25-0041 Pre Bid Mtg Slide Deck -EAP.pdf

ILLINOIS TOLLWAY

I F B 2 5 - 0 0 4 1

E m p l o y e e A s s i s t a n c e P r o g r a m ( E A P )

P r e - B i d M e e t i n g Procurement Department

July 16, 2025 at 10:00a.m. CT

Please sign into the TEAMS chat with name and company affiliation

AGENDA

• Solicitation Response Format

• Tollway Goods and Services Procurement Department

• Business Enterprise Program and Veteran Business Program

• Tollway Compliance Department

• RFP Specifications/Scope Of Work

• Administration Department

• Questions

Answers given today are not intended to change any part of the solicitation, all changes are produced via an addendum posted in Bid Buy

AT TENDEE INSTRUCTIO NS

• All attendees please sign into TEAMS via chat with name and company affiliation

• Questions can be posted to the TEAMS chat during this pre-bid presentation

• Please mute your audio feature until the end of the presentation

Sol ic i tat ion Response

SUBMITTAL OF WRITTEN QUESTIONS

• Questions in writing, are due July 23, 2025at 10:00 am CT, shall be sent via email to nsnow@getipass.com (Subject Line: Questions for 25-0041 EAP)

• All contact by offerors shall be sent to the Senior Contract Negotiator, Nena Snow, at nsnow@getipass.com.

BID SUBMISSI ON DUE DATE AND TIME

• August 12, 2025, at 10:00 a.m. Central Time (CT)

• All proposals must be submitted electronically in BidBuy:

• B-48284 for Technical Proposal and All Required Forms

• Please see CPO Notice 2023.12 Electronic Submission of IFBs and RFPs.

https://cpo-general.illinois.gov/content/dam/soi/en/web/cpo-general/general/documents/cpo-notice-2023.12-electronic-submission.pdf

• Proposals received after the due date/time will not be accepted.

• For assistance with BidBuy, contact the BidBuy Help Desk: il.bidbuy@illinois.gov Please Do Not wait until the final hour to access bid buy, prior to the Bid due date

SUBMISSI ON HIGHLI GHTS

Bid Organization

• Required documents are to be submitted and uploaded into BidBuy, to Bid #B-48284

• Pricing shall be submitted on the lines in bid buy-Items Tab.

Attachments Tab For each required quote attachment listed:

“Upload” (next to each required attachment) “Choose File”

Note: If a pricing document is required, mark the box next to the question, “Does this Attachment contain any pricing, cost, or discount information?”

Failure to mark this box when attaching a pricing document may result in disqualification.

R E Q U I R E D D O C U M E N T S T O C O M P L E T E A N D S U B M I T

Required Quote Attachments In Bid Buy

• Signed Contract

• Offer to State (Including Subcontractor Disclosure and Where Services are to be

Performed, found in Bid Buy Attachments.)

• Commitment to Diversity (Failure to complete and upload will result in disqualification)

BEP Utilization Plan-Goal 2.50

• Vendor Disclosure (Forms A) or IPG Active Registered Vendor Disclosure (Forms B) (Failure to complete and upload will result in disqualification)

F I N A N C I A L D I S C L O S U R E S

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Vendor Disclosure (Formerly Forms A) or IPG Active Registered Vendor Disclosure (Formerly Forms B)

• Vendors utilizing “Forms B” must be registered specifically with the Illinois

Procurement Gateway to be deemed responsive Verify that you are registered with the Illinois Procurement Gateway (IPG) on the IPG homepage (https://ipg.vendorreg.com). Search for your Business Name. If your company does not appear in the search results, you are not registered in the IPG.

To use FORMS B, vendors must be listed in the “Registered Vendor Directory” and provide a valid registration number with expiration date from the Illinois Procurement Gateway.

Registration information from other government entities will not be accepted.

• If your company is not listed in the IPG Registered Vendor Directory, you must utilize the “FORMS A” option to meet the certification and disclosure requirements

F i n a n c i a l D i s c l o s u r e s c o n t .

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• Secretary of State File Detail Report

• Offerors must be registered with the Illinois Secretary of State when submitting their proposal.

A person (other than an individual acting as a sole proprietor) must be a duly constituted legal entity prior to submitting a bid and authorized to transact business or conduct affairs in Illinois prior to execution of the contract. For more information, see Authorized to Transact Business or Conduct Affairs in Illinois in Forms A, Part 3.

• Illinois State Board of Elections

• Offeror may be prohibited from making political contributions and be required to register with the State Board of Elections. For more information, see State Board of Elections in Forms A, Part 5.

• Illinois Department of Human Rights Public Contracts Number: Offeror shall complete and return the IDHR Public Contracts Number form in Forms A , Part 2.

BUSINESS ENTERPRI SE PROGRAM and

VETERAN BUSI NESS PROGRAM

Business Enterprise Program (BEP) goal: ___5%__ Required Documentation:

• Vendors must submit a Utilization Plan for each goal program

• Indicate how they are meeting the goal or provide good faith efforts

• Complete Letter of Intent for each vendor in the plan

Utilization Plan can be found at:

https://cei.illinois.gov/content/dam/soi/en/web/cei/documents/U-Plan%20V.25.1.pdf

Vendor search of certified firms at:

https://supplierdiversitymanagementportal.illinois.gov/home.aspx

VETERAN BUSI NESS PROGRAM

Special Note: NIGP Codes

• Prime vendors that aren't self-performing BEP/VBP firms must select certified BEP/VBP subcontractors registered in at least one of the solicitation’s NIGP codes for their Utilization Plan (U-Plan).

• If a non-self- performing prime vendor wishes to use BEP/VBP subcontractors not registered in any of the solicitation’s NIGP codes, it must submit a revision request to the Agency/PIHE using the NIGP Code Revision Request Form at least 7 calendar days before the bid opening date and obtain approval.

• A non- self-performing prime vendor may request to use different NIGP codes to identify BEP/VBP firms that can perform a commercially useful function under the resulting contract, as defined in the U-Plan, through direct participation via the NIGP Code Revision Request Form.

Special Note: NIGP Codes

• Primes that are self-performing certified BEP/VBP firms must be registered in all of the solicitation’s NIGP codes if they intend to perform the entire scope of the contract themselves.

• If a BEP/VBP firm not certified in all of the solicitation’s NIGP codes wishes to self-perform, it must submit a revision request to the purchasing agency/PIHE using the NIGP Code Revision Request Form at least 7 calendar days before the bid opening date and obtain approval.

• Using the NIGP Code Revision Request Form, a self- performing certified BEP/VBP prime vendor not registered in all of the codes originally listed in the solicitation may submit a revision request if it can perform a commercially useful function under the resulting contract through direct participation, as defined in the U-Plan.

Special Note: U-Plan

• For more details, please reference the Utilization Plan V.25.1 page 17

BEP/VOSB/SDVOSB Certifications Illinois Department of Central Management Services

• Commission on Equity and Inclusion (CEI)

Required Documentation:

Vendors must submit a Utilization Plan for each goal program

• Indicate how they will meet the goal or provide good faith efforts

• Complete Letter of Intent for each vendor in the plan

Utilization Plan form can be found at: https://cei.illinois.gov/content/dam/soi/en/web/cei/documents/U- Plan%20V.25.1.pdf

Vendor search of certified firms found at: https://supplierdiversitymanagementportal.illinois.gov/home.aspx

BEP Liaison: Yvette Riley Phone: 312-814-1089 Email: Yvette.riley2@Illinois.gov

VOSB Liaison: Elias Ricks Ngwayah II Phone: 331-238-0334 Email: Engwayah@getipass.com

25-0041 Welcome to Tollway Administration Department

Scope Of Work O v e r v i e w

The Illinois State Toll Highway Authority (Illinois Tollway) is dedicated to providing and promoting a safe and efficient system of toll supported highways while ensuring the highest possible level of service to its customers. The Illinois Tollway is looking for vendors who share this commitment and will help meet this goal.

The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to deliver Employee Assistance Program (EAP) Services, Peer Support Group Training, and Trauma-Based Workshops. The EAP Services must comply in all respects as specified below.

The resulting contract with the awarded Bidder shall have an initial term of Three (3) years. In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years. Per, 30 ILCS 500/20-60. The Tollway has the option to renew for the following terms: Two (2) years

The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to provide Employee Assistance Program (EAP) Services, Peer Support Group Training, and Trauma-Based Workshops. The vendor must provide a comprehensive employee assistance program to ISTHA employees and their family members on a voluntary, confidential, and professional basis, in matters relating to their physical and emotional well-being. The contract must also provide training and assistance for ISTHA supervisors and managers to help them identify employees who may benefit from working with the EAP. The vendor will provide an EAP representative for all onsite and virtual health and wellness fairs. The vendor will provide specialized trauma-based workshops and peer support group training designed for ISTHA’s Roadway teams.

Scope Of Work

QUESTIONS

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