25_09007_B_CP Asphalt and Concrete ServicesFi.pdf

ATLANTA PUBLIC SCHOOLS

IFB 25‐09007‐B‐CP

Asphalt and Concrete Services

Procurement Services

130 Trinity Avenue, S.W.

4th Floor

Atlanta, Georgia 30303

Invitation for Bid

For

December 10, 2024

RFP Number: 25‐09007‐B‐CP Asphalt and Concrete Services

Due Date: January 10, 2025

Time Due: 11:00 a.m. ET

NIGP Commodity Code(s): 755‐37, 755‐43, 755‐95, 913‐95, 912‐76, 913‐94, 913‐96, 913‐71, 968‐61, 929‐14, 929‐32

ADVERTISEMENT FOR INVITATION TO BID

NOTICE TO BIDDERS

Atlanta Public Schools invites bids for Asphalt and Concrete Services (District‐Wide).

If you are unable to download these documents, you may contact the assigned procurement buyer, Canettra Petty, at (404) 802‐2471 or Canettra.Petty@atlanta.k12.ga.us.

A pre‐bid conference will be held on December 17, 2024, at 1:00 p.m. ET at 1631 LaFrance Street North

East, Atlanta, GA 30307, training room 116. Online submi al instruc ons can be viewed at the following loca on online: h ps://aps.bonfirehub.com/opportuni es/157543.

Bids shall be submitted online at https://aps.bonfirehub.com/opportunities/157543. The Office of Procurement Services will only accept bids submitted online. Bid submissions are due by 11:00 a.m. ET on January 10, 2025 (as determined by the time stamp when submitted online).

APS will only accept online submissions for this IFB. Bids can be submitted online at https://aps.bonfirehub.com/opportunities/157543. Bids submitted after the bid close date will not be accepted. Note: Any bid submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

Please adhere to the dates and mes outlined below to ensure proper and mely online submission.

TENTATIVE TIMELINE

12/10/2024 Release IFB to the marketplace

12/17/2024 Pre‐proposal conference, 1:00 p.m., ET

12/20/2024 Deadline for written questions, 2 p.m., ET

01/02/2025 Response to questions to be posted to Bonfire.

01/10/2025 IFB due online Bonfire by 11:00 a.m., ET

01/17/2025 Administra ve Review

02/03/2025 Recommendation to the APS Board of Education

TABLE OF CONTENTS:

Section 1 Introduction

Section 2 Scope of Work

Section 3 General Information

Section 4 Contractor Requirements

Section 5 General Terms and Conditions

Section 6 Submission Requirements

Section 7 Award

Section 8 Local Preference

Section 9 Contract

Attachments:

Attachment 1: Offeror Affirmation Form

Attachment 2: Offeror Information Form

Attachment 3: Offeror Inclusion Form

Attachment 4: Offeror Reference Form

Attachment 5: Primary Vendor/Subcontractor Utilization Form

Attachment 6: Promise of Non‐Discrimination

Attachment 7: Joint Venture Affidavit

Attachment 8: Contract Exceptions

Attachment 9: E‐Verify Affidavit of Compliance

1. Contractor Affidavit under O.C.G.A 13‐10‐91 (b)(I)

2. Subcontractor Affidavit under O.C.G.A. 13‐10‐91 (b)(3); if applicable

3. Affidavit of Exception (if applicable)

Attachment 10: Local Preference

Attachment 11: No Influence and Non‐Collusion Affidavit

Exhibits:

Exhibit A School Calendar

Exhibit B Pricing Sheet for Material Cost, Labor & Equipment

1.0 INTRODUCTION

1.0.1 To be entitled to consideration, bids shall be submitted online at https://aps.bonfirehub.com/opportunities/157543. The Office of Procurement Services will only accept bids submitted online. Bid submissions are due 11:00 a.m. ET on the date outlined in the solicitation (as determined by the time stamp clock when submitted online).

1.0.2 Bids can be submitted online at https://aps.bonfirehub.com/opportunities/157543.

Bids submitted after the bid close date will not be accepted. Note: Any bid submitted in any other formats (email, paper, fax, mail, etc.) will not be accepted for any reason.

1.1 PURPOSE

1.1.1 The Atlanta Independent School System (hereina er, “Atlanta Public Schools” or “APS”) invites qualified contractors will submit proposals to provide asphalt and concrete services.

1.1.2 In using this method for solicitation, we request your best effort in seeking the best value for our requirements. To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected Offeror to meet all specifications and guidelines set forth herein.

Atlanta Public Schools, at its discretion, determines the criteria and process whereby bids are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

1.1.3 This solicita on is issued in accordance with applicable state and federal laws.

1.2 BACKGROUND

1.2.1 Atlanta Public Schools (APS) is the seventh‐largest school system in Georgia and the eighty‐ ninth‐largest school system in the na on. Current enrollment is es mated at approximately

51,000 students in 87 public, Charter/partner schools, grades PK‐12, and thirteen (13) administra ve/office buildings.

1.3 CONTRACT TERM

The first term of the contract will be one year, with Atlanta Public Schools and the vendor having the op on to renew up to four addi onal one‐year contract periods in wri ng.

Under this solicita on, Bidders shall respond to the exhibits listed below:

Asphalt and Concrete Services (District ‐Wide)

Exhibit A Cost Proposal for Material Cost, Labor & Equipment

Exhibit B School Calendar

2.0 SCOPE OF WORK

2.01 The contractor shall provide asphalt and concrete services for our Facili es Services department. This Invita on for Bid intends to establish a contract for asphalt and concrete paving, patching, paving overlay, striping, handicapped parking dimensions, a Fire hydrant, Traffic Lanes, and a dumpster pad at Atlanta Public Schools. Requirements will be different at each loca on on an as‐needed basis. Services shall include all necessary labor, materials, tools, and equipment to complete the project.

2.1 Paving Specifica ons (Asphalt Removal and Replacement)

2.1.1 Prior to removing the asphalt, the full depth of the area(s) should be marked and saw cut, crea ng a straight, uniform, and smooth patch.

2.1.2 Asphalt spoils and debris must be removed en rely from the sub‐base (a minimum of 6”) and disposed of at an approved off‐site dumping facility.

2.1.3 Edges of the work must be clean, straight, and ver cal. Any chipping, cracking, crushing, or damage to the adjacent pavement (surface) must be sawed, cut, removed, and replaced.

2.1.4 Drainage plans are required prior to star ng subgrade prepara on. Soil should be excavated and fine‐graded. All stormwater should be pitched to stormwater management systems. There should be no standing ponds of water. The surface should be flat without crowning. The contractor is responsible for all efforts to ensure the proper surface slope and eliminate “water ponding.”

2.1.5 A stabilized subgrade is required. Lime applica on or pavement reinforcing geo grids are acceptable.

2.1.6 The subbase should be 4 inches. Acceptable subbases are asphalt binder, crushed limestone, or recycled concrete. Compact with roller and apply herbicide to prevent vegeta on growth.

2.1.7 A two (2) inch top layer of hot mix asphalt concrete (HMAC) should be compacted at a temperature no less than 175 degrees F. This should also be referenced in sec on 2.4.

2.1.8 Mill/grind areas along edges, curbs, manholes, inlet grates, and other concrete areas so that new asphalt has proper eleva on transi ons and stormwater runoff. A tack coat emulsion must also be applied to the edges of the exis ng asphalt surrounding the repair/replacement areas.

2.1.9 Hot mix asphalt concrete (HMAC) shall be placed at no less than 250 degrees F and no higher than 300 degrees F.

2.1.10 Before placing HMAC material, the minimum outside temperature must be 40 degrees

F and rising. A clean and dry substrate should accompany.

2.1.11 In all instances, work must comply with current industry standards.

2.2 Paving Overlay

2.2.1 Before star ng subgrade prepara on, drainage plans are required. Soil should be excavated and fine‐graded. All stormwater should be pitched to stormwater management systems. There should be no standing ponds of water. The surface should be flat without crowning. All efforts to ensure the proper surface slope and eliminate “water ponding” are the contractor's responsibility.

2.2.2 Tack coat and apply 1 inch of perma‐flex and 1 inch of hot mix asphalt concrete (HMAC).

2.2.3 Mill/grind areas along edges, curbs, manholes, inlet grates, and other concrete areas so that new asphalt has proper eleva on transi ons and stormwater runoff. A tack coat emulsion must also be applied to the edges of the exis ng asphalt surrounding the repair/replacement areas.

2.2.4 Hot‐mix asphalt concrete (HMAC) shall be placed at a temperature of at least 250 degrees F and at a temperature of at least 300 degrees F.

2.2.5 A minimum outside temperature of 40 degrees F and rising must exist before the new hot mix material and a clean and dry substrate are placed.

2.3 Patching Pavement

2.3.1 Prior to removing the asphalt, the full depth of the area(s) should be marked and saw cut, crea ng a straight, uniform, and smooth patch.

2.3.2 Asphalt spoils and debris must be removed en rely from the sub‐base (a minimum of 6”) and disposed of at an approved off‐site dumping facility.

2.3.3 Drainage plans are required prior to star ng subgrade prepara on. Soil should be excavated and fine‐graded. All stormwater should be pitched to stormwater management systems. There should be no standing ponds of water. The surface should be flat without crowning. The contractor is responsible for all efforts to ensure the proper surface slope and eliminate “water ponding.”

2.3.4 Saw cut, remove damaged asphalt, and replace with two (2) inches of asphalt binder and one (1) inch of hot mix asphalt concrete (HMAC).

2.3.5 Mill/grind areas along edges, curbs, manholes, inlet grates, and other concrete areas so that new asphalt has proper eleva on transi ons and stormwater runoff.

2.3.6 Completed patches must meet the exis ng grade of adjacent asphalt, concrete, etc.

2.3.7 Hot‐mix asphalt concrete (HMAC) shall be placed at a temperature of at least 250 degrees F and at a temperature of at least 300 degrees F.

2.3.8 A two (2) inch top layer of hot mix asphalt concrete (HMAC) should be compacted at a temperature no less than 175 degrees F.

2.3.9 A minimum outside temperature of 40 degrees F and rising must exist before the placement of new hot mix asphalt concrete (HMAC) material and a clean and dry substrate.

2.4 Striping

2.4.1 Each parking space shall have a rectangular area no less than 9 ½ feet wide x

19 feet long. Stripes should be 4 ½ inches wide with white traffic paint.

2.4.2 Wheel stops should be pinned and securely placed in the center and 3 feet from the edge/fence line or walkway path.

2.5 Handicapped Parking Dimensions

2.5.1 All spaces shall be located near or convenient to a level or ramped entrance, not exceeding a five (5) percent slope to the facility served by the parking space.

2.5.2 Each parking space must have a rectangular area no less than 14 feet wide x 20 feet long. A handicapped sign and post (80 inches in height) will be installed at the edge of the space in the center, behind the wheel stop. There should be at least one handicapped space per 40 parking spaces.

2.5.3 Stripes should be at least 4 ½ inches wide and painted blue traffic paint. A 48‐inch x 48‐inch blue field wheelchair symbol should be placed in the center of the space toward the space entrance. The wheelchair symbol within the field should be painted white at 36 inches x 3 inches.

2.5.4 If available (based on the ra o and dimensions above), double handicapped parking spaces are acceptable. The spaces should be a combined width of 23 feet with a center walkway path of 5 feet wide (with diagonal blue striping).

The length should be 19 feet. A curbed ramp (not to exceed a five percent grade) may be required if spaces terminate at the walkway.

2.6 Fire Hydrant

2.6.1 The fire hydrant shall be marked with red traffic paint.

2.6.2 The curb should have 100 linear feet of red marking with the hydrant in the center.

2.7 Traffic Lanes

2.7.1 Traffic lanes should be yellow traffic paint.

2.7.2 Traffic flow diagrams will be discussed onsite for each project.

2.8 Concrete

2.8.1 Areas shall be marked and saw cut to full depth before removing the exis ng concrete, crea ng a straight, uniform, and smooth patch.

2.8.2 Concrete spoils and debris should be completely removed from the subbase (a minimum of 6”) and disposed of at an approved off‐site dumping facility.

2.8.3 Edges of the rehabilita on work must be clean, straight, and ver cal. Any chipping, cracking, crushing, or damage to the adjacent pavement (surface) edge occurring due to the construc on ac vi es shall be seen, cut, removed, and replaced.

2.8.4 Drainage plans are required prior to star ng subgrade prepara on. Soil should be excavated and fine‐graded. All stormwater should be pitched to stormwater management systems. There should be no standing ponds of water. The surface should be flat without crowning. The contractor is responsible for all efforts to ensure the proper slope of the surface and eliminate “water ponding.”

2.8.5 The vendor is responsible for designing the proper forms. Timber can be used to achieve the desired outcome for each project. All concrete should have a minimum of 3000 PSI with fiberglass. The slab should have control joints to prevent premature cracking. Concrete should not be poured/installed if the temperature is below 50 degrees F.

2.8.6 Concrete curb and gu er to match exis ng curbing in style, reveal, and width.

Thickness to be per plans and details. Place 1/2‐inch fiber expansion joints where new curbing abuts exis ng. Dowel new curbing to exis ng with three

(3) #4 rebar. Place three (3) con nuous runs of #4 rebar in the new curb and gu er. Expansion joints shall not exceed every 30 LF of curbing run, minimum 1‐inch‐deep tool joints not to exceed every 10 LF of curbing run. Concrete to be a minimum of 3,500 psi. Back‐fill topsoil behind the new curb and tamp.

2.8.7 Concrete sidewalk to be at least 4 inches thick and reinforced with light welded wire mesh. Place 1/2‐inch fiber expansion joints where new concrete abuts exis ng. Expansion joints shall be placed at sidewalk intersec ons, at the backside of curbing, and not exceed every 50 LF of sidewalk run. Minimum 1‐ inch‐deep tool joints are to be placed in the center and not to exceed the width of the sidewalk. Sidewalks wider than 8'‐0" should have a longitudinal tool joint at the mid‐point in width. Concrete to be a minimum of 3,500 psi.

Back‐fill topsoil behind the new sidewalk and tamp.

2.8.8 Concrete pavement should be at least 6 inches thick and reinforced with heavy welded wire mesh. Place 1/2‐inch fiber expansion joints where new concrete abuts exis ng. Dowel new concrete pavement to exis ng with #4 rebar not less than every 18 inches on center or per plans. Expansion joints shall not exceed every sixty feet (60') square. Apply cure and seal. As soon as feasible, saw‐cut minimum 2‐inch‐deep control joints not to exceed fi een feet (15') square. Concrete to be a minimum of 4,000 psi. Do not permit vehicular traffic on concrete pavement un l it has sufficiently cured.

2.8.9 Route out all suitable Straight‐line cracking in asphalt ¼” wide or greater to form a reservoir for hot‐applied crack sealant. Thoroughly clean the routed reservoir with compressed air or other sa sfactory methods to remove dust or debris. Seal Cracks with approved Sealant per manufacturer’s applica on specifica ons. Fill cracking as close to flush as possible; a thin squeegeed band‐aid is acceptable

2.8.10 Where feasible, allow new surfacing to cure for two to four weeks prior to a new pain ng.

New pavement markings to match exis ng ones. Exis ng acrylic paint is to be re‐applied to match. Applica on with a brush or roller is not allowed. Mark the Interna onal Handicapped Symbol at indicated parking spaces using a suitable template and pneuma c sprayer. Apply uniformly painted markings of color(s), lengths, and widths to match exis ng sharp edges and ends.

2.9 Asphalt

2.9.1 Mechanically remove exis ng thermoplas c traffic markings. Remove oil and grease spots by scrubbing and flushing with water un l clean. Clean asphalt surfaces of all loose dust, dirt, leaves, and other foreign materials by contractor‐preferred method. Seal‐coat material to be high quality, polymer‐modified coal‐tar emulsion. Machines apply two (2) layers of seal coa ng. The first applica on is to be by self‐propelled squeegee machine. The second applica on is to be sprayed. Please don't allow vehicular traffic on the pavement un l the sealer has cured enough not to become marked.

2.9.2 Where feasible, allow new surfacing to cure for two to four weeks prior to a new pain ng.

New pavement markings to match exis ng ones. Exis ng acrylic paint is to be re‐applied to match. Applica on with a brush or roller is not allowed. Mark the Interna onal

Handicapped symbols are placed at indicated parking spaces using a suitable template and pneuma c sprayer. Apply uniformly painted markings of color(s), lengths, and widths to match exis ng sharp edges and ends.

2.9.3 Route out all suitable Straight‐line cracking in asphalt ¼” wide or greater to form a reservoir for hot‐applied crack sealant. Thoroughly clean the routed reservoir with compressed air or other sa sfactory methods to remove dust or debris. Seal Cracks with approved Sealant per manufacturer’s applica on specifica ons. Fill cracking as close to flush as possible; a thin squeegeed band‐aid is acceptable.

2.9.4 HMA mix design is to be Type 3R. The minimum density of asphalt‐wearing surfaces should be 92%. Placement of coarse‐graded surface mix is not allowed. The contractor is responsible for providing a Hot work permit to be filled out correctly and posted on the work site. The mix asphalt surface mix design should be approved for intended use by the GDOT Specifica ons. The asphalt surface should be placed per GDOT Standard Specifica ons for temperature, join ng, and compac on. The contractor shall provide material ckets verifying approved HMA mix delivery.

2.9.5 HMA Installa on shall be performed in accordance with and confirmed to the most current version of the applicable GDOT Standard Specifica ons.

Examine the exis ng base materials to verify that condi ons are sa sfactory for receiving the new paving system. 95% standard compac on must be achieved. Where feasible, proof‐ roll base materials using heavy, pneuma c‐ red rollers to locate areas that may be unstable or that require further compac on. Before proceeding with any installa on, no fy Atlanta

Public Schools (APS) of any soil or base areas unsuitable to properly support new paving.

Install tack coat. A er compac on, the new asphalt surface shall be coarse and at least two inches (2”) thick. The average density is 92 percent, but not less than 90 percent or greater than 96 percent. Compact areas inaccessible to roller equipment thoroughly, using a taper or other sa sfactory method. The contractor is responsible for providing a photographic record that HMA temperature requirements are met, including minimum surface temperature, HMA placing minimum temperature, and HMA compac on comple on minimum temperature. Complete compac on before the mix temperature cools to 185 degrees Fahrenheit. The contractor will be fully responsible for replacing and reapplica on materials at its cost should a photographic record not be provided. A er final rolling, do not permit traffic on the pavement un l it has cooled off enough not to become marked.

2.10 Dumpster Pad

2.10.1 The dumpster pad dimension should be 12 x 24 feet to accommodate two 8‐ yard containers.

2.10.2 The pad should be at least 6 inches thick with a concrete apron.

2.10.3 The pad should also have 6 x 6 x 10 welded wire mesh or half‐inch number 4 rebar to strengthen the pad. Use 4000 PSI concrete with fiberglass.

2.10.4 The slab should have control joints to prevent premature cracking.

2.10.5 Pad should have a 1 ½ percent grade toward the center of the slab with a sanitary sewer drain with a minimum of a 4‐inch diameter.

2.11 Warranty

2.11.1 The contractor shall warranty all project materials and workmanship for at least one year from substan al comple on. New surfacing shall be warranted from raveling, delamina on, potholing, or surface cracking for one year. The contractor is responsible for maintaining proper drainage and ensuring no ponding water.

Specific concerns regarding warrant ability due to exis ng condi on(s) must be brought to the a en on of Atlanta Public Schools in advance.

2.12 Guarantee

2.12.1 The contractor shall guarantee all workmanship and materials to be free from defects.

2.12.2 Upon no fica on, the vendor must correct any defects and/or deficiencies at their own expense within five (5) days a er no fica on.

2.12.3 Final acceptance does not relieve the contractor from responsibility for latent defects or deficiencies.

2.13 Quotes/ Pricing Sheet for Material, Labor, and Equipment Form (Exhibit A)

2.13.1 A request for a quote will be submi ed via email to the vendor.

2.13.2 The contractor must provide a wri en quote for each project as needed.

2.13.3 Quote forms will be submi ed to those qualified via email.

2.13.4 Site visits will be conducted for each project.

2.13.5 Firms must submit a wri en work plan, meline, and cost when submi ng quotes.

2.13.6 APS Facili es may accept the work plan, meline, and cost submi ed or decide not to proceed with the project.

2.13.7 APS Facili es may issue a revised work plan and meline. During the site visit, APS will provide a quote form and meline for each occurrence.

2.13.8 A local company representa ve must be available for the designated

APS representa ve at the job site within forty‐eight (48) hours.

2.13.9 Before starting each project, the awarded firm must a end an on‐site mee ng with the project manager and/or the principal/site administrator to review the requirements, expecta ons, and scope.

2.14. Measurements

2.14.1 The contractor will be responsible for taking accurate measurements of all areas.

2.15 Schedules ‐ (Exhibit B)

2.15.1 All work must be scheduled with the Regional Manager or Director of Maintenance and

Opera ons.

2.15.2 Normal opera ng hours are Monday through Friday from 7:30 a.m. ET to 4:00 p.m. ET.

2.15.3 Any work performed outside of normal business hours must have prior wri en authoriza on from the Regional Manager or the Director of Maintenance and Opera ons.

2.15.4 The district’s scheduled holidays are as follows:

1. New Year’s Day

2. Mar n Luther King, Jr. Day

3. Spring Break (in April)

4. Memorial Day

5. Independence Day (4th of July)

6. Labor Day

7. Thanksgiving Day

8. Winter Holiday (in December)

2.15.5 APS shall provide an annual fiscal year FY calendar (Exhibit B) showing all teachers' planning days, student holidays, etc., that do not affect Facili es Services Opera ons.

2.16 Project Completion

2.16.1 Work must be completed within the nego ated timeline.

2.17 Primary Company Contact

2.17.1 A single contact person shall be assigned to manage this contract, as well as an alternate.

This individual will take phone calls, e‐mails, and invoices, provide reports, coordinate technician schedules, and perform all other day‐to‐day opera ons.

Contact Person: _____________________________

Phone Number: _____________________________ E‐mail Address: ______________________________

Alternate Contact Person: _____________________________ Phone Number: _____________________________ E‐mail Address: ______________________________

2.17.2 This individual will report to the APS Representa ve assigned by the Execu ve Director, Maintenance and Opera ons.

3.0 GENERAL INFORMATION

3.1 All ques ons or requests for clarifica on must be submi ed through Bonfire to the buyer of record.

3.2 All a achments related to this solicita on will be posted on the Bonfire website at h ps://aps.bonfirehub.com/opportuni es/157543. The bidder must check the Bonfire website for any addendums, responses to bidder ques ons, or other communica ons related to this solicita on.

3.3 The Vendor shall provide evidence of all insurance with their response in the form of a sample Cer ficate of Insurance (Acord) iden fying all required coverage limits and specifying any applicable deduc ble or reten on.

3.4 The vendor must submit proof of insurance within five (5) business days a er receiving a le er of intent. The insurance requirements are included in sec on 5 of the General Terms and Condi ons.

3.5 The ACORD cer ficate of insurance must list Atlanta Public Schools as addi onal insured and include the vendor’s name and number.

3.6 The vendor agrees to and shall extend all the same pricing, terms, and condi ons bided to

Atlanta Public Schools (APS) to all APS‐authorized charter schools through a separate legal agreement with the charter school (with the expecta on that payment and coordina on of services will be worked out individually between the vendor and the respec ve charter school). While charter schools are separate legal en es from APS, they serve APS students and are a part of the APS school district.

4.0 Contractor Requirements

4.1 APS policy requires that all vendors, consultants, or vendors providing services on APS premises be fingerprinted and submi ed to a criminal record check ini ated by APS before providing services to

APS. There is a $45 fee (plus a service fee) for background checks. Our online Background Check

Payment Online payment op on may pay for this in advance. Please keep your digital receipt and proof of payment for your records. The payment of this fee is the sole responsibility of the vendor, consultant, vendor, or the employing company. Any contract awarded according to this solicita on is con ngent upon compliance with this requirement and a sa sfactory background check determined by APS.

4.2 Use of Subcontractors

4.2.1 If subcontractors will be used in the performance of this contract, the contractor must complete and submit the Primary Contractor/Subcontractor U liza on form with its response.

4.2.2 The contractor shall not assign du es to perform services or provide goods to APS under this contract to a subcontractor not listed in the contractor’s response to this solicita on.

4.2.3 If a subcontractor is removed from the contract during the term, the contractor must no fy

APS Procurement Services in wri ng with the subcontractor's name, reason for removal, and effec ve date.

4.2.4 If the contractor desires to add a subcontractor at any me during the contract's term, the contractor must submit to APS Procurement Services in wri ng the following informa on on the subcontractor: company name, address, telephone and fax number, service they will be providing, and proposed effec ve date. The subcontractor may not begin providing service un l approved by APS.

4.2.5 The contractor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and condi ons of the contract.

4.2.6 The contractor shall give APS immediate wri en no ce of any claim, ac on, or suit filed against the contractor by any subcontractor.

4.2.7 APS reserves the right to require that a subcontractor be removed from the contract.

4.3 The contractor must complete and submit with their proposal the applicable documenta on related to Georgia House Bill 87 (commonly known as the “Illegal Immigra on Reform and Enforcement Act of 2011”).

4.4 Informa on on Georgia House Bill 87 may be viewed on the APS website at:

h ps://www.atlantapublicschools.us/Page/22476

4.5 Failure to provide the required Georgia House Bill 87 documenta on may result in the offeror’s response to the solicita on being deemed non‐responsive and ineligible for evalua on.

4.6 The Atlanta Board of Educa on desires the Atlanta Public Schools to operate as ethically and conscien ously as possible. Employees are expected not only to avoid any direct conflict of interest but also to avoid even the appearance of impropriety. To comply with Board policy and to ensure that our rela onship with contractors is above reproach, contractors are prohibited from giving any APS employee any gi , favor, loan, reward, poli cal contribu on, gratuity, entertainment, transporta on, lodging, or meal except those of nominal value (less than $50.00), which must be disclosed to the immediate supervisor and the Department of Internal Audi ng. Adver sing items and instruc onal products that are widely distributed may be accepted. (RefertoPolicyGAGandGAJB‐ h ps://www.atlantapublicschools.us/Domain/3944).

4.7 All contractors who desire to do business with APS as awarded contractors shall be required to comply with the Board policy GAG, Staff Conflict of Interest. All awarded contractors to APS solicita ons shall provide persons with equal opportunity without regard to race, color, sex, religion, na onal origin, marital status, sexual orienta on, age, or disability.

4.8 CONTRACTOR CONDUCT:

4.8.1 The contractor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance. Any conduct or appearance deemed inappropriate by an APS representa ve will be grounds for removal from APS property.

4.8.2 The contractor’s employees are to respect faculty, students, and visitors; they are prohibited from fraternizing with these groups. Flirta ous behavior, solici ng monies, names, addresses, and other such inquiries, will result in the employee being removed from the premises.

4.8.3 The Contractor’s employees must sign into the district’s visitor management system, which is in the front office of every school and district building. APS badges must be prominently displayed on the contractor employee’s outer garment. Failure to do so cons tutes a viola on of the district’s security protocol, subjec ng the employee to immediate removal from the premises and the vendor to poten al fines for each viola on.

4.8.4 Also, radios or audible music are not allowed at worksites. Contractors shall assign the required staff to each loca on to be serviced to ensure the work can be conducted quickly and efficiently.

4.9 LOST/DAMAGED APS PROPERTY

4.9.1 The contractor shall be responsible for repairing or replacing, to the sa sfac on of APS, any damage caused by any willful or negligent act of its employees. The Contractor is also liable for any the proven to be commi ed by its employees or made possible by its employees' willful or negligent ac on.

