25-02 HSD Kitchen Laundry Services RFP FY25.pdf

REQUEST FOR PROPOSAL

Solicitation No: RFP 25-02

Kitchen Laundry Rental Services

DUE DATE AND TIME

October 17, 2024 at 2:00 PM PDT

Issued by

Hillsboro School District

3083 NE 49

th Place

Hillsboro, OR 97124

September 12, 2026

Hillsboro School District

3083 NE 49

th Place, Hillsboro, OR 97124

Phone: 503-844-1500 Fax: 503-844-1466

REQUEST FOR PROPOSAL

Kitchen Laundry Rental Services

Solicitation No: RFP 25-02

The purpose of this Request for Proposal (Solicitation) is to obtain competitive Proposals from qualified Firms

(Proposer’s) interested in providing Kitchen Laundry rental, delivery, and laundering services to the Hillsboro School

District’s 36 school sites.

Proposer’s shall submit a Proposal, pursuant to the instructions of this Solicitation, to the Director of Nutrition

Services, or designee.

DUE DATE & TIME: October 17, 2024 by 2:00 PM, PDT

(Late Proposals will not be accepted)

Proposers are solely responsible for ensuring that the District receives its complete Proposal.

No public opening will occur. Proposals will be recorded and prepared for evaluation. The number of Proposals received, the identity of Proposers, or the contents of any Proposal will not be disclosed to the public until all

Proposals have been evaluated, negotiations completed if required, and a Notice of Intent to Award has been published.

Questions and comments regarding this Solicitation must be ONLY IN WRITING and directed to the undersigned by email to roedeln@hsd.k12.or.us and must be received by timelines indicated in the RFP document.

Questions and comments regarding this Solicitation must be in writing via email and directed to the email to roedeln@hsd.k12.or.us.

This Solicitation may be viewed online on the Oregon Buys procurement platform found at www.oregonbuys.gove or at the address above.

Sincerely, Nathan Roedel SFO, SNS

Executive Director of Nutrition Services

Hillsboro School District roedeln@hsd.k12.or.us

(503) 844-1461 mailto:roedeln@hsd.k12.or.us http://www.oregonbuys.gove mailto:roedeln@hsd.k12.or.us

Request for Proposal

Kitchen Laundry Services

Opportunity Announcement September 10, 2024

RFP Issued* September 12, 2024

Questions, Errors, and Clarifications Due September 19, 2024 by 2:00 p.m. PDT

Issuance of any necessary Addendums* September 24, 2024

Proposal Due October 17, 2024 by 2:00 p.m. PDT

Notice of Intent to Award* October 31, 2024

End of Protest Period November 7, 2024

Contract Start Date January 1, 2025

*posted to Oregon Buys

SECTION I – INSTRUCTIONS TO PROPOSERS

1. DEFINITIONS. This solicitation is issued pursuant to the District Local Contract Review Board Rules. The term

"District" throughout this solicitation means Hillsboro School District. “Proposer” means the Person or Firm that submits a Proposal in response to this solicitation. “Vendor” means the Proposer that is awarded this solicitation.

2. SOLICITATION REVIEW. Proposer’s must carefully review this Solicitation and are responsible for knowing and understanding the terms and conditions. Unless defects, ambiguities, omissions, or errors are brought to the

District's attention in writing by 2:00 p.m. on September 19, 2024, protests based on such defects, ambiguities, omissions, or errors received after issuance of the Notice of Intent to Award (NIA) may not be favorably considered.

3. CONTRACT.

a. Requirements Contract.

i. The successful Proposer(s) will receive a blanket purchase order for orders made on an as needed basis.

ii. Contract Period. The contract period shall begin January 1st of the 2025 calendar year.

iii. Renewal Option. This contract may be renewed upon mutual agreement of the District and Contractor for four (4) additional one (1) year periods, but may not extend beyond December 2029.

iv. Upon renewal or extension of this contract and its services, the proposer may request to extend pricing with increase or decrease to quoted prices not to exceed values reported in the yearly March CPI-U, U.S. city average for ‘Services less energy services.’. These values are as released by the U.S. Bureau of Labor and Statistics.

4. SUBMITTING A PROPOSAL

a. Proposer shall submit a Proposal to the District in accordance with all prescribed requirements and instructions.

b. Identification of Proposal:

i. HSD is requesting that Proposals be emailed to Nathan Roedel at roedeln@hsd.k12.or.us.

ii. The District shall not consider facsimile Proposals.

c. Each Proposer is responsible for ensuring the District receives its Proposal at the required delivery point prior to the RFP due date and time. The District reserves the right to consider proposals that have been delayed or mishandled by the District.

d. The District may withhold from disclosure information in accordance with ORS 279B.055(5)(c): trade secrets or confidential information pursuant to ORS 192.501 or 192.502. A Proposer shall make reference to such trade-secret information perfectly obvious to the District in its Proposal.

5. ADDENDA.

a. The District may change this solicitation document only by written addenda. Any addenda issued shall become an integral part of this solicitation.

b. A Proposer shall provide written acknowledgment of receipt of all issued addenda with its proposal on the provided Proposer Certification form.

c. The District shall notify all known interested Proposer’s of addenda by email or through the OregonBuys.gov online solicitation resource.

d. IT IS THE PROPOSER’S RESPONSIBILITY TO MAKE INQUIRY AND RECOGNIZE ISSUED ADDENDA.

6. LATE PROPOSALS, WITHDRAWALS, OR MODIFICATIONS. The District shall not consider late proposals, late withdrawals or late modifications. Any proposal, withdrawal, or modification received after closing is late.

The District reserves the right to consider late proposals, late withdrawals or late modifications if the District finds that such proposal, withdrawal or modification has been mishandled by the District.

SECTION I – INSTRUCTIONS TO PROPOSERS

7. PROPOSAL EVALUATION AND AWARD.

a. The District shall evaluate the proposals based on the requirements established in Section II.

b. Award.

i. For purposes of awarding a contract the District shall give preference to goods manufactured or produced in Oregon pursuant to ORS 279A.120.

ii. Award in part or in whole is contingent upon available funding. In the event adequate funds are not appropriated and allocated by the School Board, the District reserves the right to cancel any Solicitation at no penalty.

iii. If awarded, the District shall award the Contract to the Responsible Proposer submitting the most advantageous, Responsive Proposal. Pursuant to OAR 137-047-0500, the District may only award a contract to a Responsible Proposer.

8. NOTICE OF INTENT TO AWARD. The District shall provide written Notice of Intent to Award (NIA) to all

Proposers at least seven (7) calendar days before the Award of a Contract. The NIA will be emailed to the contact listed on the Proposers Certification of this RFP document. The District's Award will not be final until the latter of the following: The expiration of the Contract Award protest period provided in OAR 137-047-0740, or until the District provides a written response to all timely filed protests, denying the protest(s), and affirming the

Award.

9. PROPOSERS RIGHT TO PROTEST SOLICITATION AND AWARD. Proposer’s shall fully comply with the rules and statutes of this section in order for a protest to be accepted by the District:

a. Solicitation. Pursuant to OAR 137-047-0730, an Affected Proposer may protest the procurement process or the Solicitation. Such protest shall be submitted to the identified proposal recipient prior to 2:00 p.m. on

September 19, 2024.

b. Award. Pursuant to OAR 137-047-0740, an Affected Proposer may protest the Notification of Intent to

Award (NIA) a Contract. Such protest shall be submitted prior to Noon on the seventh day proceeding the date listed on the NIA.

c. A Proposer is an Affected Proposer only if the Proposer would be eligible for award in the event the protest was successful and is protesting for one or more of the following reasons as specified in ORS 279B.410

i. All higher ranked Proposals are non responsive

ii. The District has failed to conduct an evaluation of proposals in accordance with the process described in this RFP

iii. The District abused its discretion in rejecting the protestor’s proposal as non-responsive

iv. The District’s evaluation of the proposal or determination of award otherwise violates ORS, OAR, or

CFR procurement regulations.

[END OF SECTION]

SECTION II - RESPONSE AND EVALUATION

1. INTRODUCTION. This section prescribes the mandatory format for the presentation of a proposal in response to this Solicitation. The purpose of this format is to ensure uniformity of the information from each Proposer and to aid in clear understanding and evaluation of each Proposal. Failure to submit Proposals in accordance with the provisions of this Section shall be grounds to declare the Proposal non-responsive.

2. PROPOSAL FORMAT. The submitted Proposal:

○ The electronic submission by an individual(s) authorized by the submitting organization, shall represent an

ORIGINAL Signed Proposal.

○ If an exception is granted and a hard copy proposal is presented, it should be typewritten on 8-1/2 x 11 size paper, two-sided and stapled in the upper left corner.

3. PROPOSAL CONTENT.

○ The submitted Proposal shall include all of the information requested in this section.

○ Proposer’s are cautioned to provide in their proposals as much detail as possible pertaining to their capabilities and experience to the goods and/or services requested in this Solicitation. Do not assume the

District or evaluation team is familiar with the Proposer.

○ Concise and direct answers are encouraged. The specifications, characteristics, and requirements listed in this Solicitation are in no way to be considered to be exhaustive.

○ Proposer’s shall present the following information, and submit all attachments as required, in the order listed:

i. COVER SHEET and contact information (Attachment A)

ii. PROPOSER CERTIFICATION. The certification must be signed by the person authorized to represent the Proposer regarding all matters related to the Proposal. (Attachment B)

iii. EXPERIENCE, QUALIFICATIONS and CAPACITY, REFERENCES. (submitted by proposer)

A. Provide three (3) references that include a brief narrative of the Proposer's background and history.

Generally describe previous experience related to furnishing Dairy Products for clients and especially for School districts.

B. Provide a brief description of how the Proposer has available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to indicate to the District that Proposer is capable of meeting all contractual responsibilities. Description should demonstrate Proposer has the capacity to meet the quantity demands described in this RFP.

C. Describe the Proposer’s responsibilities and the scope of work for three projects similar to the

Scope of this Solicitation: Provide the client name, contact name, telephone number and/or email address. These contacts will be used for the District’s reference check.

iv. PRICING SCHEDULE. Use of the provided Pricing Schedule is required.

v. DESCRIPTION OF ORDER AND DELIVERY PROCESS. Provide a detailed description of the order and delivery process, including how schools in the District will place orders and a sample delivery schedule detailing how delivery will be made weekly to all schools.

SECTION II - RESPONSE AND EVALUATION

4. EVALUATION OF PROPOSALS.

a. The District shall evaluate the Proposals based on the requirements below.

i. Rank of Experience, Qualifications, Capacity, and References. 40 points

A. Typical scoring methods: How long has the Proposer been in business? Does the Proposer have specific School District experience (other than with Hillsboro School District)? How much experience does the Proposer have performing this type of work? Has the Proposer performed work of the scale being sought? Can the Proposer easily scale up to the volumes anticipated in the

Solicitation? Was the past performance positive as reported by references (overall customer service, attention to detail, handling issues in a timely basis, etc.)

B. A proportionate application of points will be applied based on evaluation by individuals of an evaluation committee.

ii. Pricing Schedule. 50 points

A. Pricing is compared between each Proposal submitted and weighted accordingly (lowest price scores the highest, all other higher prices offers are weighted against the lowest offer).

iii. Order and Delivery Process. 10 points

A. Detailed description of order and delivery process, including sample routes, order forms, invoice.

When a subjective 10 point scale or proportionate application is used, guidelines are explained below:

Score Description

10 Outstanding: response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The proposer provides insight into its expertise, knowledge, and understanding of the subject matter.

6 - 9 Very Good: Response provides useful information, while showing experience nad knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

5 Adequate: Response meets all requirements in an adequate manner. Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Proposer.

1 - 4 Fair: Response meets minimum requirements, but does not demonstrate sufficient knowledge of the subject matter

0 Response of no value: no response or an unacceptable response that does not meet the requirements set forth in the RFP. Response has not demonstrated knowledge of the subject matter.

SECTION III - STATEMENT OFWORK

1. PROJECT SCOPE.

a. The purpose of this Solicitation is to establish a price agreement between one (1) Vendor to provide laundry rental, laundering, and delivery to Hillsboro School District Nutrition Services Division.

b. The selected Vendor shall furnish and assume full responsibility for everything required for the orderly progress and proper execution and completion of the assigned Work, whether temporary or permanent and whether or not incorporated into the Work including, but not limited to, materials, equipment, labor including subcontractor, transportation, equipment and machinery, tools, and other facilities and incidentals.

c. Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in any manner with the performance of its services.

2. SPECIFICATIONS.

a. Rental of: Clean, white, terry cloth towels in the sizes and volume indicated on Attachment F

b. Rental of: Black aprons, professional and launderable

c. Rental of: Hot Pads/Oven Mitts, launderable

d. Weekly delivery of initial and replacement items requested in this solicitation

e. Weekly retrieval and laundering of soiled items

f. Method of maintaining minimum school site inventory to support district operations

3. PRODUCT RECALL.

a. If a product recall is instituted on an item that has been delivered, the Vendor shall notify the District within

24 hours. The Vendor will be responsible for costs associated with replacement product, shipping charges, and/or product credit.

b. If at any time it is determined that the health and/or safety of the customers at the District are affected by the usage of manufacturer recalled product, the Vendor and/or Vendor’s processor must and shall assume full liability.

4. STORAGE. All products furnished shall be warehoused in facilities owned and operated by the Vendor.

Exceptions, if any at the sole discretion of the District, shall be specifically dependent on the approval by the

District.

5. EQUIPMENT. Vendor shall be responsible for providing all delivery trucks and equipment required for the performance of this contract. Equipment shall be kept in good working order and appearance, which Vendor shall be solely responsible for.

6. PLACING ORDERS.

a. Orders shall be placed and adjusted by the designated contact of the Nutrition Services Division office.

Future orders shall be placed at the time of the current delivery, or other approved method of replenishment.

i. Vendor shall indicate on the packing/delivery slip whether shorted items are on backorder or whether the order is considered shipped complete.

ii. If Vendor is unable to deliver all items shorted within the time required by the District, Vendor shall recommend a substitute product and seek authorization of the District Project Manager prior to shipment.

A. All substituted products offered shall be at equal or better quality, at the proposed price or less, and approved by the District.

B. The District reserves the right and Vendor shall accept return of any substituted items not preapproved by the District and any that are later found to not meet specifications.

C. Costs associated with product return and replacement shall be borne by the Vendor.

7. GENERAL DELIVERY REQUIREMENTS. Vendor shall:

a. Ensure that all delivery staff have a uniform or ID badge that identifies them as working for the Vendor’s company.

b. Products that do not meet specifications may be rejected, at the sole discretion of the District, and replacement of the rejected products shall occur within 24 hours of the delivery date at no additional cost to the District.

c. All deliveries are to be made between the hours of 6:00 a.m. and 1:30 p.m., Monday through Friday.

d. No deliveries may be made on Saturday, Sunday, or a legal holiday except when the delivery is an emergency; in which event, the convenience of the District shall govern.

8. DELIVERY.

a. Deliveries shall be required at all schools once per week during the school year.

i. Deliveries shall be reduced for the summer programs and required weekly during the late June, July and through the second or third week in August (as scheduled).

b. The selected vendor(s) shall make deliveries to the schools in the District as requested throughout the school year. A list of the schools and addresses is enclosed.

c. Shipping shall be F.O.B. point destination and costs of shipping and delivery are to be included in line item prices on the Pricing Proposal.

d. All personnel delivering products shall only deliver the quantity of products ordered by Nutrition Services.

Deliveries shall be on a schedule so that each site is able to expect and access products in a timely fashion.

Under no circumstances shall a Vendor be allowed to deliver these products after the intended use time.

9. DELIVERY DELAYS. If delivery delays are foreseen:

a. The District must be notified within 24 hours of Vendor’s knowledge of such delay. Delivery must be made as stipulated herein. If for reasons beyond the control of the Vendor the delivery cannot be made by the specified date, it will be the Vendor's responsibility to notify the District Project Manager of the reason for the delay and the new delivery date.

b. Vendor shall keep the District advised of the status of deliveries.

c. Vendor shall consistently meet contracted delivery schedule.

d. If Vendor fails to meet delivery dates as set forth in the delivery schedule on two or more consecutive occurrences, Vendor shall be considered in breach of contract.

10. HOLIDAY/SCHOOL CLOSURES. On school holidays or days schools are closed for inclement weather:

a. Deliveries shall be made the next day that the schools are open, or deliveries shall be negotiated between the District and the Vendor, at the sole discretion of the District in the best interest of the District.

11. INSURANCE. Vendor shall maintain:

a. Workers’ Compensation as required by law.

b. Employer’s Liability in the minimum amount of $1,000,000 when the Vendor has employees performing services under the contract.

c. Comprehensive Automobile Liability including owned, non-owned and hired vehicles: $2,000,000 Combined

Single Limit Bodily Injury and Property Damage any one occurrence and a minimum of $3,000,000 in the aggregate.

d. Comprehensive General Liability (CGL) to include premises operations, independent Providers, products/completed operations, and blanket contractual: $2,000,000 Combined Single Limit Bodily Injury, Property Damage, and Personal Injury any one occurrence and $3,000,000 in the aggregate. CGL may be waived or reduced but only by the written approval by the District.

e. The District, its employees, officials and agents shall be named as an Additional Insured on general liability and auto and be provided a copy of the additional insured endorsement. Such insurance shall be primary.

Certificates of Insurance shall be issued, prior to the commencement of the contract, to Hillsboro School

District, 3083 NE 49 th Place, Hillsboro, OR 97124. The Vendor agrees to pay for the insurance specified and agrees to provide the District with a 30 day notice of cancellation if non-renewal occurs during the contract period. Insurance companies must have an A rating.

f. The District reserves the right to require additional insurance coverage, limits, and terms which will be delineated in an attachment to this agreement.

12. COMPLIANCE WITH LAWS. The Vendor certifies that it will comply with all applicable provisions of the Uniform

Commercial Code, federal, state and local laws, regulations, rules and orders. Vendor expressly agrees to comply with:

a. Title VI and VII of Civil Rights Act of 1964, as amended;

b. Sections 503 and 504 of the Rehabilitation Act of 1973, as amended;

c. The Americans with Disabilities Act of 1990, as amended, and ORS 659.425;

d. Executive Order 11246, as amended;

e. The Age Discrimination in Employment Act of 1967, as amended, and the Age Discrimination Act of 1975, as amended;

f. The Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended;

g. Byrd Anti-lobbying Amendment, section 1352 of 31 U.S.C.

h. ORS Chapter 659, as amended;

i. All regulations administrative rules established pursuant to the foregoing laws;

j. All other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations; and

k. All federal and state laws governing the handling, processing, packaging, storage, labeling, and delivery of food products, if applicable.

l. All laws, regulations and executive orders applicable are incorporated by reference where so required by law.

13. INDEMNIFICATION AND HOLD HARMLESS. Except for claims arising out of acts caused by the sole negligence of the District, its management or employees, the Provider agrees to indemnify and hold harmless the District and its Board of Directors, management, employees and agents, from acts or omissions of any nature whatsoever of the Provider, its agents, servants and employees, causing injury to, or death of person(s) or damage to property during the term of this contract, and from any expense incident to the defense of the

District there from. The Provider agrees to indemnify and hold harmless the District and its board members, management, employees and agents harmless from and to defend it against any and all claims arising from the purchase, installation, and/or use of the equipment, articles and/or materials which are the subject of this Order.

14. INVOICES. Original invoices shall be addressed to Hillsboro School District, Nutrition Services, Attn: Nutrition

Services, 3083 NE 49TH Place #208, Hillsboro, OR 97124 and must include Vendor’s name and phone number, and clearly list quantities, item descriptions and units of measure. Invoices shall include an itemized accounting of products delivered to each school. Electronically transmitted invoices are preferred for timely payment. The

District is tax exempt. Do not include taxes on invoice. Payment terms are Net 30.

Proposer Response Checklist

Solicitation No: RFP 25-02

The following Attachments are to be returned as the Proposal pursuant to the terms of the Solicitation:

1. Completed Cover Sheet- Attachment A

2. Completed Proposer Certification, including Addenda Acknowledgement- Attachment B

3. Experience, Qualifications and Capacity, References (submitted by proposer)

4. School Information and Product Schedule - Attachment C

5. Description of Ordering and Revision Process

6. Pricing and Delivery Schedule (Attachment D)

7. Buy American Exemption- Attachment E (not applicable, skip)

8. Debarment and Suspension and Other Responsibility Matters- Attachment F

9. Certification Regarding Federal Matters- Attachment G

Attachment A

Cover Sheet

Solicitation No: RFP 25-02

RFP Issued: September 12, 2024

Due Date: 2:00 pm, PDT

October 17, 2024

Email submission to: roedeln@hsd.k12.or.us

NAME OF PROPOSER: __________________________________________

PHONE NUMBER: (_______) _________ -- ______________

CONTACT PERSON: __________________________________________

EMAIL ADDRESS __________________________________________

Note: All proposals are to be filed in accordance with Rules, Regulations, Statutes, Ordinances and Specifications as outlined in the attached material and as applicable by the Federal, State and Local Governments. Vendors/Contractors are advised to familiarize themselves with applicable ORS, OAR, AG Model Public Contract Rules, and UCC as applicable in Oregon. All are applicable and may not be fully detailed in this solicitation document.

Attachment B

Proposer Certification

Solicitation No: RFP 25-02

Legal Name of Proposer:

Address, City, State, Zip

The undersigned certifies and agrees:

The prices in this proposal have been arrived at independently without, for the purpose of restricting competition, any consultation, communication, or agreement with any other proposer relating to (i) offer price, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate offer price.

If this proposal is accepted by the District, to furnish any or all items or services upon which prices are offered, delivered at the designated point, within the time specified.

That the person signing this certification is fully authorized to sign on behalf of the Proposer and to fully bind the Proposer to all provisions and clauses of this Solicitation.

That the Proposer (check one) will ____ / will not ____ extend the terms, conditions and prices to any Participating Agency. (ORS 279A.215, OAR 125-246-0400, Permissive Cooperative Procurement)

That, if required, the Proposer is registered with the Oregon Secretary of State Office as required by ORS Chapters 58, 60, 62, 63, 65, 67, 70 and 648.

That the Proposer not discriminate when obtaining any required subcontractors in accordance with ORS 279A.110(4).

The Proposer acknowledges receipt of the following addenda: List by number and date appearing on addenda:

Addenda No. Date

Proposer is responsible to check with the District for any issued addenda

Pursuant to ORS 279A.120, Vendor (check one) is _____ / is not _____ an Oregon resident Vendor. For purposes of awarding a contract the District may give preference to goods manufactured or produced in Oregon pursuant to ORS 279A.120.

If not, indicate State of residency: ____________________.

Attachment B (continued)

Proposer Certification

Solicitation No: RFP 25-02

The person signing this certification is fully authorized to sign on behalf of the Proposer and to fully bind the Proposer to all terms and conditions of this Solicitation.

Name of Owner/Officer/Agent

Signature

Title

Phone Fax

Email Address

Social Security or Federal Tax Identification Number

Attachment C

Site List and Weekly Inventory Schedule

Solicitation No: RFP 25-02

School Address Bar Towel

Qty

Beach

Towel Qty

Apron

Qty

Oven Mitt

Qty

Atfalati Ridge (228) 29174 NW King St. - North Plains, OR 25 0 10 10

Brookwood (122) 3960 SE Cedar St. - Hillsboro, OR 75 10 20 10

Brown (506) 1505 SW Cornelius Pass Rd. - Hillsboro, OR 50 0 20 10

Butternut Creek (125) 20395 SW Florence St. - Aloha, OR 50 10 10 10

Century (610) 2000 SE Century Blvd. - Hillsboro, OR 150 10 50 40

Eastwood (160) 2100 NE Lincoln Ave. - Hillsboro, OR 50 0 30 20

Evergreen (508) 29850 NW Evergreen Rd. - Hillsboro, OR 100 20 0 20

Farmington View (164) 8300 SW Hillsboro Highway - Hillsboro, OR 25 10 10 10

Free Orchards (247) 2499 S. Beech St.- Cornelius, OR 50 0 20 20

Glencoe (612) 2700 NW Glencoe Rd. - Hillsboro, OR 100 0 50 20

Groner (182) 23405 SW Scholls Ferry Rd. - Hillsboro, OR 50 0 10 10

W.L. Henry (253) 1060 SE 24th Ave. - Hillsboro, OR 50 10 30 10

Hilhi (620) 3285 SE Rood Bridge Rd. - Hillsboro, OR 150 0 50 30

Imlay (123) 5900 SE Lois St. - Hillsboro, OR 50 10 10 10

Indian Hills (132) 21260 SW Rock Rd. - Aloha, OR 75 0 20 20

Jackson (172) 675 NE Estate Dr. - Hillsboro, OR 80 0 10 10

Ladd Acres (239) 2425 SW Cornelius Pass Rd. - Hillsboro, OR 75 0 10 10

Lenox (186) 21200 NW Rock Creek Blvd. - Portland, OR 25 10 10 10

Liberty (614) 21945 NW Wagon Way - Hillsboro, OR 150 0 60 60

Lincoln Street (152) 801 NE Lincoln St.- Hillsboro, OR 50 0 30 30

McKinney (190) 535 NW Darnielle St. - Hillsboro, OR 75 0 10 30

Oak Street (650) 440 SE Oak St.- Hillsboro, OR 25 0 10 10

Minter Bridge (208) 1750 SE Jacquelin Dr. - Hillsboro, OR 50 10 20 10

Mooberry (213) 1230 NE 10th Ave. - Hillsboro, OR 50 10 20 20

North Plains (216) 32030 NW North Ave. - North Plains, OR 25 10 10 10

Orenco (218) 22550 NW Birch St. - Hillsboro, OR 50 10 10 10

Patterson (146) 261 NE Lenox St. - Hillsboro, OR 75 10 20 20

Poynter (512) 1535 NE Grant St. - Hillsboro, OR 75 10 20 20

Quatama (195) 6905 NE Campus Way - Hillsboro, OR 50 0 10 10

Reedville (140) 2695 SW 209th Ave. - Aloha, OR 25 0 0 10

Rosedale (272) 3901 SW 229th - Aloha, OR 50 10 10 10

South Meadows (514) 4690 SE Davis Rd. - Hillsboro, OR 100 0 30 20

Tobias (175) 1065 SW 206th Ave. - Aloha, OR 25 10 10 10

Tamarack (229) 7201 SE Kinnaman St - Hillsboro, OR 25 0 10 10

West Union (258) 23870 NW West Union Rd. - Hillsboro, OR 25 0 10 10

Witch Hazel (264) 4950 SE Davis Rd. - Hillsboro, OR 50 10 20 10

Totals: 2205 180 680 590

Attachment D

Pricing Schedule (duplicate as necessary)

Solicitation No. 25-02

Rental Pricing, including delivery and pick up (each)

Bar Towel

Beach

Towel Apron Hot Pad/Mitt

Billed Frequency

(check one)

36 Sites

(Sept. - June)

$ $ $ $ [ ] weekly [ ] bi-weekly

[ ] monthly

2+ Sites**

(July - Aug.)

$ $ $ $ [ ] weekly [ ] bi-weekly

[ ] monthly

**Reduced feeding programs during non-school summer period

Other Charges/Fees:

Description Amount Quantity

Billed Frequency

(check one)

[ ] weekly [ ] bi-weekly

[ ] monthly

[ ] weekly [ ] bi-weekly

[ ] monthly

[ ] weekly [ ] bi-weekly

[ ] monthly

[ ] weekly [ ] bi-weekly

[ ] monthly

[ ] weekly [ ] bi-weekly

[ ] monthly

[ ] weekly [ ] bi-weekly

[ ] monthly

Attachment E

Buy American Exemption Form, if applicable

Solicitation No: RFP 25-02

(Duplicate as Necessary)

This form is required for each foreign food product that is being proposed in response to this HSD Solicitation. This applies whether food products are purchased by Sponsors or entities that purchase on their behalf. (7 CFR Part 210.21(d)).

