25-0001 RFI 5-7-25.docx

May 7, 2025

REQUEST FOR INFORMATION (RFI)

25-0001 Roll Stock

ANNOUNCEMENT

The State of Washington is in the process of developing specifications for Roll Stock paper (“Roll Stock”) and is requesting input from the business community. The state is seeking to create a new contract.

BACKGROUND

This Agency Contract will provide for the as needed purchase of Roll Stock.

Roll Stock is a continuous sheet of paper wound onto a kraft paperboard core, intended for use in high-volume printing applications. The required Roll Stock must be compatible with specific Canon machines, as detailed in the Performance Requirements section below. Rolls may be cut into smaller segments as needed for production. Roll Stock is used by the Print and Mail Print Crew to produce a wide variety of official documents, including financial statements, letters, invoices, child support statements, and other agency communications, for the State of Washington.

Expected sales approximate $ 750,000 annually.

QUESTIONS

The following are some questions we are seeking to answer in this RFI. A response is requested, but is not necessary for participation in this solicitation process.

1. Industry Changes. Are there any major changes in the industry in the last five years? What major changes to the industry do you anticipate in the next five years?

2. Pricing. What are the main factors in determining pricing (transportation, labor rates, distance, cost of material, etc.)?

3. Added Value. Identify areas of value added service that you provide relating to Roll Stock.

4. Delivery. Please describe your general approach to delivery services. What is your timeline for delivery? How do you optimize the delivery process to reduce travel time and total trips?

5. Sustainability practices. Please describe how you identify sustainable products. Please identify any certifications for sustainable products that you offer. Please describe your ability to provide sustainable products (products that do not contain plastic, excessive packaging, pigments or dyes, or priority toxic chemicals; is not a single use product; is biodegradable; and contains recycled content).

6. Barriers. Identify any barriers for your business to bid on this opportunity.

7. Other feedback. Please provide any information you believe is relevant for Enterprise Services to consider in developing a solicitation for goods/services.

PERFORMANCE REQUIREMENTS

Please review the attached performance requirements document that lists desired standards that might be included in the upcoming competitive solicitation for this commodity.

As part of the RFI response, please identify any areas of confusion or challenges in meeting any of the listed performance requirements.

Specifications. Please review the specifications set forth below. This document lists various areas of service as desirable or required for contract performance along with some basic explanation.

1. Please review these listings of customer expectations and let us know how feasible each specification is.

1. Please identify any areas of confusion or challenges in meeting any of the listed specifications.

1. There are specific questions listed in the specifications that we would appreciate your input on. These questions are separated out as bullet points in the specification document.

1. Roll Stock must be compatible with the following machinery:

Canon CS8160 Unconverted 18” x 50” Canon VS8750 Converted 18” x 50”

Roll Stock Technical Specifications:

Delivery Requirements.

Delivery turnaround will range from twenty-one (21) days to sixty (60) days, depending on order.

Respondents to this RFI may specify available turnaround times, from receipt of order to delivery.

Paper to be delivered wrapped in brown kraft paper with a vapor barrier.

Paper to be delivered flat, without pallets.

RFI PROCESS

Responses to this RFI should be submitted electronically to the RFI Coordinator listed below no later than June 20, 2025.

A response to this RFI is not a mandatory requirement for participation in any subsequent solicitations released by the State of Washington. The results of this RFI may be used in development of future solicitations. All business community communications concerning this RFI must be directed to the RFI Coordinator.

Sean Santoro RFI Coordinator Dept. of Enterprise Services PO Box 41411 Olympia, WA 98504-1411

(360) 407-8167 Sean.santoro@des.wa.gov

PUBLIC RECORDS

All documents (written and electronic) submitted to Enterprise Services as part of this RFI are public records. Unless statutorily exempt from disclosure, such records are subject to disclosure if requested. See RCW 42.56, Public Records Act. Enterprise Services strongly discourages businesses from unnecessarily submitting sensitive information (e.g., information that businesses might categorize as ‘confidential,’ ‘proprietary,’ ‘sensitive,’ ‘trade secret,’ etc.). For the purposes of this RFI no information considered confidential or proprietary should be included.

NO OBLIGATION TO CONTRACT

Release of this RFI in no way obligates the state of Washington to award a contract.

TO SUMMARIZE

The state of Washington appreciates your thoughts and input on the proposed Roll Stock and would also welcome any thoughts and comments related to this commodity.

REQUEST FOR INFORMATION 25-0001 ROLL STOCK PAGE 1

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