25-0004 RFQ Compensation Market Data Subscription 04042025.pdf

RFQ #25-0004/ Compensation Market Data Subscription Page 1

R E Q U E S T F O R Q U O T E

RFQ #25-0004 /Compensation Market Data Subscription BIDBUY Bid 25-557THA-ADMIN-B-46711

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Connie Ponce, Senior Buyer PHONE: 630-241-6800 ext.4614

FAX: 630-795-7908

EMAIL: cponce@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES:

1.1 SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway maintains and operates more than 294 miles of interstate tollways in 12 counties in Northern Illinois and employs approximately 1,500 people and is seeking a vendor to deliver a comprehensive compensation subscription package that provides ongoing support, market insights, compliance resources, and tools to effectively manage employee compensation.

1.2 At a minimum, the awardee shall provide the following:

1.2.1 Market Salary Data: Provide real-time access to salary data across a wide range of industries, job titles, geographic regions, and organizational sizes. The vendor shall ensure data is refreshed quarterly and biannually to reflect the latest market conditions.

1.2.2 Custom Benchmark Reports: Upon request provide custom reports comparing the organization’s salary structures with market standards, including filtering options for geographic regions, industry, job family, and experience levels.

1.2.3 Compensation Trend Reports: Deliver reports monthly based on Tollway data submission on compensation trends, including insights on emerging salary norms, benefits, and incentives across industries.

mailto:cponce@getipass.com

RFQ #25-0004/ Compensation Market Data Subscription Page 2

1.2.4 Job Evaluation and Salary Structures: Assist in the development of salary structures based on job role evaluation and market benchmarking data. Provide recommendations for job leveling, pay grades, and compensation bands.

1.2.5 Pay Equity Analysis: Perform periodic audits and analysis to ensure internal equity and compliance with equal pay laws. Provide actionable recommendations to close any identified pay gaps.

1.2.6 Compensation Strategy Consultation: Provide consultation services for developing and revising the organization’s compensation philosophy and strategy. Support the creation of performance-based compensation models, including bonuses and incentives.

1.2.7 Benefits Package Benchmarking: Upon request, provide data and insights on employee benefits, including healthcare, retirement plans, paid leave, and other fringe benefits.

Benchmark the organization’s benefits’ offerings against market standards.

1.2.8 Incentive Program Design: Assist in structuring short-term and long-term incentive programs such as bonuses, commissions, stock options, and profit-sharing plans. Ensure incentive plans are aligned with organizational goals and market competitiveness.

1.2.9 Regulatory Updates: Continuously monitor and provide periodic updates on relevant compensation-related legislation, including changes to minimum wage, overtime rules, and other labor laws. Ensure the organization’s compensation practices remain in compliance with federal, state, and local regulations.

1.2.10 Compliance Audits: Conduct audits of the organization’s compensation policies and practices to ensure regulatory compliance. Provide reports upon request on audit findings and recommended actions for addressing any identified risks or gaps.

1.2.11 Compensation Management Software: Provide access to and the use of software for managing salary reviews, tracking compensation changes, and integrating with the organization’s existing payroll systems. The software should include tools for budgeting, compensation planning, and performance management.

1.3 MILESTONES AND DELIVERABLES:

INVOICES: The Vendor shall present itemized invoices within fifteen (15) business days of submission of awarded Vendor’s recommendations and market data. The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov) https://cpo-general.illinois.gov/solicitation-and-contract-templates.html

RFQ #25-0004/ Compensation Market Data Subscription Page 3

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Illinois Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Illinois Tollway is guaranteed to receive the lowest price.

If the Illinois Tollway issues an award, the award will be made to the Responsive/Responsible vendor who submits the lowest price.

METHOD AND RATE OF COMPENSATION:

The Tollway is providing Bidders the information in the table below for determining a low bidder. Failure to bid on all line items shall result in a disqualified bid. The quantities of this contract shall be based on the term of the contract provided herein. The price shall remain firm for the term of the contract. All Pricing shall be entered into BidBuy to be considered.

The awarded Vendor shall be compensated by the following method:

Description of Services Total Cost

Year One Subscription Service for Comp Analyst Plus for 1500 employees as described herein

$ENTER PRICE IN

BIDBUY

Year Two Subscription Service for Comp Analyst Plus for 1500

$ENTER PRICE IN

Year Three Subscription Service for Comp Analyst Plus for 1500

$ ENTER PRICE IN

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: