for each example (include a brief overview, photos, completion date, costs, location, and client details).

o Do not include Rockford Park District example projects.

• Project Approach, Schedule, and Understanding o Estimated critical path project schedule from kick-off meeting through project completion, including a written narrative. Include feedback on the project schedule included in this request.

o A list of the deliverables.

o A narrative describing your project approach.

o A written description of your understanding of the project.

o Any additional services you believe District may wish to include in the contract for professional services.

• Completed project requirements acknowledgement and signature form

EVALUATION AND AWARD PROCESS

An Evaluation Committee comprised of selected District personnel and consultants will evaluate the proposals. The Evaluation Committee includes:

- Zach Sims, Rockford Park District

- Jason Ergle, Rockford Park District

- Tom Hughes, Rockford Park District

- Danielle Potter, Rockford Park District

- David Spencer, Rockford Park District

This RFQ follows the Best Value Evaluation System. Best Value looks at several criteria to evaluate proposals. It is a subjective evaluation process that reviews all proposals to determine which proposal provides the best value for the District. Members of the Evaluation Committee will review and rate each responsive proposal based on the following criteria:

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

Category Evaluation Criteria Points

Background & Introduction

• Qualifications of the staff assigned to project

• Level of experience with dredging projects

20 Points 30 Points

Example Projects • Similarity of example projects to proposed project and the level of detail included in project synopsis

20 Points

Project Approach, Schedule, and Understanding

• Thoroughness of project schedule

• Level of project understanding

10 Points 20 Points

Total 100 Points

Oral interviews may be conducted with one or more prospective Design Professionals. District recommends that the Design Professional interview team not exceed four people. The decision of District’s Evaluation Committee shall be final and conclusive.

Content of proposals will not be read at the time of opening. The names of Design Professionals responding to the solicitation will be made available during the opening or immediately thereafter. Proposals will then be sent to the District’s Evaluation Committee.

SELECTION

Once a Design Professional is selected, fees will be negotiated. The fees will be based on providing the following services, including:

1) Analysis and Due Diligence

a) Project kick-off meeting with Design Professional’s consultant team and District staff

b) Review existing drawings provided by District

c) Identify site development requirements

d) Preparation of preliminary project schedule

2) Design and Permitting Phase

a) Complete survey and testing of soil in order to create recommendations and basis of design.

b) Complete revisions to the concept plan and provide an accompanying opinion of probable costs (OPC)

c) Prepare a complete set of construction plans necessary for permitting and bidding, with a 75% review milestone, and updated OPC

d) 100% documents to include the drawings for all work and complete written technical specifications (in .doc format), and updated OPC

e) Additional permitting required outside of the waterways permitting that OES is responsible for. Collaboration with OES during permitting phase.

3) Bid Phase

a) Attendance at pre-bid meeting.

b) Responses to Requests for Information (RFI) during bid process.

4) Construction Phase

a) Part time construction observation and inspection/verification of construction work.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

b) Release of electronic drawings to District (.dwg & .pdf format).

5) Other services or work identified by the Design Professional.

QUESTIONS

Please contact Zach Sims with any questions regarding this RFQ at zachsims@rockfordparkdistrict.org. Firms interested in learning more may attend the elective pre-proposal conference on September 24 at 10:00 a.m. at Webbs Norman Center, Director’s Conference Room, 401 S Main Street, Rockford, IL 61101.

DISCLAIMER

Any fees, legal or otherwise, involved in the delivery of this response shall be borne by the Firm.

The Rockford Park District reserves the right to accept or reject any and all Requests for Qualifications or to waive technicalities, or to accept any item of any Request for Qualification.

Any such decision shall be considered final and not subject to review.

Please submit your Statement of Qualifications by 2:00pm on October 1, 2025. Submittal to be sent through DemandStar. Submit electronic file only; paper copies will not be accepted.

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake mailto:zachsims@rockfordparkdistrict.org

Proposal No. 24-104

QBS for Professional Design and Engineering Services for Dredging at Levings Lake

Proposal Opening: Wednesday, October 1, 2025, at 2:00 p.m., via Zoom

Acknowledgement of receipt of Addendum(s) ____ to ____ ......................... Yes ___ No ___

Please sign below and return with your Proposal.

Name of Company or Firm Providing Proposal

Address

City State Zip Code

Name (Typed or Printed) Title

Phone Number Fax Number

Cell Phone Number E-mail Address

Proposal Offer Form is not valid unless signed by company officer:

Signature of Company Officer Date (Signature Required)

Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

ROCKFORD PARK DISTRICT

MINORITY, WOMEN and DISABLED-OWNED BUSINESS CONCERN REPRESENTATION

Minority-Owned Business: a minority-owned business concern means a business concern that: (1) is at least 51 percent unconditionally owned by one or more individuals who are considered to be a member of a minority group, or a publicly owned business having at least 51 percent of its stock unconditionally owned by one or more members of a minority group; and (2) has its management and daily business controlled and operated by one or more such individuals. Individuals who certify that they are members of minority groups (African Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Asian-Indian Americans, and other minorities) are to be considered minority-owned enterprises.

Women-Owned Business: a business that is at least 51 percent owned by a woman or women who also control and operate it.

Disabled Owned Business: a business that is at least 51 percent owned by a person or persons with severe physical or mental disabilities, which substantially limits one or more of the person’s major life activities and which person or persons control, and operate such business.

“Control” in this referenced context means exercising the power to make policy decisions. “Operate” means being actively involved in the day- today management of the business.

The Rockford Park District shall rely on written representations of concerns regarding their status as minority/women/disabled-owned businesses. Offeror agrees to submit information regarding the minority ownership of its subcontractors on request of the District.

COMPLETE THE SECTION BELOW AND RETURN THIS FORM WITH BID. FAILURE TO DO SO MAY

RENDER THE OFFEROR’S BID UNACCEPTABLE.

A. Representation. The Offeror represents that it is ( ), is not ( ) a minority-owned business concern.

B. Representation. The Offeror represents that it is ( ), is not ( ) a women-owned business concern.

C. Representation. The Offeror represents that it is ( ), is not ( ) a disabled-owned business concern.

Please Check Appropriate Box/Boxes

African American (AFRAM) Caucasian (CAUC) Native American (NAAM)

Hispanic American (HISP) Asian-Pacific American (ASIAP) Asian Indian (ASIAI) American other, please identify: Woman Owned (W) Disabled Owned (D)

The Offeror has / has not used the following procedures in searching for and obtaining suppliers and subcontractors:

• Place Minority-Owned Businesses on solicitation lists.

• Ensure that Minority-Owned are solicited whenever they are potential sources.

• Consider contracting with consortia of Minority-Owned Businesses when an intended contract is too large for any one such firm to handle on its own or, if economically feasible, divide larger requirements into smaller transactions for which such organizations might compete.

• Make information on contracting opportunities available and establish delivery schedules that encourage participation by Minority Owned Businesses.

• Use the services and assistance of the SBA and Department of Commerce Minority Business Development Agency, as appropriate.

Company Name Address

City State Zip

Phone # Email Address FEIN #

Signature of Company Official Title

Date Proposal No. 25-104 QBS for Professional Design and Engineering Services for Dredging at Levings Lake

Form W-9 (Rev. March 2024)

Request for Taxpayer Identification Number and Certification

Department of the Treasury Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information.

Give form to the requester. Do not send to the IRS.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.

P ri n t o r ty p e

S ee

S p ec if ic In st ru ct io n s on p ag e

3.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.)

2 Business name/disregarded entity name, if different from above.

3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor C corporation S corporation Partnership Trust/estate

LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner.

Other (see instructions)

3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions

4 Exemptions (codes apply only to certain entities, not individuals;

see instructions on page 3):

Exempt payee code (if any)

Exemption from Foreign Account Tax Compliance Act (FATCA) reporting code (if any)

(Applies to accounts maintained outside the United States.)

5 Address (number, street, and apt. or suite no.). See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or

Employer identification number

Part II Certification

Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of

U.S. person Date

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What’s New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification.

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest.