25_02527 Madison GA Fire Station Project Manu.pdf

Prepared by 2WR of Georgia 11 9th Street, Suite 120 Columbus, Georgia 31901 Project Number 25-02527

CITY OF MADISON FIRE STATION

1100 MARY MAGNAN BLVD

MADISON, GA 30650

RFP 2027-3500-01

RFP 2027-3500-01

ATTACHMENT B

RFP 2027-3500-01

2WR of Georgia 25-02527 Madison GA Fire Station

Project Information-000102 1

SECTION 000102

PROJECT INFORMATION

PART 1 GENERAL

1.01 PROJECT IDENTIFICATION

A. Project Name: Fire Station #22 for Madison, Georgia B. Project Number 25-02527

Mary Magan Boulevard, Madison, Georgia 30650 C. The Owner, hereinafter referred to as Owner: City of Madison D. Owner's Project Manager: Laurinda Mason, Procurement Agent

1.02 PROJECT DESCRIPTION

A. Summary Project Description: Construction of a new fire station..

B. Contract Scope: Construction.

1.03 PROJECT CONSULTANTS

A. The Architect, hereinafter referred to as Architect: 2WR of Georgia.

1. Address: 11 Ninth Street, Suite 120.

2. City, State, Zip: Columbus, GA 31901.

3. Phone/Fax: 706-571-6923.

4. E-mail: Alex@2wrarch.com.

1.04 PROCUREMENT DOCUMENTS

A. Availability of Documents: Complete sets of procurement documents may be obtained:

1. From Owner at the Owner's Procurement website.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

Seals Page-000107 1

SECTION 000107

SEALS PAGE

END OF SECTION

Table of Contents-000110 4

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 000102 - Project Information B. 000107 - Seals Page C. 000110 - Table of Contents D. 004323 - Alternates Form E. 005200 - Agreement Form

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 011000 - Summary B. 012100 - Allowances C. 012200 - Unit Prices D. 012300 - Alternates E. 012600 - Contract Modification Procedures F. 012900 - Payment Procedures G. 013100 - Project Management and Coordination H. 013200 - Construction Progress Documentation I. 013233 - Phtographic Documentation J. 013300 - Submittal Procedures K. 014000 - Quality Requirements L. 014339 - Mockups M. 014533 - Code Required Special Inspections N. 015723 - Temporary Storm Water Pollution COntrols O. 016000 - Product Requirements P. 017300 - Execution Q. 017419 - Constrcution Waste Management and Disposal R. 017700 - Closeout Procedures S. 017839 - Project Record Documents T. 017900 - Demonstration and Training

2.02 DIVISION 03 -- CONCRETE

A. 032000 - Concrete Reinforcing B. 033000 - Cast-in-Place Concrete

2.03 DIVISION 04 -- MASONRY

A. 042000 - Unit Masonry

2.04 DIVISION 05 -- METALS

A. 051200 - Structural Steel Framing

2.05 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 061000 - Rough Carpentry B. 061600 - Sheathing

C. 061753 - Shop-Fabricated Wood Trusses D. 064116 - Plastic-Laminate-Clad Architectural Cabinets E. 066100 - Cast Polymer Fabrications

2.06 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 072100 - Thermal Insulation B. 072616 - Under Slab Vapor Barrier C. 072726 - Applied Membrane Air Barrier, Vapor Permeable D. 074213 - Metal Wall Panels E. 074646 - Fiber Cement Siding - Hardie Architectural Panel F. 075423 - Thermoplastic Polyolefin (TPO) Membrane Roofing G. 076200 - Sheet Metal Flashing and Trim H. 077100 - Roof Specialties I. 077200 - Roof Accessories J. 079200 - Joint Sealants

2.07 DIVISION 08 -- OPENINGS

A. 081113 - Hollow Metal Doors and Frames B. 081213 - Hollow Metal Frames C. 081416 - Flush Wood Doors D. 083513 - Accordion Folding Doors E. 083600 - Overhead Doors F. 083613 - Sectional Doors - Four Fold G. 084313 - Aluminum-Framed Storefronts H. 085113 - Aluminum Windows I. 087100 - Door Hardware J. 088000 - Glazing K. 088300 - Mirrors

2.08 DIVISION 09 -- FINISHES

A. 090561 - Common Work Results for Flooring Preparation B. 092116 - Gypsum Board Assemblies - USG C. 093000 - Tiling D. 095100 - Acoustical Ceilings - Armstrong E. 096500 - Resilient Flooring F. 096566 - Resilient Athletic Flooring G. 099000 - Interior, Exterior Paints and Coatings H. 099399 - Staining and Transparent Finishing I. 099723 - Concrete and Masonry Coatings

2.09 DIVISION 10 -- SPECIALTIES

A. 101416 - Plaques B. 101419 - Dimensional Letter Signage

2.10 DIVISION 11 -- EQUIPMENT

A. 113013 - Residential Appliances

B. 114000 - Foodservice Equipment

2.11 DIVISION 12 -- FURNISHINGS

2.12 DIVISION 13 -- SPECIAL CONSTRUCTION

A. 133419 - Metal Building Systems

2.13 DIVISION 14 -- CONVEYING EQUIPMENT

2.14 DIVISION 21 -- FIRE SUPPRESSION

A. 210500 - Common Work Results for Fire Protection B. 210517 - Sleeves and Sleeve Seals for Fire-Suppression Piping C. 210518 - Escutcheons For Fire-Suppression Piping D. 210553 - Identification for Fire Suppression Piping and Equipment E. 211313 - Wet-Pipe Sprinkler Systems F. 212200 - Clean-Agent Fire-Extinguishing Systems

2.15 DIVISION 22 -- PLUMBING

A. 220500 - Common Work Results For Plumbing B. 220516 - Expansion Fittings and Loops for Plumbing Piping C. 220517 - Sleeves and Sleeve Seals for Plumbing Piping D. 220519 - Meters and Gauges for Plumbing Piping E. 220523 - General-Duty Valves for Plumbing Piping F. 220529 - Hangers and Supports for Plumbing Piping and Equipment G. 220553 - Identification for Plumbing Piping and Equipment H. 220719 - Plumbing Piping Insulation I. 221116 - Domestic Water Piping J. 221316 - Sanitary Waste, Storm Drainage, and Vent Piping K. 221613 - Fuel Gas Piping L. 221619 - Fuel Gas Equipment M. 223400 - Fuel-Fired, Domestic-Water Heaters N. 224200 - Plumbing Fixtures

2.16 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

A. 230500 - Common Work Results for HVAC B. 230513 - Common Motor Requirements for HVAC Equipment C. 230529 - Hangers and Supports for HVAC Piping and Equipment D. 230549 - Vibration and Supports for HVAC Piping and Equipment E. 230553 - Identification for HVAC Piping and Equipment F. 230593 - Testing, Adjusting, and Balancing for HVAC G. 230700 - HVAC Insulation H. 230900 - Enviromental - Control - System I. 232213 - Steam and Condensate Piping J. 232923 - Variable Frequency Controllers K. 233113 - Metal Ducts L. 233300 - Air Duct Accessories M. 233416 - Centrifugal HVAC Fans

N. 233423 - HVAC Power Ventilators O. 233713 - Diffusers, Registers and Grilles P. 237433 - Dedicated Outdoor Air Units Q. 238110 - Unitary Split Heat Pump Systems R. 238136 - Variable Refrigerant Volume Air Conditioning S. 238219 - Fan Coil Units T. 238239 - Unit Heaters U. 235523 - Low-Intensity, Gas-Fired, Radiant Heaters