Exceptions to the Buy American provision should be used as a last resort; however, an alternative or exception may be approved. The request must include:

(a) Alternative substitute(s) that are domestic and meet the required specifications

(i). Price of the domestic food alternative substitute(s); and

(ii).Availability of the domestic alternative substitute(s) in relation to the quantity ordered.

(b) Reason for exception: limited/lack of availability or price (include price):

(i). Price of the domestic food product; and

(ii).Price of the non-domestic product that meets the required specification of the domestic product.

Domestic commodity/product is an agricultural commodity produced in; food product processed in, and processed using substantial agricultural commodities produced in the U.S. (7 CFR 210.21(d))

Substantial means that over 51 percent of the final processed product consists of agricultural commodities grown domestically.

In February 2016, the USDA Food and Nutrition Services issued a new policy that adds food products from Guam, American

Samoa, Virgin Islands, Puerto Rico, and the Norther Marian Islands as allowed purchases under the Buy American provision as these countries are territories of the United States.

Product Name

Manufacturer Item Number

Purchase Unit (ex: case/case count)

Cost per Unit for Domestic Food Product

Cost per Unit for Foreign Food Product

Country of Origin for Foreign Food Product

Attachment F

Debarment and Suspension and Other Responsibility Matters

Solicitation No: RFP 21-01

Non-federal entities are subject to the nonprocurement debarment and suspension regulations implementing Executive Orders

12549 and 12689, 2 CFR part 180, 2 CFR 200.213. These regulations restrict awards, sub-awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.

(1) The prospective primary participant certifies to the best of its knowledge and belief that it and its principals:

(a) Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department, agency, or Oregon DAS.

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or

State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

(d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default.

(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this proposal.

By: _____________________________________________

Name and Title of Authorized Representative

Signature of Authorized Representative

Date

Attachment G

Certification Regarding Federal Matters

Solicitation No: RFP 21-01

Because certain Authorized Purchasers may have opportunities to use federal funding to purchase Goods and Services under a

Contract, Proposers must complete and submit this certification as part of submitting a Proposal. If federal terms and conditions are applicable to a Contract, relevant federal provisions will be incorporated into the purchase order form.

Proposer shall comply, and require all subcontractors to comply, with all federal laws, regulations, and executive orders applicable to this and resulting Contracts. These may include but not be limited to:

(1) If the Contract is for more than $10,000, compliance with Executive Order 11246 of September 24, 1965, entitled “Equal

Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of

Labor regulations (41 CFR chapter 60). A religious organization's exemption from the Federal prohibition on employment discrimination on the basis of religion, in section 702(a) of the Civil Rights Act of 1964, 42 U.S.C. 2000e-1, is not forfeited.

(2) Compliance with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29

CFR part 3).

(3) Compliance with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29

CFR part 5).

(4) Compliance with sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR part 5).

(5) If the Contract is for more than $100,000, compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order

11738, and Environmental Protection DAS regulations (40 CFR part 15).

(6) Compliance with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

(7) When the value of the individual contract exceeds $100,000, that federal funds were not used to pay any person or organization for influencing or attempting to influence an officer, employee of any agency, member or agent working on behalf of

Congress in connection with obtaining any Federal contract, grant or other award covered by 31 USC 1352 (Byrd Anti-Lobbying

Amendment)

(8) Compliance with mandatory standards and policies that relate to resource conservation and recovery pursuant to the

Resource Conservation and Recovery Act (codified at 42 USC 6901 et. seq.). Section 6002 of that Act (codified at 42 USC

6962) requires that preference be given in procurement programs to the purchase of specific

By: _____________________________________________

Name and Title of Authorized Representative

Signature of Authorized Representative

Date