25-0130_RFQ_Lead Metal Detection and Analysis Equipment~2.pdf

RFQ# 25-0130 / Lead/Metal Detection and Analysis Equipment Page 1

R E Q U E S T F O R Q U O T E

RFQ# 25-0130 / Lead and Metal Detection and Analysis Equipment

BIDBUY BID # B-50293

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Denisse Murgueitio, Contract Negotiator

PHONE: 630-743-8448

EMAIL: DMurgueitio@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway (“Tollway”) is seeking a vendor to provide Lead and Metal Detection and Analysis Equipment capable of analyzing an eight-lane shooting range. The equipment will be installed by the Tollway and must meet the following minimum requirements for Lead and Metal Detection and Analysis Equipment:

1.1.1 Lead analyzer with additional airborne metal detection of Copper, Zinc, Antimony, Nickel, Iron, Cadmium, and Tin Manufacturer: Scentroids (or Tollway approved equivalent)

Model: Airborne Lead Analyzer

• The ability to detect the following Lead (Pb), Copper (Cu), Zinc (Zn), Antimony (Sb), Nickel (Ni), Iron (Fe), Cadmium (Cd), and Tin (Sn)

• Use X-ray fluorescence detection method

• Sample method need to be Airborne based

• Sampling rate: 10 min sampling

• Minimum detection threshold of physical sample 2ppm

• Wall-mount NEMA 4X cabinet to include wall mounting hardware

• Approximate size to be 620mm x 510mm x 230 mm

• Power requirements: 110-220V 7A

• Module monitoring multiple zones unit mailto:DMurgueitio@getipass.com

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• Communication: Cellular Modem

• On-Board data storage 64 GB SD card

• Customizable binary outputs

• Daily health and replacement check reminders

• Warranty: 24 months full warranty (parts including sensors)

1.1.2 Sensor Information Management System Software (annual subscription) Manufacturer: Scentroids (or Tollway approved equivalent) Model: SIMS3 Analytics software

• Sensor Information Management Software provides a comprehensive, integrated platform for ambient air chemical analysis and odor management.

• Supports up to five (5) years of historical data, enables users to view and analyze past trends, run diagnostics, generate predictive insights and configure a wide range of device setting.

• Collects and manages data devices across a selected area.

1.1.3 20 filter rolls, 50 meters long Manufacturer: Scentroids (or Tollway approved equivalent) Model: Compatible roll of filter paper

1.1.1 Brand Name or Equal: The items are specified by manufacturer and manufacturer’s product number. Specifications are to establish standards of quality and performance and not to limiting competition. Products of other manufacturers may be substituted if the vendor can establish that they are equal to or better than the brand specified in quality, performance, design, and suitability for intended use. The Tollway’s determination thereof shall be final.

1.1.2 Quantities: It shall be expressly understood by the vendor that the estimated bid quantities specified in the contract documents are for determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated. The Tollway does not guarantee that any minimum number of quantities shall be ordered from the vendor.

Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Tollway. The estimated quantities of this contract shall be based on the term of the contract; prices shall remain firm for the term of the contract. The decision to pre-order and hold any inventory rests solely with the vendor.

1.1.3 Return of Goods: The Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The vendor shall agree to credit the purchase price to the Tollway for any returned items obtained through the contract. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) days from the termination date of the contract even though the vendor does not hold the contract at the time the return is made.

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1.1.4 Backorders: Electronic or written notification of backordered items shall be sent immediately to the Tollway. For any backorders for materials manufactured prior to ordering that cannot be filled within ten (10) business days, the Tollway shall have the option of accepting or canceling the backorder or the Tollway may submit a request for a substitute.

1.1.5 Mis-Shipments and Defective Merchandise: The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification.

The Vendor shall replace the incorrect, damaged or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

The Tollway shall not be subject to restocking charges due to Vendor error. The Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

1.2. MILESTONES AND DELIVERABLES:

INVOICES: The Vendor shall present itemized invoices within fifteen (15) business days of delivery to the Illinois Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094 in Lisle, IL 60532, or emailed to:

FinanceInvoices@getipass.com.

1.3. VENDOR/STAFF SPECIFICATIONS: N/A

1.4. TRANSPORTATION AND DELIVERY: Delivery(ies) shall be F.O.B. Destination to Illinois Tollway, 2700 Ogden Ave., Downers Grove, IL 60515, Attn: Thomas Dosch (Security & Safety).

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of five

(5) years. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s mailto:FinanceInvoices@getipass.com

RFQ# 25-0130 / Lead/Metal Detection and Analysis Equipment Page 4 satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

REMAINDER OF PAGE IS LEFT INTENTIONALLY

https://cpo-general.illinois.gov/solicitation-and-contract-templates.html

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3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Illinois Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Illinois Tollway is guaranteed to receive the lowest price.

If the Illinois Tollway issues an award, the award will be made to the Responsive/Responsible vendor who submits the lowest Grand Total price. The Illinois Tollway is providing the vendor information in the table below for the purpose of determining a low vendor. Failure to bid on all line items shall result in a disqualified bid. The Illinois Tollway does not guarantee any usage.

The Vendor shall enter their unit prices in BidBuy. Vendor’s failure to enter its unit prices in BidBuy shall result disqualifying Vendor’s quote.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

Item # Item Description Quantities Unit of Measure Unit Price

Extension

(Quantities x Unit Price)

1 Lead analyzer with additional airborne metal detection of Copper, Zinc, Antimony, Nickel, Iron, Cadmium, and Tin

Manufacturer: Scentroids Model: Airborne Lead Analyzer Or Illinois Tollway Approved Equivalent (Must attach Product Literature in Bid Buy, if providing an equivalent)

1 EA All pricing shall be entered into BidBuy to be considered.

All pricing shall be entered into BidBuy to be considered.

Specify Manufacturer Name: Specify Manufacturer Product Model:

2 SIMS3 Analytics software or equal to (annual subscription)

Manufacturer: Scentroids Model: Airborne Lead Analyzer Or Illinois Tollway Approved Equivalent (Must attach Product Literature in Bid Buy, if providing an equivalent)

5 YR All pricing shall be entered into BidBuy to be considered.

All pricing shall be entered into BidBuy to be considered.

Specify Manufacturer Name: Specify Manufacturer Product Model:

3 50 Meters Long Filter Rolls

Manufacturer: Scentroids

20 EA All pricing shall be entered into BidBuy to be considered.

All pricing shall be entered into BidBuy to be considered.

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REMINDER:

Has Vendor uploaded product literature in BidBuy for equivalent product? Yes ___ No ____ Failure to upload product literature that is equal to the specified brand shall disqualify Vendor’s bid.

COMPANY NAME:

PRICES QUOTED BY:

DATE:

SIGNATURE:

Model: compatible roll of filter paper Or Illinois Tollway Approved Equivalent (Must attach Product Literature in Bid Buy, if providing an equivalent)

Specify Manufacturer Name: Specify Manufacturer Product Model:

Total Bid: $Enter in BidBuy