2.17 DIVISION 26 -- ELECTRICAL

A. 260500 - Common Work Results for Electrical B. 260519 - Low-Voltage Electrical Power Conductors and Cables VFD C. 260526 - Grounding and Bonding for Electrical Systems D. 260529 - Hangers and Supports for Electrical Systems E. 260533 - Raceways and Supports for Electrical systems F. 260539 - Underfloor Raceways for Electrical Systems G. 260543 - Underground Ducts and Raceways for Electrical Sytems H. 260553 - Identification for Electrical Systems I. 260572 - Overcurrent Protective Device Coordination J. 260923 - Lighting Control Devices K. 262416 - Panelboards L. 262726 - Wiring Devices USB M. 262813 - Fuses N. 262816 - Enclosed Switches and Circuit Breakers O. 263213 - Engine Generators P. 263600 - Transfer Switches Q. 264313 - Surge Protection Devices R. 265100 - Interior Lighting LED S. 265600 - Exterior Lighting LED

2.18 DIVISION 27 -- COMMUNICATIONS

A. 270500 - Common Work Results for Communications B. 271100 - Communications Equipment Room Fittings C. 271500 - Communications Cabling D. 276000 - System Rough In Requirements

2.19 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

A. 280500 - Common Work Results for Electronic Safety and Security B. 280513 - Conductors and Cables for Electronic Safety and Security C. 28 1300 - Access Control D. 282300 - Video Surveillance E. 283111 - Digital Addressable Fire Alarm System

2.20 DIVISION 31 -- EARTHWORK

A. 313116 - Termite Control

Alternates Form-004323 1

SECTION 004323

ALTERNATES FORM

PARTICULARS

1.01 THE FOLLOWING IS THE LIST OF ALTERNATES REFERENCED IN THE BID SUBMITTED BY:

1.02 (BIDDER) _______________________________

1.03 TO (OWNER ): CITY OF MADISON

1.04 DATED ________________ AND WHICH IS AN INTEGRAL PART OF THE BID FORM.

ALTERNATES LIST

2.01 THE FOLLOWING AMOUNTS SHALL BE DEDUCTED FROM THE BID AMOUNT. REFER TO

SECTION 012300 - ALTERNATES.

ALTERNATE # 1: (DEDUCT) $ ________________________

ALTERNATE # 2: (DEDUCT) $ ________________________

ALTERNATE # 3: (DEDUCT) $ ________________________

ALTERNATE # 4: (DEDUCT) $ ________________________

ALTERNATE # 5: (DEDUCT) $ ________________________

END OF SECTION

Agreement Form-005200 1

SECTION 005200

AGREEMENT FORM

PART 1 GENERAL

1.01 FORM OF AGREEMENT

1.02 THE AGREEMENT TO BE EXECUTED IS ATTACHED FOLLOWING THIS PAGE.

1.03 MODIFICATIONS TO THE AGREEMENT FORM

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

Summary-011000 1

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: 25-02527 Madison GA Fire Station B. Owner's Name: City of Madison.

C. Architect's Name: 2WR of Georgia D. The Project consists of the construction of a new Fire Station for the City of Madison, Georgia.

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price as described in Document

005200 - Agreement Form.

1.03 WORK BY OWNER

A. Items noted NIC (Not in Contract) will be supplied and installed by Owner before Date of Substantial Completion. Some items include:

1. Furnishings.

2. Small equipment.

B. Owner will supply and install the following:

1. Security System.

2. Stainless steel work table.

3. (2) Gear Drier Systems.

4. Arctic Compressed Air System.

5. Exercise equipment.

6. (3) Dorm room size refrigerators.

C. Owner will supply the following for installation by Contractor:

1. Hose Drier System.

2. Wall Mounted TV's.

1.04 OWNER OCCUPANCY

A. Owner intends to occupy the Project upon Substantial Completion.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to site.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Arrange use of site and premises to allow:

1. Work by Others.

2. Work by Owner.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

END OF SECTION

Allowances-012100 1

SECTION 012100

ALLOWANCES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Cash allowances.

1.02 CASH ALLOWANCES

A. Costs Included in Cash Allowances: Cost of product to Contractor or subcontractor, less applicable trade discounts Include delivery, applicable taxes, and installation costs.

