25_017_LH Addendum 3 revised (combo).pdf
PDF 400 KB Posted
- Attached to
- 25-017-LH Macon Regional and Downtown Airport Operations and Maintenance Management Services
- Solicitation number
- PE-61100-NONST-2025-000000048
- Issued by
- Bibb County, Georgia
About this file
This is Addendum #3 issued by the Macon-Bibb County Government Procurement Department for the Airport Operations and Maintenance Services contract (25-017-LH). The addendum clarifies that the contract term is expected to be 5 years with a 5-year renewal option, subject to O.C.G.A. 36-60-13 requirements for annual termination and automatic renewal. The addendum addresses questions about staffing plans, which will be acceptable after discussion and approval with the Airport, and clarifies that while the selected proposer will not be responsible for providing food and beverage concessions, they are responsible for operational requirements associated with it.
The addendum includes a bid price form for contractors to submit their total bid price and project timeline in calendar days. The county reserves the right to reject any submissions and waive technicalities, with the option to not select any proposals and cancel the RFP or select a vendor through alternative legal means. The addendum also addresses questions about janitorial services, suggesting proposers submit subcontracting to DBE companies as an alternate option with associated costs for county review. The selected proposer will be responsible for their own employee recruitment, training, work assignments, and performance appraisals.
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Other files
| File | Type | Posted |
|---|---|---|
| 25_017_LH_ Addendum_1.pdf | ||
| 25_017_LH_ Addendum_2.pdf | ||
| Pre_Bid Sign In Sheet.pdf | ||
| 25_017_LH_ Attachment A.pdf | ||
| 25_017_LH_ Airport Operations and Maintenance.pdf |
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Text version
Macon-Bibb County Government Procurement Department
City Hall 700 Poplar Street, Suite 308
Macon, Georgia 31201
(478) 803-0550
Fax (478) 751-7252
Laura Hardwick Director of Procurement
January 23, 2024
ADDENDUM # 3 (Revised)
To: ALL PROSPECTIVE FIRMS
Re: INVITATION FOR BIDS: 25-017-LH, Airport Operations and Maintenance
The Invitation for Bids, referenced above, is modified as follows:
1) We did not see the term of the contract or renewal options. Please state term of contract and renewal options.
Answer: Subject to the provisions of O.C.G.A. 36-60-13, which require that multiyear contracts with the County terminate annually with an automatic renewal unless positive action is taken on the part of the County, among other requirements, we expect a 5-year term with a 5-year option if both parties agree.
2) Page 13 of the bid package states under Price Proposal: “Provide prices on forms included." We did not see a form provided for pricing inputs. Is this form meant to be our own pricing form, or a form provided by
MCN?
Answer: See Attachment
3) With the updated scope of work, we assume alternative staffing plans will be acceptable, after discussion and approval with the Airport. Please confirm.
Answer: Yes.
4) Please confirm that we are not responsible for the Food and Beverage concession.
Answer: Selected proposer will not be responsible for providing food and beverage concession, but they are responsible for any operational requirements associated with it.
5) We are investigating subcontracting janitorial services. In doing so, we would look to a DBE company to provide this service. We would assume that this would result in an increase in cost, due to the fact that at present we provide janitorial in house with 1.5 FTEs. The County’s thoughts on this subject would be of interest to us.
Answer: The County recommends that you propose subcontracting the janitorial services as an alternate and include the proposed cost. The County does look for opportunities to include DBEs when able.
Therefore, if selected, the county would have the opportunity to review the proposal and make a decision upon selection.
6) Page 3 - MBC "reserves the right to reject any and all submissions and to waive technicalities and formalities" - please be specific as to what basis submissions can be rejected and what "technicalities and formalities" can be waived.
Answer: See answer to question 7
7) RFP states that "Macon-Bibb County makes no guarantee that an award will be made as a result of this RPS and reserves the right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical inconsistencies, or delete any item/requirement from this RPS or contract when deemed to be in the Owner’s best interest." Does this mean that MBC will not be bound to follow the RFP or that a nonresponsive or non-responsible responder may nonetheless be selected?
Answer: The County reserves the right not to select any of the proposals and cancel the RPS. The County reserves the right to select a vendor for this service through alternative legal means.
8) Need clarification of "manage recruitment, training, work assignments, performance review, appraisals with airport staff and maintenance personnel."
Answer: The selected proposer is responsible for recruiting, training, and assigning tasks to their employes. The selected proposer shall give appraisals to their team. This is not a responsibility of the County.
Please incorporate this change into the Invitation for Bid and acknowledge receipt of this addendum on your bid form.
Sincerely, Laura Hardwick
Bid Price Form
For
25-017-LH Airport Maintenance and Service
Total Bid Price
Timeline for Project
______________ Calendar Days
I certify that my bid meets these minimum specifications. This bid shall be valid and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.
Printed Name: _________________________________
Authorized Signature: ___________________________ Date: ___________
Company Name: ________________________________
| 25-017-LH, Addendum-3 (Revised) |
| Macon-Bibb County Government |
| Macon, Georgia 31201 |
| (478) 803-0550 |
| Fax (478) 751-7252 |
Addendum 3 Bid Price Form
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