4.9.2 If APS incurs any costs due to illegal or inappropriate conduct by the Contractor’s employees, the contractor will reimburse APS for such costs; such costs shall include, but are not limited to, the following:

a. Re‐keying or restoring of locks; Service charges levied by security alarm Contractors, law enforcement agencies, or security companies in response to false alarms;

b. Payments to law enforcement agencies or security companies for inves ga ons of conduct that prove an employee’s inappropriate or illegal conduct.

c. Replacement costs of items missing or damaged due to employee’s conduct.

4.9.6 APS reserves the right to remove the contractor from the site based on the severity of the acts commi ed by the contractor’s staff. The acts would be reviewed by assigned APS staff members.

4.9.7 No work shall be performed in an area where children may return later in the day unless approved by the APS Representa ve.

4.10 Working on an APS Site

4.10.1 All personnel shall be dressed in a manner authorized by the contractor unless otherwise indicated by APS in wri ng. A uniform that iden fies the worker as an employee of the contractor’s workforce shall always be worn during work hours. The uniform should include the company’s name. A re not within the standards of APS will not be authorized.

4.10.2 The contractor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance. Any conduct or appearance deemed inappropriate by an APS representa ve will be grounds for removal from APS property. The contractor employees are to respect faculty, students, and visitors; these employees are prohibited from fraternizing with these groups. Flirta ous behavior, solici ng monies, names, addresses, and other such inquiries will cause the employee to be removed from the premises. The contractor shall assign the required staff to each loca on to be serviced.

4.10.3 The contractor shall be responsible for repairing or replacing, to the sa sfac on of Atlanta Public Schools, when any damage is caused by any willful or negligent act of their employees. The contractor is also liable for any the proven to have been commi ed by their employees or made possible by their employees' willful or negligent ac on. APS reserves the right to remove the contractor from the site based on the severity of the acts commi ed by the contractor’s staff.

4.11 Addi onal APS Requirements for Working on APS Property

4.11.1 Additional APS Requirements for Working on APS Property. (Facilities/Operations) Standard Facilities and Operations department business hours are 7:00 a.m. EST to 8:30 p.m. EST unless otherwise indicated herein.

4.11.2 No work shall be performed in an area where children are present or maybe later in the day unless otherwise indicated herein.

4.11.3 The contractor will not leave any materials, equipment, or tools una ended.

4.11.4 All work areas shall be left clean, and all debris shall be removed daily and upon completion of service.

4.11.5 APS is a tobacco‐free environment; tobacco use is prohibited on all APS properties.

4.11.6 The contractor shall observe all reasonable safety precau ons throughout this contract.

All services shall comply with applicable State and Federal regulatory requirements.

5.0 GENERAL TERMS AND CONDITIONS

By submi ng a response to this request, the offeror accepts the responsibility of reading, understanding, and abiding by the General Terms and Condi ons below:

5.1 OWNER

The Owner for whom the work will be executed is Atlanta Independent School System (from now on, “APS,” “District,” or the “Board”).

5.2 PURCHASING POLICY

5.2.1 The APS Purchasing Policy, Procedures, and Regula ons are incorporated in this solicita on (and, therefore, any contract awarded as the result of this solicita on) by reference. By par cipa ng in this solicita on, the Offeror agrees to be bound by the APS

Purchasing Policy, Procedures, and Regula ons in any issue or ac on related to this solicita on or subsequent contract resul ng from this solicita on.

5.3 ADDENDUM

Addendum(s) issued in wri ng during the solicita on will be incorporated in the subsequent contract.

No oral interpreta ons will be made to the Offeror regarding the meaning of solicita on documents.

Requests for such arrangements shall be made in wri ng to the Execu ve Director of Procurement

Services not later than seven (7) days before the me for receiving bids. Failure on the part of the successful vendor to submit a wri en request for interpreta on shall not relieve them of the obliga on to execute such work in accordance with a later interpreta on by the APS. All interpreta ons made to the offerors shall be made as an addendum to the solicita on documents and sent to all who have obtained these solicita on documents from the APS Procurement Services

Department. If solicita on documents were obtained via the APS website, review the website for any addendum(s) up un l the date and me the bid is due.

The offeror is responsible for checking Bonfire for any addendums, responses to vendor ques ons, or other communica ons regarding the solicita on.

5.4 CONTRACTOR ELIGIBILITY AND FORMAL SOLICITATION INFORMATION

5.4.1 Contractor Registra on

If the contractor is awarded a contract under this solicita on to do business with APS, a bidder/contractor must first register with the district. The bidder/contractor must complete and submit an electronic applica on to Procurement Services. The applica on is available at h ps://b2gnow.gob2g.com/?TN=APS. The applica on process can take 5‐7 business days to complete. Once the applica on has been processed, the bidder/contractor will be assigned a bidder/contractor number. Bidders/contractors are responsible for no fying Procurement Services of any company or company contact informa on changes.

5.4.2 Eligibility

Because APS is commi ed to awarding contracts to responsible par es, en es listed on the United States Government’s System for Award Management (sam.gov) with an ac ve exclusion will not be eligible for a contract award.

APS policy requires that all contractors, consultants, or contractors providing services on

APS premises be fingerprinted and submit to a criminal record check ini ated by APS before providing services to APS. There is a $45 fee (plus a service fee) for background checks. This may be paid in advance using our online Background Check Payment Online payment op on. Please keep your digital receipt and proof of payment for your records.

The payment of this fee is the sole responsibility of the contractor, consultant, contractor, or the employing company. Any contract awarded under this solicita on is con ngent upon compliance with this requirement and APS's determina on of a sa sfactory background check.