B. Contractor Responsibilities:

1. On notification of which products have been selected, execute purchase agreement with designated supplier and installer.

2. Arrange for and process shop drawings, product data, and samples. Arrange for delivery.

3. Promptly inspect products upon delivery for completeness, damage, and defects. Submit claims for transportation damage.

C. Differences in costs will be adjusted by Change Order.

1.03 ALLOWANCES SCHEDULE

A. Include the stipulated sum of $40,000.00 for purchase and delivery of Gear Washer Extractor -

Basis of Design: Continental Girbau RMG033 - 33 Pound.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

Unit Prices-012200 1

SECTION 012200

UNIT PRICES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. List of unit prices, for use in preparing Bids.

B. Measurement and payment criteria applicable to Work performed under a unit price payment method.

C. Defect assessment and non-payment for rejected work.

1.02 RELATED REQUIREMENTS

A. Section 012000 - Price and Payment Procedures: Additional payment and modification procedures.

1.03 COSTS INCLUDED

A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.

1.04 MEASUREMENT OF QUANTITIES

A. Take all measurements and compute quantities. Measurements and quantities will be verified by Owner's testing agency.

B. Assist by providing necessary equipment, workers, and survey personnel as required.

C. Measurement by Volume: Measured by cubic dimension using mean length, width and height or thickness.

1.05 PAYMENT

A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Architect, multiplied by the unit price.

B. Payment will not be made for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products remaining on hand after completion of the Work.

4. Loading, hauling, and disposing of rejected Products.

1.06 DEFECT ASSESSMENT

A. Replace Work, or portions of the Work, not complying with specified requirements.

1.07 SCHEDULE OF UNIT PRICES

A. Item: Structural Fill per Cubic Yard.

B. Item: Removal and disposal of bad soils per Cubic Yard.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

Alternates-012300 1

SECTION 012300

ALTERNATES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Description of Alternates.

B. Procedures for pricing Alternates.

C. Documentation of changes to Contract Sum and Contract Time.

1.02 RELATED REQUIREMENTS

A. Document 004323 - Alternates Form: List of Alternates as supplement to Bid Form.

1.03 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option.

Accepted Alternates will be identified in the Owner-Contractor Agreement.

B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate.

1.04 SCHEDULE OF ALTERNATES

A. Deductive Alternate No. 1 :

1. Base Bid Item: Four Fold Sectional doors at front of apparatus bay. Replace with overhead sectional door similar to rear of apparatus bay.

B. Deductive Alternate No. 2:

1. Base Bid Item: Credit for removing two 10'-0" diameter Essence High Velocity Fans.

Provide all wiring, circuitry, and switch plates , etc for future installation of fans.

C. Deductive Alternate No. 3:

1. Base Bid Item: Provide credit for matrerial and installation of Wardrobe Lockers within Dorm rooms.

D. Deductive Alternate No. 4:

1. Base Bid Item: Credit for Gear Extractor equipment. Provide all wiring, circuitry, etc for future installation of Gear Extractor

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

CONTRACT MODIFICATION

PROCEDURES-012600 2

SECTION 012600

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.02 MINOR CHANGES IN THE WORK

A. Architect will issue through Construction Manager supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710 form included in Project Manual.

1.03 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

1.04 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

CONTRACT MODIFICATION

PROCEDURES-012600 2

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

PAYMENT PROCEDURES-

012900 3

SECTION 012900

PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.02 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner's name.

c. Owner's Project number.

d. Name of Architect.

e. Architect's Project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

4. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.03 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the

Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G703 and AIA Document G732 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to

Architect and Owner. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

012900 3

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

012900 3

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

17. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 017700 "Closeout Procedures."

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for

Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. AIA Document G706A.

7. AIA Document G707.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

PROJECT MANAGEMENT AND

COORDINATION-013100 6

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 019113 "General Commissioning Requirements" for coordinating the Work with

Owner's Commissioning Authority.

1.02 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.03 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

COORDINATION-013100 6

b. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Review: Architect will review coordination drawings to confirm that, in general, the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make suitable modifications and resubmit.

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format:

a. Same digital data software program, version, and operating system as original Drawings.

b. DWG, Version, operating in Microsoft Windows operating system.

2. File Submittal Format: Submit or post coordination drawing files using PDF format.

1.04 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

3. Name of Architect

4. Architect's Project number.

5. Date.

6. Name of Contractor.

7. RFI number, numbered sequentially.

8. RFI subject.

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716.

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1. Attachments shall be electronic files in PDF format.

D. Architect's and Construction Manager's Action: Architect will review each RFI, determine action required, and respond. Allow three days for Architect's response for each RFI. RFIs received by Architect or Construction Manager after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect or Construction Manager of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Architect and Construction Manager in writing within 5 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect and Construction Manager.

4. RFI number, including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's and Construction Manager's response was received.

F. On receipt of Architect's and Construction Manager's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect and Construction Manager within three days if Contractor disagrees with response.

1.05 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Architect's Data Files Not Available: Architect will not provide Architect's BIM model CAD drawing digital data files for Contractor's use during construction.

B. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file, incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.06 PROJECT MEETINGS

A. General: Construction Manager will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

B. Preconstruction Conference: Construction Manager will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

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1. Attendees: Authorized representatives of Owner, Construction Manager, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Preparation of Record Documents.

o. Use of the premises

p. Work restrictions.

q. Working hours.

r. Owner's occupancy requirements.

s. Responsibility for temporary facilities and controls.

t. Procedures for moisture and mold control.

u. Procedures for disruptions and shutdowns.

v. Construction waste management and recycling.

w. Parking availability.

x. Office, work, and storage areas.

y. Equipment deliveries and priorities.

z. First aid.

aa. Security.

bb. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other Sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect, Construction Manager of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Sustainable design requirements.

i. Review of mockups.

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j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of authorities having jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Construction Manager will schedule and conduct a project closeout conference, at a time convenient to Owner and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Procedures for completing and archiving web-based Project software site data files.

d. Submittal of written warranties.

e. Requirements for completing sustainable design documentation.

f. Requirements for preparing operations and maintenance data.

g. Requirements for delivery of material samples, attic stock, and spare parts.

h. Requirements for demonstration and training.

i. Preparation of Contractor's punch list.

j. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

k. Submittal procedures.

l. Coordination of separate contracts.

m. Owner's partial occupancy requirements.

n. Installation of Owner's furniture, fixtures, and equipment.

o. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

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E. Progress Meetings: Construction Manager will conduct progress meetings at monthly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner, Construction Manager, and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Status of sustainable design documentation.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site use.

9) Temporary facilities and controls.

10) Progress cleaning.

11) Quality and work standards.

12) Status of correction of deficient items.

13) Field observations.

14) Status of RFIs.

15) Status of Proposal Requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting, where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

CONSTRUCTION PROGRESS

DOCUMENTATION-013200 3

SECTION 013200

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

1.02 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine the critical path of Project and when activities can be performed.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

E. Float: The measure of leeway in starting and completing an activity.

1. Float time belongs to Owner.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

1.03 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file.

2. PDF file.

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working digital copy of schedule, using software indicated, and labeled to comply with requirements for submittals.

1.04 COORDINATION

A. Coordinate Contractor's Construction Schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities, and schedule them in proper sequence.

1.05 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Substantial Completion.

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1. Contract completion date to not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each floor or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Architect.

2. Procurement Activities: Include procurement process activities for the following long lead-time items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Section 013300 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with submittal schedule.

4. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Architect's and Construction Manager's administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and Final Completion.

C. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and the Contract Time.

D. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Final Completion percentage for each activity.

E. Distribution: Distribute copies of approved schedule to Architect, Construction Manager, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

1.06 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions, including presence of rain or snow.

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7. Testing and inspection.

8. Accidents.

9. Meetings and significant decisions.

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Construction Work Change Directives received and implemented.

16. Services connected and disconnected.

17.