25_07 Addendum No_ 1.pdf

Addendum #1 “25-07, Purchase and Installation of Forty-five (45) C-V2X Onboard Units” Page 1 of 6

The following items take precedence over referenced portions of the documents for the above-named project and in executing a contract, will become a part thereof. Where any item in the documents is supplemented hereby, the original requirements will remain in effect. All supplemental conditions will be considered as added thereto. Where any original item is amended, voided or superseded hereby, the provisions of such items not so specifically amended, voided or superseded will remain in effect.

This form must be signed and attached to the proposal to acknowledge receipt of this Addendum.

Failure to acknowledge any addenda will result in a non-responsive bid.

• Questions and Answers

Company’s Name Date

Authorized Representative’s Name Authorized Representative’s Signature

Henry County

Purchasing Department 140 Henry Parkway, McDonough, GA 30253

Phone: 770-288-6027 Fax: 770-288-6047

Website: henrycounty-ga.com/purchasing

ADDENDUM #1

Issued: August 12, 2024

Bid # 25-07

Purchase and Installation of Forty-five (45) C-V2X Onboard Units

Due Date and Time: August 22, 2024, 3:00 PM

Addendum #1 “25-07, Purchase and Installation of Forty-five (45) C-V2X Onboard Units” Page 2 of 6

Bid #25-07

Purchase and Installation of Forty-five (45) C-V2X Onboard Units

Questions and Answers

1. Question: According to the 'Project Understanding' for #25-07, the winning vendor is responsible for provision, delivery, and installation of forty-five (45) C-V2X OBUs. Also, in RFP #25-04 you seek the services of a consultant to develop/perform deployment prototype performance analysis. Who will be responsible for the development and customization of the 'Applications' for the C-V2X OBU pertaining to HCFR Emergency Vehicle Preemption (EVP) and Transit Signal Priority (TSP)?

Answer: The awarded vendor for RFP 25-07 will be responsible for the development and customization of the applications for the C-V2X OBUs. The awarded vendor for RFP 25-04 will be responsible for the collection of data, analysis of data, and reporting of data analysis.

2. Question: Who is responsible for the configuration and testing of the OBU’s?

Answer: The awarded vendor for RFP 25-07 is. Henry County is seeking equipment installed and running properly.

3. Question: Who is responsible for the Security Credential Management System (SCMS) enrollment?

Answer: The awarded vendor for RFP 25-07 is. Henry County is seeking whatever it will take so that the equipment that has been purchased and installed is operating properly.

4. Question: Does Henry County already have an account with Integrity Security Services (ISS)?

Answer: No, Henry County does not.

5. Question: How will access to the vehicles be facilitated to enable installation?

Answer: The awarded vendor will communicate directly with the Henry County Fire Department to access its vehicles. The Henry County Transportation Planning Department may act as a liaison and assist in the process.

6. Question: Is device FCC approval required for conducting the pilot?

Answer: Henry County’s understanding is yes. The C-V2X roadside units that have been installed to date in Henry County have either received FCC approval or FCC exemption.

7. Question: Can you provide additional information on the emergency vehicles, models and types?

(Make, Model, Year, etc.)

• # of Engines?

• # of Ladder trucks?

• # of Rescues?

• # of Med Units (or ambulances)?

• # of Squad Trucks?

• # of Command Vehicles?

• Other?

Answer: 12 Engines, 4 Ladders, 24 Rescues/Ambulances, 2 Heavy Squads, 8 QRVs/Command SUVs

Addendum #1 “25-07, Purchase and Installation of Forty-five (45) C-V2X Onboard Units” Page 3 of 6

8. Question: Is Henry County planning on rolling out any other use-cases with the OBU’s in the future besides Emergency Vehicle Preemption (EVP)?

Answer: Henry County may consider installing OBUs in its transit vehicles in the future.

9. Question: How many total fire stations?

Answer: 16

10. Question: What is the average number of trucks per station?

Answer: 2-3

11. Question: Which SCMS (Secure Credential Management System) does Henry County plan to use and would they like the OBUs pre-enrolled in SCMS?

Answer: Henry County staff needs to be educated on this matter as we have never dealt with this before. We are open to discussion and suggestion.

12. Question: What are the hours of possible installation? Any other logistical concerns about performing the installation?

Answer: 8am – 4pm, Monday-Friday

13. Question: Can a product sheet of the proposed approach be included in the bid packet?

Answer: No, Henry County has never purchased and installed C-V2X onboard units before. We are seeking vendor expertise in this matter.

14. Question: What specific V2X applications/use cases are required beyond EVP? And who will be responsible for designing and delivering them?

Answer: Currently, Henry County is only focused on emergency vehicle preemption. In the future, transit vehicle priority may be considered. The vendor under this RFP is not responsible for any V2X applications beyond EVP.

15. Question: Is an HMI/Driver Display required? If so, are there any specific requirements for this device?

Answer: No, if it is not a minimum required device for the proper operation of the onboard units.

16. Question: Is there a specific location within the vehicle where the OBU needs to be installed?

Answer: No, but current DSRC OBUs (which will be replaced) have been installed on top of the vehicles.

17. Question: Is there a preferred type of device holder? (e.g. bracket type, magnetic type, etc.)

Answer: No, there is no preferred type of device holder. Henry County is open to vendor recommendation.

Addendum #1 “25-07, Purchase and Installation of Forty-five (45) C-V2X Onboard Units” Page 4 of 6

18. Question: What access to device power is available on the fire vehicles?

Answer: Not sure what the request is referring to. The device would be powered from the vehicle.