5.4.3 Formal Solicita ons

Under board policy DJEA, a formal solicita on is required for all purchases and contracts exceeding $50,000. The Procurement Service Department must conduct all formal solicita ons. All contracts with a total value over $100,000 require board approval.

All formal solicita ons are adver sed on:

(1) Bonfire website at h ps://aps.bonfirehub.com/portal/?tab=openOpportuni es

(2) Georgia Procurement Registry at h p://ssl.doas.state.ga.us/PRSapp/PR_login.jsp

Contractors are encouraged to visit the APS website periodically to view outstanding solicita ons and register as suppliers with the Georgia Procurement Registry.

5.5 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the Board, its agents, servants, and employees from and against any claims, liability, losses, charges, expenses (including a orney fees), and causes of ac on that may arise from any negligent act or omission of the contractor, its agents, servants, or employees in the performance of services under this contract.

The contractor further agrees to indemnify, hold harmless, and defend the Board, its agents, servants, and employees from and against any claim, demand, liability loss, charges, expenses (including a orney fees), and or cause of ac on of whatever kind or nature arising out of any conduct or misconduct of the contractor not included in the paragraph above and for which the board, its agents, servants, or employees are alleged to be liable.

Nothing contained herein is intended to be a waiver in any respect whatsoever of the Board’s right to assert under any circumstances whatsoever its claims of governmental and or official immunity from any liability or damages asserted against it by any natural person or en es created by law.

5.6 INSURANCE

Upon receipt of the Award, the contractor shall provide a current cer ficate of insurance as required within five (5) days a er no fica on issued by the APS Procurement Services Department.

The following general insurance requirements apply to any work under this contract by all contractors and subcontractors of any er:

5.6.1 The Contractor shall provide a current cer ficate of insurance as required within five

(5) days a er the APS Procurement Services Department issues no fica on.

5.6.2 All insurance required by this Agreement shall be maintained during the en re length of this Agreement, including any extensions thereto, and un l all work has been completed to the sa sfac on of the APS. All insurance must be on an occurrence basis unless otherwise specified.

5.6.3 Policies wri en on a “claims made” basis (typically, cyber, professional liability, and pollu on liability) shall include the following provisions:

5.6.4 The retroac ve date must be shown on the cer ficate of insurance.

5.6.5 Insurance must be maintained for at least two (2) years a er comple ng the work and/or Agreement.

5.6.6 Coverage is canceled or non‐renewed a er the work has been completed and/or the

Agreement has ended. The Contractor must purchase the extended repor ng period for at least two (2) years.

5.6.7 The Contractor or any of its subcontractors shall not commence work under the

Agreement un l all insurance requirements have been complied with and un l evidence of all insurance requirements in each contract with each subcontractor of any er is provided, and the Contractor shall require the same to comply with all such requirements.

5.6.8 APS does not represent adequate coverage and limits to protect the Contractor.

Insurance provided by the Contractor shall not limit the Contractor’s obliga on to indemnify and defend APS for claims or suits that result from or are connected with the performance of this contract.

5.6.9 APS shall be covered as an Addi onal Insured, where applicable, under all insurance required by this Agreement. Confirma on of this shall appear on all cer ficates of insurance and all applicable policies. The tle of the awarded Agreement shall also appear on all applicable policies.

5.6.10 APS shall be given no less than thirty (30) days' no ce of cancella on, material change, or nonrenewal of insurance policies required under this Agreement.

5.6.11 Each and every insurance agent shall warrant when signing the cer ficate of insurance that she/he is ac ng as an authorized representa ve on behalf of the company or companies affording insurance coverage under the Agreement and that the State of Georgia licenses her/him to conduct insurance business in the State of

Georgia, and that the companies affording insurance coverage are currently licensed by the State of Georgia and are currently in good standing with the Commissioner of

Insurance for the State of Georgia.

5.6.12 All companies providing insurance this Agreement requires shall meet the minimum financial security requirements set forth below. The ra ng for each company must be indicated on the cer ficate of insurance. For all contracts, regardless of risk, companies providing insurance under this Agreement must have a current:

a) Best’s Ra ng not less than A‐

b) Best’s Financial Size Category not less than Class VII

5.6.13 In the event the Contractor neglects, refuses, or fails to provide insurance required by the Agreement, or if such insurance is canceled for any reason, APS shall have the right, but not the duty, to procure the same, and the cost thereof shall be deducted from monies then due or therea er to become due to the Contractor or APS shall have the right to cancel the Agreement.

5.6.14 All policies shall provide a Waiver of Subroga on in favor of APS.

5.6.15 Worker’s Compensa on and Employer’s Liability Insurance

The contractor shall procure and maintain Worker’s Compensa on and Employer’s

Liability Insurance in the following limits. Such insurance covers each employee who is or may be engaged in work under this contract.

Workers Compensa on:

Statutory limit Employers Liability:

$500,000 Bodily Injury by Accident – Each Accident

$500,000 Bodily Injury by Disease – Each Disease

$500,000 Bodily Injury by Disease – Each Employee

5.6.16 Comprehensive General Liability Insurance

$2,000,000 General Aggregate

$2,000,000 Products & Completed Opera ons Aggregate

$1,000,000 Each Occurrence

$1,000,000 Personal & Adver sing Injury

$500,000 Damages to Premises / Fire Legal

$5,000 Medical Payments

5.6.17 Automobile Liability Insurance

The Contractor shall procure and maintain Automobile Liability Insurance in an amount not less than $1,000,000 for bodily injury and property damage combined with a single limit except for remote products or services. The following coverage extensions shall be provided and indicated on the cer ficate of insurance.

Owned, hired, leased, and non‐owned vehicles must be covered.

If the Contractor does not own any vehicles in the corporate name, non‐owned vehicle coverage shall apply and must be endorsed on either the Contractor’s personal automobile policy or the Comprehensive General Liability coverage required under this

Agreement.

5.6.18 Umbrella Liability Insurance. The Contractor shall procure and maintain Umbrella

Liability Insurance in an amount not less than $1,000,000 per occurrence / $2,000,000 aggregate.

5.6.19 Sexual Abuse and Molesta on Liability (if applicable).

This is required for all Agreements with services involving youths, children, individuals with special needs or senior ci zens.

The Cer ficate of Insurance should clearly state that coverage is not excluded from the General Liability policy or that coverage is a stand‐alone policy.

5.6.20 Coverage on an Occurrence Basis is preferred. Coverage on a Claims‐Made basis should provide coverage at least two (2) years beyond the Agreement’s comple on.

Minimum Requirements:

$1,000,000 Each Claim/Wrongful Act

$2,000,000 General Aggregate

5.6.21 Crime Insurance (if applicable). The Vendor shall obtain crime insurance if the goods or services under the Agreement involve any use, care, custody, or control of any cash, money, securi es, and/or wire transfers.

5.6.22 $1,000,000 Employee Dishonesty

$1,000,000 Funds Transfer Fraud

$100,000 Money & Securi es

$1,000,000 Computer Crime

$100,000 Social Engineering or its equivalent

5.6.23 Professional Liability Insurance (if applicable). This is required for all professional service contracts. This shall include any consultants, medical, legal, technical, insurance agents, or other professions that require licenses. Insurance shall be maintained at least two (2) years a er the comple on of the work and/or

Agreement.

$1,000,000 Each Claim/Wrongful Act

$2,000,000 General Aggregate

5.6.24 Cyber Liability Insurance. This is required for all so ware, computer hardware installa on, data access, data integra ons, data usage, cloud storage, SaaS, and/or technology‐related contracts. Insurance shall be maintained at least two (2) years a er the comple on of the work and/or Agreement.

$1,000,000 Each Claim/Wrongful Act

$2,000,000 Annual Aggregate

$1,000,000 Business Interrup on

$1,000,000 Data Recovery

$500,000 Cyber Extor on Expenses

$50,000 Cyber Extor on/Ransom Payments

Coverage shall include, at a minimum:

• Informa on Security and Privacy Liability

• Regulatory Fines and Penal es

5.7 Building Permits, Traffic Permits, and Inspec ons

5.7.1 The contractor will be responsible for obtaining and paying the cost of all required building permits, stormwater permits and plans, traffic permits, water metering, and inspec on fees associated with this project. All licenses must be obtained before commencing work.

5.8 Public and Private U li es

6.8.1 The contractor shall contact local agencies to locate both public and private u li es. The contractor shall protect known u li es, landscaping, curbing, irriga on system components, and all exis ng structures. Should damage occur, the contractor is responsible for returning each above to their original condi on.

5.9 CONTRACT EXCEPTIONS:

5.9.1 The terms and condi ons contained in this solicita on comprise the contract terms and condi ons proposed by APS. APS does not intend to change those terms and condi ons unless necessary to clarify the scope of work and technical requirements. For any excep ons to be considered by APS, you must submit your excep on request as a ques on through the

Bonfire System by the ques on due date as noted in the Scope of Work.

6.0 CONTRACT AWARD

Typically, a contract is awarded to the responsible Bidder whose submi al APS determines to be the most advantageous. APS reserves the right to refuse to award a contract to any Bidder.

6.1 NON‐DISCRIMINATION

The contractor agrees to not discriminate against any person or persons in employment or refuse to con nue the employment of any person or persons because of such person’s or persons’ race, color, religion, gender, na onal origin, age, veteran status, disability, familial status, or sexual orienta on.

6.2 PROTESTS

Wri en protests rela ve to the specifica ons or the solicita on document shall be filed not later than five (5) working days before the requested due date. Other wri en protests shall be filed not later than five (5) working days a er the requested due date, or if the wri en protest is based on subsequent ac on of the APS, not later than five (5) working days a er the aggrieved person knows or should have knowledge, of the facts giving rise to the protest. Wri en protests are considered filed when received by the Execu ve Director of Procurement Services. Protests that are not filed in a mely manner, as set forth above, will not be considered.

6.3 TAXES

APS is exempt from all state sales tax and federal excise tax. These taxes shall not be included in pricing.

6.4 COMPLIANCE WITH APPLICABLE STATE, FEDERAL, AND LOCAL LAW

At its own expense, the contractor shall obtain all necessary permits, give all no ces, pay all license fees and taxes, and comply with all applicable State, Federal, and local laws, ordinances, rules, and regula ons. The contractor shall agree that in the performance of the contract, the contractor will comply with all local agreements that the contractor has made with any associa on, union, or other en ty with respect to wages, salaries, and working condi ons so as not to cause inconvenience, picke ng or work stoppage.

6.5 COMMENCEMENT, EXECUTION, AND COMPLETION

The contractor shall commence work under a contract at the me specified in the purchase order or wri en no ce from the owner and shall execute and complete such work with competence, faithfulness, and energy.

6.6 ASSIGNMENT OF CONTRACT

The contractor shall not assign, transfer, delegate, or in any way give its rights, tle, or interest therein, or its power to execute such contract to another person, company, or corpora on, without the prior wri en consent of the Atlanta Public Schools.

6.7 MODIFICATIONS TO CONTRACT ONCE EXECUTED

Terms and condi ons may be added, modified, and deleted upon mutual agreement between APS and the contractor, provided such terms and condi ons remain within the scope and original intent of the solicita on. Any and all modifica ons shall be expressed in wri ng and approved by the

Execu…