25_078_RFQ_DOCO_Design_Services_Trail.pdf

May 23, 2025

REQUEST FOR QUALIFICATIONS

PROFESSIONAL DESIGN and CONSTRUCTION SERVICES:

Radium Springs to Albany State University Trail Project

Reference No. 25-078

Competitive sealed proposals will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, GA 31701, until 5:00 pm., on June 30, 2025, from qualified firms to provide design services for the development and construction of the Radium Springs to Albany State University Trail Project.

A Non-Mandatory Pre-Proposal Conference will be held at 10:00 a.m. on lune 02, 2025, through Zoom: https://us06web.zoom. us/launch/edl?muid=6dd445f7-0071-4115-8243-acf355afld37 Meeting ID: 859 6698 0891 Passcode: 088497 to review requirements and answer questions. Firms are encouraged to submit all questions in writing as well so that an addendum can be issued with all answers and information becoming part of the solicitation. All prospective respondents are encouraged to attend.

Dougherty County strongly encourages Small Business firms to participate in this RFQ. All corporations should provide corporate seal, a copy of the Secretary of State's Certificate of Incorporation and listing of the principles, of the corporation with their response.

Dougherty County reserves the right to reject any and all responses and to waive technicalities as deemed to be in the best interest of the County. Dougherty County reserves the right to request additional information from a respondent(s) as deemed necessary to analyze responses.

For additional information, contact Ricky Gladney, Buyer at (229) 302-1455 or email rgladney@albanyga.gov cc: jswilliams@albanyga.gov and kross@albanyga.gov. The deadline for questions is 5:00 pm on June 20, 2025. Questions received after this deadline may not be answered.

Replies of substance will be in the form of written addenda and made available to all potential respondents.

FINANCE

P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov https://us06web.zoom.us/launch/edl?muid=6dd445f7-0071-4115-8243-acf355af1d37

DOUGHERTY COUNTY

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTION TO PROPOSERS

These instructions will bind proposers to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual proposal.

1. The following criteria are used in determining low responsible proposer.

(a) The ability, capacity and skill of proposer to perform required service.

(b) Whether proposer can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of proposer.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of proposer to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low proposers if they are deemed advantageous to the County.

3. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

4. All requested information should be included in bid envelope. All desired information must be signed and included for your proposal to receive full consideration. Failure to submit any required form will be cause for bid to be rejected as non-responsive.

5. All questions, inquiries and requests for clarification shall be directed to Procurement.

6. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the County.

7. Quote all prices F.O.B. Albany, Georgia or our warehouse or as specified in proposal documents.

8. Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a County furnished envelope or other envelopes.

9. Bid/Proposal must be received and stamped by the Procurement Office before time stipulated in bid/proposal documents. No responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or identified.

10. If only one proposal is received, the proposal may be rejected and/or re-advertised, except in the case of only one known source of supply.

11. Proposals received late will not be accepted, and the County will not be responsible for late mail delivery.

12. Should a proposal be misplaced by the County and found later it will be considered.

13. Proposals requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

14. All proposals must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A proposer at any time requested must satisfy the Procurement Office and County Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

15. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or proposing schedule are done at the risk of the proposer. Any proposal will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).

16. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the County to do so for the purpose of testing.

17. County will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the proposal or price quotation form.

18. The unauthorized use of patented articles is done entirely at the risk of the successful proposer.

19. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of proposing only. The

County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

20. Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered.

Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

RFQ #25-078

Radium Springs to Albany State University Trail Project

21. The successful proposer on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

22. Prospective proposers are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

23. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Office and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Office, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.

24. Unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on bid sheet.

25. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

26. Reasonable grounds for supposing that any proposer is interested in more than one proposal/bid for the same item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.

27. Unless otherwise specified the County reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the County.

28. The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part, all or none of the services, materials, supplies or equipment specified.

29. Failure of the proposer to sign the proposal or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the proposal. Signature must be written in ink.

30. Any proposer may withdraw his proposal at any time before the time set for closing of proposals. No proposal may be withdrawn without cause in the 60-day period after proposals are opened.

31. It is mutually understood and agreed that if any time the Procurement Office shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Office shall have the power to notify the aforesaid contractor of the nature of the complaint.

Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Office, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice by the Procurement Office of the excess due.

32. If the proposer proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on bid/proposal.

33. Any complaint from proposers relative to the Request For Proposals or any attached specifications should be made prior to the time of opening of proposals, otherwise such complaint cannot be properly considered.

34. No vendor writing restrictive specifications for the County will be allowed to propose on the project.

35. Contracts may be cancelled by the County with or without cause with 30-day written notice.

36. Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

37. All Corporations must provide the corporate seal and a copy of the Secretary of State’s Certificate of Incorporation upon request.

38. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

39. Prior to submitting proposal, check website at www.albanyga.gov or call the Procurement Office at 229- 431-3211 for any subsequent addendums.

PROCUREMENT FORM – REVISED 3/28/2018

RFQ #25-078

Professional Design and Construction Services:

Reference No. 25-078

1. Submit one (1) original hard copy and one electronic (pdf) copy of your proposal on company letterhead and have an authorized official sign documents. Submittals should be clearly marked on the outside as “RFQ #25-078, Radium Springs to Albany State University Trail Project”

2. Proposals must be received no later than 5:00 P.M. June 30, 2025, at the City of Albany Procurement Office, 222 Pine Avenue, Suite 260, Albany, Ga. 31701. Sealed responses may be hand delivered or mailed to the above listed address. SEALED SUBMITTALS MUST BE DELIVERED IN WRITING. VERBAL RESPONSES ARE NOT ACCEPTABLE. The City of Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. If submittals are delivered by other than hand delivery, it is recommended that the respondent verify delivery. Any submittal received after the specified time and date will not be considered and will be returned unopened to the firm.

3. The contact person for this RFQ is Ricky Gladney, Buyer, at (229) 302-1455. Explanation(s) desired by proposer(s) regarding the meaning or interpretation of this RFQ must be requested from the Procurement office, in writing, as is further described below.

Proposers are advised that from the date of release of this RFQ until award of the contract, NO contact with Dougherty County personnel related to this RFQ is permitted, except as authorized by the Procurement office. Any such unauthorized contact may result in the disqualification of the proposer’s submittal.

4. Requests for additional information or clarifications must be made in writing no later than the date specified in the RFQ. The request must contain the proposer’s name, address, phone number, and facsimile number. Facsimile will be accepted at (229) 431-2184 or email:

rgladney@albanyga.gov cc: jswilliams@albanyga.gov, kross@albanyga.gov.

The Procurement Office will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the Proposal Due Date.

Proposers should not rely on any representations, statements or explanations other than those made in this RFQ or in any addendum to this RFQ. Where there appears to be a conflict between the RFQ and any addenda issued, the last addendum issued will prevail.

It is the proposer's responsibility to be sure all addenda were received. The proposer should verify with the designated contact person prior to submitting a proposal that all addenda have been received. Proposers should acknowledge the number of addenda received as part of their proposals or sign a copy of the addenda and include it with the proposal submission.

5. Proposals received after the Proposal Due Date and time are late and will not be considered. The proposer may withdraw his/her submitted proposal by providing a written request to the Procurement Division before the stipulated closing date and time. Withdrawal of your proposal will not cause prejudice or interfere with the right of the proposer to submit a new proposal, provided the latter is received by the predetermined date and time provided herein. No proposal may be withdrawn for a period of sixty (60) days following the stipulated closing date.

6. Dougherty County may, at its sole and absolute discretion, reject any and all, or parts of any and all, proposals; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ or in the proposals received as a result of this RFQ.

RFQ #25-078

Radium Springs to Albany State University Trail Project mailto:rgladney@albanyga.gov mailto:jswilliams@albanyga.gov mailto:kross@albanyga.gov

7. All expenses involved with the preparation and submission of proposals to the County, or any work performed in connection therewith shall be borne by the proposer(s). No payment will be made for any responses received, or for any other effort required of or made by the proposer(s) prior to commencement of work as defined by a contract approved by the Dougherty County Board of Commissioners.

8. Proposers may be required to give oral presentations in support of their proposals or to exhibit or otherwise demonstrate the information contained therein.