19. Question: Does the OBU need to support DSRC (Dedicated Short Range Communication)?

Answer: No, the C-V2X OBUs will replace the existing DSRC OBUs.

20. Question: Any specific I/O (input/output) that is a must?

Answer: The Henry County staff, unfortunately, is not knowledgeable enough in this technical area to answer this. We are relying on vendor expertise in this matter.

21. Question: Will the installs be performed at the fire stations or at another location? Can the County provide the physical address of the locations for installation so we can better estimate travel times and resource allocation?

Answer: Installations will be performed at the Henry County Fire Fleet facility located at 129 Work

Camp Road, McDonough, Georgia 30253.

22. Question: Is there any installation documentation the County would like to receive?

Answer: Yes, please provide installation documentation.

23. Question: Is there a time constraint for how long a vehicle can be out of service for the installs?

Answer: Please provide an estimate of how long it will take to install an OBU.

24. Question: Can you clarify if the County’s intent is to award this technology project to the apparent lowest bidder and that this is the primary selection criteria? (Page 8 of 27, Section 22, a)

Answer: Yes, this project will be awarded to the lowest responsive, responsible bidder.

25. Question: Is the County requesting detailed information in response to this section that will be utilized and scored in the selection process? If so, will the County consider providing a scoring point system to the overall selection criteria? (Page 8 of 27, Section 22, b, Responsibility)

Answer: No; please see the Award of Contract criteria found on page 8 of the solicitation.

26. Question: Assuming there are multiple model types of vehicles, does the County desire pricing to include vehicle assessments and proposed installation guides as part of the bid for each different model or type of vehicle? If so, should this pricing be included with the current bid line item in the ITB or will the County consider adding an additional bid line item for this service? (Page 13 of 27, Section A) (Page

25 of 27)

Answer: Please include with the current bid line item.

Addendum #1 “25-07, Purchase and Installation of Forty-five (45) C-V2X Onboard Units” Page 5 of 6

27. Question: Does the County intend for all 45 vehicles to have permanent OBU system installations only or does the County desire a quantity of portable OBU systems as well as part of the 45? And if the

County desires portable units as well, can the County clarify a breakdown of permanent and portable installations desired and also a separate bid line item? (Page 13 of 27, Section A)

Answer: Henry County plans to purchase and install a total of 45 OBUs that are either permanently installed or portable units—but not both.

28. Question: If the County desires portable units as well, would the County desire for the vendor to propose a specification of the portable unit with pictures, dimensions, fabrication, product materials, etc.

within the submission document?

Answer: Henry County is open to considering portable units and the features and benefits they may offer over permanently mounted OBUs.

29. Question: Can the County clarify if a human machine interface (HMI) is required as part of the bid for the OBU system and if so, what type? (Page 13 of 27, Section A)

Answer: Henry County staff, unfortunately, is not knowledgeable enough in this technical area to provide a definite answer as we are very new to purchasing and installing such equipment. The County does not have a human machine interface (HMI). If an HMI is optional for the operation of the OBUs, then it probably is not required. On the other hand, if an HMI is a device the County must have, please include it. We are depending on vendor expertise and recommendation in this case.

30. Question: Does the County desire the selected vendor to configure, update, and prepare the 20 identified intersection’s controllers, firmware, and C-V2X RSUs for emergency vehicle preemption timing and operations? If so, will the County consider adding an additional bid line item for this service?

(Page 13 of 27, Section A) (Page 25 of 27)

Answer: No, Henry County expects the Georgia Department of Transportation to do them.

31. Question: Can the County clarify if the 45 emergency vehicles have an LTE router already on the vehicles or not? And if so, what model?

Answer: The Henry County vehicles have Cohda Wireless MK5 onboard units installed. The manufacturer product sheet does not mention any LTE router.

32. Question: If there are existing routers on the vehicles, does the County desire the selected vendor to connect the OBU system to the router?

Answer: Yes.

33. Question: Can the County indicate if the installations will occur at one central facility or at multiple facilities? If multiple, how many? (Page 13 of 27, Section A)

Answer: Installations will be performed at the Henry County Fire Fleet facility located at 129 Work

Camp Road, McDonough, Georgia 30253.

Addendum #1 “25-07, Purchase and Installation of Forty-five (45) C-V2X Onboard Units” Page 6 of 6

34. Question: In an effort to provide a schedule, can the County identify if there are planned or routine

County inspections or preventative maintenance of the emergency vehicles that would make the vehicles unavailable for their OBU system installations? (Page 13 of 27, Section A, last paragraph)

Answer: This would be dependent on the maintenance schedule at the time and is unknown. Planned routine maintenance would be done at the same location as installation.

35. Question: Does the County desire pricing for OBU system application testing and validation for each vehicle installation? And if so, should it be included within the current bid unit price or will the county consider adding an additional bid line item? (Page 25 of 27)

Answer: Please include testing and validation in the current bid unit price.

36. Question: Is the County requesting a proposed overall project deployment schedule as part of the bid and if so, will the proposed schedule be considered or given points in regards to the selection criteria?

(Page 13 of 27, Section A, last paragraph)

Answer: Henry County is under an 18-month hard deadline under the SMART grant it has received from the federal government. While we are not requesting a project deployment schedule, we definitely need a firm estimate of how long it will take to install the equipment. This estimate will help the County decide whether and when to proceed. While installation time is an important consideration, no points have been allocated for it.

37. Question: Can the County clarify if this selection will be scored in regards to vendor selection?

(Page 22 of 27)

Answer: This project will be awarded to the lowest responsive, responsible bidder.