25-01 Addenda 1.pdf

May 9, 2024 RE: FY25-01 – FY25-26 Paving Contract(s) -Addendum 1

Dear Vendor, After consulting with Mass DOT, in order to be in compliance with their requirements, we are making the following amendments to the bid with no additional changes. Please let us know if there are any concerns.

CHANGES

1) Replace the current Section C- Specifications/Prequalification’s, Prequalification’s with the following:

1 - MassDOT prequalification of contractors with the class of work as PAVEMENT SURFACING for the project with an estimated value of $225,344.00 will be required.

2- MassDOT prequalification of contractors with the class of work as PAVEMENT RECLAMATION for the project with an estimated value of $50,058.00 will be required.

3- MassDOT prequalification of contractors with the class of work as PAVEMENT MILLING – COLD PLANING for the project with an estimated value of $50,084.80 will be required.

2) Replace language in Item C-1 – Bituminous Concrete- Resurfacing and Related Work, 4.

Water Gate- a. Gates & Services by striking the first sentence and replacing it, as shown below:

The Contractor shall be responsible to raise existing water gates as directed by the Town of Paxton Water Department. The contractor shall be responsible to raise and reset to ¼” below final asphalt grade all water gate valve boxes and or curb stops boxes as directed by the Town of Paxton Water Department.

3) Duration of Contract. All references to a two-year contract shall be removed and the following language should be added:

The initial contract term will be for FY25 from July 1, 2024 through June 30, 2025, with an option for the renewal of (1) 12 month period. The Town of Paxton

TOWN OF PAXTON

697 Pleasant Street, Paxton, MA 01612

(508) 754-7638 Ext 20 Fax: (508) 797-0966 Heather Munroe, Town Administrator hmunroe@townofpaxton.net shall reserve the right, as awarding authority, to extend the contract for one (1) additional 12 month option.

4) D-2 Bid Forms. Replace the existing forms to revise to a single year only, with the current forms attached for all items. In addition to changing the language on the forms, the following are the revised amounts-

C1 – Reclamation – 16,200 Square Yards C2- Bituminous Concrete – No Change C3- Asphalt Cold Planing – 27,220 Square Yards

Please feel free to contact me at (508) 873-8244 with any questions.

Sincerely, Heather M. Munroe, CMMPO Town Administrator

D2- BID FORMS

The undersigned offers to provide the following in accordance with the Specifications and Information for Bidders, which document is hereby incorporated into this Bid, under the following terms and conditions:

• The contract price of hot mix asphalt mixture will be paid under the respective item in the Contract. The Price Adjustment, upwards and downwards, will be made as work is performed, using the most recent bi-monthly posted price as determined by the Massachusetts Highway Department. If a price is not posted as scheduled, the previously posted price will remain in effect until the next scheduled posting occurs.

• The Price Adjustment will be a separate payment item. It will be determined by multiplying the number of tons of bituminous concrete placed during each previous two-month period by the asphalt content percentage (0.055) times the variance in price between the Base Price and Period Price of asphalt.

• The contract(s) will be awarded on an item-by-item basis to the responsible and eligible bidder(s) offering the lowest price for each item for the two-year total.

ITEM C1 – Bituminous Concrete *Bituminous Concrete: This Bid contains a price adjustment for bituminous concrete mixtures.

The Base Price for liquid asphalt cement on this bid is $637.50 per ton (as of April 18, 2024).

Year 1 – FY25- July 1, 2024 – June 30, 2025 Item Est Quantity Unit Price Bid (#s) Unit Price Bid (Words) Bituminous Concrete, in place, inclusive of price adjustment*

2,800 Tons $ /Ton

Dollars/Ton

Water Gate Valve Boxes 10 $ /Unit

/Unit

Catch basin & Manhole Adjustment Structures

25 $ /Unit

/Unit

Subtotal – Year 1

ITEM C2 – Reclamation Reclamation: Reclaiming asphalt pavements with fine grading and vibratory compaction with the application of calcium chloride liquid per specification for a total of 1 gallon per square yard.

Year 1 – FY25- July 1, 2024 – June 30, 2025 Item Est Quantity Unit Price Bid (#s) Unit Price Bid (Words) Reclamation 16,200

Sq Yards /Sq Yard

Dollars/Sq Yard

ITEM C3 – Asphalt Cold Planing

Year 1 – FY25- July 1, 2024 – June 30, 2025 Item Est

Quantity Unit Price Bid

(#s) Unit Price Bid (Words)

Asphalt Cold Planing

27,220 Sq Yards

/Sq Yard

Dollars/Sq Yard

Name of Person Signing Bid

(Company, and Title)

Date