9. Proposers may take exceptions to any of the terms of this RFQ unless the RFQ specifically states where exceptions may not be taken. Should a proposer take exception where none is permitted, the proposal may be rejected as non-responsive. All exceptions taken must be specific, and the Proposer must indicate clearly what alternative is being offered to allow the County a meaningful opportunity to evaluate and rank proposals.

Where exceptions are permitted, the County shall determine the acceptability of the proposed exceptions, and the proposals will be evaluated based on the proposals as submitted. The County, after completing evaluations, may accept or reject the exceptions. Where exceptions are rejected, the County may request that the Proposer furnish the services or goods described herein or negotiate an acceptable alternative.

No proposal shall be accepted from, nor will any contract be awarded to, any proposer who is in arrears to Dougherty County upon any debt, fee, tax or contract, or who is a defaulter, as surety or otherwise, upon any obligation to the County, or who is otherwise determined to be irresponsible or unreliable by Dougherty County.

10. Dougherty County may award a contract on the basis of information received without the RFQ moving through all three phases described in the Selection Process section of the RFQ.

Therefore, each proposal phase should contain a proposer’s best presentation of its position to serve.

Selection Process Clause: A Proposal Analysis Group (PAG) will review all proposals submitted.

Based upon the background information reported in the RFQ, the PAG will determine whether the respondent is qualified or unqualified. Cost will not be the sole determining factor in selecting a firm. The Proposal Analysis Group will rank the qualified firms based on the data submitted. The PAG may require each firm to make a formal presentation regarding its qualifications to perform the requested services. The top ranked firms will be selected for final negotiations.

11. The proposer shall comply with all laws, ordinances and regulations applicable to the services contemplated herein, including those applicable to conflict of interest and collusion. Proposers are presumed to be familiar with all Federal, State and local laws, ordinances, codes and regulations that may in any way affect the services offered. No reimbursement will be made by Dougherty County for any costs incurred prior to a formal Notice To Proceed should an award of contract result from this solicitation.

12. INDEMNIFICATION: Proposer assumes and agrees to be responsible for all claims for damages for injuries to persons or property arising out of the performance of its contract, whether due to its own default or negligence of its sub-contractors. The proposer agrees to indemnify Dougherty County on account of such claims and further agrees that it will indemnify Dougherty County fully against any damages, fines, penalties or forfeitures of any kind which may be imposed upon or levied against Dougherty County as the result of the proposer's violation or failure to comply with any valid law, ordinance or regulation of the United States, State of Georgia, or Dougherty County, including the Federal Occupational Safety and Health Act of 1970 as amended from time to time or any federal regulation adopted pursuant thereto.

RFQ #25-078

The proposer shall not be liable for any losses, damages, or expenses caused by negligent, willful or wanton acts, errors or omissions of Dougherty County, its officers, employees, agents or representatives.

To further assure the performance of the covenant, the proposer shall procure and maintain in force, at its expense, liability insurance including Automobile, General and Errors and Omissions of at least $1,000,000 per occurrence and an annual aggregate, where it applies, of at least $2,000,000. The proposer must also certify for Workers Compensation statutory coverage and Employers Liability of at least $1,000,000.

13. TERMINATION OF CONTRACT FOR CONVENIENCE: Dougherty County shall have the right to terminate any contract to be made hereunder for their convenience by giving the proposer sixty

(60) calendar days written notice of their election to do so and by specifying the effective date of such termination. The proposer shall be paid for its services through the effective date of such termination.

14. TERMINATION OF CONTRACT FOR CAUSE: Provided a contract is awarded, if a proposer shall fail to fulfill any of its obligations hereunder, Dougherty County may terminate the agreement with said proposer for such default by giving written notice to the proposer at issue. If this agreement is so terminated, the proposer shall be paid only for work satisfactorily completed. Any termination that could occur would not happen without an opportunity to cure per the conditions outlined in the Contract between the successful proposer and the County.

15. Upon receipt of the proposals by Dougherty County, the proposal shall become property of the County without compensation to the proposers, for disposition or usage at discretion of Dougherty County.

16. Georgia Security and Immigration Compliance Act: The successful consultant will provide certification that they are in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of O.C.G.A § 36-60-13, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A § 36-60- 13, all sub-consultants entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program. (See attached document at the end of proposal)

17. PROPOSAL RESPONSE: All vendors/respondents should provide information as detailed in this RFQ and any other pertinent information which will assist the Evaluation Committee in selecting the most qualified firm. Dougherty County Staff will be available at the pre-proposal conference to answer questions and offer explanations as needed. Any reply resulting in a change in the Request For Qualifications (RFQ) will be sent to all attendees. It is highly recommended that all interested proposers attend this conference. This will be the only site visit and tour.

18. Proposer shall provide satisfactory evidence of competency to perform the work presented in the RFQ. The minimum requirements are a permanent office, adequate workforce and technical qualifications/experience, along with having a suitable financial status to meet obligations incidental to the workplace. Submit with your proposal satisfactory evidence to meet these requirements.

19. The proposer will give immediate notice to Dougherty County of any claims or suits made or filed against the vendor or its subcontractors on any matter pertaining to this contract. The vendor shall cooperate, assist, and consult with Dougherty County in any claim, suit, or action made or filed against Dougherty County as a result of or relating to the vendors obligation under this

RFQ #25-078

contract. Any cancellation or lapse of insurance affecting the operation of Dougherty County shall be deemed a material breach of contract and the Administrator must be notified immediately.

20. EVALUATION CRITERIA:

General Information 10 Points Experience and Qualifications of the Firm and Key Personnel 20 Points Understanding of the Project and Approach 20 Points Current Workload/Ability to Start Immediately 40 Points Reference Information 10 Points

Award will be made to the responsible proposer whose proposal best meets the needs of Dougherty County as set forth herein. A firm’s proposal will be evaluated by a selection committee. The selection committee shall select a single firm that is determined to best meet the requirements listed in the Request for Qualifications. The committee will make a recommendation regarding the award to DCBOCs who shall have final authority to award a contract that is in the best interests of the Dougherty County Government. Each Statement of Qualifications (SOQ) will be evaluated according to the following criteria:

A. General Information (10 points) Provide a general description of the consulting firm and/or team that is proposing to provide the services, including sub-consultants, if any.

Provide an organizational chart showing key personnel. For each key person, provide the following information:

i. Percentage of time that each person will be committed to the project

ii. Length of time with the firm

iii. Applicable professional registrations

B. Experience and Qualifications of the Firm/Team and Key Personnel (20 points) Provide a list of similar projects on which the project team has experience. For each reference project, please provide the following information:

i. Description of the project, including project name and location.

ii. Project owner and/or client information.

iii. Role of the firm, including a description of the services provided.

iv. Role of each key team member who worked on the reference project and the percentage of time spent by each key team member on said project; and

v. Approximate dates services were provided.

C. Understanding of the Project and Approach to Performing the Required Services (20 points) Discuss the major issues your team has identified on this project and how your firm/team intends to address those issues. Identify any technical innovations that may be incorporated and/or innovative approaches that will be used in executing the work. Also, discuss the expertise your firm/ team offers and how you propose to use that expertise to benefit the County to add value to the project.

D. Current Workload, and the Ability of the Project Team to Start Immediately.

(40 points) Overall Workload and Ability to Start Immediately (up to 40 points): Provide a table or list that summarizes the current major assignments of all key team members, the percentage of time committed to each assignment, the anticipated end date of major assignments, and percentage of time to be committed to this project. Also, include a statement as to when the team would be available to start work on this project. Firms that demonstrate their ability to start immediately, effectively manage this project, and have dedicated staff able to work 100 percent on the project may be awarded a maximum of 40 points.

RFQ #25-078

E. Reference Information (10 points) The County will award a maximum of 10 points for past performance reference information (a maximum of 5 points per reference). It is the firm’s responsibility to solicit and to ensure that three (3) Past Performance Verification Forms (PPVF’s) are submitted directly to the County per the instructions on the Form or emailed directly to rgladney@albanyga.gov. Do not submit more than three

(3) references.

F. Response Content and Format:

Responses are limited to 25 pages, excluding resumes and required forms. Responses shall be an Electronic Copy (single PDF) submitted to: rgladney@albanyga.gov formatted on 8 ½” x 11” or 11” x 17” paper. The response shall include the following:

• Introductory letter expressing interest in providing professional services, an acknowledgment of the firm’s eligibility to provide the services requested, a statement citing any potential conflicts of interest, and contact information, including an email address for the primary point of contact.

• Identification of project personnel and their role in the proposed project, including an organizational chart, a demonstration that assigned staff have the availability to undertake the work required and resumes of key staff members.

• A narrative stating understanding of the project approach and scope, deliverables, and tentative or proposed schedule of tasks and vital milestones.

• Examples and identification of similar or related work within the past ten years, including contact information for references (name, email, phone number),

• Provide a description of the relevant work experience, capabilities, and expertise that qualify the key personnel assigned to this project. Along with the Firm’s methodology and approach to the project.

• An estimated schedule of project milestones and total project completion

• A summary of estimated fees for design services, including:

i. Lump sum fee of design services listed under the Services section

ii. Line item of billable hourly rates for key project personnel for work additional services outside of the specified scope of work in this proposal

21. Document Transmittal and Selection Procedures:

Pre-Submittal Conference Meeting:

Dougherty County Public Works Department will host a pre-submittal conference meeting on Monday, June 02, 2025, at 10:00 am via Zoom. If you would like to participate, please send an email to rgladney@albanyga.gov to receive an invite. At this meeting, the project team (count staff) will discuss the scope of work, general contract requirements, and respond to questions from the attendees. Attendance is not required but strongly encouraged. All interested firms may submit a Statement of Qualifications whether they attend the conference or not.

A Non-Mandatory Pre-Proposal Conference will be held at 10:00 a.m. on June 02, 2025, through Zoom:

https://us06web.zoom.us/launch/edl?muid=6dd445f7-0071-4115-8243-acf355af1d37 Meeting ID: 859 6698 0891 Passcode: 088497

RFQ #25-078

Radium Springs to Albany State University Trail Project mailto:rgladney@albanyga.gov mailto:rgladney@albanyga.gov mailto:rgladney@albanyga.gov https://us06web.zoom.us/launch/edl?muid=6dd445f7-0071-4115-8243-acf355af1d37

Last Day for Questions:

Questions about this Request for Statement of Qualifications must be received in writing (no questions submitted via phone will be accepted) by 5:00 pm on Friday, June 20th, 2025.

Questions shall be directed to Ricky Gladney, Buyer, at rgladney@albanyga.gov. After the deadline for formal questions, communications with Dougherty County staff, and county elected officials, are strictly prohibited. A summary of submitted questions, with answers provided, will be distributed to qualified firms.

Response Submission Deadline:

All responses wishing to be considered must be submitted no later than 5:00 p.m. on June 30th, 2025. Responses received after this time or not containing all the required elements may not be considered. Electronic Copy (single PDF) shall be submitted to: rgladney@albanyga.gov

Appendix 1 (Attached) Scope of Work / Proposed Route Map Dougherty County and the City of Albany are constructing a paved concrete trail about 10-12-foot-wide and 16,600 linear feet (3.2 miles) long, connecting the existing Albany downtown and Albany State University (ASU) Trail to Radium Springs. The project is a multipurpose trail segment taken from the Flint River Trails Master Plan Implementation Strategy, adopted by the Dougherty County Board of Commissioners. The Trail will feature different amenities along its path, such as pocket parks for resting and enjoying the outdoors, access points for canoe and kayak launching, and observation points where the Flint River, animals, and other natural resources can be viewed. The City of Albany will install a fiber optic conduit and cable and an electrical conduit for future electrical distribution to get the most use out of the trail and easements associated with it.

Appendix 2 (Attached) Design Characteristics

22. Certificate of Non-Collusion: An executed copy of this form should accompany your submittal.

See Attached).

23. Governing Law & Venue: An executed copy of this form should accompany your submittal.

(See Attached).

RFQ #25-078

Radium Springs to Albany State University Trail Project

**COMPLETE AND SUBMIT**

CERTIFICATION OF NON-COLLUSION

The proposer being sworn, disposes and says, __________________________________________

The proposer submitting this and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this RFQ.

SIGNATURE (AUTHORIZED)

COMPANY NAME

TITLE

DATE

RFQ #25-078

ADVERTISEMENT FORM

For All Firms Participating in the bid please answer questions below:

Please let us know how you heard about the BID/RFQ advertisement by selecting one of the following.

1. Internet/Social Media to include Facebook etc. Yes____ No____

2. City of Albany/Dougherty County website Yes____ No____

3. City of Albany local access channel (channel 16) Yes____ No____

4. Georgia Procurement Registry Yes____ No____

5. Other: ____________________________________________

Please indicate if you are a DBE: Yes______ No_______

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

RFQ #25-078

GOVERNING LAW AND VENUE

Proposer agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Proposer further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

SIGNED (AUTHORIZED) COMPANY NAME

TITLE DATE

RFQ #25-078

COMPLETE AND SUBMIT

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract No.:

Solicitation /Contract Name:

CONTRACTOR AFFIDAVIT

I understand that the City of Albany may not enter into a contract with __________________(Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13-10-90(2), to-wit”

(2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of the City of Albany has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10- 91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent Contractor)

Signature (of Authorized Officer or Agent) Date Signed

SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public My Commission Expires: Approved 10/23/2020

RFQ #25-078

Appendix 2

Design Characteristics

RFQ #25-078

PAST PERFORMANCE VERIFICATION FORM (PPVF)

Directions to Submitting Firm: Request Public/Private Agencies, for which you have substantially completed (A/E similar work, to fill out a copy of the PPVF for three (3) similar projects. Provide this form to the Agency or Agency’s representative directly responsible for oversight of the project to complete and submit via email to rgladney@albanyga.gov, prior to the date and time listed below. If the form is received after the date and time specified, it will not be accepted. By submitting this form, you are waiving any claim against the Agency listed for providing information regarding a project.

SOQ Due Date and Time: SOQ June 30, 2025 by 5:00 pm

PROJECT NAME: RFQ #25-078 Radium Springs to Albany State University Trail Project

PROJECT ROLE SUBMITTING FOR: (select one) ☐ Architectural & Design Professional Services

NAME OF COMPANY TO BE EVALUATED:

NAME OF AGENCY OR FIRM SUBMITTING EVALUATION:

NAME/PHONE NUMBER OF PERSON SUBMITTING EVALUATION:

NAME OF PROJECT AND DATE SUBSTANTIALLY COMPLETED:

Questions to be completed by Agencies:

1. Has the above referenced project reached substantial completion? (select one) ☐ Yes ☐ No

2. What project delivery method was utilized? (select one) ☐ DBB ☐ DB

3. What type of services did this firm provide on the project referenced?

3. On a scale of 1 to 10 (1 being lowest, 10 highest) rate this company’s performance on the following:

a. Was the project completed on time? (10=Yes, 0=No) ___

b. Was the project completed within budget? (10=Yes, 0=No) ____

c. What was the quality of the work performed? ____

d. Was staff proactive in solving problems that may have occurred on your project? ____

e. Would you be willing to contract with this firm again? (10=Yes, 0 = No) ____

TOTAL POINTS _

4. Any additional comments.

Please email to rgladney@albanyga.gov by the date and time shown above.

RFQ #25-078

Radium Springs to Albany State University Trail Project rgladney Highlight rgladney Sticky Note None set by rgladney rgladney Highlight

U.S. DEPARTMENT OF COMMERCE

ECONOMIC DEVELOPMENT ADMINISTRATION

STANDARD TERMS AND CONDITIONS FOR CONSTRUCTION PROJECTS

Title II of the Public Works and Economic Development Act of 1965

Public Works and Economic Development Facilities and

Economic Adjustment Assistance Construction Components

March 22, 2021

RFQ #25-078

Table of Contents

PART I: GENERAL PROVISIONS

A. Construction Award Purpose

B. Authorities

1. In General

2. PWEDA

3. EDA Regulations

4. Conflicts Among Authorities

C. Updates to Authorities

1. Updates to Regulations and Requirements

2. Applicability to the Award

D. Variances

E. Recipient as Trustee

F. Additional Funding

G. Definitions

H. Reaffirmation of Application and Award Acceptance

PART II: SPECIAL REQUIREMENTS FOR EDA CONSTRUCTION PROJECTS

A. Financial Requirements

1. Financial Reports

2. Disbursements

3. Federal and Non-Federal Cost Sharing

4. Budget Revisions and Transfer of Funds

5. Indirect Costs and Facilities and Administrative Costs

6. Incurring Costs Prior to Award

7. Program Income

B. Programmatic Requirements

1. Project Progress and Performance Reporting

2. Time Extensions

3. Interim Reporting of Significant Project Developments

4. Programmatic Changes

5. Government Performance and Results Act

6. Beneficiary Compliance

7. Hold Harmless

8. Prohibition on Use of Third Parties to Secure Award

9. Payment of Attorneys’ or Consultants’ Fees

10. Recipient’s Duty to Refrain from Employing Certain Government Employees

11. Commencement of Construction

12. Project Sign and Use of EDA Logo

13. Efficient Administration of Project

14. Conflicts-of-Interest Rules

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15. Records-Keeping Requirements

16. Termination Actions

17. Project Closeout Procedures

18. Freedom of Information Act

C. Additional Requirements Related to Construction Projects

1. The Davis-Bacon Act, as amended (40 U.S.C. §§ 3141–3144, 3146, 3147; 42 U.S.C. § 3212)

2. The Contract Work Hours and Safety Standards Act, as amended (40 U.S.C. §§ 3701-3708)

3. The National Historic Preservation Act of 1966, as amended (54 U.S.C. § 300101 et seq.), and the

Advisory Council on Historic Preservation Guidelines (36 CFR part 800)

4. Preservation of Historical and Archeological Data (54 U.S.C. § 312502)

5. The Architectural Barriers Act of 1968, as amended (42 U.S.C. § 4151 et seq.)

6. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (42 U.S.C. § 4601 et seq.)

7. The Energy Conservation and Production Act (42 U.S.C. § 6834 et seq.)

8. Executive Order 13717, “Seismic Safety of Federal and Federally Assisted or Regulated New

Building Construction

9. Compliance with Local Construction Requirements

D. Non-Discrimination Requirements

E. Audits

1. General

2. Requirement to Submit a Copy of the Audit to EDA

F. Tribal Employment Rights Ordinances

G. EDA Contracting Provisions for Construction Projects

H. Property

1. Standards

2. Title

3. EDA’s Interest in Award Property

4. Insurance and Bonding

5. Leasing Restrictions

6. Eminent Domain

7. Disposal of Real Property

8. Reporting on Property

I. Environmental Requirements

1. General

2. Compliance with Other Applicable Environmental Requirements

J. American-Made Equipment and Products

PART III: DEPARTMENT OF COMMERCE STANDARD TERMS AND CONDITIONS

RFQ #25-078

PART I:

GENERAL PROVISIONS

A. Construction Award Purpose This financial assistance award (the Award), executed by the Economic Development Administration (EDA) and the recipient (Recipient or non-Federal entity), is awarded for the purpose of carrying out the design, engineering, or construction of certain physical infrastructure as specifically set forth in the Award’s scope of work.

B. Authorities

1. In General

Recipient must administer this Award in conformance with the terms of the Award, including any properly executed amendment thereto, the EDA-approved budget and scope of work, these EDA Standard Terms and Conditions for Construction Projects (EDA Construction STCs) and the Department of Commerce (DOC) Financial Assistance Standard Terms and Conditions (DOC Standard Terms and Conditions), as well as any specific award conditions; relevant policies issued by EDA; applicable Federal statutes, regulations, and Executive Orders; and the provisions of the Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards codified at 2 CFR part 200 (OMB Uniform Guidance).

2. PWEDA

The Public Works and Economic Development program is authorized under section 201 and the Economic Adjustment Assistance program is authorized under section 209 of PWEDA (42 U.S.C. §§ 3141 and 3149, respectively).

3. EDA Regulations The regulations implementing PWEDA are contained in chapter III of title 13 of the Code of Federal Regulations (CFR), and apply in full to this Award. The regulations specific to EDA construction projects can be found at 13 CFR parts 305 and 314, and subpart A to part 307.

4. Conflicts Among Authorities Any inconsistency or conflict among the authorities governing the Recipient’s administration of this Award will be resolved in the following order of precedence: Federal laws and regulations (including the OMB Uniform Guidance), applicable notices published in the Federal Register, Executive Orders, OMB circulars, these EDA Construction STCs, specific award conditions, and any written policy guidance issued by EDA. However, a specific award condition may amend or take precedence over a provision of these EDA Construction STCs on a case-by-case basis, when warranted by the specific circumstances of the Award. In the event of a conflict between Parts I or II of these EDA Construction STCs and Part III, which incorporates the DOC Standard Terms and Conditions, Parts I and II will control.

C. Updates to Authorities

1. Updates to Regulations and Requirements

The DOC, EDA, or OMB may issue changes from time to time to the regulations and other policies and requirements that apply to this Award. Such changes may upon occasion increase

RFQ #25-078

administrative or programmatic flexibility in administering this Award in a manner that is mutually beneficial to EDA and the Recipient. In addition, if required by law, these changes may impose new requirements. The implementation of any such regulatory, administrative, or programmatic change in administering this Award requires EDA’s prior written approval.

2. Applicability to the Award These EDA Construction STCs apply to the Award as of the Federal award date, as defined at 2 CFR § 200.1, or, if attached to the Award by amendment, as of the effective date of such amendment.

D. Variances EDA’s policy is to administer all awards uniformly; however, there may be special circumstances that warrant a variance. To accommodate these circumstances and to encourage innovative and creative ways to address economic development problems, EDA will consider requests for variances to the procedures set out in these EDA Construction STCs if they do not conflict with applicable Federal statutory and regulatory requirements, are consistent with the goals of EDA’s programs, and make sound economic and financial sense. Any approved variance will be implemented through a specific award condition incorporated under the Award.

E. Recipient as Trustee The Recipient holds grant funds and any property acquired or improved with EDA assistance in trust for the public purposes of an Award. The Recipient’s obligation to the Federal Government continues for the estimated useful life of the Project, as determined by EDA, during which EDA retains an undivided equitable reversionary interest (the Federal Interest) in property acquired or improved, in whole or in part, with EDA investment assistance. See 13 CFR § 314.2 (“Federal Interest”).

If EDA determines that the Recipient fails or has failed to meet this obligation, EDA may exercise any rights or remedies with respect to its Federal Interest in the Project. However, EDA’s forbearance in exercising any right or remedy in connection with the Federal Interest does not constitute a waiver thereof.

F. Additional Funding EDA has no obligation to provide any additional funding in connection with the Award. Any change to the Award to increase funding or to extend the period of performance is at the discretion of EDA, subject to the availability of funds, via an amendment executed by the Grants Officer.

G. Definitions Capitalized terms and acronyms used but not otherwise defined in these EDA Construction STCs have the meaning ascribed to them at 13 CFR §§ 300.3, 302.20, 307.8, and 314.1, and subpart A to 2 CFR part 200.

H. Reaffirmation of Application and Award Acceptance By accepting this Award, the Recipient’s authorized representative hereby reaffirms and states that:

1. All data in the Application were true and correct when the Application was submitted and remain

RFQ #25-078

true and correct as of the date of this Award;

2. The Application was, as of the date of submission and the date of this Award, duly authorized as required by local law by the governing body of the Recipient; and

3. The Recipient has read, understood, and will comply with all terms of this Award, including the assurances and certifications submitted as part of the Application (including assurances submitted through the System for Award Management (SAM.gov)).

Acceptance of the Award is established by any action on the part of the Recipient indicating an intent to accept the Award, including by signing the Financial Assistance Award (Form CD-450) (either via a “wet” signature or electronically) or by requesting any disbursement of Award funds.

“Application” means all forms, documentation, and any information submitted to EDA as part and in furtherance of a request for an Award and includes submissions made in response to any request by EDA after submission of the initial Application.

RFQ #25-078

PART II:

SPECIAL REQUIREMENTS FOR EDA CONSTRUCTION PROJECTS

A. Financial Requirements

1. Financial Reports

a. During the period of performance, the Recipient must submit financial reports as follows, unless otherwise…